EVENT

PASS-IN/PASS-OUT
Procedures

1. Event Organizer/Supplier shall secure the Event Pass-In/Pass-Out Form from the Event Management
Division, either by getting personally from the concerned Event Officer during office hours or soft copy
sent through email at least four (4) days before ingress/set up of event.

2. Event Organizer/Supplier shall accomplish the form in two (2) copies and submits same to the
Event Management Division at least three (3) days before ingress/set-up.

3. All items including appliances, equipment, furniture, furnishings, tools and other items must be
listed, except the following

Consummable items - e.g. collateral materials and documents for dissemination

Personal effects - e.g. makeup, toiletries, costumes
Props and décor that will be thrown away after event - e.g. flowers, balloons

The brand and serial number/property number, if any must also be included in the list.

4. The EMD Assistant Director or the Event Officer shall sign the form authorizing the pass-in/pass-out of
the items. The form shall not be signed if either the printed name or signature of the requesting
person is missing.

5. The Event Organizer/Supplier shall present the form (2 copies) duly signed by the EMD Assistant
Director or Event Officer to the PICC Security Personnel upon entry of properties.

6. PICC Security Personnel inspects the list against the items brought inside PICC premises and signs
the form. One (1) form is given back to the Requesting Person and one (1) copy remains with the
PICC Security Personnel.

PICC Security Personnel reminds the Requesting Person to keep the copy and present same upon
removal of the items.
 SECURITY'S COPY

EVENT PROPERTY PASS-IN/ PASS-OUT FORM

Date :

To :PICC Security Officer

ITEM DESCRIPTION
QUANTITY
(Include serial and property numbers, if any) IN OUT

(Use additional sheets if more space is needed. Please write NOTHING FOLLOWS after the last item.)

EVENT TITLE:

Pass-In Requested by: Pass-Out Requested by:

Property Owner/Authorized Representative Property Owner/Authorized Representative

(SIGNATURE OVER PRINTED NAME) (SIGNATURE OVER PRINTED NAME)

Authorized by: Inspected by: Authorized by: Inspected by:

EMD Approving Official PICC Security Personnel EMD Approving Official PICC Security Personnel

Date :__________ Time :___________ Date :__________ Time :___________

Notes:
1. The PICC shall not be held liable for any damage or loss with regard to the properties listed above. It is recognized that
 PROTECTION and SECURITY of the said properties are therefore FULL RESPONSIBILITY of the EVENT ORGANIZER.
2. THIS FORM must be accomplished in TWO (2) copies. The property owner/representative may make a list of all materials/
equipment to be brought inside the PICC premises, have it photocopied, and attached to this form.
/November2017
 SECURITY'S COPY

QUANTITY
OUT

AME)
/November2017
 EVENT PROPERTY PASS-IN/PASS-OUT FORM

TO : PICC SECURITY OFFICER DATE :

ITEM DESCRIPTION QUANTITY

(Include serial and property numbers, if any) In Out

EVENT TITLE :

PASS-IN PASS-OUT

Requested by: Requested by:

Signature over Printed Name of Requesting Person Signature over Printed Name of Requesting Person
Authorized by: Authorized by:

EMD Approving Officer EMD Approving Officer

Inspected by: Inspected by:

Signature over Printed Name of PICC Security Officer Signature over Printed Name of PICC Security Officer

Notes:
1.. THIS FORM must be accomplished in TWO (2) copies. The property owner/authorized representative must submit the form to the Events Management
Division at least three (3) days before the event after which said form shall be given to the PICC security personnel upon entry/removal of properties.
2. PICC shall not be held liable for any damage and/or loss with regard to the properties listed above. Therefore, the PROTECTION and SECURITY of the
 said properties are the FULL RESPONSIBILITY of the EVENT ORGANIZER/SUPPLIER.
PICC MEMD Form rev 3 November 2017
NTITY
Out
v 3 November 2017
 EVENT PROPERTY PASS-IN/PASS-OUT FORM
Date: 31 JANUARY 2019

Event Title SPRINTS 2017 AWARDING CEREMONY

Room/Area for Passed-in Items SUMMIT HALLS C & D, 4/F DELEGATION BLDG

ITEM DESCRIPTION QUANTITY

(Include serial and property numbers, if any) In Out

MACBOOK PRO (13 INCH, MID 2012) SERIAL NUMBER C1MHVGCLDTY3 1 1

NUMARK MIXTRACK PRO 3 SERIAL NUMBER (21) N3150919501944 1 1

AD LAPTOP STAND 1 1

PASS-IN PASS-OUT

Requested by: Requested by:

JOSUA TIU JOSUA TIU

Signature over Printed Name of Requesting Person Signature over Printed Name of Requesting Person
Company Company
Contact No. Contact No.
Authorized by: Authorized by: (filled out only if there are items not covered by a Pass-In but
which will be Passed Out)

EMD Approving Officer EMD Approving Officer

Inspected by: Inspected by:

Signature over Printed Name of PICC Security Officer Signature over Printed Name of PICC Security Officer
Notes:
1.. THIS FORM must be accomplished in TWO (2) copies. The property owner/authorized representative must submit the form to the Events Management
Division at least three (3) days before the event after which said form shall be given to the PICC security personnel upon entry/removal of properties.
2. PICC shall not be held liable for any damage and/or loss with regard to the properties listed above. Therefore, the PROTECTION and SECURITY of the
said properties are the FULL RESPONSIBILITY of the EVENT ORGANIZER/SUPPLIER.
PICC MEMD Form rev 9 November 20
T FORM

ITY
Out

9 November 2017