COLLEGE BUDDY INTORCUCTION

CHAPTER 1
INTRODUCTON

1.1 NEED FOR THE NEW SYSTEM

The design and implementation of the system is to provide service in institute and
colleges. The system is to provide comprehensive student information system and user
interface is to replace the current paper records. College Staff uploads attendance, results
and college notifications through a secure, online interface using android devices. All
data is thoroughly reviewed and validated on the server before actual record alteration
occurs. The system plans for student user interface, allowing students to access tips and
tricks as provided by their seniors. All data is stored securely on SQL servers managed
by the college Administrator. The system decreases paperwork and time needed to
access student records. Previously, college relied heavily on paper records for this
initiative which had its own disadvantages. This system provides a simple interface for
the maintenance of student information. It can be used by educational institutes or
colleges to maintain the records of students easily. Achieving this objective is difficult
using a manual system as the information are scattered, can be redundant and collecting
relevant information may be very time consuming. Our proposed system ensures to
overcome these limitations. The paper focuses on presenting information in an easy and
intelligible manner which provides facilities like online registration and profile creation
of students, attendance monitoring, circular notifications, result viewing thus reducing
paper work and automating the record generation process in an educational institution.
There is an increasing trend for higher education institutions to be expected to monitor
student records. This software generates reports on the results of research that considered
the effect of attendance on student performance; surveyed planning students about
attendance issues, shared the results with colleagues including agreement on a
Departmental policy change, and assessed the approach academic staff should take
towards poor attendance. It is concluded that a graduated approach to result monitoring
is the most effective in which sanction have a place, although only as a last resort. Online
Attendance and Feedback System is software developed for daily student attendance in
schools, colleges and institutes. If facilitates to access the information of a particular
student in a particular class. It is concluded that a graduated approach to result
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monitoring is the most effective response, in which sanctions have a place, although only
as a last resort. Online Attendance and Feedback System is software developed for daily
student attendance in schools, colleges and institutes. If facilitates to access the is
feedback, the student can give the feedback at anytime from anywhere to faculty
information of a particular student in a particular class.
This feedback can be reviewed by the admin or the management committee of the
institute through which the confidentiality of the feedback of the faculty can be
maintained. This application is developed for daily student attendance in colleges and
institutes. It can also be useful in an organization or company at a certain limit not the
whole application.

1.2 DETAILED PROBLEM DEFINITION

The system which is used nowadays has some drawbacks which need to be improved
for better performance. The system through which the feedback is taken is not good
enough. The views of each and every student are not expressed through these systems.
As the technology is developed day by day we need to use this technology so we can
get an efficient result in adequate time. For attendance management in the present
system all work is done on paper. The whole session attendance is stored in register
and at the end of the session the reports are generated. We are not interested in
generating report in the middle of the session or as per the requirement because it
takes more time in calculation. At the end of session the students who don’t have
We as a student felt that there was a big loophole in the college management system. A
student can’t get updated attendance when he/she want to, there is a delay because of the
compilation and documentation of the attendance. Similarly, other information related to
college like academics marks and lecture schedule were not available handy to the
student. Not only the students but the management and faculty also had to go through the
documentation process to convey the respective information to the students (e.g- Notice
Board). On the basis of above mentioned problems we reached upon an idea of
“COLLEGE BUDDY” which will digitize the work flow of the institution.

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1.3 PROJECT SCOPE

The scope of the project is the system on which the software is installed, i.e. the
project is developed as a desktop application, and it will work for a particular
institute or organization. But later on the project can be modified to operate it
online.

The intention of developing Attendance Management System is to

computerized the tradition way of taking attendance. Another purpose for
developing this software is to generate the desired reports automatically at the end
of the session or in the between of the session as they require. This project is
basically a desktop application which means self contained software runs on the
system on which it has been installed under the user control and it will work for a
particular institute or college only.

The scope of this project includes the following features:

 User friendly
 Easy Report making
 Student database
 Attendance management
 Time table management
 Date sheet
 Feedback for students

1.4 FUTURE PROSPECTS

For the current scenireo we are surfing from the paper work and College Buddy
will allow you to work in a efficient way and more convinent way to take
attendance and do other kind of work. College buddy will help for making the
work more efficient and in a smart way this will help not only the students but
will also reduce the work load of the teacher and management the future of the
project is that it will automate the process of the college and other management
bodies successfully.
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be carried out in the hand written registers. It will be a tedious job to maintain the
COLLEGE BUDDY INTORCUCTION

record for the user. The human effort is more here. The retrieval of the
information is not as easy as the records are maintained in the hand written
registers. This application requires correct feed on input into the respective field.
Suppose the wrong inputs are entered, the application resist to work. so the user
find it difficult to use. PROPOSED SYSTEM: To overcome the drawbacks of the
existing system, the proposed system has been evolved. This project aims to
reduce the paper work and saving time to generate accurate results enter
attendance Is highly reliable, approximate result from user Best user Interface
Efficient reports FEASIBILITY STUDY: Feasibility analysis begins once the
goals are defined. It starts by generating broad possible solutions, which are
possible to give an indication of what the new system should look lime. This is
where creativity and imagination are used. Analysts must think up new ways of
doing things- generate new ideas. There is no need to go into the detailed system
operation yet. The solution should provide enough information to make
reasonable estimates about project cost and give users an indication of how the
new system will fit into the organization. It is important not to exert considerable
effort at this stage only to find out that the project is not worthwhile or that there
is a need significantly change the original goal.
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