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Rev. No.

: 00 Page 1 of 3

JOB DESCRIPTION Eff. Date:

Job Title: Department: Division:


General Accounting Staff 1 FINANCE & ACCTG GEN. ADMIN

JOB DESCRIPTION
Job Title : General Accounting Staff 1
Department : Finance and Accounting
Division : General Administration
Reports to : Accounting Manager

I. OBJECTIVE(S):
He/she is responsible in the preparation of vouchers and recording and maintenance of
Accounting Books and subsidiary ledgers.

II. SCOPE OF WORK (Responsibility, Accountability & Expectations)


1. Recording of Books
a. Cash Receipts Book
b. Accounts Payable Book
c. Cash Disbursement Book
2. Preparation of voucher payables
a. Manually
b. Encoding of A/P voucher
c. VAT Relief Preparation – Sched. of input taxes from AP & Importation
3. Preparation of entries and adjustment on liquidations, replenishment of funds.
4. Journal vouchers preparation
5. Maintenance of subsidiary ledgers
6. Assist in providing audit materials during year-end audit.
7. Performs other duties that may be assigned by the immediate superior.

III. MINIMUM QUALIFICATIONS STANDARD

EDUCATION
 Must possess at least a Bachelor's/ College Degree in Accountancy

EXPERIENCE, SKILLS
 Knowledgeable of accounting principles, practices, standards, laws and regulations
 Has experience using accounting software and database.
 Advance computer skills on MS Office especially Excel

 Preferably with Accounting Software experience


OBSERVABLE TALENT
 Honest and credible in handling money/confidential information.
 Patience on interacting with internal and external clients
 Focus on creating a great workplace for their teams, so they can perform and reach
their potential
 Good verbal and written communication skills.
 High attention to detail and accuracy.

IV. COMPETENCY
Rev. No. : 00 Page 2 of 3

JOB DESCRIPTION Eff. Date:

Job Title: Department: Division:


General Accounting Staff 1 FINANCE & ACCTG GEN. ADMIN

Each descriptor will be described at certain levels of proficiency; as follows,


1: Basic
2: Intermediate
3: Advance
4: Expert

1. ORGANIZATIONAL/ BEHAVIORAL
COMPETENCIES/ DESCRIPTORS PROFICIENCY
DEFINITION LEVEL
ACCOUNTABILITY Follows through and meets personal commitments to others on time. 2
Accepts full responsibility
for self and contribution Takes responsibility seriously and consistently meets the client's expectations
as team member; for quality, service standards and professionalism.
2
demonstrates strong
commitment to Demonstrates willingness to take action despite changes in the work tasks or
organizational succcess. situation.
2
Presents appropriate information in a clear and concise manner,
both orally and in writing.
2
COMMUNICATION
Clearly conveys
information and ideas Frames message in line with the audience background and expectations. 2
effectively and efficiently
in a manner that engages Listens actively, objectively & openly without interrupting. 2
the recipients
and fosters open Openly and constructively discuss diverse perspectives. 2
communication.
Communicates ideas that may be perceived negatively with sensitivity and
tact.
2
Participates actively in the achievement of goals and objectives of the team
and other departments.
2

TEAMWORK Shares experiences, knowledge and best practices with team members to
Working collaboratively help them succeed
2
with others to achieve
common goals & positive Encourages team members to do their best. 2
results.
Deals honestly and fairly with others, often showing consideration and respect. 2
Addresses conflicts or issues within the team in a positive and open manner. 2
Protects and uses resources and assets in a conscientious and effective
manner.
2
STEWARDSHIP
Ensures the effective,
efficient and sustainable Identifies wasteful practices and opportunities for optimizing resource use. 2
use resources (material,
time, human energy, Explores ways of leveraging funds to expand program effectiveness. 2
finances).
Uses working hours productively and managing time and tasks effectively. 2

2. TECHNICAL

COMPETENCIES/ DESCRIPTORS PROFICIENCY


DEFINITION LEVEL
Process tasks efficiently and accurately 2
QUALITY
Accuracy, reliability and Able to detect errors. 2
dependability of results
regardless of the volume. Able to determine work priorities, assign work, and review work for quality
and production standards.
2

Meets productivity standards (within required time-frames) 2


Rev. No. : 00 Page 3 of 3

JOB DESCRIPTION Eff. Date:

Job Title: Department: Division:


General Accounting Staff 1 FINANCE & ACCTG GEN. ADMIN

QUANTITY Complete works/projects in a timely manner 2


Volume of work produced
Innovate and improve on system to increase productivity; works quickly
under normal condition.
.
2
Able to analyze data and reach reasonable conclusions 2
Obtain general understanding of accepted practices, operations, and
(JOB KNOWLEDGE)
The extent the employee procedures 2
knows and understand the
details and nature of his Applies own talents to work assignments, and improves the competencies
assigned job and other related
needed in current job.
2
duties

Provides/develops appropriate documentation to track progress of a project. 2

.
V. ACKNOWLEDGEMENT & ACCEPTANCE

I have received a copy of this job description. It has been discussed with me and have
freely chosen to comply with the performance and behavior/conduct expectations
contained therein.

Signature__________________
Date______________________