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S.No. Contents
Page No.
List of
Figures………………………………………………………………………iv
List of
Tables…………………………………………………………………………
…...v
1.
Introduction……………………………………………………………
………….1
2. Competency……………………………………………………
………………….2
3. Components of
competency………………………………………………………3
ii
3.1
Knowledge……………………………………………………………..
.4
3.2
Skill…………………………………………………………………….
.4
3.3
Attitude…………………………………………………………………
4
3.4 Who Identifies Competencies?
…………………………………………5
3.5 Behavior
Indicators……………………………………………………..6
5. Classification of
Competencies…………………………………………………...7
5.1Types of Basic
Competencies…………………………………………..7
5.2 Type of Professional
Competencies…………………………………….8
6. Types of Organizational
Competencies…………………………………………….9
ii
6.1 Generic
Competencies…………………………………………………...9
6.2 Managerial
Competencies……………………………………………….11
6.3 Functional/ Technical
Competencies……………………………………12
7. Competency
Mapping………………………………………………………………
13
7.1
Definition………………………………………………………………
…13
7.2
Process…………………………………………………………………
…13
9. Areas of
Implementation………………………………………………………
……….16
ii
9.1 Recruitment and
Selection………………………………………………...16
9.2 Training and
Development……………………………………………….17
ii
8.3 Career and succession
planning…………………………………………..17
8.4 Rewards and
Recognition………………………………………………...18
8.5 Performance Management
System……………………………………….18
9. Advantages of Competency
Mapping…………………………………………………..19
11.1
iii
Definition………………………………………………………
……..22
11.2 Developing the
model………………………………………………...22
11.3 Data Collection
Methods……………………………………………...27
11.3.1 Literature
Review…………………………………………...27
11.3.2 Focus
Groups……………………………………………….27
11.3.3 Behavioral Event
Interviews………………………………..28
11.3.4
Surveys…………………………………………………
…...28
11.3.5
Observations……………………………………………
…...28
11.3.6 Work
Logs…………………………………………………..29
11.3.7 360 degree
feedback………………………………………...29
iii
12.1 Laying Down Of
Objectives………………………………………….31
12.2 Preparation of The
Questionnaire…………………………………….31
12.3 Collection of
Responses……………………………………………...32
12.4 Analysis
……………………………………………………………...32
12.5
Findings…………………………………………………………
……33
15.
Conclusion……………………………………………………………
………………..37
iii
References………………………………………………………
…….…………....38
iii
List of Figures
S.No. Figure
Page No.
3.1 Components of
Competency…………………………………………….3
3.2 Iceberg Model of components of
competency………………………….5
7.1 Need for Competency
Mapping………………………………………..15
8.1 Areas of Implementation of Competency
Mapping……………………16
11.1 Stages In Developing An Organization Wide
Competency Model…….23
11.2 Steps for implementing the Competency Mapping
model……………..24
12.1 Process of Competency
iv
Mapping………………………………………30
13.1 Organization
Chart……………………………………………………..34
13.2 Hierarchy defining various
designations……………………………….35
iv
List of Tables
S.No. Table
Page
v
v
1. Introduction
Competency mapping is a process through which one assesses and
determines one’s strengths as an individual worker and in some cases,
as part of an organization. It generally examines two areas: emotional
intelligence or emotional quotient (EQ), and strengths of the
individual in areas like team structure, leadership, and decision-
making. Large organizations frequently employ some form
of competency mapping to understand how to most effectively
employ the competencies of strengths of workers. They may also
use competency mapping to analyze the combination of strengths in
different workers to produce the most effective teams and the highest
quality work.
Competency Mapping\Introduction 1
by using numerous books on the subject. One of the most popular
ones is Now, Discover Your Strengths by Marcus Buckingham and
Donald Clifton, initially published in 2001.
Competency Mapping\Introduction 1
often overestimate their abilities, making self-
competency mapping results dubious.
The value of competency mapping and identifying emotional
strengths is that many employers now purposefully screen employees
to hire people with specific competencies. They may need to hire
someone who can be an effective time leader or who has
demonstrated great active listening skills. Alternately, they may need
someone who enjoys taking initiative or someone who is very good at
taking direction. When individuals must seek new jobs, knowing
one’s competencies can give one a competitive edge in the job market.
Competency Mapping\Introduction 1
an organization is that there may be no room for an individual to work
in a field that would best make use of his or her competencies. If the
company does not respond to competency mapping by reorganizing
its employees, then it can be of little short-term benefit and may
actually result in greater unhappiness on the part of individual
employees. A person identified as needing to learn new things in order
to remain happy might find himself or herself in a position where no
new training is ever required. If the employer cannot provide a
position for an employee that fits him or her
better, competency mapping may be of little use.
Competency Mapping\Introduction 1
denying the need to perform through a combination of utilizing
predictive or forecasting tools, techniques and methods, yet without
trivializing the need to sustain and drive a motivated high performing
workforce. The company’s need to sustain in a competitive
environment, gave rise to the need to understand and learn to establish
the context of competency mapping.
Competency Mapping\Introduction 1
philosophy, customer needs, and existing processes of the
organization.
Competency Mapping\Introduction 1
2.Competency
2.1 Definition
Competency can be defined as the process of identifying key
attributes and skills for each position and process within the company.
Competency mapping is of great importance in any organization.
Competency Mapping\Competency 2
employee joins the company.
Once the employee has entered the organization, it is natural for the
Competency Mapping\Competency 2
employee to want to ascend the corporate ladder. As the skills and
qualities required for each position in the hierarchy is clearly defined,
employees who seek growth are aware of what is expected of them.
This enables the employee to align his efforts in the direction of the
company’s requirement. It also brings a degree of transparency to the
whole process and motivates the employees.
Competency Mapping\Competency 2
Competencies include the collection of success factors necessary for
achieving important results in a specific job or work role in a
particular organization. Success factors are combinations of
knowledge, skills, and attributes (more historically called “KSA’s”)
that are described in terms of specific behaviors, and are demonstrated
by superior performers in those jobs or work roles. Attributes include:
personal characteristics, traits, motives, values or ways of thinking
that impact an individual’s behavior.
Competency Mapping\Competency 2
and negotiation. A person possesses a competence as long as the
skills, abilities, and knowledge that constitute that competence are a
part of that person, enabling the person to perform effective action
within a certain workplace environment. Therefore, one might not
lose knowledge, a skill, or an ability, but still lose a competence if
what is needed to do a job well changes.
Competency Mapping\Competency 2
General definition
However, there has been much discussion among academics about the
issue of definitions. The concept of competence has different
meanings, and continues to remain one of the most diffuse terms in
the management development sector, and the organizational and
occupational literature
Competency Mapping\Competency 2
General competence
Handling theory
Handling methods
Competency Mapping\Competency 2
1. Meaning Competence: The person assessed must be able to
Occupational Competence
Competency Mapping\Competency 2
The Occupational Competence movement was initiated by David
McClelland in the 1960s with a view to moving away from traditional
attempts to describe competence in terms
of knowledge, skills and attitudes and to focus instead on the specific
self-image, values, traits, and motive dispositions (i.e. relatively
enduring characteristics of people) that are found to consistently
distinguish outstanding from typical performance in a given job or
role. It should be noted that different competences predict outstanding
performance in different roles, and that there is a limited number of
competences that predict outstanding performance in any given job or
role. Thus, a trait that is a "competence" for one job might not predict
outstanding performance in a different role.
Competency Mapping\Competency 2
Competency model
Competency Mapping\Competency 2
Emotional Intelligence and Richard Boyatzis, in The Competent
Manager, have reinforced and emphasised the importance of
competencies as essential predictors of outstanding performance.
2.2History
A team of Educationists lead by Benjamin Bloom in the USA in mid
fifties laid the foundation for identifying educational objectives and
thereby defining the knowledge, attitudes and skills needed to be
developed in education. David McClelland the famous Harvard
Psychologist has pioneered the competency movement across the
world. His classic books on "Talent and Society", "Achievement
Motive", "The Achieving Society", "Motivating Economic
Achievement" and "Power the Inner Experience" brought out several
Competency Mapping\Competency 2
new dimensions of the competencies. These competencies exposed by
McClelland dealt with the affective domain in Bloom's terminology.
Competency Mapping\Competency 2
3. Components of Competency
Knowledge
Skills
Attitude
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000040000002d01000004000000020101001c000000fb0238ff0000
000000009001000000000440001254696d6573204e657720526f6d
616e0000000000000000000000000000000000040000002d010100
050000000902000000020d000000320ab800000001000400000000
3.2 Skill:
Skill on the other hand is the talent we have that enables us to execute
what is in our minds. Skill is our ability to “do” - it is practical, it
produces results and consequences. Skills can be learned, practiced
and then stored away to be called upon when required. The greater our
skill level, the greater our ability is to see the objective brought to
fruition. Skill allows us to achieve, create, accomplish and deliver.
Conviction and passion are the spark or initiative – it is skill that
sustains the effort.
It represents intelligent application of knowledge, experience, and
tools. This is the procedural "know how" knowledge (what one can
do), either covert (e.g., deductive or inductive reasoning) or
observable e.g. "active listening" skill in an interview. They are
demonstrated abilities or proficiencies, which are developed and
learned from past work and life experience.
3.3 Attitudes:
Attitudes are predispositions to other individuals, groups, objects,
situations, events, issues, etc. For example attitude to a particular
occupation or type of machine or a particular technology all influence
our behavior. If a person does not have a positive attitude to
computers or IT, he is not likely to use a computer. If he is not
positive about the uses of ERP or SAP, he is not likely to use the ERP
or SAP. Attitudes determine the kind of things we choose and whether
we are likely to approach a particular situation or not or whether we
3. If the competencies are determined for the given job, then the
person whose career panning phase is taking place can consider
those competencies and can be ready for the same.
Human
• Communication
• Influencing Ability
• Achievement Orientation
• Networking Ability
• Creative Thinking
• Strategic Thinking
• Customer Orientation
• Organizing Skills
• Planning Skills
• Execution Skills
• Analytical Skills
• Decision Making
• Delegation:
• Leadership
6.1 Introduction
Competency mapping is the process of identification of the
competencies required to perform successfully a given job or role or a
set of tasks at a given point of time. It generally examines two areas:
emotional intelligence or emotional quotient (EQ), and strengths of
the individual in areas like team structure, leadership, and decision-
making.
It consists of breaking a given role or job into its constituent tasks or
activities and identifying the competencies (technical, managerial,
behavioral, conceptual knowledge, an attitudes, skills, etc.) needed to
perform the same successfully.
6.2 Process
The competency mapping process does not fit the one-size-fits all
formula. It has to be specific to the user organization. It is better to
In any organization, one of the major concern areas for the Human
Resource Department is to determine the competencies of the
processes and to evaluate the strength level of the person working on
it. Competency Mapping has emerged as a major concern for the
organization in the recent times and has attracted the attention of the
top management. To conduct the competency mapping certain steps
needs to be followed, which can be summarized as follows:
3. A small meeting with the person who is handling the process or the
job is done.
4. People (on the job) are asked about the responsibility, duties,
pressure, performance limits and power structure.
6. All the activities which are crucial for the proper execution of the
activity of the process are marked separately.
8. All the people who are not directly attached to the process but
indirectly are attached to it are asked about the major competency
issues.
11.These competencies are noted for the future reference of the job
and the job holder respectively.
12.After assessing the competency requirement for the job, the present
level of the individual working on the process is judged.
15.The worksheet includes all the issues related to the job and the data
collected form the individuals directly or indirectly in the
organization.
17.The data collected will be reserved with the HR Department for the
future reference (for next competency mapping or job up-gradation
process).
Third: Having agreed on the job requirements and the skills and
attitudes needed to progress within it and become more productive,
one starts mapping the capability of the employees to the benchmarks.
There are several index points within the responsibility level. An
almost (but not quite) arbitrary level of attainment is noted against
This reasonably simple though initially (the first year only) tedious
method helps everybody to know what the real state of preparedness
of an organization to handle new business (or its old one) because it
has a clear picture of every incumbent in the organization.
With global economy and the world becoming a global village, firms
have become more aware of the need for having competent employees
and developing distinguished competencies for every organization.
This need arose due to the following reasons:
Figure 8.1:
Areas of
4. They can become out of date very quickly due to the fast pace
of change in organizations and it can therefore be expensive
and time consuming to keep them up-to-date. .
11.1 Definition
A competency mapping model is an organizing framework that lists
the competencies required for effective performance in a specific job,
job family (e.g., group of related jobs), organization, function, or
process. Individual competencies are organized into competency
models to enable people in an organization or profession to
understand, discuss, and apply the competencies to workforce
performance.
11.3.4 Surveys
In surveys, job incumbents, their supervisors, and perhaps senior
managers complete a questionnaire administered either in print or
11.3.5 Observations
In this data collection method, the research team visits high
performing incumbents and observes them at work. The more
complex the job and the greater the variety in job tasks, the more time
is required for an observation. For a very routine job in which the
same task is repeated over and over throughout the day, an
observation of a couple hours might suffice. For very complex jobs,
12.4 Analysis
Once the data is collected from all the employees belonging to the
middle level management, the data is then analyzed manually.
12.5 Findings
With the help of the Opportunity Algorithm and the ratings provided
by the employees, the Competency Model and the Competency
Scorecard for each employee can be established.
The company has its plants spread across various cities like Mumbai,
Bangalore, Hyderabad, Ahmedabad, Pune, Surat, Goa, Chennai,
Kolkata, Nasik, Chandigarh, Jaipur and NCR.
• Measurement
o establish performance measures
o establish measurable behavioral goals that will improve
performance
o measure current behaviors
• Appraisal
o compare the current behaviors with the behavioral goals
and identify the main differences
• Action
• Monitoring
o Check that the new plans are being followed
o At an appropriate time, you return to the appraisal stage
to assess the impact of the changes on the behavioral and
performance measures
Competency Mapping\Conclusion 37
that they undertake competency mapping, identify models, gaps and
imbibe this as an every day practice in an organization.
Often competency mapping runs the risk of being just another new-
fangled process that happens to be the flavour of the season. Such a
powerful organisational tool is often resorted just because rival
organisations have implemented it and not because there is genuine
appreciation of its benefits. Competency mapping should not be seen
as just another means to apportion and dispense rewards.
All the stakeholders must see in the exercise an opportunity for long-
term growth. The key is to look at competency mapping as going
beyond mere processes. And to see in it an exercise that has a
significant and lasting value to project managers as well as to the
organisation.
Competency Mapping\Conclusion 37
Competency Mapping\Conclusion 37
References
Industries Visited
Website references:
www.tvrls.com
www.careertrainer.com
www.indianmba.com
www.citehr.com
www.hrworkbench.in/eng
en.allexperts.com/q/Human-Resources-2866/competency-mapping-
1.htm
i
Competency Mapping\References 38