UAP DOCUMENT 301: GENERAL

CONDITIONS
SECTION 1: DEFINITIONS
 CONTRACT DOCUMENTS – consists of the following:
1. Agreement
2. General conditions
3. Special provisions
4. Specifications
5. Drawings
 OWNER – person ordering the project for execution
 ARCHITECT – commissioned by the owner
 ENGINEER – person so named in the contract document
 PROJECT REPRESENTATIVE – full time construction inspector hired by owner
assisting in the supervision of the work.
 CONTRACTOR – person or firm whose proposal has been accepted & contract
awarded
 SUB-CONTRACTOR – having direct contact with contractor, acts in behalf of the
contractor in executing any part of the contract
 SURETY – person, firm, or corporation providing guarantee for contractor’s bonds
 PROPOSAL – offer of a bidder
 PROPOSAL BOND – cashier’s check or surety bond with the proposal submitted by the
bidder to guarantee that the bidder will enter into the contract.
 PERFORMANCE BOND – (15%) approved form of security furnished by the contractor
as a guarantee to execute work in accordance with terms of the contract.
 PAYMENT BOND – (15%) approved form of security furnished by the contractor as
guarantee to pay all obligations arising from the contract
 GUARANTEE BOND – (15%) approved form of security furnished by the contractor to
guarantee to the quality of materials and workmanship performed.
 AGREEMENT – contract between owner and contractor undertaking the project
 ADVERTISEMENT/ INVITATION TO BID – notice or invitation issued to bidders giving
information of the magnitude and extent of the project, nature, etc.
 BID BULLETIN – additional information on contract documents
 INSTRUCTION TO BIDDERS – list of instructions on preparation & conditions for award
of contract
 DRAWINGS – graphical representation of work
 GENERAL CONDITIONS – printed documents stipulating procedural and administrative
aspects of the contract
 SPECIAL PROVISIONS – instructions that supplement or modify drawings, specs, &
general conditions of the contract.
  SPECIFICATIONS – written or printed description of work describing qualities of
materials and mode of construction
 SUPPLEMENTARY SPECS – addt’l info issued as an addition or amendment to
provisions of specs.
 SCHEDULE OF MATERIALS AND FINISHES – outline specs enumerating type and
trade names of materials used
 BREAKDOWN OF WORK AND CORRESPONDING VALUES – list of work and
corresponding value in materials & labor including profit and overhead allowance.
 WRITTEN NOTICE – info, advice or notification pertinent to the project
 ACT OF GOD/ FORCE MAJEURE – catastrophes, phenomena of nature, misfortunes
and accidents which human prudence cannot foresee or prevent.
 TIME LIMITS – duration of time allowed by the contract for project completion
 LOCAL LAWS – laws, ordinances, and government regulations applicable to the project
 WORK – includes labor and materials, equipment, transportation, faculties necessary for
completion of the project
 FURNISH - “purchase and/or fabricate and deliver to the jobsite”
 INSTALL – build in, mount in positions, connect or apply
 PROVIDE – “furnish and install”

SECTION 2: EXECUTION, CORRELATION AND INTENT

OF DOCUMENTS
 Documents signed in quintuplicate by owner and contactor duly witnessed.
 Intent of contract documents – prescribe the complete work
- Intention is to include labor, materials, equipment and transportation necessary for completion
and
Execution
 Specs shall take control in discrepancies in drawings and specs.
 Any discrepancies, errors and omissions shall be reported to the architect or engineer.
Any work done involving errors are the contractor’s risk.
 Architect or engineer shall furnish additional detail drawings and instructions consistent
to contract documents.
 Contractor and architect and engineer shall jointly prepare a schedule in accordance to
progress of work.
 Contractor shall keep a copy of all drawings, specs, breakdown of work, and schedule of
constructions work, instructions at the site.
 Drawings, specs, and models are property of the architect and are to be returned at
completion of work and before final payment to the contractor is made
.

ARTICLE 3: DRAWINGS AND SPECS

 Owner shall furnish contractor 3 sets of drawings and specs for free.
 Drawings and models must cooperate with specs to form as part of the contract
documents. Figures are to be followed in preference to measurement and scale.
 The contractor shall explain and verify any doubt as to the meaning of the drawings and
specs.
 1. If there is a conflict in both drawings and specs, the contractor, with the
architect’s permission, shall submit to the owner proposals as to which method or
material is required. If the les expensive work is done, the contractor shall credit the
owner the amount equivalent to the difference of the expensive and less expensive
work.
2. The contractor must first refer to the architect before proceeding with the work.
 Discrepancies in figures, drawings must be referred to the architect before any
adjustment be made by the contractor. The decision of the architect will govern and must be
followed by the contractor.
ARTICLE 4: DETAIL DRAWINGS AND INSTRUCTIONS
 Supplementary drawings and instructions shall be promptly supplied by the architect and
must conform to contract documents. Contractor shall do no work without proper drawings and
instructions.
 Contractor and architect shall prepare a schedule a when detail drawings will be
required.
ARTICLE 5: SHOP DRAWINGS
 Contractor shall prepare at his own expense and submit 2 copies of all shop
drawings to the architect, who will make the necessary corrections, and file the corrected
copies.
 Contractor shall check drawings before submitting to sub-contractors.
 Shop drawings shall represent:
1. Working and erection dimension
2. Arrangements and sectional views
3. Necessary details
4. Kinds of materials and finishes
 Shop Drawings shall be dated and contain:
1. Name of project
2. Descriptive names of equipment, materials and classified item numbers
3. Location at which materials or equipment are to be installed.