TNC Accelerator

User Guide

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Table of Contents
TNC Accelerator...................................................................................................................................6
Introduction..........................................................................................................................................6
Requirements........................................................................................................................................7
Main Features Provided by the TNC Accelerator Web Interface.........................................................8
A. Login Account Management.......................................................................................................8
B. User Record Management...........................................................................................................8
C. Access Zone Management...........................................................................................................9
D. Device Management...................................................................................................................9
E. Time Attendance Management..................................................................................................10
F. Realtime Monitoring..................................................................................................................10
G. Database Backup/Restore Management...................................................................................10
H. Audit Management....................................................................................................................11
I. Transactional Log Record Export Management.........................................................................12
J. Designation Management...........................................................................................................12
K. TimeZone Manager...................................................................................................................12
Standard User Interface Provided By the System..............................................................................13
Selection Interface.........................................................................................................................13
Export report to PDF or microsoft excel format............................................................................14
Frequently Asked Questions...............................................................................................................15
A. General .....................................................................................................................................15
1. How to Log into the TNC Accelerator Web Management Interface ?.................................15
2. What are the error messages that may be displayed after log into the system ? ..................16
B. System Managment...................................................................................................................18
1. How to synchronise the TNC accelerator system time with the Network Time Server ?.....18
2. How to manually sychronise the TNC accelerator time with the desktop time ?.................19
3. How to configure/change the TNC accelerator IP address ?.................................................19
3. How to perform proper shutdown on the TNC Accelerator?...............................................20
4. How to turn on support for multiple authenticaiton profile?................................................20
5. How to set timezone for the TNC Accelerator?....................................................................20
6. How to configure email client in TNC Accelerator?............................................................21
7. How to configure SMS gatway for TNC Accelerator?.........................................................22
C. Login Account Management.....................................................................................................23
1. How to create an login account ?..........................................................................................23
2. How to define privileges for the login account ?..................................................................24
D. Database Backup/Restore.........................................................................................................32
1. How to backup database manually ?.....................................................................................32
2. How to restore database manually ?......................................................................................32
3. How to setup the schedule for automatic database backup ?................................................34
E. Data Processing.........................................................................................................................36
1. How to start the data processing for the fix shift time management manually ?..................36
2. How to start the data processing for the adhoc/Inout shift time management manually ?. .38
3. How to setup the automatic data processing for the fix shift time management ?................40
F. User Management......................................................................................................................40
1. How to import user information into the database ?.............................................................40
2. How to register a new user ?.................................................................................................42
3. How to view/modify/delete existing user record ?..............................................................45
4. How to modify the department field for a group of user ?....................................................47

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 6. How to export user record ?..................................................................................................49
7. How to import user record ?................................................................................................50
8. How to create user access right policy ?...............................................................................53
9. How to assign user access right (assign access zone to user) ?............................................56
10. How to remove user access right (remove access zone assigned to the user) ?..................58
11. How to mirror user record to device ?.................................................................................59
12. How to edit user SMS or Emal record ?.............................................................................60
G. Designation Management.........................................................................................................62
1. How to define designation ?..................................................................................................62
H. Report Management..................................................................................................................63
1. How to configure report setup ?............................................................................................63
2. How to insert attendance record into the database ?.............................................................67
3. How to view/remove inserted attendance record ?...............................................................69
I. Log Record Export Management...............................................................................................71
1. How to configure the log record export file format ?...........................................................71
2. How to reposition export record pointer ?............................................................................74
3. How to configure automatic log record export operation ?..................................................74
4. How to perform manul log record export operation ?...........................................................75
J. Real time Monitor......................................................................................................................77
1. How to setup TNC devices for real time monitoring ?.........................................................77
2. How to display real time event ?..........................................................................................78
3. How to assign/remove exception message receiver ?.........................................................78
K. Device Management.................................................................................................................80
1. How to create a list of devices to be managed by TNC Accelerator ?..................................80
2. How to view/remove or test the connection to the device ?.................................................81
3. How to edit the device table ?...............................................................................................81
4. How to query user existence in a device ?............................................................................82
5. How to query all users in a device ?.....................................................................................83
5. How to synchronised the device time with reference to the TNC Accelerator time
manually ?.................................................................................................................................85
6. How to read the device time ?...............................................................................................86
7. How to read the device properties ?......................................................................................86
8. How to set the device properties ?........................................................................................87
9. How to upload device transactional log record ?.................................................................89
10. How to reset device transactional log record pointer for upload ?....................................89
11. How to purge transactional log record in the TNC Accelerator ?......................................90
L. Fix Shift Management...............................................................................................................91
1. How to add/remove a shift ?.................................................................................................91
2. How to edit a working period ?.............................................................................................91
3. How to edit a work week?.....................................................................................................92
4. How to generate roster for a work week?.............................................................................93
5. How to view/modify roster ?................................................................................................96
6. How to assign a fix shift to the user ?...................................................................................98
7. How to view/modify the working period of the fix shift for the user ?..............................99
8. How to define reason code for fix shift management ?......................................................104
9. How to define exception tracking code for fix shift management ?...................................105
10. How to input absent reason for absentee record ?.............................................................105
11. How to input reason code for exception record (for absentee and lateness) ?..................108
M. Report Generation..................................................................................................................109
1. What types of report can be generated by the TNC Accelerator ?.....................................109

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 2. How to setup fix shift management for user ?...................................................................127
3. How to setup add hoc shift time management for user ?...................................................128
N. Timezone Manager..................................................................................................................132
1. How to create a calendar and modify the day type ?..........................................................132
2. How to modify calendar ?...................................................................................................133
3. How to download the calendar to device ?.........................................................................133
4. How to create/modify bell schedule ?.................................................................................134
5. How to download the bell schedule to device ?..................................................................135
6. How to create/modify door schedule ?................................................................................135
7. How to download the door schedule to device ?.................................................................136
8. How to define day type ?....................................................................................................137
9. How to define the device schedule group ?........................................................................138
10. How to create/modify access control schedule ?.............................................................141
11. How to view the access control schedule ?.....................................................................143

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Notices :

Information in this document is subject to change without notice.

NO WARRANTY OF ANY KIND IS MADE WITH REGARD TO THIS MATERIAL INCLUDING,
BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE.
No liability is assumed for errors contained herein or for incidental damages in connection with the
furnishing, performance, use of this material.
No part of this document may be photocopied, reproduced or transmitted in any form or by any
means, electronic or mechanical, without the prior written permission of Autostar Technology Pte
Ltd.
Other products and corporate names may be trademarks or registered trademarks of other
companies and are only for explanation without intent to infringe.
Copyright 2011 Autostar Technology Pte Ltd, Singapore
All rights reserved.

Document Name : TNC Accelerator User's Manual

Document Date : 15 August 2012
Revision 3.0

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TNC Accelerator

Introduction
TNC Accelerator is an intergrated set of applications which provide a complete solution allowing
fingerprint extraction/matching , time management report generation, manageing TNC devices
connected in the TCP/IP network running under a Intel base hardware platform. The fingerprint
matching engine act as an accelerator for the connected TNC devices to boost the fincgerprint
matching speed to one seocnd for 20K templates match. The TNC device can only match 1K
templates within one second. Beside accelerating the matching speed, the fingerprint engine also
enhance the robustness and consistency of the matching quality. Thererfore, the TNC accelerator
will be able to gurantee a consistance system throughput time for the TNC device which is a crucial
charateristic during system sizing (how many TNC devices require to clear the fix number of user
within a specific time period). The time mangement report generator allow user to generate the
detail attendance report, summary attend report, detail absentee report and summary absentee
report. All these reports can be exported to PDF or microsoft excel format. A web base user
interface allow user to manage the system across different platform and view or print report from
anywhere , any time as long as the system is accessible from the internet.

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Requirements
TNC Accelerator require a static IP addresses in order to communicate with all the connected TNC
devices in the TCP/IP network. The default IP address for the TNC Accelerator is 192.168.0.207.
User will be able to change the IP address after logging into the system from the web browser. User
will need to have a desktop system running a web browser (IE, Mozilla Firefox, Safari, Google
Chrome) to change the default IP address of the TNC Accelerator. Make sure that the desktop PC
network configuration are configured appropriately (the desktop PC must has the same network
range as the TNC accelerator) before connecting to the TNC Accelerator.
In order to provide access control for the login account to the system, each user record in the system
must have department field defined. The department field will be checked before the login user can
generate the specific report. If no department has been assigned to a login account, the account will
not be activated and not able to log into the system. However, if there are some user record do not
have the department field defined, the system will provide a warning message and administrator is
advise to define a department for these user records.

PS: the administrator account 'admin' has access to all the system functions and user records.

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Main Features Provided by the TNC Accelerator Web Interface

A. Login Account Management

The login account management provide the following functions for the administrator :
(1) Create new operator account. Unlimited number of operator account can be created by the
administrator.
(2) Define the privileges of the operator account. There are three types of privilege can be
defined for the operator account. These privileges are :
(a) Department Access Privilege – This privilege define the group of user record based on
their defined department. The operator account can only access or view the user record that
has been granted access by the administrator. Administrator can grant access of multiples
department for each operator account.
(b) Zone Access Privilege – This privilege define the access zone each operator account can
used during user access right allocation. The access zone defined a group of devices in the
system. The process of user access right allocation for each user record effectively defined
the access point (or device) individual user can have access to. In summary, by controlling
the access zone that the operator can used during access right allocation, the operator
account can grant access for user record to limited devices.
(c) Application Function Privilege -- This privilege define the menu items (including the
sub menu items) in the web interface accessible by the operator account. Each menu item
(or sub menu items) provide a application function to be carried when selected. Therefore,
the administartor can limit the application function that can be carried out by the operator
account.

B. User Record Management

The user record management provide the following functions:
(1) Add new user record one at a time. The information included in the user record are as
follow:
(a) User Name.
(b) User ID -- The ID must be a unique numeric number or Card ID number.
(c) Link Number – This number can be any alphanumeric number. Typically, user can define
the employee number using this field.
(d) Department.
(e) Access Zone.
(f) Timezone ID – This is the timezone schedule ID defined by the time zone manager.
(g) Type of User Record – Two types of user record can be defined. User or Master.
(h) Access Period – This field defined the validity period for the user record.Under the
access control operation, the user will not be granted access if the time of access is not
within the defined access period. Under the time attendance operation (for fix shift
management) , the user clock in/out data will not be processed if the clocking time is not
within the defined access period.

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 (i) Authentication Profile.
(j) User Fingerprint Template.
(k) User Pin Code.
(2) Edit/Delete user record one at a time. All the informations mention in (1) can be edited.
(3) Add/Edit user's SMS or Email record.
(4) User acess right allocation (ie assign access zone to a user or group of users).
(5) Modify user record department field of a group of user records.
(6) View/Modify timezone ID for a group of users.
(7) Import User Record in comma delimited format. Following are the information that can be
imported to the system:
(a) User Name.
(b) Department.
(c) Link Number.
(d) Default Authentication Profile.
(8) Export User Record in comma delimited format. Following are the information that can be
exported from the system:
(a) User Name.
(b) Department.
(c) Link Number.
(d) User Type.
(e) Authentication Profile.
(9) Mirror user record from the system database to the devices. Note that this operation will
create synchronisation task to add all the user records to the specified device based on the
access right allocation.

C. Access Zone Management

This module provide the function to create the access zone and define the access zone policy. The
access zone policy defined the devices that are associate with the zone. User will need to assign
with the access zone which in term will define the devices that are accessible by the user.
Therefore, once the user has been assigned with a access zone, user record will be downloaded to
all the devices defined under the access zone.

D. Device Management
The device management provide the following functions:
(1) Define devices to be used in the system. Unlimited number of devices can be defined in the
system.
(2) Set/Read device time.
(3) Set/Read device properties.
(4) Upload, restored transactional log record from device.

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 (5) View the sychronisation event in the system for all the devices or selected device.

E. Time Attendance Management

There are four types of time management strategy supported by the system. These four types of
strategies are as follow:
(1) Fix shift management – Each user in the fix shift management need to be assigned with a
work shift. The work shift has to be defined with detail like working period and the date for
the work shift. This strategy allow the system to generate detail time attendance report,
absentee report and headcount tracking report. In summary , this strategy is suitable for
managing work shift with fix pattern (ie user work shift will not change in a adhoc manner).
(2) Adhoc shift management – This strategy do not require individual user shift to be defined. A
global shift (maximum of three can be defined) has to be defined for each login account.
The system will based on the shift defined and try to fit the user working period as they
clock in and clock out from the system. This strategy can only generate detail attendnace
report.
(3) No shift management – This strategy do not require any shift to be defined for the user.
However, it is not able to handle user work shift that crosses midnight hour and it is only
able to generate detail attendance report.
(4) In out shift management -- This strategy do not require individual user shift to be defined. A
global shift (maximum of three can be defined) has to be defined for each login account.
The system will based on the shift defined and try to fit the user working period as they
clock in and clock out from the system. This strategy can only generate detail attendnace
report. This strategy will match the in and out pair of the user clocking data and compute
the total work hour and OT hour.

F. Realtime Monitoring
This module allow admninistrator to defined the device to be monitored. When a user has
authenticated successfully at the device, the user name, id and the date time stamp will be displayed
immediately on the screen. In addition, if any of the following condition is detected , an exception
event will be generated and displayed on screen.
Condition that will trigger the exception event :
(a) Door ajar condition detected.
(b) Evacution condition detected.
(c) TNC accelerator lost communication with the TNC device.
In addition, email or sms can be send to the predefined user when the exception event occur.

G. Database Backup/Restore Management

This module provides the database backup and restore function. The backup database will be
compressed and encrypted. Beside the manual backup or restore operation, this module also allow
the administrator to define the schedule to start the backup operation at a schedule time in a daily
basis.

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H. Audit Management
The system will keep track of the operation carried out by the login operator. Audit report can be
generated to show the login account name, user record information ( user name and user id) and the
date/time when the operation was carried out. Following are the action that will be logged :

(1) Add user record

(2) Modify user record
(3) Delete user record
(4) Account login/logout
(5) Insert attendance log
(6) Delete inserted attendance log
(7) Modify asbsent reason

Report generated can be based on a single specific day or date range.

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I. Transactional Log Record Export Management
This module provide the function to export the transactional log record into a text file. The format
of the exported file can be defined by the administrator. Administrator can also define a schedule to
start the export operation automatically in a daily basis.

J. Designation Management
This module allow administrator to group multiple departments into one designation group. This
grouping is useful during the report generation. It will allow login account operator to filter the
report based on a defined designation group when they need to generate report for multiple
departments.

K. TimeZone Manager
This module allow administrator to define the timezone profile to be assigned to individual user
record. The module include calendar creation and download, Door schedule creation and download,
Bell schedule creation and download.

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Standard User Interface Provided By the System

Selection Interface
The standard selection interface provided by the system will be as shown:

Above is an example of selecting device to upload transaction log record from the device. This
interface allow user to select all the devices or multiples devices. To select all the devices, click on
the check box above the orange line (beside the Device Name). To select individual record, click on
the check box beside each device. Once the selection has been confirmed, the final step will be
click on the execution button (in this case will be the Log Record Upload) to commit the action to
be carried.

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Export report to PDF or microsoft excel format
Most of the report generated by the system can be exported to PDF format or microsoft excel
format.

To export to the PDF file format, click on the “PDF” under the Download Reports link. To export to
microsoft excel file format, click on the “Excel” under the Download Reports link.

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Frequently Asked Questions

A. General

1. How to Log into the TNC Accelerator Web Management Interface ?

The system is ship with only one administrator. The login name is “admin” and the default
password is “password1”. The login screen will be displayed as follow after the user has enter the ip
address at the url of the browser (using the Mozilla FireFox browser) as shown:

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Upon successful login, the following display will be shown:
Note that TNC Accelerator system date and time is shown inder the System Info.

A non zero synchronization event mean there are

some user records not downloaded to the TNC device.
2. What are the error messages that may be displayed after log into the system ?
Error message from the user record sychronization operation
The system will check if there is any outstanding sychronization event for the user record that has
not been completed upon login. Under normal operation, all synchronization event should be
completed unless error was encountered. Below show the error message after login.

Login user can check the error by clicking on the link “Check error”.

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Error message due to no department defined for user record
All user records need to have the department defined. This is because during report generation,
some of the report will use the department field as a filter criteria. If any user record has missing
department information, the following error message will be display upon user login.

Login user can verify which user record that has missing department information by clicking on the
“View/Modify departments” link.
To view/modify the user record that has null department information, select the “NULL
Department” under the drop list as shown:

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B. System Managment

1. How to synchronise the TNC accelerator system time with the Network Time
Server ?
To sychronise the accelerator system time with the Network Time Server, administrator can go to
the System Management->NTP Server Setup as shown below :

NTP Server Name specify the network time server to be used and the schedule time specify the time
to start the synchronisation on a daily basis. Please note that the above network time server is
located in the internet , hence , the Preferred DNS Server and the Alternate DNS Server under the
Configure Network Setting (where the TNC accelerator network address is defined) need to be
provided. Only 24 hours format supported for the schedule time.
To test whether the specific NTP Server can be used for time sychronisation, click on the “Test”
button and wait for the return status. If the time sychronisation is sucessfully carried out, the
following message will be as shown:

Otherwise, the error message will be as shown:

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2. How to manually sychronise the TNC accelerator time with the desktop time ?
Administrator can go to System Management->Set System Time as shown below :

The Desktop Time is the current system time of PC where the browser is running. The Server Time
is the TNC accelerator system time. To set the TNC accelerator system time with reference to the
PC system time, press the “Update” button.

3. How to configure/change the TNC accelerator IP address ?

The TNC accelerator will ship with a default IP address of 192.168.0.207. To change the IP address
of the default setting, go to System Management->Network Setting as shown:

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Enter the new network setting for the system and click on the “Update” button to save the changes.
The new setting will take effect after system reboot.

Please note that for TNC Accelerator that come with 2 ethernet card, the second ethernet card can be
configure from System Management->Network Setting (Secondary).

3. How to perform proper shutdown on the TNC Accelerator?

When user need to power off the TNC Accelerator, proper shutdown procedure is critical so as to
prevent corruption on the system hard disk. To power off the TNC Accelerator, user should not
activate the power on/off button at the front cover of the TNC Accelerator hadrware. Instead, user
should power off through the web interface. However, to power on the TNC Accelerator, user will
need to use the power on/off button at the front cover of the TNC Accelerator hardware. To power
off the TNC Accelerator through the web interface, go to System Management->Shutdown Server
and click on the “Shut Down” button.

4. How to turn on support for multiple authenticaiton profile?

To turn on the support of multiple authentication profile for the user, go to System Management-
>Multiple Authentication Profile. After the Multiple Authentication Profile has been enabled, more
than one authentication profile can be selected for each user during the user registration.

5. How to set timezone for the TNC Accelerator?

The default time zone setting for the TNC Accelerator is Asia (Singapore). To change the time zone
setting for the TNC Accelerator, administrator can go to System Management->Timezone Setting.
User will need to choose the geographical area following by the city or country for the timezone to
be set.

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6. How to configure email client in TNC Accelerator?
TNC Accelerator has a build in email client that can be triggered to send email alert message to
sepecific user based on some pre defined event. Following are some of the event that can trigger
the email alert message:
Under the device monitoring event
(1) Door Ajar event was detected.
(2) Evacuation event was detected.
(3) Lost of communication to the TNC device.

Under the fix shift management event

(1) Absentee namelist will be send to predefined user. Please note that the absentee name list
will be check during the automatic batch data processing.
(2) When the absentee threshold percentage exceeded, email will be send to the log on account
user with the email account defined. Under this scenario, the absentee name list will not be send out
to the predefined user. The log on account user email address can be configured during the account
creatation at Account Management->Account Setup.
To configure the email client, go to System Management->Email Client Setting as shown :

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To verify that the emil client is setup properly, enter a email id of the receiver and click on the
“Test” button. An email message will send to the specify email id.

7. How to configure SMS gatway for TNC Accelerator?

TNC Accelerator can communicate to a sms gateway (currently only support RapidSMS) that can
be triggered to send sms alert message to sepecific user based on some pre defined event.
Following are some of the event that can trigger the email alert message:
Under the device monitoring event
(1) Door Ajar event was detected.
(2) Evacuation event was detected.
((3) Lost of communication to the TNC device.

Under the fix shift management event

(1) Absentee namelist will be send to predefined user. Please note that the absentee name list
will be check during the automatic batch data processing.
(2) When the absentee threshold percentage exceeded, sms will be send to the log on account
user with the sms number defined. Under this scenario, the absentee name list will not be send out
to the predefined user. The log on account user sm number can be configured during the account
creatation at Account Management->Account Setup.

To configure the sms gateway, go to System Management->SMS Gateway Setting as shown :

At the Gateway text box, specify the sms gateway url provided by the sms gateway provider.

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C. Login Account Management

1. How to create an login account ?

To create an login account , go to Account Management->Account Setup as shown below:

To create a new account, enter the Login Name, New Password ,Confirm Password and click on
the “Add” button. Please note that the Login Name can not contain space character.
To delete an log in account, click on the check box beside the account to be removed and click on
the “Remove” button to delete the account. To change the password of the account, click on the
check box beside the account to be updated, enter a new password under the Password column and
click on the “Update” button.
Administrator can configure the login account to use the active directory account for authentication.
In this case, no password is needed during the account creation. The Login Name should be the
same as the account name in the active directory and the Authenticate Active Directory check box
should be checked during the account creation. Please note that the active directory account domain
name and host name need to be configured under the Account Management->Active Directory
Setup->Location Setup.

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The Email and SMS number can be defined for the logon account user in order to received absentee
threshold exceeded alert messages.

2. How to define privileges for the login account ?

There are three types of privilege need to be defined for each login account. These three types of
privileges are Department Access Privilege, Zone Access Privilege and the Application Function
Privilege. Account created by the administrator need to have the Department Access Privilege and
the Application Function Privilege defined before the account can be used.

(a) Department Access Privilege.

This privilege define the department(or group of department) that this login account can
manage. To add to the list of departments that the login account can access, administrator need
to create group of department to be assigned to each logon account. Each group of department
can asscoiate with multiple departments.
Following is the complete work flow for assigning department access privilege to a logon user.

Create Department Group Name

Assign Department to the Department Group Name

Associate Department Group Name to the logon account

Create Department Group Name

To create group name for group of department, go to Account Management->Privilege Setup-
>Department Group->Create/Remove as shown:

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Enter the group name and description at the text box and click on the “Create” button to add the
group name into the system. To remove the group name, checked on the check box beside group
name and click on the “Remove” button to execute the operation.
Import Group(s) is used to create a group name based on all the department defined in the
system. For example, there are two departments defined in the system (software and hardware).
Import Group(s) will automatically create two department group name as software_Group and
hardware_Group. The software_Group will be assigned with the software department and the
hardware_Group will be assigned with the hardware department.

After the group of department name has been created, administrator can assign multiple
departments to a department group name. Go to Account Management->Privilege Setup-
>Department Group->Assign as shown:

Assign Department to Department Group Name

Select the depatment group name from the drop list and click on the “Search
“ button and proceed to select the department as shown:

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 Select the
check
box and click on the “Add” button to execute the assign operation. Note that only department
that has not been assigned to the selected department group name will be shown for selection.
To view/remove departments that are assigned to a department grroup name, go to Account
Management->Privilege Setup->Department Group->View/Remove as shown :

Select the department group name from the drop list and click “Search” button as shown:

To remove the deparment, click on the check box follow by the “Remove” button.

To view all the departments that are assigned to the department group name, go to Account
Management->Privilege Setup->Department Group->View Group Report. User can choose to
export the report in PDF format or Excel File format.

Asscoiate Department Group Name to Logon Account

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 To asscioate the department group name to a logn account, go to Account Management-
>Privilege Setup->Department Access->View/Modify as shown:

Select the departmen group from the drop list, check on the check box for logon account to
associate with and click on the “Update” button to save the changes.

(b) Zone Access Privilege.

Zone Access Privilege define the list of access zones that the login account can use to assign to
individual user record. To add the access zone for the login account, administrator need to
create group of access zone to be assigned to each logon account. Each group of access zone can
asscoiate with multiple access zones.

Following is the complete work flow for assigning department access privilege to a logon user.

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 Create Access Zone Group Name

Assign Access Zone to the Department Group Name

Associate Access Zone Group Name to the logon account

Create Access Zone Group Name

To create group name for group of access zone, go to Account Management->Privilege Setup-
>Group of Access Zone->Create/Remove as shown:

Enter the group name and description at the text box and click on the “Create” button to add the
group name into the system. To remove the group name, checked on the check box beside group
name and click on the “Remove” button to execute the operation.

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After the group of access zone name has been created, administrator can assign multiple access
zone to a access zone group name. Go to Account Management->Privilege Setup->Group of
Access Zone->Assign as shown:

Assign Access Zone to Access Zone Group Name

Select the access zone group name from the drop list and click on the “Search
“ button and proceed to select the access zone as shown:

Select the check box and click on the “Add” button to execute the assign operation. Note that
only access zone that has not been assigned to the selected access zone group name will be
shown for selection.
To view/remove access zone that are assigned to a access zone grroup name, go to Account
Management->Privilege Setup->Group of Access Zone->View/Remove as shown :

29
Select the department group name from the drop list and click “Search” button as shown:

To remove the deparment, click on the check box follow by the “Remove” button.

To view all the departments that are assigned to the department group name, go to Account
Management->Privilege Setup->Department Group->View Group Report. User can choose to
export the report in PDF format or Excel File format.
Asscoiate Department Group Name to Logon Account
To asscioate the department group name to a logn account, go to Account Management-
>Privilege Setup->Department Access->View/Modify as shown:

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 Select the departmen group from the drop list, check on the check box for logon account to
associate with and click on the “Update” button to save the changes.

(c) Application Function Privilege

Application function define the menu items on the web application that the login account can
access. To grant application function access, go to Acount Management->Privilege Setup-
>Application Function(Single) or Acount Management->Privilege Setup->Application Function
(Multiple). The single option allow setting of the applicaaiton function privilege for one logoin
account at a time while the multiple optoin allow setting of the application function privilege for
a group on logon account. To enbale th elogon account for a specific function, check on the
respective check box associate with the function provide by the web application as shown :

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 The above example enable the login account to have access to the View Report -> Fix Shift
Report -> Headcount Tracking Report, Attendance Summary (Weekly and Monthly) Report and
Exception (Detail and Summary) Report.
Click on the “Save” button at the bottom of the page to save the changes.

D. Database Backup/Restore

1. How to backup database manually ?

The system provide the function to backup the full database in the TNC accelerator. The full
database include all the user records, transactional log record and the internal table use for data
processing. The backup database can be used for system recovery in the case of the hard disk crash
and not able to recover. To backup the database manually, go to Database Backup/Restore-
>Backup as shown :

2. How to restore database manually ?

To restore the database from a backup database, go to Database Backup/Restore->Restore as
shown:

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click on the “Browse” button to specify the location and file name of the backup file to be
restored.Click on the “Restore” button to start the restore operation.

Alternatively, if the backup file is located in the local drive (ie a external harddisk or flash drive
connected to the TNC Accelerator USB port), click on the “Read Local drive” button, a list of
backup files will be shown under the Backup File(s) List. Check on the check box beside the

33
backup file to be restored and click on the “Restore” button to start the restore operation.

3. How to setup the schedule for automatic database backup ?

The automatic backup setup allow administrator to setup the schedule and location of where the
backup file will be stored. The backup operation will perform on per a per day basis and start on the
time as specify in the schedule. During the backup operation, all the tables in the database is lock,
therefore it is advise to schedule the backup operaton during the low activies period. The full
database backup file name will be automatic generated by the system. It will have the format as
shown :
YYYYMMDDHHMM.cryp
For example, the backup database fiile that was generated on 24-12-2010 13:30 will have the file
name as 201012241330.cryp.
To setup the automatic backup schedule, go to Database Backup/Restore-> Automatic Backup
Setup-> Schedule Setup as shown:

Enter the time to start the backup operation at the Schedule Time column. The format for the time
should be in 24 hours format. Click on the “Update” button to save the change. Please note that the
Start Date Time and the End Date Time column is the date time stamp for the backup operation.
To setup the location for the backup database to be stored, go to Database Backup/Restore->
Automatic Backup Setup-> Backup Location Setup as shown:

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The format of the location should be as folow:
//Machine Name/Share Folder Name

35
The Machine name can replace by the IP address of the machine. Sub Folder can be append behind
the Share Folder Name. For example, the store the backup file to the Machine with IP address
192.168.0.107 at share folder name of “Backup” and subfolder name of “TNCAccelerator” will be
as shown:

//192.168.0.107/Backup/TNCAccelerator
In the case if the folder name or subfolder name has space in between, single quote need to be used
to enclose the name. For example, if the name of the share folder is Back Up, then the location
should be specified as follow:

//192.168.0.107//'Back Up'//TNCAccelerator

Click on the “Update” button to save the change and the system will verify the file location. If the
system fail to verify the file location, an “invalid authentication” message will be returned. Check
the user name,password and the validity of the file location.
In the case of network drive is not available, administrator can setup the automatic backup location
to the any external harddrive (connect through the USB port of the TNC Accelerator) or USB flash
drive. Administrator will need to select the “Local Drive” radio button for this operatoin.

If the check box “Limit maximum number of backup file to 10” is checked, the system will
overwrite the oldest backup file once there is total of 10 backup files in the backup location.

E. Data Processing

1. How to start the data processing for the fix shift time management manually ?
The data processing has to be carried out before any report can be generated for the fix shift time
management. To start the data processing for fix shift management, go to Data Processing->
Manual-> Fix-> All User Records or Data Processing-> Manual-> Fix-> Selected User Records.

For Data Processing-> Manual-> Fix-> All User Records,

36
Enter the require date range for the data processing and click on the “Start” button to start the data
processing.

For Data Processing-> Manual-> Fix-> Selected User Records, select the user records based on the
department or designation as shown :

Click on the “Search” button and select the date range and the user records to be processed as
shown :

37
2. How to start the data processing for the adhoc/Inout shift time management
manually ?
The data processing has to be carried out before any report can be generated for the ad hoc shift
time management. The procedure to start the data processing for the ad hoc shift time management
is similar to the fix shift time management. Go to Data processing->Manual->Ad hoc-> All User
Records or Data processing->Manual->Ad hoc-> Selected User Records.

For Data processing->Manual->Ad hoc-> Selected User Records,select the user records based on
the department or designation as shown :

Click on the “Search” button and prceed as shown :

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Select the user record to be processed by clicking on the check box beside each user record. Enter
the Start ,End date for the data processing and click on the “Start” button to start the data
processing.

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3. How to setup the automatic data processing for the fix shift time
management ?
Total of 10 schedules per day can be setup to start the data processing for the fix shift time
management. To setup the schedule, go to Data Processing->Batch->Fix Schedule as shown :

Enter the require time to start the data process under the Schedule Time column and click on the
“Update” button to save the change. An empty entry mean the data processing will not start (in the
above example, only schedules P1 was defined to start the data processing).

F. User Management

1. How to import user information into the database ?

The system allow user to import the user information using a text file. To import user information
based on the comma separated file, go to User Management->Import User Record.
Four fields can be import to the database for the user record. These fields are User ID,User Name,
Department ,Link ID,SMS and E-mail. The default authentication profile can be set to any one of
the option :
(a) ID + Fingerprint
(b) Card + Fingerprint
(c) ID + Pin
(d) Card + Pin
(e) Card Only
Please note that User ID is the most important information that has to be imported.In addition, the
department field is also critical so that other login account defined for the system is able to log into

40
the system with the department assigned to it. In addition, the User ID has to be unique and only
allow numeric number. The Link ID is typically use to asscoicate with the user employee number
since the User ID field can only be stored in numeric format. The Link ID can be stored in
alphanumeric format.
Following show the content of the sample import file :
User_1,A12345678,11223344,Software
User_2,A23456789,22334455,Software

User_1 and User_2 is the Name Filed

A12345678 and A23456789 is the Link ID Field
11223344 and 22334455 is the User ID Field
Software is the Department Field
Based on the above sample import file, the configuration of the import field is as shown below:

Please note that if the Default Authentication Profile is not selected. After the import operation, all
user record will not have any authentication profile defined. However, the user authentication
profile can be specified during the fingerprint enrollment or registration.

41
2. How to register a new user ?
To register a new user, go to User Management->Add New User as shown:

Please note that if this is the first time the browser excute this function, the browser will prompt a
warning message (eg . digital signature can not be verified). In order to avoid this message, check
the always trust content from this publisher and continue the operation.
Enter the User ID of the new user to be registered and click on the “Create” button. If a card
number is to be used as User ID, click on the “Capture Card ID” and place the card on the
connected desktop card reader. Make sure that desktop card reader is properly configure under the
System Management ->Configure Card Reader Settings.
After the “Create” button is activated, the system will search the database for the enter User ID, if
an exisiting User ID is found, the user record will be read and display, else an empty record with the
User ID will be displayed as shown :

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The login account user can start to enter the appropriate field for the user record.
To add a new department into the Department drop list, click on the “New Department” button to
enter a new department.
To enroll fingerprint, select the “Finger Print” check box under the Authentication Profile and click
on the “Finger Enroll” button.
To enroll pin information for the user record, select the PIN check box under the Authentication
Profile and click on the “PIN Enoll” button.
To give access right to the user record , select the pre-defined access zone from zone drop down list.
To cancel the changes, click on the “Calcel” button.
To delete the user records, click on the “Delete” button. Please note that the user record will be
deleted from the devices associate with the access zone.
To save the changes, click on the “Save button. Please note that the user record will automatically
dispatch to the devices associate with the access zone.

43
To modify the User ID , click on the “Change” button and the following dialog box will be shown:

User can enter the new ID or Capture the new ID from the desktop card reader. If the new ID has
already been registered in the system, the system will abort the operation with an error message.

Finger print enrollment procedure is as shown:

Total of six fingers can be enrolled for each user record. Following are the steps to enroll one finger.
(a) Select any one of the radio button (1st - 6th Finger).

44
(b) Select the finger to be enroll from the Selected Finger (index 1 – 10).
(c) Click on the “Enroll” button.
(d) Follow the instruction and capture three images for the same finger.
(e) Upon successful enrollment, to continue to enroll another finger, go to step (a). To exit, click on
the “Exit” button.
It is important to take note that during the three times finger print capturing process, user must
remove his/her finger from the sensor after each fingerprint capturing. This is to ensure that the
enrollment process can get better average fingerprint minutia point.

3. How to view/modify/delete existing user record ?

To view/modify/delete existing user record, go to User Management->View/Modify/Delete User
Record as shown:

Three filters can be used to filter a group of users to be viewed/modified. These filters are
department, designation or authentication profile. In order to select the authentication profile filter,
the Authentication Profile check box need to be checked before the individual authentication profile
can be selected. If multiple authentication profile is enable (Under the System Management-
>Multiple Authentication Profile), multiple check box on the authentication profile can be checked.
Please note that if no filter condition is specified,, the system will display all the user records or
user records that are authorised to be viewed/modified under the login user account.

45
To delete/remove user, select the check box beside each individual user record and click on the
“Remove” button to excute the operation. To delete/remove all the user in the list, select the check
box above the orange box (beside the User Name) and click on the “Remove” button to complete
the operation. Please note that the system will delete the user record from the devices (based on the
access zone assoicate with the user) and synchronisation events will be created for this purpose. The
synchronisation event will be clear upon all the task is completed with login account user
intervention.

To modify the user record, click on the “Modify” link (green color) and the user record registration
page will be prompted. The procedure to modify the user record will be similar to the procedure of
creating a new user record.

46
4. How to modify the department field for a group of user ?
To change the department information of a group of user records, go to User Management->Modify
Department as shown:

Select the department or designation to be modified. To modify user record that do not have
department defined, select “Null Department” from the Department drop list.

Enter the new department at the New Department edit box and select the user record to be modified.
To select all the user listed, check on the check box above the orange line (beside the User Name ).
Click on the “Update” button to execute the changes.

47
5. How to view/modify the timezone ID for the user record ?
To modify the timezone ID for user records, go to User Management->Timezone ID View/Modify
as shown :

To modify only one user record, provide the User Name or User ID ot the Link No of the user
record and click on the “Search” button.
To modify a group of user records, select the group based on the Department List or Designation
List and click on the “Search” button.

If no filter condition was specifed when the “Search” button was activated, all the users will be
displayed for selection in the next page. Please note that if the login account is not admin, then only
user who department are authorised (control by the login account privilege) by the administrator
will be displayed for selection on the next page.

48
Enter the timezone ID at the TimeZone ID edit box. Select the user record to be modifed and click
on the “Save” button.

6. How to export user record ?

Maximum of 6 fields can be exported from the system to a comma sparator text file. These field are
the User ID, Name, Department,Link ID,User Type and the Authentication Profile. To export the
user record, go to User Management->Export User Record as shown:

49
 Following
is the sample output of the exported file with 2 user records :

12345,Tester 1,TestDepartment,A11222,U,10111111
12346,”Tester 2,with comma”,TestDepartment,A22333,10111111

Note that the authentication profile is store in bit map format . The second record has the delimiter
enclose the name as the name field include a comma character.

7. How to import user record ?

The system allow login account user to import the user records using a text file. To import user
record based on the comma separated file, go to User Management->Import User Record.

Four fields can be import to the database for the user record. These fields are User ID,User Name,
Department and Link ID. The default authentication profile can be set to any one of the option :
(a) ID + Fingerprint
(b) Card + Fingerprint
(c) ID + Pin
(d) Card + Pin
(e) Card Only
Please note that User ID is the most important information that has to be imported.In addition, the
department field is also critical so that other login account defined for the system is able to log into
the system with the department assigned to it. In addition, the User ID has to be unique and only
allow numeric number. The Link ID is typically use to asscoicate with the user employee number
since the User ID field can only be stored in numeric format. The Link ID can be stored in
alphanumeric format.
Following show the content of the sample import file :

User_1,A12345678,11223344,Software

50
User_2,A23456789,22334455,Software

User_1 and User_2 is the Name Filed

A12345678 and A23456789 is the Link ID Field
11223344 and 22334455 is the User ID Field
Software is the Department Field
Based on the above sample import file, the configuration of the import field is as shown below:

Please note that the Default Authentication Profile is not selected in the above case. After the import
operation, all user record will not have any authentication profile defined. However, the user
authentication profile can be specified during the enrollment/registration.

51
52
8. How to create user access right policy ?
User access right policy define the devices that the user can access. If the user try to verify his/her
finger/card on the device that is not defined in the access zone, the verification will not be
successful. To define the user access right policy, administrator must create a access zone.
Administrator can create unlimited number of access zone. Each access zone can associate with
unlimited number device. Each user will assign to only one access zone which will defined the
devices tthat this user is accessible. Following are the steps to create a access right policy for a
user:
(a) Create a access zone (ie provide a name for the access zone).
To create a access zone, go to Access Zone Management-> Add/Remove Access Zone as shown:

Enter the zone name and the zone description as the respective edit box, click on the “Add” button
to save the access zone name and description. In the above example, a CommonAccess zone is
created.
To remove the access zone, select the check box beside the zone that you want to remove and click
on the “Remove” button to execute the remove operation.
To edit changes to the created device zone name, go to Access Zone Management->Edit Access
Zone as shown:

53
Select the access zone to be edited and click on the “Search” button as shown:

Make changes to the zone name or zone description and click on the “Update” button to save the
changes.

(b) Add devices to the access zone.

To add devices to the access zone, go to Access Zone Management->Policy->Assignment as
shown:

54
 Select the zone name and
click on the “Search” button as shown:

Select the check box on the device to be added and click on the “Add” button. Once the add
operation is completed, the selected device will be disappear from the device list. Only those device
that is not added will remain visible for selection again.

55
9. How to assign user access right (assign access zone to user) ?
There are two ways to assign the access zone to user. Admninistrator can assign access zone to a
group of users or assign access zone to a single user.
To assign access zone to a group of user, go to User Management-> User Access Right->Assign
Access Zone To User as shown :

Select the Department or Designation and click on the “Search” button to continue as shown:
If no department or designation was selected when the “Search” button was click, all the users will
be displayed for selection in the next page. Please note that if the login account is not admin, then
only user who department are authorised (control by the login account privilege) by the
administrator will be displayed for selection on the next page.

56
Select the access zone from the drop list and select the check box beside the user name, click on the
“Add” button to complete the operation.

To assign access right to a single user, go to User Management->View/Remove/Modify User

Record and select the user record to modify as shown:

Select a access zone from the Zone drop list and click on the “Save” button.

57
10. How to remove user access right (remove access zone assigned to the user) ?
To remove the user access right, go to User Management->User Access Right->Remove Access
Zone From User as shown :

Select the department or designation from the drop list and click on the “Search” button.
If no department or designation was selected when the “Search” button was click, all the user with
access zone assigned will be displayed for selection in the next page. Please note that if the login
account is not admin, then only user who department are authorised (control by the login account
privilege) by the administrator will be displayed for selection on the next page.

58
Select the user and click on the “Remove” button.

11. How to mirror user record to device ?

This function is useful if one of the device is damage and was replaced with a new device. To re-
download all the user records (or mirror user record) assigned to this device, go to User
Management->User Access Right->Mirror User Record to Device as shown:

Select the device to be mirrored from the drop list and click on the “Search” button.

59
Select the user to be mirrored (download) to the device and click in the “Add” button.

12. How to edit user SMS or Emal record ?

To edit user SMS or Email record, goto User Management->Edit User SMS/Mail Record as shown:

Select the department or designation from the drop list and click on the “Search” button :

60
To view all the user record, do not select the department and designation and click on the “Search”
button.

Click on the pencil icon and start to edit the sms or email record as shown:

To save the changes, click on the .

61
G. Designation Management
There are total 10 different designation can be defined by the administrator. The designation is used
to group (or asscioate ) multiple departments into one group. The designation information will be
used during the user record selection. For example, there are total of 5 classes in a school. Each
class is define with a department name like C1,C2,C3,C4 and C5. The administrator can group all
the 5 classes under the designation “Student”. This will allow him/her to generate attendance report
for all the stduents in the school by selecting the “Stduent” designation during the report genration
process.

1. How to define designation ?

The procedure to define a designation is as follow:
(a) Create a designation name.
(b) Associate department with the designation name.
To create a designation name, go to Designation Management->Define Designation as shown:

Enter the designation name under the description colunm. Click on the “Update” button to save
changes. Please note that the Code is fix by the system and can not be changed.
To associate department to a designation, go to Designation Mangement->Add Department as
shown:

62
Select the designation from the droplist and click on the “Search” button.
Please note that under the add department selection page, if the department was already added to
the designation group, then it will not be shown on this selection page.
To view or remove department for the designation, go to Designation Management->View/Remoe
Department.

H. Report Management

1. How to configure report setup ?

There are three steps need to be executed before the data processing and the report generation
should be carried out. The first setup is the report header setup. The report header is display when
administrator export the report to PDF file or Excel file. The report header setup is shown :

63
The second setup is to enable or disable the work hours computation and define the format of the
work hour,enable/disable the different lateness reporting categories,enable/disable the OT hour and
enable/disable the time attendance device setup. If the Time Attendance Device Setup is enabled,
during the data processing, transactional log record from devices included in the Time Attendance
Device list will be processed. Otherwise, transactional log record from all the devices defined in the
system wil be processed. To edit the Time Attendance Deviced list , go to Report Management->Set
Attendance Device->Add. The Report Setup is as shown:

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The third setup is cut off times setup. The cut off timed setup define the following parameters:
(a) Start Clock In Tme
(b) Stop Clock Out Time
(c) Late In Grace for late, very late and very very late
(d) Include clock in time period before shift started. If enable the time period before the shift started
will be included into the work hour computation. If disable, the time period before the shift started
will be excluded from the work hour computation.

65
The early clock time enable mean the system will include the early clocker duration when
computing the total work hour for the user. If Include clock in time period before shift started. is
disable, the total work time computed for the user will exclude the early clocker duration as
indicated in the above diagram.
To configure the above mention parameters, go to Report Management->Report Setup (under the
Cut off time tab) as shown:

66
After making changes, click on the “Update” button to save the changes.

2. How to insert attendance record into the database ?

In the case of user attendance record did not registered into the system (for some very exception
condition), administrator can inject transactional log record into the system. However, the record
being injected will have a “Virtual Dev” as the device name. The system allow user to insert
transactional log record on a per day basis or multiple days in one operation. When the per day
insertion was selected, user can further define the condition that only insert record for those user
who are absent for the day. For the multiple day insertion, insertion can only be done for one user at
a time. To insert transactional log record on a single day, go to Report Management->Insert
Attendance Record->Single Day as shown:

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Note that by checking the “Check Absentee Only” check box, only those user who are absent on the
specify date will be displayed for attendance record insertion. Select the department or designation ,
enter the date and time for the record to be inserted. In addition, the log types (In or Out) of the
record to be inserted can be defined under the Log Type drop list. Click on the “Search” button.

Select the check box for the specific user record and click on the “Update” button to insert the

68
record.

To insert transactional log record on a multiple day, go to Report Management->Insert Attendance

Record->Multiple Days as shown:

Enter the User ID, date range and time for the record to be inserted. Click on the “Save” button to
insert the record. Note that the log type of the record to be inserted will be fix at “In” type.

3. How to view/remove inserted attendance record ?

Inserted transactional log record can be view or delete from the system. To view/remove the
inserted record, go to Report Maangement->View/Remove Inserted Attendance Record.

Select the date and department or designation, click on the “Search” button.

69
Select the check box for the specific user record and click on the “Remove” button to remove the
transactional log record.

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I. Log Record Export Management
The system provide the function to export the transactional log record into a text file. This file can
be used to import the transactional log record into a third party payroll system. The data format for
the exported file can be configured and user can also setup a schedule for the export operation to be
carried out at a specify time on a daily basis. For the automatic export operation, user will need to
setup the file location where the exported file will be stored. This file location will usually be some
shared folder in the window network. Once the transactional log record has been exported, the
same record will not be exported again unless user reposition the export record date pointer.

1. How to configure the log record export file format ?

To configure the export file format, go to Log Record Export Management->Export File Format
Setup.

71
72
Select one of the following type of log records for exporting:
(a) Time Attendance
(b) Event Trace
(c) Fail Attempt
(d) Authentication Mode Trace.
(e) All the above
The event trace, fail attempt and authentication mode trace are transactional log record generated by
the door access control application. Therefore, if the exported file is for third party payroll system,
user should select the time attendance log only.

There are total 8 fields can be exported. These field are :

(a) Name
(b) Department
(c) User ID
(d) Log Date
(e) Log Time
(f) Log Date and Time
(g) Device Name
(h) Description

These fields can also be arranged in an order that you desired.

The fields in the exported text file can be separated from one another in one of the following
formats:
(a) Comma
(b) Fix Spacing
(c) A character

If you choose the Comma separator, fields are exported in the following manner:
Field1,Field2,Field3,Field4,Field5

If you choose the Fixed separator, fields are exported in the following manner:
Field1 Field2 Field3 Field4 Field5
Each field has a fixed space. Each field is also right-flushed.

If you choose a character to separate the fields, you need to specify the character to use. For
example, if the chosen character is "&", the fields are exported in the following manner:
Field1&Field2&Field3&Field4&Field5

There are several ways to display the date. For example, you can choose the date to be displayed in
"DD/MM/YYYY" or "MM/DD/YYYY". Likewise, there are several ways to display the time. For
example, you can choose the time to be displayed in "hh:mm:ss" or simply "hhmm".

This filed size padding allows you to set the size of the exported fields. If the actual length of the
exported field is less than the size you specify, this option also allows you to pad each fields either
with preceding zeros or preceding spaces.

However, padding with preceding zeroes is only applicable for the Device Name, User ID and Log
Type fields. For the Department and Name fields, you are only allowed to pad these fields (if their

73
lengths are shorter than the size you specified) with spaces. This is more intuitive because these
latter 2 fields are alphabets-based, while the former 3 fields are numeric-based.

The use delimiter for exported field allows you to exported the fields such that each field is
enclosed with the delimiter character - " ". Such an exported field will look like:
"Field1","Field2","Field3","Field4","Field5"

2. How to reposition export record pointer ?

To reposition the export record pointer, go to Export Log Record Maangement->Reposition Export
File Date Pointer as shown:

User can specify the range of transactional log record to re-export again. After the date rang has
been entered, click on the “Reset Pointer” button.

3. How to configure automatic log record export operation ?

Following are the two steps to configure the automatic log record export operation:
(a) Configure the file location where the export file will be located.
(b) Configure the schedule time for the export operation to start.
To configure the export file location, go to Log Record Export Management->File Location Setup
as shown:

Please refer to the Automatic Database backup procedure on the expected format of the file

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location. If the File Name is left empty, the system will automatically generate a file name for the
exported file. The format of the file name will be as follow:
YYYYMMDDHHMM.log
where YYYY -- Year
MM -- Month
DD -- Day
HH -- Hour
MM -- Minute.
If a File Name is provided, the new exported data will be appended to the sepecify file name
everytime the export operation is carried out.
If the location specify is not accessible by the system, an “Invalid Authentication” message will be
displayed when the “Update” button is activated.

To configure the schedule time to start the export operation, go to Log Record Export Management-
>Schedule Setup as shown:

Total of 10 schedules can be specify by the administrator. No export operation will be carried out if
the Schedule Time entry is left blank. The expected schedule time format is 24 hour format .The
Start Date Time and End Date Time is the date time stamp after the export operation has been
carried out.

4. How to perform manul log record export operation ?

To export the log record manually, go to Log Record Export Management->Export File as shown:

75
Click on the “Export File” button to start the export operation.

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J. Real time Monitor
The realtime monitor module provide user information when a successfull authentication occur at
the TNC device (ie someone was verified successfully at the fingerprint device). In addition, it also
monitor the TNC device status. An exception event will be displayed when the following condition
are detected:
(a) The TNC accelerator had lost communication to a TNC device.
(b) Door ajar status was detected at the specific TNC device.
(c) Evacuation signal was activated at the specific TNC device.

Email and SMS can be configured to send to a specific user when any of the above mention
exception event was detected.

1. How to setup TNC devices for real time monitoring ?

To add TNC device to be monitored by the accelerator, go to Real Time Monitor->Setup Devices as
shown:

Select the device to be monitored and click on the “Save”button.

To view/remove the list of device to be monitored, go to Real Time Monitor->View/Remove
Devices as shown:

Select the device to be removed and click on the “Remove” button.

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2. How to display real time event ?
To view the real time events, go to Real Time Monitor->View Status as shown:

Under the Transaction Event, one user record was displayed. This record will be removed after 30
second later.

Under the Exception Event, lost connection event was displayed and this record will be removed
once the communication is back to operation again.

3. How to assign/remove exception message receiver ?

To assign a email/SMS alert message receiver, go to Real Time Monitor->Alert Message Receiver
as shown:

Select the department or designation and click on the “Search” button as shown:

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Select the user by checking the check box beside the user name, click on the “Add” button to assign
the user to the list of alert message receiver.

To remove users from the list of alert message receiver, go to Real Time Monitor->View/Remove
Alter Message Receiver as shown:

To remove user from the list, check the cgeck box beside the user id and click on the “Remove”
button to remove the user from the list.
To disable the email sending only, uncheck the check box under the Email and check the check box
beside the user id, click on the “Update” button to commit the changes.

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K. Device Management

1. How to create a list of devices to be managed by TNC Accelerator ?

To create the list of devices to be managed by the system, go to Device Management->Device
Setup->Add as shown:

Enter a unique name for the device name. The length of the device name should not exceed 20
character. The Device ID can be set to any value range from 1 to 255. This ID will only be useful
when the network consist of a TCP/IP to RS485/422 bridge. For a pure TCP/IP network, set the ID
to 1.

Three types of device supported by the accelerator. Choose the appropriate device that is connected
to the network.
The device location can provide a more user friendly information related to the device.
If the device type choosen is TNC, the follow additional information need to be provided:

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For TNC500, it can connect up to 5 clients per controller. Each client is define as one device with a
unique device name.
For TNC Card Only, it can connect up to 30 clients per controller.Each client is define as one device
with a unique device name.
A static IP address is require for each TNC controller.
To save the record, click on the “Save” button.

2. How to view/remove or test the connection to the device ?

To view/remove or test the connection to the device, go to Device Management->Device Setup-
>View/Remove as shown:

To perform a test connection to the device, select the check box of the specific device, click on the
“Test Connection” button.
To remove device, select the check box of the specific device, click on the “Remove” button.

3. How to edit the device table ?

To edit the device table, go to Device Management->Device Setup->Edit as shown:

Select the device to be edited and click on the “Search” button.

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Only the device name is not editable. Edit the change require and click on the “Update” button.

4. How to query user existence in a device ?

To query whether a user record is exist in a selected deivce, go to Device Management->Device
Setup->View/Remove as shown :

Click on the “Query User” link for the device and the following dialog box will be shown:

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Enter the User ID in the text box or click on the “Capture Card ID” button to fill the User ID text
box with the card ID. Click on the “Query User” button to start the query process. If the User ID is
found, the following information will be returned:

5. How to query all users in a device ?

To query all the user store in a device, go to Device Management->go to Device Management-
>Device Setup->View/Remove as shown :

Click on the “Query All User User” link for the device and the following dialog box will be shown:

83
The “Import Card Only” operation is to import the card record into the TNC Accelerator database.
This is useful when the user registered the card from the device (not through the TNC Accelerator).
Note that the system does not support the import of fingerprint template that were registered at the
device.

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5. How to synchronised the device time with reference to the TNC Accelerator
time manually ?
The TNC device will automatically sychronise it time with the TNC Accelerator. This operation is
carried at 1 am on a daily basis. Alternatively, administrator can manually synchronise the device
time with reference to the TNC Accelerator time.

To synchronise the device time, go to Device Management->Device Time->Set as shown:

Select the check box beside the device and click on the “Set Device Time” button to activate the
synchronisation. To select all devices in the list, select the check box above the orange line.The
Status column provide the status of the synchronisation operation. The Active column indicate that
the most recent synchronisation operation has been carried out on which device.

From the above example, only DEV1 was selected for the time synchronisation operation. A
successful time synchronisation (Status is Done) has been carried out on device DEV1 (Active is
Done). No operation has been carried out on DEV2 (Active is empty string).

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6. How to read the device time ?
To read the device time, go to Device Management->Device Time->Read as shown:

Select the check box beside the device and click on the “Read Device Time” button . To select all
devices in the list, select the check box above the orange line.The Status column provide the status
of the read device time operation. The Active column indicate that the most recent read operation
has been carried out on which device.

From the above example, only DEV1 was selected for the the read operation. A successful read
(Status is Done) has been carried out on device DEV1 (Active is Done). No operation has been
carried out on DEV2 (Active is empty string).

7. How to read the device properties ?

To read the device properties, go to Device Management->Device Properties->Read as shown:

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Select the device to read and click on the “Read” button as shown :

Administrator can view different pages of properties by clicking on the tab menu (Date/Time
Format,Wiegand Format,Door Control etc).

8. How to set the device properties ?

Following are the steps to set a device properties :
(a) Select a reference device and read the device properties from the selected device.
(b) Modify the properties read from the reference device.
(c) Send the modified property values to the device to be set. Multiple device can be selected to be
updated with the modified properties.
To set the device properties, go to Device Management->Device Properties->Set as shown:

Select a reference device and click on the “Set” button.

87
Edit the return properties and click on the “Proceed button as shown:

Select the check box beside the device for the set properties operation. Click on the “Set Property”
button to start the operation.

From the above example, only DEV1 was selected for the the set property operation. A successful

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set property operation (Status is Done) has been carried out on device DEV1 (Active is Done). No
operation has been carried out on DEV2 (Active is null).

9. How to upload device transactional log record ?

This operation is only useful for non TNC device (like Touchstar/Touchstar Mini) since TNC device
will automatically upload the transactional log record to the TNC Accelerator.
To upload the transactional log record from the device, go to Device Management->Log Record
Management->Log Record Upload as shown:

Select the check box beside the device and click on the “Log Record Upload” button. The total
count column indicate the total number of log record uploaded from the device. The Status column
provide the status of the upload log operation. The Active column indicate that the most recent
upload operation has been carried out on which device.

10. How to reset device transactional log record pointer for upload ?
To reset the device transactional log record pointer, go to Device Management->Log Record
Management->Reposition Log Record Pointer as shown:

Provide the date which the reposition should be set to the device. Select the device and click on the
“Set Log Date” button to execute the operation.
Upon successfully reset the log record pointer, the device (TNC device only) will automatically

89
resend the transactional log record to the accelerator.

11. How to purge transactional log record in the TNC Accelerator ?

To purge the transactional log record in the TNC Accelerator database, go to Device Management-
>Log Record Management->Purge Log Record as shown:

Enter the date range for the transactional log record to be purged and click on the “Purge Log
Record” button.

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L. Fix Shift Management

1. How to add/remove a shift ?

To add a shift name for the fix shift management, go to Fix Shift Management->Shift Builder-
>Add/Remove Shift as shown:

To add a shift name, enter the shift name at the Shift Name text box and click on the “Add” button.
To remove a shift, select the check box beside the shift name to be removed and click on the
“Remove” button.

2. How to edit a working period ?

To add a working period for the fix shift management, go to Fix Shift Management->Shift Builder-
>Edit Working Period as shown:

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To add a working period, enter a Assign Code , the Start time and End time for the working period.
The assign code can be any alpha numeric number or alpha character. For Rest day, the Start time
and the End time will be pre-defined by the system and only the Assign code need to be provided.
To remove the defined working period, select the check box beside the period to be removed and
click on the “Remove” button.
To modify the working period, edit the changes and select the working period to be modified and
click on the “Update” button.

3. How to edit a work week?

To create a work week, go to Fix Shift Management->Shift Builder->Edit Work Weeks as shown:

92
To create a work week, select the Start Date and End Date that define the work weeks, click on the
“Add” button to save the defined work week.
To remove a work week, select the check box beside the work week to be removed and click on the
“Remove” button.

4. How to generate roster for a work week?

To generate roster for a work week, go to Fix Shift Management->Shift Builder->Generate Roster
as shown:

Select the pre-defined work weeks from the drop list and pre-defined shift name from the drop list,
click on the “Generate” button to start the process as shown:

93
Define the period from Monday to Sunday and click on the “Update” button to start the roster
generation process. The system will generate the roster based on the above defined period for the
defined work weeks.
In the case when user want to generate roster with alternative week pattern, for example, the first
Saturday of the week is a rest day and the next Saturday of the week is a working day, user can
sepecify the working period for 1st week and 2nd week as shown:

94
95
5. How to view/modify roster ?
To view or modified roster, go to Fix Shift Management->Shift Builder->View/Modify Roster as
shown:

Select the work week and the shift name to be viewed/modified, click on the “Search” button to
continue as shown:

96
To modify the period for a particular day (for example, 8th May 2012), click on the date 8th May and
the following page will be shown:

97
Select the period to change and click on the “Change” button to commit the changes.

6. How to assign a fix shift to the user ?

To assign a fix shift to a user, go to Fix Shift Management->Shift Assignment as shown:

Select a department or designation for the drop list and click on the “Search” button.

Select the work week and the shift name from the drop list to be assign to the user. Select the check
box beside the user before clicking on the “Save” button to start the assignment process.

98
7. How to view/modify the working period of the fix shift for the user ?
There are two ways to modify the working period of the user. Administrator can either select user
based on the work week or by user id/link no. To view or modify the working period of the fix shift
for the user based on the work week, go to Fix Shift Management->Shift View/Modify->By work
week as shown:

Select the work week from the drop list follow by the department or designation. Click on the
“Search” button and a list of users will be displayed for selection on the next page. if the the group
of user belong to the selected department or designation has not been assigned with a fix shift for
the selected work week , then an empty list will be displayed.
Click on the “Modify” link to change the user working period as shown:

99
100
Click on the day where the working period to be changed and select the working period from a
predefined list as shown:

101
Click on the “Change” to save the selection.

To view or modify the working period of the fix shift for the user based on the user id/link no, go to
Fix Shift Management->Shift View/Modify->View By User ID/Link No as shown:

specify the date range where the working period need to modified and enter the User ID or Link No
for the user record, click on the “Search” button as shown:

102
Click on the “Modify” link to change the working period of the specific day as shown:

Select the period and click on the “Change” button to save the changes.

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8. How to define reason code for fix shift management ?
The reason code is used to provide information on the reason for absent, late on the exception
report. The reason will be displayed under the Remark column. Each designation (or group of
departments) can define up to 50 differents reason code To define reason code, go to Fix Sift
Management->Define Reason Code as shown:

Select the designation from the drop list and click on the “Search” button.

To

create a new entry, enter the description column (the short description is optional and used by some
customerisation application). Click on the “Update” button to save the changes. Before clicking the
Next link for the next page, activate the “Update” button to save changes or else the changes will be
lost.

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9. How to define exception tracking code for fix shift management ?
TNC Accelerator can generate a summary report which will track the user absentee or lateness over
one year period. The reason code for the exception will need to be defined before this report can be
generated. Total of 10 reasons code can be defined for the tracking for each designation. To define
the exception tracking code, go to Fix Shift Management->Define Exception Tracking Code as
shown:

Select the designation and click on the “Search” button.

Select from the drop list of reason code to associate the reason code to be tracked. Click on the
“Update” button to save the setting.

10. How to input absent reason for absentee record ?

User can select a post process or pre process mode. A post process mode mean the user record has
been processed by the system (data processing) and define as a absentee records. Post process can
only input the absent reason for these records. Therefore, when the user select the Report
Management->Input Absent Reason->Post Process , only those records that have been processed by
the system and defined as absentee record will be display for editing. In addition, post process mode
can only input absent reason for a absentee record one day at a time. As for the pre process mode,
user can input the absent reason code for the user record even before the record has been process by

105
the system (ie has not been defined as absentee record). This mode of operation allow user to
defined the absent reason code for a specify date range. This feature is useful when a particular user
need to go for extended length of absent from work (like hospitalization) and the administrator can
pre-defined the absent reason for his/her absentee record.

To input absent reason with post process mode, go to Fix Shift Management->Input Absent Reason-
>Post Process as shown:

Select the date and the department (or designation) and click on the “Search” button.

Select the check box beside the user name, select the reason code from the drop list under the
remark column and click on the “Update” button to save the changes.

To input absent reason with post process mode, go to Fix Shift Management->Input Absent Reason-
>Pre Process as shown:

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Select the department or designation from the drop list and click on the “Search” button:

Click on the “Update” link as shown :

Enter the date range where the user will be absent, input the User ID to be set and select the reason
code from the drop list. Click on the “Update” button to save the changes.

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11. How to input reason code for exception record (for absentee and lateness) ?
There are two categories of exception defined by the system. These two categories are the absent
exception and late exception. Each of the record in these two categories has a remark column that
will provide more information regarding the reason for the exception. Please note that the Input
Absent Reason also provide the same function except that it only handle absentee record. To input
the exception reason, go to Fix Shift Management->Input Exception Reason as shown:

Enter the appropriate information and click on the “Search” button.

Select the check box beside the user name and select the reason code from the drop list. Click on the
“Save” button to commit the changes.

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M. Report Generation

1. What types of report can be generated by the TNC Accelerator ?

The reports generated by the TNC Accelerator can be divided into two main categories. These
categories are :
(a) Fix Shift Report.
(b) Adhoc Shift Report.
(c) In Out Shift Report
(d) No Shift Report
(e) Miscellaneous Report

Fix Shift Report

The fix shift reports are generated through the fix shift time management data processing module.
Following are the reports under the fix shift time management:
(1) Headcount Tracking Report
This report provide the attendance statistic on all the user in the system on a per day basis. The
statistic include the number of user present, late or absent for the day. The information is group
based on the department. This report can not handle user work shift that crosses the midnight hour.
Adminsitrator will need to setup the list of departments to be included in the headcount report. To
edit this list, go to Fix Shift Management->Headcount Department List.
Sample of the headcount report is as shown:

109
(2) Attendance Summary Report (Weekly and Monthly)
This report provide a detail clock in time and clock out time of a user for a weekly period or
monthly period. The clock in time and clock out time is based on the first clock in and the last clock
out time for the day. Sample of the Attendamce Summary Report (Weekly) is as shown:

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LAT -- Late
ABS -- Absent
PRE -- Present
INV -- Not defined (Due to shift not defined during data processing or data has not been
processed )

Sample of the Attendamce Summary Report (Monthly) is as shown:

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L – Late
1 – Present
0 – Absent
R – Rest Day
V – Not defined (Due to shift not defined during data processing or data has not been processed )
M. Week – Total number of working day per month
A. Week – Total number of day present (include late comer).
Late – Total number of day late for work
Actual Attendance – Total number of worker present for work on the specific day.
Possible Attendance – Total number of worker for the sepcific day.

(3) Attendance Detail Report

This report provide a detail clock in time ,clock out time and the total work hour of a employee for
a specify date range. The clock in time and clock out time is based on the first clock in and the last
clock out time for the day.
Sample of the detail report for a specific day is as shown:

112
(4) Exception Report (Detail)
This report provide detail information on empolyee who are late or absent based on a specific date
range. Sample of the report is as shown:

113
The remark column can be updated by administrator with a exception reason.

(5) Exception Report (Summary)

This report provide a full year statistic of the exception reason for the employee. Sample of the
report is as shown:

114
R1 – No Pay Leave
R2 – Annual Vocation Leave
Based on the above example, the employee does not take any leave for the whole year of 2011.
The report can track a total of ten reason code. To track more than two reason code, export the
report in excel format.

Ad hoc Shift Report

The ad hoc shift reports are generated through the ad hoc shift time management data processing
module. Following are the reports under the ad hoc shift time management:
(1) Attendance Detail Report (All)
This report provides the empolyee detail clock in time, clock out time and the total work hours.
Maximum of three shift periods can be defined for a day. In addition, three types of OT hour can be
defined and computed accordingly. For example, if an employee clocking in at 07:30 and clocking
out at 19:30. His work shift start from 08:00 to 17:00. He is allowed to work for1 hours of OT1, 1
hour of OT2 and 1 hour of OT3. If the report management has enable early clocking, the report will
compute his work hour as 8 hour 30 minute of total work hours with OT1 equal to 1 hour, OT2
equal to 1 hour and OT3 equal to 30 minutes. The OT hours will only be computed when the report
is exported to excel file format. Sample of the report is as shown:

115
(2) Attendance Detail Report (Single)
This report provide the same information as (1) except in a different format. Sample of the report is
as shown:

116
 (3)

Attendance Detail Report (Order By User)

This report provide the same information as (1) except in a different format. Sample of the report is
as shown:

117
(4) Total Work Hour Summary
This report summarise the user total work hours for a period of 2 weeks. Sample of the report is as
shown:

118
In Out Shift Report
The In Out Shift Report based on the assumption that the transactional log record include the IN
and Out information. Therefore, during the clocking in/clocking out process, user need to specify
whether he/she is clocking in or clocking out.

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(1) Attendance Detail Reprot (All)
This report provides the empolyee detail clock in time, clock out time and the total work hours. The
sample report is as shown :

(2) Attendamce Detail Report (Order By User)

This report provide the same information as (1) except in a different format. Sample of the report is
as shown:

120
(3) Total Work Hour Summary
This report summarise the user total work hours for a period of 2 weeks. Sample of the report is as
shown:

121
No Shift Report
(1) Attendance Detail Report (Single Clocking)
This report provides the empolyee detail clock in time, clock out time and the total work hours. The
clock in time is define as the first clocking of the day and the clock out time is define as last
clocking time of the day. However, this report will not be able to compute work hour for the work
shift crosses midnight. It also do not compute OT hour for the employee. Sample of the report is as
shown:

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(2) Attendance Detail Report (Multiple Clocking)
This report provide detail of all the clocking perform within the day. If the empolyee perform 3
clocking at the device for a day, the report will generate two row of records for this employee for
the day. Sample of the report is as shown:

123
Miscellaneous Report
Miscellaneous Report consists of the following reports:
(1) User without fingerprint enrollment report
This report provides a list of user who authentication profile is set to use fingerprint authentication
but no finger was enrolled in the user record.
(2) Raw transactional log report
This report provides all the raw transactional log records that were generated by the TNC device.
These transactional log record include the time attendance log, fail attempt log and event trace log.
(3) In/Out Report
This report lists all the users that had clock in but not yet clock out from the system. The report is
only accurate if the antipassback feature of the TNC device is enable for physical access control.

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(4) User with FP enrolled report
This report provides a list of user who has finger print enrolled into the system. In additional, it also
provide the total number of templated enrolled for each user.
(5) Real Time Attendance
This report provides the current attendance status of the user. The late count is the accumulated total
count of lateness from the past three days for the user.
(6) Email Alert Message
This report provides the information on the email alert messages send from the system. Ther are
total of five categories of email alert messages. These five categories are :
(a) Absentee – send if the user is deemed absent during data processing (applicable to fix shift
management only).
(b) Real Time Monitor – send when there is an exception event detetecd by monitoring the
device activities.
(c) Shutdown or Restart – send when the TNC Accelerator was shutdown or restart from the web
interface.
(d) Cockpit Interface Error – send when there is an error while communicationg to the cockpit
server. (Only application for the school operation).
(e) System Error – send when the absentee threshold was exceeded.
(7) SMS Alert Message
This report provides the information on the sms alert messages send from the system. Ther are total
of five categories of sms alert messages. These five categories are :
(a) Absentee – send if the user is deemed absent during data processing (applicable to fix shift
management only).
(b) Real Time Monitor – send when there is an exception event detetecd by monitoring the
device activities.
(c) Shutdown or Restart – send when the TNC Accelerator was shutdown or restart from the
web interface.
(d) Cockpit Interface Error – send when there is an error while communicationg to the cockpit
server. (Only application for the school operation).
(e) System Error – send when the absentee threshold was exceeded.
(8) Device Access Frequency
This report provides the statistic on the number of time each user access the specified device for a
period of 14 days starting from a specified date.
(9) In Out Tracking
This report provides the information on all the in or out transaction at the current time (starting from
current day 00:00:00 hours). This will be useful when user need to know at the cuurent time, how
many user are in the premises or out of the premises. The devices to be check will need to be setup
as Time Attendance device at the Report Management->Set Attendance Device.
(10) Movement Tracking
This report tracks the movement of the user through a particular device based on a specified date

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and time range.

126
2. How to setup fix shift management for user ?
The following flow chart detail the steps on setting up the fix shift time management for the user.

Create shift detail using the Refer to the Time Management Application under
Time Management the TNC Accelerator supporting application.
Application

Refer to Section L. Fix Shift Management

Assign shift to indivdual user How to assign a fix shift to a user ?

Define the Start Clock In Refer to Section H Report Management

Time , End Clock Out Time , How to configure report setup ?
Early Clock and late in grace
period.

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3. How to setup add hoc shift time management for user ?
The add hoc time management support maximum of three shifts period per user. Each login account
can define different set of shifts period (maximum of three shift period) . Hence, each login account
can process time attendance data based on the defined shift period on a specific group (or
department) of users. Following are the parameters (for each shift) need to be define before the data
processing for adhoc shift management can be carried out.
(1) Start Time – start time for the shift
(2) End Time – end time for the shift
(3) OT1 End Time – end of OT1 time
(4) OT2 End Time – end of OT2 time
(5) OT3 End Time – end of OT3 time
(6) Work Hour – This is the payable hour for the shift period. For example, if the shift period is
define as 08:00 to 17:00. The total hours work is 9 hours. However, if the Work Hour is defined to
be 8.5 hours, then computed total work hour for the day will be limited to maximum of 8.5 hour.
(7) OT1 – This is the maximum payable hour for the OT1 work hour. Forexample, if the OT1 end
time define such that the total OT period cover 4 hours. However, if the OT1 is defined to 3 hours,
the computed OT1 payable hour for the day will be limited to maximum of 3 hours.
(8) OT2 -- This is the maximumpayable hour for the OT2 work hour.
(9) OT3 -- This is the maximumpayable hour for the OT3 work hour.
(10) Work Rate – This is the multipling factor apply to the normal work shift houring during the
total work hours computation.
(11) OT1 Rate – This is the multiplying factor apply to the OT1 work hour during the total work
hours computation.
(12) OT2 Rate – This is the multiplying factor apply to the OT2 work hour during the total work
hours computation.
(13) OT3 Rate – This is the multiplying factor apply to the OT3 work hour during the total work
hours computation.
(14) Min OT 1 – This is the minumum OT hour that the user need to clock before it is consider OT1
hour during the total work hour computation.
(15) Min OT 2 – This is the minumum OT hour that the user need to clock before it is consider OT2
hour during the total work hour computation.
(16) Min OT 3 – This is the minumum OT hour that the user need to clock before it is consider OT3
hour during the total work hour computation.

Under the Day Type, PH1, PH2 and PH3 stand for public holiday 1, public holiday 2 and public
holiday 3.

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Please note that the data processing for ad hoc shift management is based on the following
assumption :
(a) If more that one shift is defined for user, it is assume the the user will not work consectively for
two shifts in a day.
(b) If two shifts is defined for user, the fisrt shift period should not overlapped to the second shift
period of the day. For example, if three shift was define as shown :

Shift 1 Shift 2
07:00 – 19:00 19:00 – 07:00

Including the start clock in time is set to 30 minutes and stop clock out time is set to 30 minutes.
Therefore, the shift 1 working period and shift 2 working period have overlapped when the start
clock in time and stop clock out time are included in the computation. The data processing module
will not be able to determine the user exact shift based on the clock in and clock out time.

To create the shift for the ad hoc shift management, go to Ad Hoc Shift Management->Create Shift
as shown:

Select the shift to be created and click on the “Search” button.

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To save the changes, click on the “Update” button. Please execute the “Update” button before
editing the next subsection. For example, if the start time and end time of the shift period has been
changed, click on the “Update” button before you can make change to the Payable Hour Rate
content. Otherwise, changes on the start time and end tme for the shift period will be lost when the
“Update” button for the Payable Hour Rate were activated.

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N. Timezone Manager

1. How to create a calendar and modify the day type ?

To create calendar to be downloaded to the device, go Time Zone Manager->Calendar
Management->Create/Edit Calendar as shown:

Select the calendar year to be created from the drop list and click on the “Select” button. The
calendar will be displayed as shown:

To navigate to different month, click on the respective month at the bottom of the page (month
display in green color).
To change the day type of the day, click on the specific day and the following page will be as
shown:

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Choose the require day type from the drop list and click on the “Change”.

2. How to modify calendar ?

To modify the calendar day type based on date range, go to Time Zone Manager->Calendar
Management->Modify Calendar as shown:

Select the date range and the day type to modify, click on the “Change” button. The date range can
not cross over a year and the calendar must be created before it can be modified.

3. How to download the calendar to device ?

Each device can support up to maximum of two calendar years. Based on the current date on the
device, the device will only acecept current calender year and the subsequent calendar year. If user
try to download previous calendar year or two year ahead of the current calendar year, the device
will return a error message of invalid calendar year. To download the calendar year, go to Time
Zone Manager->Calendar Management->Download as shown:

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Select the year to be downloaded and the device(click on the check box beside the device) , click on
the “Download” button.

4. How to create/modify bell schedule ?

Total of ten schedules period are supported for each day type for the bell activation. To
create/modify the bell period, go to Time Zone Manager->Bell Management->Edit Bell Schedule as
shown:

Select the Day type for the bell schedule, enter the time in 24 hour format to the start time colum.
Click on the “Update” button to save the changes. To view bell schedule for all day types, click on
the Download Report PDF or Excel link to generate the bell schedule report.

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5. How to download the bell schedule to device ?
To download the bell schedule, go to Time Zone Manager->Bell Management->Download as
shown:

Select the device (click on the check box beside the device) and click on the “Download” button.

6. How to create/modify door schedule ?

Total of ten schedules period are supported for each day type for the door open period. To
create/modify the door open period, go to Time Zone Manager->Door Management->Edit Door
Schedule shown:

Select the day type for the door scehdule, enter the time in 24 hour format to the start time colum.
Click on the “Update” button to save the changes.To view door schedule for all day types, click on
the Download Report PDF or Excel link to generate the bell schedule report.

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7. How to download the door schedule to device ?
To download the door schedule, go to Time Zone Manager->Door Management->Download as
shown:

Select the device (click on the check box beside the device) and click on the “Download” button.

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8. How to define day type ?
The system can support up to maximum of 16 day type. 4 of the day type are pre defined but can be
changed. To define the day type, go to Time Zone Manager->Define DayType as shown:

Only the description column can be modified. Enter the require day type description under the
description column and click on the “Update” button to save the change.

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9. How to define the device schedule group ?
Each device support up to 40 different time zone id. Each time zone id can assoicate to a defined
access control schedule id. To define the device schedule group mean to associate each timezone id
to a defined access control schedule id.

Go to Time Zone Manager->Device Schedule Management->Assign/Modify as shown:

Select the device to be manged and click on the “Search” button as shown:

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To associate the Timezone ID with the defined schedule id, select the schedule id from the drop list
and click on the “Update” button to save the changes.

PS: The schedule id can be defined by going to Time Zone Manager->Add Access Control
Schedule.

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10. How to create/modify access control schedule ?
The access control schedule define the time period that a user is accessible to the device for
different day type, To create the access control schedule, go to Time Zone Manager->Add Access
Control Schedule as shown:

Enter the Schedule ID and select the Day Type for the schedule ID. Click on the “Add” button to
continue as shown:

Total of five periods can be defined for each schedule ID (for each day type). The Description field
is optional but user is advise to provide meaningful description.
Enter the Start Time and End Time in 24 hour format. The five period must not be overlap and the
End Time can not be smaller than the Start Time.
The security level is only applicable if multiple authentication profile is enabled.
Click on the “Update” button to save the changes.

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To modify the access control schedule, go to Time Zone Manager->Edit Access Control Schedule as
shown:

Select the Access Control Scehdule from the drop list and click on the “Update” button as shown:

Modify the entry and click on the “Update” button to save the changes.

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11. How to view the access control schedule ?
To view all teh access control schedule define in the system, go to Time Zone Management->View
Access Control Schedule as shown:

Click on the PDF or Excel link to generate report for all the define access control schedule.

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