FOUNDATION OF INFORMATION TECHNOLOGY

SUBMITTED BY: SUBMITTED TO:

SUMIT .R. PISAL MAYANK GODBOLE
10th G (IT DEPARTMENT)
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 INDEX

S.NO. Q.NO. DESCRIPTION Page No. REMARK

Sorting and Filtering of Data in

1 Q1 Access 3
Making of table in design sheet
2 Q2 view 7

3 Q3 Making of Report in Access 14

4 Q4 Creating Query in Access 16

To move a file from Excel to
5 Q5 Access 18

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Q.1 A Coaching centre maintains the details of all the tests given
by the students in a table – TestDetails. The fields are Roll no,
StuName, TotalMarks and Grade.
The totalmarks are out of 150 . Decide your own data types. Next,
do the following:

a. Enter 8 records and take the print out of table in datasheet

view .
b. Filter all the records where Total is in the range 100 and 125
take the print out of the same .
c. Remove the filter.
d. Sort the data in descending order of Total and take the
printout of the same.
e. Remove the sort.

3
Answer1 a.

4
Answer 1b.
1. Select the TotalMarks field and then Go to Home Tab .
2. Then we have to go in sort and filter group .
3. Select filter option and then a drop down list opens up.
4. Select the Number filters and then select between option.
5. Enter the values in the dialog box i.e. 100 and 125.
6. Click on OK.

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Answer1 d.
1. Select the TotalMarks field and then Go to Home Tab .
2. Then we have to go in sort and filter group .
3. Select descending option.

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Q2.A car show room owner wants to maintain the
details of all cars in the showroom with the
following specifications :
a. Create a table in the Design view and print the
screenshot of every field and its Property Pane .
b. Enter 5 records and take the printout in datasheet
view.

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Answer2 a.
1. Select the field and click Primary Key button in the Tools group on the Design tab.

8
Answer2 a.
1. In the Design View select the field and then in field property pane enter 20 as a
field size in field size row.

2. And the go to the default value row and write the value “Volkswagen”.

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Answer2 a.
1. In the Design view select model field .

2.Now in the field property pane select required and then type “yes”.

10
Answer2 a.
1. In the design view, select color field then in the data type field select lookup
wizard.

2. The lookup wizard screen 1 of 3 appears .Select the option “I will type the values I
want .” and click the Next.

3. The lookup Wizard screen 2 of 3 appears . Leave the Number of columns as 1and
click in the first cell in the Col1 column . Enter the data and press tab and
after each entry to move to the next row. Click Next.

4. the lookup wizard screen 3 of 3 appears . You can assign a name to the new field.
Then click finish.

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Answer2 a.
1. In the design view ,select price field .

2. Go to field property pane and select Validation rule and type <5000000.

3. And then go to Validation text and write It should be less than 5000000.

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Answer2 b.

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Q3. Create a report – rptCarDetails on the table
created in Q3. Add a title to the report as ”Car
Details”. Print the report after the adding a page
footer as ‘Page x of y’.

14
Answer3.
1. Go to create tab and select report view from Reports group .
2. The report view open up, select the title option from controls group . In the
report header type car details .
3. Now select add existing fields from controls group . Field list open up select the
table and then drag the fields of the table to the Page header.
4. To ad fields to your report, select the field and then drag it to your desired
location on report.
5. A label for the field name and text box for value are created automatically. Cut
the label from context menu and paste to the page Header
6. Select the page number option in Header / Footer group and select the required
option.

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Q4.Use the table created in Q3 and create a query to
display the details of cars with “Volkswagen” as
company name .Include the fields model , color
and Price. Save the query as QryVolkswagen and
take printout of the same .

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Answer4
1.Go to the create tab and select Query view in the other group.
2. a show table dialog box open up , click on add . And then select all the fields by
double clicking on them.
3.The fields are added to the field text box .
4.Under the Company name Write “Volkswagen” in the Criterion text box .
5. Now click on the Run option present in the result group of Design tab.

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Q5 Alsan Pvt. Ltd. Has stored the data related to
money allotted and expenses of each department
in an Excel table. The field Profit Or Loss calculates
the difference between Allotted Amount and
expenses.
a. Take the printout of the table – CompanyDetails in
Excel .
b. Import the table –CompanyDetails from Excel to
Access.
Writes the steps to do these tasks. Take DeptNo as the
Primary Key . Save the table in Access as
Departmentinformation.
c. Take the printout of table – Departmentinformation
in Access in Datasheet View.

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Answer5 a.

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Answer5 b.
1. In the external data tab select excel in the import group .

2. This starts Get External Data – Excel Spreadsheet dialog box .

3. Enter the location of Company Details in the file name box and click open button .

4. Select the option import the source data into a new table in the current database
and click on OK.

5. This starts the import spreadsheet Wizard . Select the Company Details and click
next .

6. Similarly reading the step 2 of 5 ,3 of 5 ,4 of 5 ,click on next.

7.In step 3 of 5 type the field name as DepartmentInformation.

8. In step 4 of 5 choose the DeptNo as Primary key .

9. In step 5 of 5 click on Finish.

10. The spreadsheet will be imported to Access.

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