TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

TRAINING AND MANAGEMENT INFORMATION SYSTEM

T2MIS
(Version 5.0)

USER’S MANUAL

Training Module
(For TVI MIS Focal)

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 TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY
TRAINING AND MANAGEMENT INFORMATION SYSTEM

TABLE OF CONTENTS
Pages

Introduction .............................................................................................................…..…… 3
How to Access the T2MIS.........................................................................................…….….. 3
System Requirements ..............................................................................................…..……. 3
List of System’s Modules .........................................................................................…..……. 3
Home ..........................................................................................................................………… 3
Institution ...................................................................................................................………… 3
Trainer ........................................................................................................................………… 4
Report ........................................................................................................................………… 4
Register ......................................................................................................................………… 4
Forum .........................................................................................................................………… 4
Benefits from the System ........................................................................................…..……. 4
How to Operate the System .....................................................................................…..……. 4
Home Page ..............................................................................................................…..……. 5
Add Schedule ..........................................................................................................…..……. 6
Add Training Results ................................................................................................…..……. 8
Register Module ......................................................................................................……….… 9
Report Module ........................................................................................................…..……. 10
Online Feedback Module .........................................................................................…..……. 11

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

Introduction
In view of the ongoing efforts to strengthen the monitoring and evaluation of regular and scholarship
programs and their beneficiaries, the existing Manual-based Training Monitoring/Reporting System using
the Excel-based MIS 03-02 template was enhanced into a Web-based TESDA Training Management
Information System (T2MIS) incorporating the Unique Learner Identifier (ULI). The ULI is a personal 14-
digit alpha-numeric code generated and allocated to learners when he first avails of TVET. It is generally
from the personal information of the learner, and does not include any digit relating to the TVI. The ULI
will be the permanent code of the learner with the view of having all his learning experiences, assessment
results and qualification/s and employment status linked together and can be tracked wherever he/she
is.

The T2MIS was developed by the Labor Market Information Division (LMID)-Planning Office to facilitate
the organized collection, processing, analysis and dissemination of more comprehensive data on the TVET
sector and shall provide on-line services of TVET Institutions and Assessment Centers. It maintains a
database of the agency’s training, assessment, and certification results. It will be integrated with the
TESDA website and provide relevant public domain information. It can be accessed using various devices
(e.g. personal computer, laptop, tablets, cellphone, etc.) that are connected to the internet.

How to Access?
The T2MIS can be accessed using the Internet. The website URL is http://t2mis.tesda.gov.ph. Upon
accessing the said URL, you will be prompted to sign-in using your username and password assigned by
the System administrator of the Labor Market Information Division (LMID) under the Planning Office for
different TESDA offices.

Systems Requirements

 Internet Connection with higher dedicated bandwidth is required.

 Dedicated laptop/desktop for T2MIS focal with any Operating System (higher or latest version of OS)

NOTE: MIS Unit at the ROPO should be strengthened and shall have a dedicated MIS Focal and their alternates
who shall collaborate with UTPRAS, CACs, AC Processing Officers and TVI MIS Officers to manage the system.
MIS Unit at the ROPO shall act as the counterpart of the LMID-Planning Office in terms of ICT
programs/projects/activities.

Features
Home

This is the landing page of the different modules of the system.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

Register

Sub-module of the system for registering an applicants for possible training and assessment.

Report

Sub-module of the system for viewing/printing of the list of reports that can be generated from the
system. The generated report can be saved/downloaded into excel, word and pdf file.

Online Feedback Module

Sub-module of the system for viewing/posting of news/announcements, issues and other clarifications
relative to the program posted by the Central Office Administrators.

Online Application Status

Sub-module of the system for viewing/printing/downloading of the status report of the Online Application
System for TESDA Training and Scholarship Programs and Barangay Kasanayan. Feature for updating the
applicant’s status by the Provincial MIS Focal is included.

Benefits from the System

1. Improved data/information processing capability;
2. Improved manpower planning, policy formulation and skills development capability;
3. Generated timely Statistical (Data/Information)/Executive Reports;
4. Minimized/avoided double counting and/or “ghost trainees”;
5. Effect better operational planning and control; and
6. Improved efficiency of the agency’s administrative machinery and delivery of services
to its various clients.

How to Operate the System

Log-in page for Training

Enter the Email Address and
the Password asked by the
system, and then click “Login”
button to execute the
connection.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

Note that you should enter the

right email address (tesda.gov.ph
account) and password to let the
main screen appear. Otherwise, an
error message will appear.

When this message appears,

repeat the process of logging in by
entering your assigned
tesda.gov.ph email account and
password on the message box. A
successful log-in will run the
system and will display the Home
Page (Landing Page).

NOTE/Reminder: For Duplicate Entry and ULI Number

 The system will not allow duplicate entry. A message “already exist” in red font will appear if the
system detected a duplicate entry for the name/profile of a person and name of a place
(applicant/enrolee, name of school/assessment center,etc.) .
 Every individual (enrollee, applicants, trainer, assessor) shall have only one ULI number.
 ULI # is important when applying for a training and assessment programs with TESDA. ROPOTI are
advised to always remind the student/applicant of the importance of the assigned ULI #
provided/generated from the T2MIS.

Home Page (Landing Page)

This is the home page of the

system after the successful
log-in. Available icons are
the following:
 Home
 Register
 Report
 Feedback

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

Add Schedule

To add schedule for each

registered programs/
qualifications, click on the
“Schedule” button.

At the Institution Detail

Page, click on the “Add”
button to add schedule.

After clicking the “Add”

button, this page will
appear. Fill-up the needed
data/info asked/required by
the system, then click create
button.

Note: You have to fill-up the

mandatory field (in red font)
to save the schedule you
have just entered.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

After creating/saving, this

page will appear. Click on
the “Enroll” button to go to
the next page.

After clicking the “Enroll”

button, this page will appear.
Click on the “Enroll” button at
the upper right corner of the
schedule.

NOTE/REMINDERS
 The PO UTPRAs focal should encode first the Institution Profile, the Registered Programs and the
trainers with their corresponding qualification title before the MIS focal of the
institutions/schools can encode the training schedules and the results of the completed training
program.
 The PO UTPRAs focal can view the results of a certain completed training programs.
 The PO UTPRAS focal can replace/change the trainer.
 The PO UTPRAS focal can edit the schedule.
 The PO UTPRAS Focal/MIS PO Focal are in-charge of encoding the data for community-based
programs. Please follow instructions in the next page for the encoding (data-base build-up) of
the community-based program data.

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After clicking the “Enroll”

button, this Search Student
page will appear.
Select/search the
students/enrollees from
the list of pre-encoded
applicants by clicking the
“Enroll” button
corresponding to a
particular name in the
registry. Repeat this
process until you
completed the allowed
number of students in a
particular trainer/schedule.

Note: If the student is not included in the list of pre-encoded applicants click the Register button at the
upper leftside of the screen to add the profile of the applicant in the registry listed in the Search

Student page.

Fill-up the needed data/info asked/

required for every students added in
the list, then click “create” to save
the data you entered.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

Add Training Results

To add/encode the results of

a completed training
program for a particular
qualification/ schedule, click
the “Result” button.

Note: Click the “Drop out”

button for the drop-out
students.

After clicking the “Result” button, a

“Pop-Up” window (Edit Training
Result Information) will appear.
Select the result of the training for a
certain student from the LOVs of the
“Training Result” icon, then click
“Save” button.

Register Module

How to Register an Applicant

To register an applicant,
click on the “Register”
button to go to the next
page.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

After clicking the register

button, this page will appear.

Fill-up the needed data/info

asked/required by the system,
then click create to save the
registration details

Report Module

Print/Generate Report

To generate/ print/
view a report/
statistics, click the
“Report” button to
go to the “List of
Report”.

To view the report,

type the “date
range” [from (mm-
dd-yyy) to (mm-dd-
yyy)] of the report
you wish to
generate. Then,
click the name of
the report you wish
to view/print from
the list of reports.

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Save Report
The generated report can be
downloaded/saved in excel, PDF
and word file/format. After saving
the file, you can now print the
report. You can also create ad-hoc
reports in different formats using
the downloaded/generated
file/report from the system.

Online Feedback Module

How to Use the Online Feedback Module

Click on the “Feedback”

button to go to the
“Feedback Page”.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

To add new feedback

report, click on the
“Add New Feedback”.

Fill out the

required fields,
then click on the
“Submit”
button.

After submitting the new

feedback, you will see this
page with the new added
feedback report.

Click “View” button to

view the feedback details.

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TRAINING AND MANAGEMENT INFORMATION SYSTEM

Add note if you have any

clarifications or additional
concerns with your request.

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