Questionnaire Checklist

Title: Educational Management Information System (EMIS) of Selected National

High Schools in Region III: Issues, Challenges and Directions

Part 1: School profile

Please supply the information sought for in the following statements.
Where choice is given, kindly put check mark (/) on the option that you choose.
School/Office: _________________________________________________________
Address of school/office: _______________________________________________
Age: (School operation) ___________
ICT Facilities:
No. of functional computers _______________
No. of available mobile phone signal __________
No. of available internet connection _______
Geographical Location:
No. of available transportation __________
No. of easy access to school by means of transportation _________
Scarcity on the means of transportation __________

MIS Personnel who process data:

Name: __________________________________________
Teacher ______
Master Teacher _____
Head Teacher _____
Others: (Please specify) _______________

MIS related Training Attended:

Title of Training Level
____________________________________________________ __________________

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Part 2: Extent of Implementation of EMIS
Please check (/) the type of information provided by the EMIS along the following
concerns and indicate to what extent are the EMIS used /implemented
5- Always Implemented
4 – Very often Implemented
3- Often Implemented.
2 – Seldom Implemented
1 – Never Implemented

A. Extent of Implementation of EMIS as to Students MIS

5 4 3 2 1
1. Records on number of enrolment by grade level, by
sex and by school year.
2. Records on repeaters by grade level, by sex and by
school year.
3. Records on number of promotions by grade level,
by sex and by school year.
4. Records on number of graduates by sex and by
school year
5. Records on number of drop-outs by grade level, by
sex and school year.

B. Extent of Implementation of EMIS as to Personnel MIS

5 4 3 2 1
1. The inventory for number of teaching and non-
teaching personnel by grade and by sex.
2. Assessment on training needs of teaching and
teaching personnel as basis for an intervention
program to capacitate teachers.
3. Recent data on number of retiring employees by
position title, number of vacancies by position title
to determine teacher requirements/needs.
4. Qualification standards and civil service eligibility
of teachers, administrative and support personnel.

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 5. Faculty development or human resource
development program.

C. Extent of Implementation of EMIS as to Curriculum MIS

5 4 3 2 1
1. Number and title of textbooks, teacher’s manual by
grade level, number and title of supplemental
textbooks. provide information on instructional
content, strategies and modalities for evaluating
instructions
2. Number of textbooks requirements.
3. Records of achievement test results, and NAT MPS.
4. Testing instruments for NAT, MTAP and achievement
test.
5. Provide information on instructional content,
strategies and modalities for evaluating instructions.

D. Extent of Implementation of EMIS as to Legislation and Control MIS

5 4 3 2 1
1. DepEd memorandum, orders, circular, letters,
memoranda, bulletins are readily available for
utilization.
2. Code of conduct and ethical standards for public
officials is available in this EMIS module.
3. Educational laws and executive orders are available
and updated.
4. Magnacarta for public school teachers (RA 4670) can
be readily retrieved for references.
5. Local school board (RA 5447) can be readily retrieved
for references.

E. Extent of Implementation of EMIS as to Physical Facilities MIS

5 4 3 2 1
1. Status of school site (acquisition, title, purchase is
updated and stores on the EMIS box)
2. Inventory of school buildings, furniture, school
equipment are basis for equitable distribution of
resources.
3. School building and classroom requirements are
identified through available data.
4. Status of school building is updated.

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 5. Data are delivered in sustainable manner to ensure
excellent education services.

F. Extent of Implementation of EMIS as to Finance MIS

5 4 3 2 1
1. Plantilla allocation list is readily made available.
2. Budget (school board) is readily made existing.
3. Financial Plan on current school year is readily
obtainable.
4. Financial guidelines is readily presented.
5. School MOOE allocation is updated and is made
known for transparency.

G. Extent of Implementation of EMIS as to Community Extension Services

MIS
5 4 3 2 1
1. Functional literacy program/ informal educ/ALS/
Short term courses and formal education
2. Sports development program.
3. Cultural development program.
4. Summer camp programs and scouting activities
5. Peace council program, Adopt a School program,
Brigada Eskwela, child protection policy, and school
based Disaster Risk Reduction Management.

H. Extent of Implementation of EMIS as to Educational Planning Research

and Evaluation MIS
5 4 3 2 1
1. Annual Implementation Plan crafted functionally
based on EMIS data.
2. School Improvement Plan is known and understood
by the community.
3. Research on the conduct of surveys, studies,
researches, experiments, evaluations
4. Copies of Annual and Quarterly reports and Copy of
School Achievement Plan
5. Teachers and stakeholders are actively involved in
Planning.

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Part 3: Issues, Challenges and Directions in the Implementation of EMIS
Direction: Direction: Read each statement carefully and decide
which best describe the Issues, Challenges and Directions in the
implementation of EMIS. Please use the rating scale below and put a check
mark (/) on the space provided for.
5 – Strongly Agree
4 – Agree
3 – Undecided
2 – Disagree
1 – Strongly Disagree.
A. Issues in the Implementation of EMIS
5 4 3 2 1
1. Late distribution of forms
2. Limited time for data gathering
3. Unavailability of needed data
4. Inadequate supplies, facilities and equipment
5. Lack of funds
6. Lack of trained module personnel
7. Lack of cooperation of other school personnel
8. Inaccurate/ incomplete data/information available
9. Inadequate transportation and communication
system
10. Lack of support from higher official’s
11. Indifferent attitude of school personnel towards EMIS
12. Lack of linkages with other agencies aside from the
Department of Education
13. Late submission of data
Other Issues: (please specify)

B. Challenges in the implementation of EMIS

5 4 3 2 1
1. Data gathering forms are distributed late.
2. Filling up of MIS form is time consuming
3. Little time is given for data collection.
4. Data-gathering forms distributed are insufficient.
5. Too frequent collection of educational data

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 6. Lack of manpower to reproduce EMIS forms
7. Lack of trained personnel to process and store EMIS
data.
8. Lack of mechanism to distribute/ retrieve EMIS forms
9. Inaccurate data are collected
10. Overlapping of data gathered by personnel of different
modules
11. Some needed data are difficult to acquire
12. Late submission of data
13. Minimal importance is attached to EMIS by field
personnel
14. Inadequate facilities for proper filing and storage data
15. Absence of manual of instructions/ guidelines on
data collection, data processing and data storage
16. Limited space for the EMIS center to make it
conducive for research work
17.Unclear definition of roles, duties and responsibilities
of those concerned with EMIS operation
Other Issues: (please specify)

C. Direction in the implementation of EMIS

5 4 3 2 1
1. Prepare and observe a timetable for distribution and
retrieval of data gathering forms
2. Allot sufficient time for data collection/ acquisition.
3. Distribute sufficient data-gathering forms.
4. Designate capable personnel to print/ reproduce MIS
forms and collect, process and store data
5. Conduct training workshop on data processing and
storage for personnel assigned
6. Devise a systematic mechanism for monitoring EMIS
reports
7. Established linkages with other agencies for the
finding of the EMIS
8. There should be synchronization and coordination
among Module Chairmen on data/information being
collected
9. Logistic support for the operation of EMIS should be
specified
10. Information dissemination on EMIS among all school
personnel should be regular and continuing.

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 11. A manual of instructions and or guidelines on data
collection, data processing, data storage and data
utilization should be made available to module
personnel on the school, district and division level.
Other Issues: (please specify)