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5-Star Safety and Health

Management System
Suggestion Scheme
Date: 16/10/2015 Revision: Pages: 7
Element: 5.10 Safety Manual: - OHSAS: 4.4.3.2

Purpose
To encourage and reward employees who identify hazards in SEC and suggest feasible solutions
that eliminate or minimizes such hazard.

Recommend By:

5-Star Team
Ronald McKinnon

Abdullah Fahad Aljabjob


cting General Services Senior VP

Adoption By:

Ziyad Mohammed Al-Shiha

CEO of Saudi Electricity Company


1. Purpose

To encourage and reward employees who identify hazards and risks in SEC and
suggest feasible solutions that eliminate or minimizes such hazards.

2. Responsibility and Accountability

The Manager, Supervisor, or Contractor (responsible person) shall be


responsible and accountable for ensuring compliance with this standard and for
encouraging and supporting employees to suggest feasible solutions that
eliminate or minimizes hazards.

3. Eligibility

3.1. All non-supervisory employees, management staff below Manager level,


casual employees and vocational students can make safety suggestions.

3.2. Employees can raise any number of suggestions concerning any area /
department or workplace within SEC.

3.3. Suggestions generated as a result of specific company assigned task,


project work or accident investigation and those which duplicating a
previous suggestion will not be eligible for an award.

4. Procedure

4.1. The 5- Star Safety and Health Management System Suggestion Forms (see
appendix 1) are available from safety libraries and safety boards as well as
online via the 5-Star website.

4.2. The employee who makes the suggestion should fill in the form or complete
the online form and send to site manager.
4.3. Suggestion to be studied by safety suggestion committee and the result to
be sent back to the site manager.

4.4. The site manager then send feedback to employee who made the
suggestion either with approval of the suggestion, enrolling in list of
suggestions to be awarded by safety suggestion committee, or apology and
thank letter for the suggestion.

4.5. The supervisor of the employee who made the suggestion has to complete
procedures and follow –up on the implementation.

5. Safety Suggestion Committee

The Safety Suggestion Committee will consist of the operational area Safety
manager and local (5-Star) members; who will evaluate the suggestions in
accordance with the following criteria and the result to be sent back to the site
manager. A successful suggestion accepted for implementation should be
awarded based on the elimination or minimization of the hazard, or risk, as
defined below:

5.1. Major (Award A) is awarded for suggestions that eliminates or minimizes a


condition or practice likely to cause permanent disability, loss of life or body
part and or extensive loss of structure, equipment or material. Class A
Hazard.

5.2. Serious (Award B) is awarded for suggestions that eliminate or minimizes


a condition or practice likely to cause serious injury or illness, resulting in
temporary disability or property damage that is disruptive but not extensive.
Class B Hazard.

5.3. Minor (Award C) is awarded to suggestions that eliminate or minimizes a


condition or practice likely to cause minor, non-disabling injury or illness or
non-disruptive damage. Class C Hazard
6. Follow up

6.1. The Departmental Manager should send a letter of thanks to the submitter
of a suggestion, irrespective of whether or not his suggestion was
successful.

6.2. It is the responsibility of the concerned Department Manager, in conjunction


with Area Supervisor to implement the approved suggestion.

6.3. It is the responsibility of the Safety committee and local safety coordinators
to maintain records of all the suggestions and publicize the outstanding
suggestions in SEC newsletters, on the 5-Star Safety website and on the
safety notice boards.

7. Award and Presentation

7.1. The concerned Manager should decide and approve the award as an A, B
or C award.

7.2. The local suggestion revision committee in operational area should revise
all suggestions and ensure the suggestions were awarded and categorized
correctly in order to honor winners in annual safety seminar.

8. Document Retention

This document needs to be kept in the Safety and Health Management System
(5-Star) files and made available for auditing purposed.
Appendix 1

Flow diagram of the Safety Suggestion scheme.


Safety Suggestion Form (5.10.1)
Business Line: ............................ Sector: ................................ Department:

Location: ............................ Date: ---- / ---- / 20---- ................................................

Suggestion: ................................ .......................... .......................... ..........................

NAME ID # Signature

HAZARD:
.................................................................
................................................................. SOLUTION:
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. .................................................................................................
................................................................. ..................................
.................................................................
..............................

Safety Suggestion Committee

Comments: ……………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………..

# NAME Signature # ‫االسم‬ Signature


1 5
2 6
3 7
4 8

Site Manager
suggestion has been accepted and will be
This suggestion has been rejected because ---------
implemented on / /
award for this suggestion is a -----------
------------------------------------------------------------------
------------------award {(A)(B)(C)}
NAME Date Signature

Follow up Suggestion implementation

Suggestion was implemented and checked by ………………………………..manager/supervisor


NAME: ……………………………………. ID # Date: Signature: ………….………

Approval and Adoption of Site Manager


NAME: ……………………………………. ID # Date: Signature: …….……………
Memento Card (5.10.2)

Memento Card

THIS CARD HAS BEEN AWARDED


To……………………………… ID#.................
In appreciation of his suggestion to eliminate / minimize a
hazardous conditions and to improve safety

……………..………………………. Department Manager

Name: ……………………………… Date: Signature: