Question 1. What Is Sap Document Management System?

Answer :
SAP DMS (Document Management System) is a cross application
component of SAP ECC that provides robust document, content and digital
asset management capabilities.
Question 2. Who Can Benefit From The Use Of Sap Dms?
Answer :
SAP customers from any industry and of any size with requirements to
manage their electronic documents, media and other digital assets in a secure
and controlled environment can benefit from SAP DMS.
Question 3. What Are Sap Dms Main Capabilities?
Answer :
SAP DMS enables the capture and management of electronic documents,
CAD models and drawings, MS-Office files, scanned images, multi-media
files, and any other electronic files that should be stored and controlled in a
secure environment.
SAP DMS provides
version and revision control,
integrated workflow capabilities,
full text retrieval and search functionality,
and linkage with SAP business objects such as Bill of Materials,
material masters (parts), process plans, engineering change masters, and
production orders.
SAP DMS supports archiving and SAP classification schemes as well as
third-party archiving repositories.
SAP DMS provides integrated viewing and redlining capabilities.
Question 4. How Easy Is It For Occasional Users To Execute Their Work
Using Sap Dms?
Answer :
DMS provides various user interfaces including an easy-to-use, intuitive,
Web-based portal and MS-Windows Explorer simplified access, called Easy
DMS. The Easy DMS and Web Browser user interfaces require minimum
training for occasional users.
Question 5. Must Sap Dms Be Deployed At The Same Time As Sap Ecc?
Answer :
 SAP DMS can be implemented in parallel with major SAP ECC components
such as PP, MM, SD FI or CO, or can be implemented as an add-on (at a
later time) to a base SAP ECC implementation.
Question 6. Can Sap Dms Be Deployed Without Any Other Sap Solutions
Installed?
Answer :
Yes, SAP DMS is a component of SAP ECC and therefore could be
implemented as the initial deployment of a SAP ECC project, however, in
practice this not typically the case. Most customers either implement SAP
DMS in parallel to other ECC components or add SAP DMS to an existing
implementation later.

Question 7. Can Customers Implement Sap Dms As The First Step In A Comprehensive
Plm Implementation Roadmap?
Answer :
Yes, You can start with a SAP DMS implementation and then build out comprehensive SAP
PLM applications in a phase-based approach.
Question 8. Can Sap Dms Support A Distributed Environment For Document Management?
Answer :
Yes, SAP DMS provides robust capabilities to support a distributed document management
environment through multiple content servers and cache servers. This capability is based on
the KPro technology provided in SAP NetWeaver.
Question 9. What Is The Effort To Implement Sap Dms?
Answer :
There are many factors that influence the implementation effort and duration. Project
experience illustrates that the additional effort to add SAP DMS to your SAP ECC
implementation plan can be as few as 4 months.
Question 10. How Can Customers Understand If Sap Dms Capabilities
Meet Their Requirements?
Answer :
LeverX conducts a workshop for SAP customers to investigate their
requirements for document and content management, and recommend potential
scenarios for a SAP DMS deployment. Afterwards LeverX can define with the
customer a SAP DMS implementation plan to fit within their current SAP
roadmap.

1. can versions of same document be shown graphically?

You can display all existing versions of a document info record by using the
menu 'Extras' >> 'Versions'. Then you will see all existing document version for
this specific document number. Further you will see which is the current version
at the moment.
2. can links be created for documents. can we make sure that links are not
broken when document is moved ?(links to document on 1st location shall not be
broken)
I'm not quite sure what you mean by links to documents. If you mean linking
document info records together, I can confirm that this works also in DMS. You
can maintain the object DRAW for object links in the customizing and then you
will be able to link one document info record to another. The data for all
document info records is stored in table DRAW.
If you are talking about originals which are linked to document info records,
please note that if you check in an original the system creates a unique LOIO-
and PHIO-ID which is stored in the Content Server and in the database tables
DMS_DOC2LOIO and DMS_PHIO2FILE. But there are also different reports to
migrate original data from one content Server to another (e.g.
DMS_RELOCATE_CONTENT).
3. Is there a notification mechanism(user can recieve e-mail when document gets
changed)
Yes you can activate an event type linkage for object
DRAW CHANGED DOKST
DRAW CHANGED DWNAM
in transaction SWE2. Here you just have to set the flag for 'Type linkage' (linkage
activated). Then everytime the document is changed a notification is sent to the
entered USER of this document info records.
4. Is there a review mechanism, before doc. is archived.(sort life cycle)
Normally there is no special lifecycle. You can control this by maintaining a
released status and if there are more versions always version with the release
status is the current one. But there is no specific date when the document info
record expires or something like that.