CODE OF DISCIPLINE FOR __________________ EMPLOYEES

I. POLICY

This Employee Code of Conduct outlines the policy of _______________ (Employer) with respect to an
Employee’s (Employee) conduct and behavior towards his/her colleagues, supervisors, and Employer
inside the work premises. This Code of Conduct is for the paramount interest of both the Employer and
the Employee.

While the Employer promotes freedom of expression and freedom of movement inside the work
premises, the Employee is also expected to conduct himself/herself properly in projecting a positive
image of the Employer and to have an amiable rapport with everyone he/she works with.

II. TRUST AND CONFIDENCE

By the assignment and designation of certain responsibilities, the Employer reposes trust and
confidence in an Employee. On the other hand, the Employee has the responsibility to maintain the
trust and confidence reposed on him. The following acts or omissions are considered breach of the trust
and confidence:

1. Misappropriation of funds owned, held or in the custody of the Employer.

2. Theft or unauthorized taking of property owned, held or in the custody of the Employer.
3. Forgery or falsification of the records of the Employer.
4. Deliberate destruction of property owned, held or in the custody of the Employer.
5. Unauthorized disclosure of the Employer’s records and information.
6. Engaging in an activity or business that is in competition with the business of the Employer.
7. Soliciting or receiving gifts, money, commission, advantage or benefits in consideration of giving
favor, advantage or benefit to a customer.
8. Discounts not given to customer by the person in charge but made to appear in the Official
Receipts/Vouchers as given, the discount appropriated by the person in charge.
9. Unauthorized and malicious usurpation of the authority of another employee or of the Employer
to the detriment of the business of the Employer.

III. CONDUCT AND BEHAVIOR

An Employee is expected to avoid deviations from the norms of conduct in a workplace. The following
are acts considered to be deviations from the norms of conduct within the Employer’s workplace, hence
subject to a disciplinary action:

1. Quarreling, fighting or challenging to fight another person.

2. Immoral, indecent or scandalous conduct.
3. Using abusive, defamatory, threatening or profane language or exhibiting an insulting or
irresponsible behavior;
4. Drinking alcoholic and intoxicating beverages inside the workplace, except during parties and
celebrations organized by the Employer.
5. Entering the work place or working while under the influence of prohibited drugs.
6. Causing for the distribution of contraband, prohibited drugs or explosives in the Employer’s
premises.
7. Causing loss, damage or injury to another person.
8. Breaking the property owned, held or in the custody of the Employer.
9. Committing acts of dishonesty and gross discourtesy.
10. Frequently entertaining personal visitors and guests.
11. Loitering, sleeping and gambling during working hours.
12. Conducting personal transactions to the detriment of the interest of the Employer.
13. Refusing to submit to physical examination, check-up or treatment.

IV. OFFICE RULES

1. Failure to accomplish the Attendance and Time Records.

2. Incurring unexcused tardiness of five (5) times in a month.
3. Unauthorized/Unapproved absences (taking a leave without permission).
4. Failure to ask approval for sick leave within the first three (3) hours the next working day.
5. Failure to give notice of cause of absence within the first three (3) hours the next working day in
emergency cases.
6. Claiming overtime on basis of falsified or tampered time records.
7. Tampering with or committing irregularities in keeping the time record.

V. WORK PERFORMANCE

An Employee is expected to work with due diligence at all times. The Employer, therefore, is expected
to impose appropriate administrative actions whenever any of the following acts or omissions is
committed:

1. Failure to discharge one’s duties.

2. Abandonment at work.
3. Insubordination.
4. Incompetence or inefficiency in the performance of duties.
5. Neglect or negligence in the performance of duties.

VI. ADMINISTRATIVE SANCTIONS

The actions or penalties that the Employer may impose for the commission of any of the offenses are:

1. For those falling under Item II (Trust and Confidence), the penalty of dismissal unless the
Employer should decide on a lower penalty.

2. For those falling under Item III (Conduct and Behavior), the penalty of dismissal for the following
offenses:
 a. Causing the distribution of contraband, prohibited drugs or explosives in the Employer’s
premises.
b. Entering the work place or working while under the influence of prohibited drugs.
c. Breaking the property owned, held or in the custody of the Employer.
d. Causing loss, damage or injury to another person.

3. Other offenses falling under Item III (Conduct and Behavior)

First Offense : Verbal Warning

Second Offense : Written Warning
Third Offense : Reprimand/Suspension
Succeeding Offenses : Dismissal/Termination

4. Those falling under Item IV (OFFICE RULES), except for Claiming overtime pay using falsified
records wherein the penalty of suspension is imposed, the penalty are:

First Offense : Verbal Warning

Second Offense : Written Warning
Third Offense : Reprimand/Suspension
Succeeding Offenses : Dismissal/Termination

5. Those falling under Item V (WORK PERFORMANCE), the penalty of dismissal shall be imposed
unless the Employer decides on a lesser penalty.

6. Other offenses not listed above shall be penalized on a case-to-case basis.

7. The imposition of penalties shall be without prejudice to the filing of civil or criminal actions as
may be warranted.

8. “Work premises” shall all buildings, office, work and service areas, warehouses, vehicles and all
other properties owned, rented or used by the Employer.

VII. EFFECTIVITY

This Code of Conduct shall become effective on ____________.

EMPLOYEE’S CONFORME: ____________________________________

Signature Over Printed Name

DATE: ____________________________________