Supply Chain Cycle

Sub Process: Ordering and Invoicing

Sales Order is created in SAP basis
order received from Stockiest Y
directly or through CE/TDM by
phone, fax, email or in writing. SAP
Does the Order results in
COPC

Start 1A ensures master linked fields are not 2 breach of available AR / 3A Order is Blocked in SAP
editable Credit Period /Glass limit?
1B
N
A 4

3B SAM unblocks the Order in

SAM

SAP after obtaining

5 Order is cleared in SAP
Approvals in line with
Authority Matrix
6

SE generates invoice in SAP based on

Shipping Executive

the PGI. Shipping executive prepares

Shipping executive processes all Cleared 10 ERV1 and hands over invoice, ERV 1 to
Orders in SAP and generates Loading Slip Shipping Executive
Transporter
mentioning the SKU wise details to be makes a Post Goods
Consumption entry is
shipped and hands over to the Loaders. Issue(PGI) entry in SAP. 11
passed automatically and
SAP ensures master linked fields are not Shipping PGI and Load Slip can’t
7 8 differ in quantity (SKU
9 Stock ledger gets
editable. Load Slip can’t differ from Order automatically updated in
wise – beyond approved SAP ensures that the PGI and Invoice can’t
qty beyond threshold. SAP
threshold) and SKU differ. Master linked fields are not editable. Shipping passes ERV2 on
description Revenue recognition entry is passed updating receipt of confirmation and
sales and debtors ledger. Glass
18

12
Transporter
Security /

Security at gate counts the Transporter delivers goods to

dispatches on sample basis and the Distributor and obtains his
verifies the same with Invoice and 13 acknowledgement on the 14
End
Load Slips. Security at factory gate Invoice / ERV1 and returns to
does a YGATE entry in SAP shipping executive
Unit Finance

Location Finance Manager verifies
Sales with the Y-GATE data and
A 15 identifies all cases of invoices
where Y Gate has not been done or
done post month end cut-off.
Sr. Manager Sales Finance reviews
the Certification from location
16
finance manager to establish the
genuineness of the Sales.
18
All Sales entry post cut off
period are reversed or backed by
exceptional approval from Sr.
17
Manager Sales Finance. Such
cases are reported to Director
Controls Commercial.