THE STANDARD

AT THE SMITH HOUSE

Event Agreement

Agreement Date:

Client:

Company:

From: The Standard at The Smith House, Special Events Department

Event Date:

RE: The Ballroom, # OF GUEST, ARRIVAL TIME, DINNER TIME, (MENU), (BAR OPTIONS)

_____Initial: COMPLETE AGREEMENT: This contract and all attachments constitute the entire
agreement between The Standard at The Smith House and you (the “Client”) with respect to subject matter
hereof and shall supersede all previous proposals (both oral and written), negotiations, representations,
commitments, and other communications between the parties involved.

_____Initial: PAYMENT: PAYMENT IS DUE IN FULL 48 HOURS PRIOR TO YOUR EVENT. In the
event that your event falls on a Monday or Tuesday payment is due the previous Friday. (__xxx__)
Consumption Bar Sales and Gratuity are due in full immediately following your event. The Standard
Restaurant is able to accommodate all forms of payments including MasterCard, Visa, American Express, and
Discover. Note: When paying with a credit card a 3% convenience processing fee will be added. We will accept
certified, personal or corporate checks. Payment arrangements for corporate checks must be made in advance.
Checks are to be made out to The Standard at The Smith House.

_____Initial: DEPOSIT: A $1,000.00 non-refundable deposit is required to hold the date for events in the
Grand Ballroom. The deposit amount will be applied to the food invoice. The date is NOT officially held until
deposit has been made. Please fill out the deposit information below.

_____Initial: ROOM RENTAL: There is a $300.00 room rental fee for the Ballroom. Room rental fees will be
added to the invoice due 48 hours prior to your event.

Signature:_____________________________________________________Date ________________________
The Standard at The Smith House
Event Agreement
Page 2 of 4

_____Initial: FOOD & BEVERAGE MINIMUM: The Standard Ballroom requires a food and beverage
minimum of $5,000.00. The minimum is based on food and beverage net sales; the minimum does not include
taxes or service charge. If the event does not meet the required minimum amount, the client is responsible for the
difference immediately following the event.

_____Initial: SERVICE CHARGE: A 22% service charge is added to the food invoice to cover linens,
glassware, silverware, and dishware, etc.; this is due 48 hours prior to event. The 22% will be added to the hosted
bar tab, due the night of the event. In the event of a cash bar, if total tips for the night are less than 22% of total
sales, then client is responsible for the difference.

_____Initial: TAXES: Tennessee’s State Tax on all food and beverage is 9.25%. If you are tax exempt, your
tax registration number and a certificate of exemption must be returned with your signed copy of this contract.

_____Initial: CANCELLATION POLICY: In the event of a cancellation on or after xxxx a cancellation fee
of $30.00 per person based on the guarantee at time of cancellation will be applied to the credit card listed on this
agreement, unless other arrangements are made. All cancellations must be in writing. Written notice must be
received by the above cancellation date.

_____Initial: GUEST GUARANTEE AND MENU SELECTIONS: A guaranteed number of people attending
and final menu selections are due one week (xxx) prior to the scheduled event or a penalty fee of ten percent
(10%) of the total food cost will be added to the food invoice. Once the guarantee is given, it may not be reduced.
Should the guarantee increase, the chosen package price per person will be applied to the credit card listed on this
agreement for the actual number of people in attendance, unless other arrangements are made. Parties greater than
30 guests, which choose a menu with options, the host will need to provide place cards indicating each guest’s
entrée choice, as well as a total of each entrée count to the event coordinator one week prior to the event. Most
dietary needs can be accommodated with prior & proper notification. Severe allergies should be brought to the
event coordinators attention.

_____Initial: ADA NOTICE: The Standard at The Smith House is listed as a historical building and is a multi-
level building that does not require an elevator. Everyone is welcome at The Standard at The Smith House and
we will make every effort to accommodate all guests. We have ramps and other specialized accommodations for
guests with accessible needs. In planning your event, please be aware of the limitations and make us aware of
any special accommodations that may be required.

Signature:_____________________________________________________Date ________________________
The Standard at The Smith House
Event Agreement
Page 3 of 4

_____Initial: A/V: You may pick from one of three options below, please check the option that you choose.

___ No audiovisual technician necessary.

___ Client is responsible to provide any and all of his/her own equipment. That includes: speakers,
microphones, cables, amps, extension cords, surge protectors, etc. The Standard at The Smith
House sound system will not be used. There is a $50 A/V charge for a microphone.

___ The Standard at The Smith House in house audiovisual technician will be hired for an
additional cost. Audiovisual technician is not onsite. Prior arrangements must be made no later
than xxx.

_____Initial: PARKING: You may pick from one of the three options below for guest parking, please check
the box that you choose.

___ My Guests will be walking or taking a shuttle – No parking is necessary.

___ My Guests will pay for their own parking, and I will not provide valet – There are numerous
paid lots around The Standard at The Smith House and I will inform my guests of same. * The
Standard at The Smith House will not be responsible for any type of parking violation. *

___ I would like to provide my guests with valet parking - If you would like your guests to have
the option to valet, there will be a valet service charge depending on the number of cars in
attendance. When choosing this option, you must purchase pre-paid parking passes. We are only
responsible to park the same amount of cars as the number of passes purchased. Please note that
The Standard at The Smith House is not allowed to valet from 4:00 p.m. – 6:00 p.m. (Monday –
Friday) pursuant to the Metropolitan Code Ordinance Chapter 12.41. ________
Number of Valet Passes Needed. Prior arrangements must be made no later than x. * Please note
that valet is $25.00 per valet attendant plus an additional $8.00 parking pass per vehicle. The
amount of valet attendants will depend upon the number of vehicles to be parked.*

_______Initial: DÉCOR. Other than flowers and/or linens, extra decorations must be approved by The Standard.
The Standard is allowed to deny any and all decorations deemed inappropriate. No nails, staples, tape or tacks are
allowed in or on the walls. Décor is only allowed in the room(s) rented.

_____Initial: INDEMNIFICATION: Client and The Standard at the Smith House agree to indemnify, defend,
and hold harmless each other from and against any and all claims, actions or causes of action, or liabilities,
including reasonable attorneys' and costs arising from the defense of any claim, action, or cause of action arising
out of or resulting from any act taken or committed to Client or The Standard at the Smith House pursuant to the
performance of each party’s obligations here under or which may be asserted by third parties

Signature:_____________________________________________________Date ________________________
The Standard at The Smith House
Event Agreement
Page 4 of 4

I have read and agree to the terms and conditions of The Standard Restaurant Event Agreement in its
entirety. I fully understand its terms and conditions hereto.

Signature_________________________________________________________ Date:___________________
Company Name: _____________________________________Email:_________________________________
Phone Number: ___________________________Street Address______________________________________
City: ___________________________________ State:________________ Zip Code: ____________________

NON REFUNDABLE DEPOSIT TO HOLD RESERVATION $1,000.00

Please initial if you are paying with a Check ____________

Type of Card______________________________________

Credit Card # ______________________________________________Expiration Date_____________

CVC____________________________________________

Name on Card _______________________________________

Signature ____________________________________________ Date: _____________________________