PYXIS System 30 - Manual de Usuario (Pabellon) PDF

SUPPLYSTATION®
System 30
User Guide
Version 3.1
SUPPLYSTATION® System 30 User Guide
Changes in equipment, software, or procedures may occur
periodically; information describing these changes will be
included in future editions of the manual and periodic change-
page releases.
March 2001
Because of the inherent delays involved in producing
SUPPLYSTATION System 30 documentation, information in this document is subject to
User Guide
change without notice and does not represent a commitment on
Part # 107581-01 the part of Pyxis Corporation to provide additional services or
enhancements.
SUPPLYSTATION is a registered Unless otherwise noted, all names of companies, products, street
trademark of Pyxis Corporation. addresses, and persons contained herein are part of a
The Pyxis logo is a registered completely fictitious model or models, and are designed solely
trademark of Pyxis Corporation. to document and illustrate the use of the SUPPLYSTATION product.
© 2001
Pyxis Corporation
3750 Torrey View Court
Warning: This equipment generates, uses, and can radiate
San Diego, CA 92130 radio frequency energy and if not installed and used in
accordance with the instruction manual, may cause
1-800-367-9947 interference with radio communications. It has been tested
Fax: 1-858-480-6329
and found to comply with the limits for a Class “A” digital
www.pyxis.com device pursuant to Subpart B of Part 15 of the FCC Rules,
which are designed to provide reasonable protection
against such interference when equipment is operated in a
All rights reserved.
commercial environment. Operation of this equipment in a
Printed in the residential area may cause interference, in which case the
United States of America. user, at their own expense, will be required to take
whatever measures may be required to correct the
interference.
Changes or modifications not expressly approved by the

party responsible for compliance could void the user’s
authority to operate this equipment.
Table of Contents
Preface .................................................................. xiii

Welcome ............................................................................. xiii
How this Guide is Organized .............................................xiv
Manual Overview .....................................................................xiv
User Guide Conventions ..................................................... xv
Text ............................................................................................xv
Icons...........................................................................................xv
User Guide Terminology ....................................................xvi
Chapter 1
Station Overview ................................................. 1-1
Benefits and Features ......................................................... 1-2
System Components........................................................... 1-3
The Station............................................................................... 1-3
Main Units and Auxiliaries................................................... 1-4
The Supply Center................................................................... 1-5
The Network Information ....................................................... 1-5
Comprehensive Reporting ...................................................... 1-6
Chapter 2
Station Basics ....................................................... 2-1
Getting Started .................................................................... 2-1
SUPPLYSTATION System 30 User Guide v

Table of Contents
Logging In................................................................................ 2-2

To login using ID and password ..................................... 2-2
To login using card swipe ................................................ 2-3
Using Bar Code or Magnetic Stripe Cards.............................. 2-4
Logging Out............................................................................. 2-4
To logout .............................................................................. 2-4
Changing Your Password ....................................................... 2-5
To change your password ................................................ 2-5
Main Menu........................................................................... 2-6
Using Additional Tools ..................................................... 2-10
Accessing Features and Functions................................... 2-10
Using the Touch-Screen.........................................................2-11
Using the Keyboard ...............................................................2-11
Using the Take and Return Buttons ......................................2-11
Using Window and Screen Features .....................................2-12
Command Buttons ..............................................................2-12
To use the scroll bars ......................................................2-12
Use the drop-down lists ..................................................2-12
Check Boxes........................................................................2-13
Search Boxes .......................................................................2-13
Confirmation Screens ..........................................................2-13
To verify a confirmation screen ......................................2-13
To select one item in a list ..............................................2-13
To select multiple items in a list .....................................2-13
To delete text in a field ...................................................2-14
Using the Computer Keyboard........................................2-14
Chapter 3
Patient Care Functions ......................................... 3-1
Take/Return ........................................................................ 3-2
Searching for Patients.............................................................. 3-2
To search for a patient...................................................... 3-2
Sorting Patients ........................................................................ 3-3
To sort patients ................................................................. 3-3
Taking Items ............................................................................ 3-4
To take items (Multiple Patient Selection
option selected) ............................................................. 3-4
To take items (Multiple Patient Selection
option deselected) ......................................................... 3-5
To take items with lot/serial number tracking ................ 3-6
Taking Multiple Items ............................................................. 3-8
To take multiple items ...................................................... 3-8
Using the Bar Code Scanner................................................... 3-9
Post Dating Items .................................................................... 3-9
To post date items ............................................................ 3-9
My Patient List (My List).........................................................3-10
Adding Patients ...................................................................3-10
To add a patient...............................................................3-10
vi SUPPLYSTATION System 30 User Guide

Table of Contents
Deleting a Patient................................................................3-11
To delete a patient ...........................................................3-11
Local Patient List (Local) ........................................................3-12
Global Patient List (Global) ...................................................3-12
Finding Items..........................................................................3-12
To find an item ................................................................3-12
To find an item from global list ......................................3-13
Returning Items ......................................................................3-14
To return items.................................................................3-14
Emergency Access ..................................................................3-15
To get emergency access from Take/Return icon..........3-15
Discard............................................................................... 3-16
Searching for Patients.............................................................3-16
To search for a patient.....................................................3-16
Discarding Items.....................................................................3-17
To discard items...............................................................3-17
Kits..................................................................................... 3-19
Searching for Kits ...................................................................3-19
To search for a kit............................................................3-19
Creating Kits ...........................................................................3-20
To create a kit ..................................................................3-20
Editing Kits..............................................................................3-21
To edit kit information.....................................................3-21
Deleting Kits ...........................................................................3-22
To delete a kit ..................................................................3-22
Finding Kits/Taking Items In a Kit ........................................3-22
To find a kit/take kit items..............................................3-22
Patients .............................................................................. 3-24
Searching for Patients.............................................................3-24
To search for a patient.....................................................3-24
Adding Patients.......................................................................3-25
To add a patient...............................................................3-25
Editing Patients .......................................................................3-26
To edit a patient...............................................................3-26
Reconcile ADT........................................................................3-27
To reconcile ADT.............................................................3-27
Request Item...................................................................... 3-28
Requesting Items ....................................................................3-28
To request items...............................................................3-28
Chapter 4
Inventory Management Functions...................... 4-1
Inventory............................................................................. 4-2
Searching for Items ................................................................. 4-3
To search for an item........................................................ 4-3
Verifying Quantity ................................................................... 4-4
To verify quantity.............................................................. 4-4
Editing Items From Inventory................................................. 4-5
SUPPLYSTATION System 30 User Guide vii

Table of Contents
To edit an item from inventory ........................................ 4-5

Moving/Transferring Items From Inventory........................... 4-6
To move or transfer an item from inventory................... 4-6
Outdating Items From Inventory ............................................ 4-7
To outdate an item from inventory.................................. 4-7
Load/Unload........................................................................ 4-8
Searching for Items ................................................................. 4-9
To search for an item........................................................ 4-9
Loading Items .......................................................................... 4-9
To load an item................................................................4-10
Unloading Items .....................................................................4-11
To unload an item ...........................................................4-11
Editing Items From Load/Unload ..........................................4-12
To edit an item from Load/Unload .................................4-12
Moving/Transferring Items from Load/Unload.....................4-13
To move/transfer items from load/unload .....................4-13
Setting Expiration Date for Items from Load/Unload...........4-14
To set expiration date for item from Load/Unload........4-14
Unloading Multiple Items ......................................................4-15
To unload multiple items ................................................4-15
Item Alias........................................................................... 4-16
Searching for Items ................................................................4-16
To search for an item.......................................................4-16
Creating an Alias ....................................................................4-17
To create an alias .............................................................4-17
Editing an Alias.......................................................................4-17
To edit an alias.................................................................4-17
Deleting an Alias ....................................................................4-18
To Delete an Alias............................................................4-18
Refill................................................................................... 4-19
Refilling Items.........................................................................4-19
To Refill Items (Verify Count option selected)...............4-19
To Refill Items (Verify Count option deselected)...........4-20
To refill selected items (Verify Count
option deselected) ........................................................4-21
To spot refill .....................................................................4-22
Task Interrupt .........................................................................4-23
To interrupt task...............................................................4-23
Outdating Expired Items........................................................4-24
To outdate and expire items ...........................................4-24
Refill By Request Order .................................................... 4-25
To Refill By Request Order (Verify Count
option selected) ............................................................4-26
To Refill By Request Order (Verify Count
option deselected) ........................................................4-27
viii SUPPLYSTATION System 30 User Guide

Table of Contents
Chapter 5
Station Management Functions.......................... 5-1
My Settings .......................................................................... 5-2
Customizing Settings ............................................................... 5-2
To customize my settings ................................................. 5-2
Changing Passwords ............................................................... 5-5
To change a password...................................................... 5-5
Users .................................................................................... 5-6
Searching for Users ................................................................. 5-6
To search for a User ......................................................... 5-6
Creating Users.......................................................................... 5-7
To create a user ................................................................ 5-7
Creating a User Template ......................................................5-10
To create a user template ................................................5-10
Creating User From Template................................................5-12
To create a user from template .......................................5-12
Editing Users...........................................................................5-15
To edit a user ...................................................................5-15
Deleting Users ........................................................................5-18
To delete a user ...............................................................5-18
Reports .............................................................................. 5-18
Inventory Reports ...................................................................5-19
Activity Reports.......................................................................5-19
System Reports .......................................................................5-19
Report Descriptions................................................................5-19
Generating Reports.................................................................5-20
To generate a report ........................................................5-20
Options .............................................................................. 5-25
Setting General Info ...............................................................5-25
To set general info ...........................................................5-25
Setting Station Options...........................................................5-26
To set Station options ......................................................5-26
Setting Time Options .............................................................5-27
To set time options ..........................................................5-27
Setting Printing Options .........................................................5-29
To set printing options ....................................................5-29
Setting Communication Options............................................5-30
To set communication options........................................5-30
Hardware Setup ................................................................ 5-32
Adding Cabinets .....................................................................5-33
To add cabinets................................................................5-33
Configuring Specific Devices .................................................5-34
To configure specific devices..........................................5-34
To configure latched doors .............................................5-35
To configure no latch doors............................................5-35
To configure coupled doors............................................5-35
To configure flextrack shelves ........................................5-35
SUPPLYSTATION System 30 User Guide ix

Table of Contents
To configure drawer (standard & cathrack) ...................5-36

To save configuration ......................................................5-36
Editing Configuration .............................................................5-36
To edit hardware setup ...................................................5-36
Clearing Tables .......................................................................5-37
To clear tables ..................................................................5-37
Deleting Devices ....................................................................5-37
To delete devices .............................................................5-37
Printing....................................................................................5-38
To print.............................................................................5-38
Communication ................................................................ 5-38
Accessing Communication .....................................................5-39
To access communication ...............................................5-39
Device Status ..........................................................................5-39
Methods Status........................................................................5-41
Sessions Status ........................................................................5-42
Protocol Status ........................................................................5-43
Receiving Status......................................................................5-45
Transmitting Status .................................................................5-45
Appendix A
Troubleshooting.................................................. A-1
A Door Will Not Open ........................................................... A-2
Patients Not Showing Up At A Station ................................... A-2
Station Printer Not Working.................................................... A-3
Station Screen Is Black............................................................ A-3
Keyboard Is Unresponsive...................................................... A-4
Touch Screen Is Unresponsive ............................................... A-5
Supply Is Not Listed In Find Item .......................................... A-6
Wrong Supply Removed ........................................................ A-6
ID Is Not Working .................................................................. A-6
Emergency Supply Removal ................................................... A-6
Brain Transplant ...................................................................... A-7
Appendix B
Caring For The Station .........................................B-1
Replacing Printer Paper .....................................................B-1
To replace printer paper at the Station printer ............... B-1
Cleaning the Station Cabinets............................................B-2
Avoiding Fluids on Top of the Station ..............................B-2
Following General Safety Tips ...........................................B-2
Following Electrical Power Precautions ...........................B-3
Safe Computing...................................................................B-4
Replacing the Fluorescent Bulbs ............................................ B-4
x SUPPLYSTATION System 30 User Guide

Table of Contents
Appendix C
Specifications .......................................................C-1
Appendix D
Glossary ............................................................... D-1
Index ............................................................. Index-1
SUPPLYSTATION System 30 User Guide xi

Table of Contents
- Notes -
xii SUPPLYSTATION System 30 User Guide

Preface
Welcome
Thank you for choosing the SUPPLYSTATION® System 30.
The SUPPLYSTATION System 30 will help you streamline
processes, reduce costs, and improve patient care. By managing
the distribution of supplies across the continuum of care, the
SUPPLYSTATION System 30 provides a myriad of productivity
enhancements. Time-consuming distribution tasks are reduced
or eliminated; billing errors, stock-outs, and discrepancies are
reduced; charge captures increase; supplies get to the patient
faster; and staff productivity is increased.
The SUPPLYSTATION System 30 consists of two primary
components: The Supply Center and the Stations. This document
covers using the Station. The User Guide for the Supply Center
is provided as a separate document.
The SUPPLYSTATION System 30 User Guide does not cover service
and repair procedures. Instead, it focuses on the daily use,
minor maintenance, and troubleshooting of the system.
For information about the SUPPLYSTATION System 30 that is not
covered in this document, please call the Pyxis Worldwide
Service Center at 1-800-727-6102.
SUPPLYSTATION System 30 User Guide xiii

How this Guide is Organized
How this Guide is Organized

This manual is designed to help you quickly gain experience
and confidence using the SUPPLYSTATION System. The chapters
and appendixes are directed to varying levels of need and
interests. Refer to the following for more information:
Manual Overview
This Manual contains the following:
• Chapter 1, Station Overview - Introduces the
SUPPLYSTATION system, its purpose, and components.
• Chapter 2, Station Basics - Provides general information
about the SUPPLYSTATION system, and explains how to use
menus and screens.
• Chapter 3, Patient Care Functions - Contains information
and procedures for using the main patient care functions at
the Station: Removing Items, Returning Items, and
Discarding Items.
• Chapter 4, Inventory Management Functions - Provides
information and procedures for performing inventory
management functions at the Station, including loading and
unloading items, taking inventory, and refilling stock.
• Chapter 5, Station Management Functions - Explains
using the Station to manage the SUPPLYSTATION System at
your facility, including defining user and Station access
privileges, adding items alias’s to your system and assigning
them to the Stations; and how to run reports at the Station.
• Appendix A, Troubleshooting - Describes troubleshooting
techniques for the Station, such as what to do if the Station is
down or a if a patient is not appearing at the station.
• Appendix B, Caring for the Station - Describes the
recommended Station maintenance, including cleaning and
replacing printer paper.
• Appendix C, Specifications - Describes SUPPLYSTATION
system equipment dimensions and components.
• Appendix D, Glossary - Definitions of terms used in this
guide as they apply to the SUPPLYSTATION system.
xiv SUPPLYSTATION System 30 User Guide

User Guide Conventions
User Guide Conventions

This guide uses the following conventions.
Text
The name of a document title, field, screen, or tab is formatted
in italics.
The name of a button, command, option, or icon is formatted in
bold.
The name of a key on the keyboard is formatted in SMALL CAPS.
Icons
Notes are helpful hints or additional information about a step or

feature.
Note
Cautions are messages that advise users that failure to take or

avoid a specified action could result in the loss of data.
Caution
Warnings are messages that advise users that failure to take or

avoid a specified action could result in physical harm to the
user or the hardware. NEVER ignore a warning message.
Warning
SUPPLYSTATION System 30 User Guide xv

User Guide Terminology
User Guide Terminology

Familiarity with the following terms will help you to understand
and use the information and procedures in this guide. Appendix
A provides a glossary of additional terms.
• Station — The device that stores and dispenses supplies.
Each Station has an internal computer that tracks access and
item usage information and communicates with the Supply
Center. Station may refer to the Main unit and any attached
auxiliaries.
• Supply Center — The central repository for all information
is the Supply Center (also referred to as the Central
Console). This computer directs stations in a facility. The
Supply Center communicates and receives data and updates
activity information to all of the stations. The Supply Center
also maintains all patient and activity information used to
generate reports.
• ProCar Computer — The ProCar computer is responsible
for interface communications, including the ADT, billing,
and Material Management Information Systems (MMIS). The
interface communications software is developed, configured,
and installed by Pyxis during the Station system installation.
Pyxis considers this communication hardware and software
interface proprietary.
• Auxiliary Unit — A unit that can be added to a Station for
additional capacity. An auxiliary unit does not have an
internal computer; the Station controls access to the auxiliary
unit.
• Users — Nurses or other personnel in the facility that use
the Stations.
• Item — A supply that is stored, dispensed, and managed by
the system. Item is used to refer to the name of the supply
assigned to a bin.
• Bin — A specific location of an item. Each item is assigned
to a Station and to a unique bin within the Station. Access to
an item is controlled by defining the privileges associated
with the door it is assigned to, as well as user-level access
privileges.
• Drawer/Door — The Station has both drawers and doors.
When either of these terms is used, it applies to either a
drawer or door.
xvi SUPPLYSTATION System 30 User Guide

Chapter 1
Station Overview
The SUPPLYSTATION System 30 (Station) is an advanced point-of-

use system that automates the distribution, management, and
control of supplies once they leave supply management area. By
entering an ID and optional password at secure stations in the
patient care area and following the simple menus, users can
obtain supplies in a few seconds. At the time of access, all
transaction information including the name of the patient and
the description and quantity of supplies removed is
automatically recorded for accounting, restocking, and billing.
The Station is used to perform the following:
• Control costs and capture lost charges by creating an
electronic transaction record for supplies managed by the
Station.
• Increase nursing and central supply productivity by
reducing or eliminating time-consuming and labor-intensive
tasks in these areas.
• Improve response time by storing needed supplies in
controlled stations at the nursing unit and providing
information when stock is needed.
• Optimize inventory levels using real-time usage
information.
What sets the Station apart from traditional inventory and
distribution methods? The Station takes advantage of proven
technology to store and track the total spectrum of supplies and
floor stock important to a hospital. Depending upon your needs,
the Station can manage the following:
SUPPLYSTATION System 30 User Guide 1-1

Benefits and Features
• Patient chargeable • Staple removers

items • IV solutions and kits
• Non-chargeable items • Other floor stock
• Administration sets • Sutures
• Hemaclips and • Consignment Inventory
dressings
• Implants
• Nutritionals
Benefits and Features

• New reports include Activity, Inventory and System.
• Ability to run reports for the last 45 days.
• Hazard code - Ability to flag an item at the Supply Center
that will appear at the Station when an item is taken (e.g.
Latex alert).
• Refill by Request - When restock report is flagged to
notify station, the associated order appears at the station
with all the items expected to be refilled. Ability to
interface and send refill orders from vendors to the
station.
• Ability to create user templates.
• Expiration date tracking when flagged.
• Patient reconciliation - Ability to reconcile a temporary
patient and all the associated charges to be reconciled
with a permanent patient at the Supply Center and
Station.
• Ability to create kits at the Station - global or specific to
designated areas.
• Ability to create aliases at the Station.
• Ability to “find item” in all Station locations.
1-2 SUPPLYSTATION System 30 User Guide

System Components
System Components
There is no one-size-fits-all implementation of the Station; the
installation of equipment is configured specifically for your
needs and the way you do business. After working with you to
evaluate various options, Pyxis implements the required
components necessary to meet your specific needs.
The Station
Stations are durably built to provide secure and reliable storage
for supplies of all types.
TouchScreen is easy Printer conveniently provides

and intuitive reports at the point-of-use
Station lights
enhance visibility
Rapid access drawer makes

supplies immediately available
Hideaway keyboard
comfortable and convenient
Flex drawers provide

increased capacity and
one-touch access to
small supplies
FlexBar gives one-touch

access and tracking
Slide-out shelves simplify

access and maximize space
utilization.

System Components
Main Units and Auxiliaries

Stations come in two models — double column and single
column. Each Station can contain a combination of drawers and
doors with configurable shelves which are ideal for storing and
dispensing a wide variety of supplies. In addition, the Rapid
Access Drawer, conveniently located below the touch-screen on
every Station, is perfect for storing those items requiring
immediate access.
One Main Unit contains the

computer that controls the
Station and provides access
to all secure storage
cabinets on the Nursing
Unit.
Double-Column Main Single-Column Main
Auxiliaries connect to the Main

Unit to provide added storage
space. Solid doors and 3/4 doors
are also available for access of
all supplies.
Double-Column Auxiliary Single-Column Auxiliary

System Components
The Supply Center

The Supply Center is the computer that controls all Stations in
your facility. Each Station reports to the Supply Center every
time an item is accessed and whenever a transaction is
completed. The Supply Center is also used to manage users,
patients, and inventory throughout the facility. It is interfaced to
the Hospital Information System (HIS) through the ProCar for
updating patient census information and to the Materials
Management Information System (MMIS) for the transfer of
usage data.
The Network Information

The ProCar is also part of the Supply Center communications
hub. Since Pyxis systems use information from the hospital and
materials management information systems, there must be a way
to translate all the information into the format used by Pyxis
systems. This translation is the job of the Pyxis ProCar computer
which serves as a connection, or interface, between Pyxis
systems and hospital and MMIS.
Additionally, the following Station interface options are

available:
1. Admission, Discharge and Transfer (ADT)
2. Automated Billing
3. Materials Management Information System (MMIS)
4. Direct Vendor Interfaces

System Components
Comprehensive Reporting
Given the possibility of dozens of Stations spread throughout a
variety of patient care areas, the need for comprehensive and
accurate reporting is critical to Materials and System Managers.
The Central Supply Center keeps up to forty five days of
transaction data, including supply removal, refilling, inventory
verification, discarding, and returning items from all Stations.
This data can be sorted and printed into a variety of reports and
kept as a permanent record of supply usage. Reports on every
aspect of the Station—including door or bin accesses, inventory,
patient ADT, and status—by Station and system-wide are
available from the Central Supply Center. If you want to
electronically store this information for reference, safekeeping,
or creating spreadsheets, you can easily archive the Supply
Center’s transaction data to diskette and import the data into
several popular database and spreadsheet programs.

Chapter 2
Station Basics
This section describes the following information:

• Login and Logout of the SUPPLYSTATION System 30
(Station)
• Using Bar Code or Magnetic Stripe Cards
• Changing Your Password
• Using the Main Menu
• Using Additional Tools
• Using the Touch Screen
• Using the Keyboard
• Using the Take/Return Buttons
• Using Window and Screen Features
Getting Started
This section explains how to login to the system, describes the
Main Menu, and gives an overview of the features and functions
of the Station user interface.
The examples used throughout this guide show screens with

full access privileges and most Station options turned on. The
Note screens you see on your system may vary depending on your
access privileges and option settings.

Getting Started
Logging In
Only authorized users can access the Station. The system
administrator can assign each Station one of the following
modes of access:
• User ID only access
• User ID and password access
To begin using the system, you must first log in. Logging in
verifies your identity before you are allowed to access the
system and allows the system to track your transactions. You
must always log in before performing any activity at the Station.
Logging in with a user ID and password protects the security of

a Station. Logging in is done using the touch screen and the
Note keyboard.
Pyxis supplies access cards with bar code readers or mag stripes
to identify users. They can be used in place of ID or Password
for login, depending upon how login is setup.
When you log out, or after the system has been inactive for the
pre-determined time-out interval, the screen reverts to the Login
screen until the next user logs in. You login to the system from
the Login screen.
To login using ID and password

1. Press the Login icon or touch anywhere on the screen.
A Login window appears.
1. Type your User ID and press Enter, the OK button or the Tab
key.
The cursor moves to the Password text field.
2. Type your Password or use the card swipe and press Enter or
press the OK button.
The Main Menu appears.

Getting Started
The screen that appears depends on your security privileges and

the preferences selected on the My Settings window at the
Station.
The default is the Main Menu screen. To change the default
screen, modify your user preferences.
For more information about setting user preferences, refer to

Chapter 5, My Settings.
Note
To login using card swipe

1. Press the Login icon or touch anywhere on the screen.
A Login window appears.
1. Type your User ID and press Enter, the OK button or the Tab
key. The cursor will move to the Password text field.
2. Use the card swipe and press Enter or press the OK button.
The Main Menu appears.
The screen that appears depends on your security privileges and

the preferences selected on the My Settings window at the
Station.
The default is the Main Menu screen. To change the default
screen, modify your user preferences.
For more information about setting user preferences, refer to

Chapter 5, My Settings.
Note

Getting Started
Using Bar Code or Magnetic Stripe Cards

If your system has the card swipe feature, your facility can
choose either bar code cards, which use a standard bar code
(code 39 or code 128), or magnetic stripe cards, which use an
alphanumeric magnetic stripe. Either card type can be ordered
from Pyxis. You can use an existing card of either type already
in use at your facility, or Pyxis can produce a bar code label to
be used on existing cards.
The card swipe can be used as an ID or password (most often
used as password).
Logging Out
When you leave the Station, you must log out of the system. As
a safeguard determined by the System Manager, the system will
automatically revert to the standby screen if the Station is
inactive for a predetermined period of time even if you have not
logged out. However, you should never leave the Station
without quitting to ensure transactions are not performed by
other users using your login ID.
To logout
1. Press the Logout icon to log out when you’re finished using
the Station.
The Login screen appears and is ready for the next user to
login.
If you have initiated an activity that requires a response,
such as closing a drawer, you will be prompted to complete
the activity.

Getting Started
Changing Your Password

The first time you access the Station, you will use the password
assigned to you by the System Manager. If your user ID on the
Supply Center is set to Expire Initial Password, you will be
prompted to change your password the first time you log in.
You can also change your password at any time as a safety
measure, or when you are notified that your password is about
to expire.
To change your password

1. From the Main Menu, press My Settings icon.
The My Settings screen appears.
2. Enter a password in the Password and Confirm Password field
and press the OK button.

Main Menu
Main Menu
After successfully logging into the Station, the Main Menu or
applicable screen you have selected appears. The Station’s Main
Menu allows you to access all the functions available with your
user access privilege level. Refer to Table 2-1, 2-2, and 2-3 for a
brief overview of the Main Menu function.
• Patient Care—Provides access to the Take/Return, Discard,
Kits, and Patients functions at the Station. Instructions for
these functions are included in Chapter 3, Patient Care
Functions.
• Inventory Management—Provides access to the Inventory,
Load/Unload, Item Alias, Refill, and Refill by Request Order.
Instructions for these functions are included in Chapter 4,
Inventory Management Functions.
• Station Management—Provides access to the My Settings,
Users, Reports, Options, Hardware Setup, and
Communication. Instructions for these functions are included
in Chapter 5, Station Management Functions.

Main Menu
Table 2-1. Patient Care
Description Graphic
This function is used when taking or
returning items for patient care.
This function allows you to discard an item

for a specific patient.
This function provides the option to name,

create, edit, and delete kits containing the
items you typically use for a specific
procedure. Once you have defined a kit,
select it from the Find Item screen. The
shelf light beneath each item in the kit
illuminates.
This function allows you to Add, Edit, and

Delete Patients, and Reconcile ADT. Only
temporary patients are created at the
Station.
This function provides a way of informing

the Supply Center that a supply is needed
at the station. The message sent to the
Supply Center contains the Item name,
Item ID, User name, User ID and a text
message. Upon sending the message, the
materials management is alerted.

Main Menu
Table 2-2. Inventory Management
Description Graphic
This function is used to maintain current
and accurate counts of items at the
station.
The Load function assigns an item to a

specific location in a Station.
The Unload function removes an item

from the Station.
These functions also provide the ability to

move items within the station or from
station to station.
This function is used to create an

alternate name for an item. The Alias can
be added, edited, or deleted. The item
appears in the item list.
This function is used to replenish items at

the station. You can refill items at Below
Par, At Refill, At Critical Low, or do a Spot
Refill.
This feature enables refill technicians to

replenish the station in one simple step.
Replenishment information is received
electronically from the Supply Center or
outside vendors and transmits data
directly to the station with an associated
PO number.

Main Menu
Table 2-3. Station Management
Description Graphic
This function provides general settings
including ID and password. Area Settings,
Rights and Door Access can only be
accessed and changed if you have the
corresponding privilege.
Preferences allow users to customize
settings including Start Screen, Sort
Orders, and Find Item customization to
their liking.
This function allows you to create a user

with or without a template.
Rights, Privileges, and Door Access are
assigned at this screen. You can also edit
or delete a user or extend an ID Expiration.
This function provides different Report

selections including Activity reports,
Inventory Reports, and System Reports.
Reports can be printed at stations to a
Network printer.
This function allows the ability to

customize each Station for specific needs
and purposes. Included are General
Station Information, Options, Time
Options, Printing Options, and Station
Communication Settings.
This function provides a way of physically

adding, editing, or deleting any cabinet or
device. For additional assistance or
information call the Pyxis Worldwide
Service Center at:
1-800-727-6102.

Using Additional Tools
Using Additional Tools

When you are logged on or off the Station, the
following icons are displayed by selecting the
Pyxis logo.You can access the SUPPLYSTATION tools
when you are logged in or out of the Station.
1. Press the Pyxis SUPPLYSTATION 30 icon in the
upper left corner of the screen.
The Tools drop-down menu appears.
3. Press the icon to select one of the following
Station tools:
• Help— Provides a Help Menu to display
the online Help file
• Quick Reference Guide—Provides a
Quick Reference Guide for the station
functions.
• Tutorial—Provides a tutorial that includes
the basic steps of the major tasks you will
perform at the Station. You can not run the
tutorial while you are logged on to the
Station.
• COMM—Displays the status of communication between
the Station and the Supply Center.
4. Press the close X button in the upper right corner of the
Tools menu to exit.
Accessing Features and

Functions
This section gives an overview of the features and functions of
the user interface that are available in the Station.
There are three ways to make selections and enter information
on the Station:
• Touch-screen
• Keyboard
• Take and Return Buttons

Accessing Features and Functions
Using the Touch-Screen

The Station has a touch-screen. Rather than typing commands,
you simply touch your selection on the screen. For example, to
select a patient, scroll through the list using the up and down
arrows to the right of the list until the patient’s name appears,
then touch the patient’s name. The patient will be highlighted
when selected.
Using the Keyboard

You enter some information, such as your password, by using
the keyboard.
If you make a mistake, simply press the BACKSPACE key to erase
the current keystroke — continue pressing the BACKSPACE key to
erase previous keystrokes.
To select an item from a list, type the first few letters of the
name to immediately scroll to that part of the alphabet -
continue entering letters until the name displays.
To select multiple items or patients, use the CTRL key to select
each individually.
You can also use the PAGEUP and PAGEDOWN keys to scroll up and
down through lists.
Using the Take and Return Buttons

The Take and Return buttons are used differently, depending
upon the function you are performing.
• The Take or Return button can be pressed to take or return
items from the Station for patient care.
The amount of items you take or return depends on how
many times you press each button.
Note
• Refilling items is used when you are replenishing items at

the Station. The Take button decreases the number of items
at the Station. The Return button increases the number of
items being returned or replenished to the Station.
• Taking Inventory is used when you are counting and
verifying items at the Station. Pressing the Take button in
Inventory highlights the item you are counting. The Take
button also decreases the number of items in the Station.
The Return button increases the number of items in the
Station.

Using Window and Screen Features

The features described in the following section will help you
navigate through the Station’s screens.
Command Buttons
Command buttons let you accept and cancel changes and
execute a selected option.
Table 2-4. Command Buttons
Button Description
Done—Press this button to accept entries, save changes, and
complete an activity. On some screens this button also closes the
Done screen.
Cancel—On some screens, pressing this button cancels entries and

the current operation.
Cancel
Close—Press this button to close the screen.
Close
Continue—Press this button to move forward in the process.
Continue
OK—Press this button to accept entries and settings.
OK
Next—Press this button to go to the next item.
Next
To use the scroll bars

1. Touch the up- and down-arrows. The arrows in the scroll
bar are used to move through lists.
– or –
Use the up- and down-arrows on the computer keyboard
and scroll one item at a time.
Use the drop-down lists

1. Select the top arrow to display a list of options.

Check Boxes
A check box is used to select multiple options.
You can select one, a few, or all options listed.
When the option is selected, the box contains a check mark. To
clear the selection, touch the box again.
Search Boxes
Search boxes are used to find patients or items in a list. The
patient search box provides a way to search for the patient
name, Room, or ID. The Item search feature provides a way to
search for the Item name or ID.
Item Search
Patient Search
Confirmation Screens
A confirmation screen may appear after selecting an option.
To verify a confirmation screen

1. Press Yes to verify the action.
– or –
Press No to cancel the action.
To select one item in a list

1. Select the desired item. The item will be highlighted.
To select multiple items in a list

1. Press and hold down the CTRL key and highlight each item.

To delete text in a field

1. Highlight the data in the field by touching the text twice or
sliding your finger across the text, and press the DELETE key,
or retype the correct data.
– or –
Place the cursor following the text you want to delete, and
press the BACKSPACE key.
Using the Computer Keyboard

You can use the keyboard to access any function on the touch
screen or the keyboard. The up- and down-arrows allow you to
quickly scroll through lists.
The following table lists keyboard keys to perform various
functions.
Keyboard Navigation Keys
Keys Function
UP ARROW Scrolls up a line in a list.
DOWN ARROW Scrolls down a line in a list.
BACKSPACE Deleted previous character in a field.
DEL Deletes one character forward in a field.
HOME Takes you to the top item in a list.
END Takes you to the bottom item in a list.
ENTER Accepts entries and clears open dialog boxes.

Chapter 3
Patient Care Functions
This chapter provides the following Patient Care functions

accessed from the Patient Care section of the Main Menu:
• Take/Return — Used when taking or returning items for

patient care
• Discard — This function allows you to discard an item for a

specific patient.
• Kits — Used to name, create, edit, and delete kits

containing the items you typically use for a specific
procedure or need.
• Patients—Used to Add, Edit, and Delete Patients and

Reconcile ADT. Only temporary patient’s are created at the
Station.
• Request Items — Used to provide a way of informing the

Supply Center that a supply is needed at the station.
The appropriate use of the Patient Care functions is determined

by your hospital’s policies and procedures. Your user security
privileges define which icons appear.

Take/Return
Take/Return
Take/Return is the process of accessing the Station to remove
supplies for a patient or multiple patients. This process records
transactional data and sends information to the Supply Center.
When a patient is selected, the user will have access to
applicable doors or drawer to remove supplies.
Open the door where the item is located and press either the
Take or Return buttons adjacent to the shelf or drawer location to
register that an item has been taken or returned. Press the
button multiple times if you Take or Return a quantity greater
than one (you can also use the keypad to change the quantities).
If the Multiple Patient Selection box is checked in station options,
multiple items and patients can be selected to take items by
holding the CTRL key.
Searching for Patients

To search for a patient
1. From the Main Menu, press the Take-Return icon.
The Patients window appears.
2. Type the first letters of the patient name.
The Search For window appears.
3. Press the Search button or the ENTER key.
The patient appears in the Patients window.
If you type the entire patient name, the patient appears in
the patients window. If you type in the first few letters of
Note the patient’s name, a list of patients appears to select the
appropriate patient.
You can also Add Patients to the patient list screen if not
found in patient search.

Take/Return
Sorting Patients
To sort patients
The Patient’s window appears.
2. Select a patient.
In My Settings, the patients appear as you have specified in
the preference tab.
3. To sort the Patient’s Name, ID, Nurse Unit, or Room and Bed,
press the information bar. An arrow appears as the system
sorts each column in order, as shown in the following
illustration.

Take/Return
Taking Items
The Station Options menu includes the Multiple Patient
Selection option. Ask your supervisor if the Multiple Patient
Selection option is selected at your station.
To take items (Multiple Patient Selection option selected)

2. Select the patient by touching the screen. To take the same
item for multiple patients, press and hold down the CTRL key
and select multiple patients.
To quickly select the patients, use the Search For box, the
PAGE UP and PAGE DOWN keys, or the UP and DOWN arrows to
Note scroll through the patient list until the patient’s name
appears. You can also type the first few letters of the
patient’s last name until the patient’s last name appears.
3. Press the Select Items button.

Doors you have access to unlock.
The quick take function allows you to select only one
patient. If you select multiple patients, multiple patient
Note selection option must be selected in station options.
4. Open the cabinet door at the item’s location.

5. Press the Take button on the cabinet to increase the count
taken.
After selecting an item, a Take Count # appears in the lower
left portion of the window to indicate a Taken Item. You
Note can also type the number taken in the Current location area.
The Item’s Name, Bin, Current, Amount, Type, Patient
appears on the window.
In the Vend For field, All must be selected to select items for
multiple patients. An item can also be taken for just one
patient by using the Vend For list and selecting the desired
patients.
6. Close the cabinet door.

7. Press the Done button to return to the Main Menu.

Take/Return
8. Press the Logout icon to exit the system.
Use the Emergency Access feature to quickly access the

Station during an urgent situation, e.g. if you do not know a
Note patient’s name or have time to find it.
This is available only when the Emergency Access option is
selected in Station Options.
To take items (Multiple Patient Selection option deselected)

2. Select a single patient ONLY.
4. Press the Take button on the flexbar to increase the count
taken.


Take/Return
Use the Emergency Access feature to quickly access the

Station during an urgent situation, e.g. if you do not know a
Note patient’s name or have time to find it.
To take items with lot/serial number tracking

2. Select a patient by pressing or highlighting the patient.
taken.
The Enter Lot and Serial number window appears.
6. Enter the Lot and/or Serial numbers.

Take/Return
The item must be flagged at the Supply Center to track lot/

serial numbers and option turned ON in Station Options.
Note
7. Press the OK button.

The Take/Return screen appears.


Take/Return
Taking Multiple Items

To take multiple items
2. Select a patient by pressing on the patient name or
highlighting the patient.

taken for each item.
Continue to take all needed items by pressing Take at each
items location.


Take/Return
Using the Bar Code Scanner

The Station may include an optional bar code scanner that is
used to read supply packaging bar codes. The Bar Code Scanner
is used to track items with lot/serial numbers during the removal
process. These items are associated with a patient and tracked in
reports.
Post Dating Items
Post Dating items is designed for the Supply application in an
O.R. setting. It allows for removal of items for a patient with
billing generated on a future date (typically for the purpose of
delaying the charge until the patient’s admit or procedure date).
The system logs the remove time as normal so that inventory
and activity reports are unaffected, but the transaction message
to the ProCar tells it to hold the charge until a specified date and
time. The drop-down menu provides a calendar for changing
the date.
To post date items

2. Select a patient by pressing on the patient’s name or

4. Enter the Post Date for all items. When using the drop-down
menu, a calendar is available to select the desired date.
Post Date

Take/Return

taken.

My Patient List (My List)

The My List tab is a customized patient listing that each user can
use to include or delete patients under their care.
Adding Patients
To add a patient
The Local Patients window appears if it is defaulted in My
Settings.
2. If the multiple patient selection box is checked in the station
options, press and hold down the CTRL key and highlight the
patients from the Local or Global tab to add to My List.
Only one patient can be added at a time to my list if
multiple patient selection is deselected in station options.
Note The CTRL key must be pressed to add a patient from my list.
3. Press the Add To My List button.

The patients appear in the My List Patients screen.

Take/Return
4. Press the Close button to return to the Main Menu.

The Global Tab contains a list of patients from ALL Stations

for purposes of transaction activity. The Global, Local, and
Note My List tabs are present at the Patient List screen for the
Take/Return, and Discard functions if privileges are
assigned and options turned ON in Station Options.
Deleting a Patient
To delete a patient
2. Press the My List button.
3. Highlight the patients to delete from My List.
Only one patient can be deleted at a time from my list if
multiple patient selection is deselected in station options.
Note The CTRL key must be pressed to delete a patient from My
List.
4. Press the Delete From My List button.

The patients are deleted from My List Patient’s screen.

Take/Return
Local Patient List (Local)

The Local tab includes patients whose nursing unit is assigned to
a specific Station’s area (e.g. CCU or ER only).
Global Patient List (Global)

The Global Patient List feature lets you select patients from any
Station for purposes of transactional activity. This is in contrast
to the Local Patient List, which only allows the user access to
patients whose nursing unit is included in the Station’s area.
When the Global Patient List is active, it appears as a tab on the
Patient List screen at the Take/Return, and Discard.
In addition, there is also a Local tab, and a My List tab. The user
has the option to add the global patient to My List to expedite
the Take/Return process.
Finding Items
To find an item
2. Select a patient.
4. Press the Find Item button.
5. Enter the Item Name or ID.
Entering the first few letters of the item and pressing the
Search button will also locate the item.
Note
6. Press the Search button.

7. The item appears in the Find Item screen.
8. Highlight the item and press the Show button.
Light illuminates at the item’s location.
If Fancy Find is turned On in My Settings, all the bin lights
behind the doors will illuminate and blink. If Fancy Find is
Note not turned On, only one light will blink in item’s bin
location.

Take/Return
taken.

To find an item from global list

This is used to locate an item that is Out of Stock, or not stored
in your Station, at other Stations.
The Global Item Find check box must be selected for the
global find item to locate items in other stations. This option
Note must be selected in Station Options.

4. Check the All Station box in the Search For window.

Take/Return
5. Enter the Item Name or ID.

Entering the first few letters of the item and pressing the
Search button will also locate the item.
Note
6. Press the Search button.

The item appears in the Find Item screen. The system
identifies the location of an item in other stations.
9. Go to the identified station to obtain the necessary item.
Returning Items
The purpose of Return is to credit a patient for an item that was
previously removed but not actually used.
To return items
2. Select a patient by pressing on the patient or highlighting the
patient.

4. Open the cabinet door at the items location.

Take/Return
5. Press the Return button on the cabinet to increase the count

returned.
After selecting an item, a Return Count # appears in the lower
The Item’s Name, Bin, Current, Amount, Type, and Patient
appear on the window.
6. Close the cabinet door

Emergency Access
To get emergency access from Take/Return icon
1. From the Main Menu, press Take-Return.
2. Press the Emergency Access button.
In the Options icon, Station Options, the Emergency access
box must be checked for this feature to be available.
Note
3. Select an item.
If you do Not find the item:
a. Press the Find Item button.

Discard
b. Type in the first few letters of the item name and press
Search.
c. Select the item and press the Show button.
The door lights will flash to identify the item’s location behind
the door.
d. Open the door.
If Fancy Find is turned On in My Settings, all the bin lights
Note not turned On, only one light will blink in item’s bin
location. The Emergency patient is designated as EAP
followed by a reference number.
4. Open the door.

5. Press the Take button to increase the count taken or Return
button to decrease the count.
6. Press Done when complete.
Discard
The Discard function provides a way to discard items taken for a
patient but not used for the patient. The item will be discarded
and the patient credited without returning the item to the
cabinet. The process consists of first selecting a patient, then
selecting one or more items to discard, after which the system
steps you through documenting the discard for each item you
selected.
1. From the Main Menu, press the Discard icon.

Discard
3. Press the Search button or ENTER key.

the patients window. If you type in the first few letters of
Note the patient name, a list of patients appears to select the
Discarding Items
To discard items
1. From the Main Menu, press the Discard icon.
2. Select a patient by pressing on the patient’s name or


Discard
4. Select the item to discard from the list of displayed items that
were previously taken for that patient and press the Discard
button. To discard multiple items, press and hold down the
CTRL key and highlight the items and then press the Discard
button.
A Discard window appears.
5. Enter the amount to Discard.
6. Check the Credit Patient box to credit the patient.
7. (Optional) Enter the reason in the Reason field.
8. Physically discard the item according to your facility’s

policies and procedures.
9. Press Close to be returned to the Main Menu.

Kits
Kits
A kit is a group of items frequently used together for a particular
process or procedure, such as those items typically necessary to
start an IV. Kits are defined at the Station simply by assigning a
unique name to the kit and then picking the items that comprise
the kit, including the quantity of each item. Kits are local to the
Station where they are defined or can be created as global and
accessed at all stations.
Kits appear in the list at Take only; you can’t Discard or Return
kits, but you can return the individual items. Select a kit like any
item. Only enter the quantity if it’s different than the predefined
amount. The system prefaces the kit with an icon to differentiate
them from single items. When you complete your selections, the
system steps you through the Remove process for the items in
the kit.
Searching for Kits
To search for a kit
1. From the Main Menu, press the Kits icon.
The Kits window appears.
2. Type the first letters of the kit name.
The kits appear in the kits window.
If you type the entire kit name, the kit appears in the kits
window. If you type in the first few letters of the kit name,
Note a list of kits appears to select the appropriate kit.

Kits
Creating Kits
To create a kit
2. Select Add to create a new kit.
The General Information window appears.
3. Enter a Name and ID and check the Global Kit box to make
the new kit available in all areas if privileged to do so.
4. Press the Next button.
The Items window appears.
5. Press the Add Item button.
To select multiple items, press the CTRL key when
highlighting to allow multiple item selections and press the
Note Add to Kit button. The quantity of the items will default to
one.
6. Highlight the items you want in the kit.

7. Press the Add to Kit button.
The quantity of the item will default to one.
8. If the quantity needs to be changed, highlight the item and

press the Edit Quantity button. The Edit Quantity column will
become active.
9. Type the correct quantity.
10. Press the Finish button to complete the kit creation.
Pressing the Back displays the General Information window.

Kits
Editing Kits
To edit kit information
2. Select the Kit to edit.
3. Press the Edit button to edit the kit.
The Kit window appears with the General Information tab
selected.
4. Edit the applicable information in the General Information
tab.
5. Press the Items tab and edit the applicable items.
6. Press the Add Item button to add items.
To select multiple items, press the CTRL key when
highlighting to allow multiple item selections and press the
Note Add to Kit button. The quantity of the items will default to
one
7. Highlight the items to add to the kit.

8. Press the Add to Kit button. The quantity of the item will
default to one. Press the Edit Quantity button to change the
quantity.
If an error has been made, press the Cancel button to cancel

all transactions and return to the Kits window.
Note
9. Press the OK button to save and to return to the Kits

window.

Kits
Deleting Kits
To delete a kit
2. Select the Kit to delete.
3. Press the Delete button.
4. Press the Yes button to delete the Kit.
The Kit is deleted from the Kits window and the Items List.
Finding Kits/Taking Items In a Kit

To find a kit/take kit items
4. Enter the Name or ID and press the Search button. Entering
the first few letters of the name and pressing the Search
button will also locate the name.
The name appears in the items list window.
5. Select a Kit.
6. Press the Show button.
Kits are identified by an icon preceding the kit name. All
items within the kit will light up in the flexbar indicating
Note where the item in the kit exists.

Kits
7. Press the Take button for each item taken.

If all items are not taken, the system will provide a prompt
window.
Note


Patients
Patients
This feature allows you to view, add, edit, reconcile, or
discharge a patient, if you have patient management rights. All
patients added at the station (not through ADT) are temporary
patients.

1. From the Main Menu, press the Patients icon.
the patients window.If you type in the first few letters of the
Note patient name, a list of patients appears to select the

Patients
Adding Patients
To add a patient
2. Press the Add Patient button.
The Add Patient window appears with the Patients
Information tab selected.
3. Enter the Patient’s Name, ID (Optional - Room Number, Medical

Record Number, Discharge Date, and Bed Number).
The Patient ID auto fills in with date and time created along
with the Discharge Date. To delete the predetermined ID,
Note highlight and press the DELETE key. You can then add a new
patient ID if available. Nursing unit defaults to Nursing Unit
Station is assigned to.
4. Check the Private button if this patient’s information is not to

be viewed using the Global button.
5. Press the Clinical Information tab.
6. (Optional) Enter the Diag/Proc Code, Attending Physician,
Admitting Physician, and any Comments if needed.
7. Press the OK button to save the new patient’s information.
You can also add a patient in the Take/Return screen.
Note

Patients
Editing Patients
To edit a patient
2. Press the Edit button.
The Edit Patient window appears with the Patients
Information tab selected.
3. Edit the Patient’s Name, ID, Nursing Unit, Room Number, Medical
Record Number, Discharge Date, and Bed Number.
4. Check the Private button if this patient information is not to
be viewed using the Global button.
5. Press the Clinical Information tab.
6. (Optional) Edit the Diag/Proc Code, Attending Physician,
Admitting Physician, and any Comments if needed.
7. Press the OK button to save the new patients information.
In the Edit Patient window, not all information is required.
Note

Patients
Reconcile ADT
Reconcile ADT is a Station feature that allows you to match
temporary patients with permanent patients and thereby transfer
activity that was transacted under the temporary patients ID to
the permanent patients. The need for this feature arises when a
nurse has to Take an item for a patient who hasn’t come across
the ADT (Admissions, Transfers, and Discharges) interface into
Pyxis and has to create a temporary patient, or in the case of an
emergency when the item is charged to an Emergency Access
Patient (EAP). In this situation, a temporary patient is created for
use in tracking activity until the permanent patient record arrives
via ADT. Without this feature, the process of reconciling
temporary patient activity, including billing, to the permanent
patient has to be done outside of the Pyxis system and after the
fact.
This functionality is also available at the Supply Center.
Note
You need patient management rights to reconcile a temporary

patient with a Permanent patient.
To reconcile ADT
2. Select a Temporary Patient.
3. Press the Reconcile ADT button.
4. The Reconcile Patients window appears.
5. Press the Change button to access the list of permanent

patients.
6. Select the Permanent Patient to reconcile.

Request Item
7. Press the Continue button.

8. Press the Reconcile button.
The temporary patient is discharged and all the temporary
history is transferred to the permanent patient.
It is also possible to access permanent patients then

reconcile them with temporary patients.
Note
Request Item
Request Item at the Station provides a way of informing the
Supply Center that a supply is needed at the station. The
message sent to the Supply Center contains the Item name, Item
ID, User name, User ID and a free format message. Upon
receiving the message, a message is printed in the attention
window and a report is printed.
Requesting Items
To request items
1. From the Main Menu, press the Request Item icon.
The Request Item window appears.

Request Item
2. Press the Select Item button to find the item to request.

The Item List window appears.
3. Highlight the item needed and press Request Item.

4. Enter the quantity needed in the quantity field and any text
in the text message field.
5. Press Send Request to complete the transaction.
The message is sent to the Supply Center.

Request Item
- Notes -

Chapter 4
Inventory Management
Functions
This chapter provides the following Inventory Management

functions accessed from the Inventory Management section of
the Main Menu. The functions you have access to depend on
the privileges that have been assigned to you.
• Inventory - This function is used to maintain current and
accurate counts of items at the station.
• Load/Unload - The Load function assigns an item to a
specific location in a Station. The Unload function removes
items from the Station.
• Item Alias - This function is created here and is used as an
alternate name for an item. The Alias can be added, edited,
or deleted.
• Refill - This function is used to replenish items at the station.
You can refill items at Below Par, At Refill, At Critical, or do a
Spot Refill.
• Refill by Request Order - This function is used to replenish
items at a Station and is associated with a PO# generated
from the Supply Center or Vendor.
All Station items are tracked by bin location. The bin is a
location of a single supply in a drawer or on a shelf in a Station.
A bin will be in one of three states:

Inventory
• Loaded - Supplies have been assigned to and physically

placed in the bin
• Unloaded - No supplies have been assigned to or physically
placed in the bin.
• Pending - Supplies have been assigned to but not yet
physically placed in the bin.
Inventory
Inventory is the process of verifying the current supply of items
in one or more bins. Inventory uses the standard count
verification process for each bin inventoried. The edit function
provided in Inventory allows the User to update Par, Refill Point,
Current and Physical Max fields for the bin. Flags for the
Expiring Item, Standard Stock and Chargeable Item can also be
set. The Expiration date for an expiring item can be set and any
items that are expired can be outdated.
The selection button technology makes the Inventory function at
the Station unique. Pressing Inventory unlocks the cabinet, and
displays the main Inventory screen with all the loaded Items.
Inventory Items Below Par, At Refill or At Critical can be selected
by pressing the appropriate tab. By selecting the Search for
button, inventory is limited to a single Item. The selected bin’s
LED is lighted for easy identification.
To perform inventory on all items in the cabinet, items are
selected by opening doors and pressing the associated Take/
Return buttons. A X is marked next to the current count to flag
the Item as checked and count verified. Items on the screen can
be selected and the current count can be updated. When the
Close button is pressed, all the Items with X marked next to it are
tagged as verified and inventory is updated at the Supply Center.
The system locks the cabinets and prints a report with the Item
Name, Item ID, Door-Bin and current count for each Item. (if
configured.)
If the user has a door excluded in the user privileges, the

door will not be unlocked for Inventory.
Note

Inventory
Searching for Items

To search for an item
1. From the Main Menu, press the Inventory icon.
The Inventory window appears.
2. Type the first letters of the item name.
The item appears in the Inventory window.
If you type the entire item name, the item appears in the
inventory window. If you type in the first few letters of the
Note item name, a list of items appears to select the appropriate
item.

Inventory
Verifying Quantity
To verify quantity
The cabinet doors will unlock and the Inventory screen
appears.
Notice the tabs at the bottom of the screen. Loaded will

show you all loaded items in the station. Below Par lists
Note only items that are at or below par levels. At Refill lists only
items at refill level. At Critical lists all items at or below
critical levels.
2. Highlight the item to be counted or press the Take button on

the flexbar to select the item.
3. Count the current quantity of the item.
The Take/Return function is available to a second user during
the Inventory process. This allows for interruption of
Note workflow without logging out.
4. Enter the new current quantity by using the Take/Return

buttons or tapping the current list and entering the correct
number using the keyboard, if different from the current
number. The quantity change is accepted and the verify
column displays an X showing verification has been
completed.

Inventory

Editing Items From Inventory

To edit an item from inventory
show you all loaded items in the station. Below Par lists
Note only items that are at or below par levels. At Refill lists only
items at refill level. At Critical lists all items at or below
critical levels.
2. Highlight an item to edit or press the Take button on the

flexbar bin location.

Inventory

The Edit Bin window appears.
4. Change the Par, Refill Point, Critical Low and Physical Max
amounts as needed.
5. Check the Expiring Time box to change the expiration date.
6. Check the Standard Stock box to add to standard stock.
7. Check the Chargeable box to make the item chargeable.
8. Press the Outdate button to remove item or items that have
expired.
9. Press the OK button save the information and return back to
the Inventory screen.
Moving/Transferring Items From

Inventory
To move or transfer an item from inventory
2. Highlight an item to move.

Inventory
4. Press the Move button to move items.

The Move window appears.
5. Select the Station and location to move items to.

6. Press the OK button to return to the Edit Bin window.
7. Press OK to confirm the move and return to the Inventory
screen.
Outdating Items From Inventory

To outdate an item from inventory
2. Highlight an item to outdate or press the Take button to
select the items.
4. Press the Outdate button.
The Outdate Item window appears.
5. Enter the Amount to outdate.

Load/Unload
6. Change the Expiration Date to the date the next item in that
bin will expire.
The pull-down menu displays a calendar to select an
appropriate date.
7. Press the OK button and return to the Edit Bin window.
8. Physically remove the item from the station.
9. Press the OK button to return to the Inventory screen.
Load/Unload
Load-Unload is the process of placing the inventory of items in
one or more bins. A User can load the empty bins, load items
pending, edit the bin settings, outdate any expired items and
unload loaded items. A user can also move the items from one
bin to another.
A user can transfer required amount of an item from one station
to another. Pressing Load/Unload unlocks the cabinet and
displays the main Load/Unload screen with all the loaded Items.
A user can also select Pending Items or Empty Bins by selecting the
appropriate tab. Selecting the Search for button limits the load-
unload to a single item. The selected bin’s LED is lighted for
easy identification.
Load is used to assign an item to a specific location, or bin in the
Station. UnLoad is used to remove items from the Station. The
unload process clears out the existing item to make the bin
available for a different item.
If the user has a door excluded in the user privileges, the

door will not be unlocked for Load/Unload.
Note

Load/Unload
Searching for Items

1. From the Main Menu, press the Load/Unload icon.
The Load/Unload window appears.
The item appears in the Load/Unload window.
Load/Unload window. If you type in the first few letters of
Note the item name, a list of items appears to select the
appropriate item.
Loading Items
Load is the process of initially supplying a station with an item.
In order to load an item, the item must be entered at the Supply
Center. You can load items to empty bins from the item list or
you can load pending items sent by the Supply Center to the
Station for a designated location.
When the pending item is loaded, it disappears from the
pending list (the Supply Center inventory screen also updates
the status of the item from pending to loaded).
The system does NOT record a transaction when you

cancel during load.
Note

Load/Unload
To load an item
1. From the Main Menu, press the Load-Unload icon.
Doors with access unlock.
2. Press the Empty tab to display all empty bins.
3. Open the door to place items in the bin.
4. Press the Take button on the cabinet bin.
The bin location is highlighted once the take button is
pressed.
5. Press the Load button.
The Item List appears.
6. Highlight the item to be loaded.
7. Press the Add To Bin button.
The Load Bin window appears.
8. Enter the quantities in the Par field. The Refill Point (50%),
Critical Low (10%), Current and Phys Max fields will fill
automatically based on the Par level when the Tab button on
the keyboard is pressed. The quantities can be changed if
needed.
9. Check the Expiring Item box if item has an expiration date.
10. Select the Expiring date of item with the closest pending
date.
11. Check the Standard Stock box to have used as standard stock.
12. Check the Chargeable box to have item chargeable.
13. Press the Change Item button on the Load Bin window to
reselect a different item.

Load/Unload
14. Press OK when all fields are entered.

The loaded items appear in the loaded items list.
15. Press the OK button to return to the Load-Unload screen.
Unloading Items
Unload is the process of physically taking the entire supply of an
item from a bin and unassigning it at that location. The bin
becomes available for another item.
If an item is selected that is loaded in multiple bins, the Station
will provide a prompt to select the location you want to unload.
When the item is unloaded, the item no longer shows at the
Supply Center inventory screen as assigned to that location.
To unload an item
1. From the Main Menu, press the Load-Unload icon.
2. Select the Loaded tab.
3. Select the item to Unload.
4. Press the Unload button.
5. Press the Yes button to confirm the unload.
The item is removed from the bin location.

Load/Unload
Editing Items From Load/Unload

A loaded item can be edited to change the Current, Par, Refill
Point, Critical Low and Physical Max amounts. It also allows the
user, who has privileges, to move the item to a different location
within the station, transfer to another station, update the
expiration date of an ‘Expiring Item’ and outdate an item.
To edit an item from Load/Unload


show you all loaded items in the station. Pending lists only
Note items that are pending. Empty lists only items that are
empty.
2. Highlight an item to edit or press the Take/Return button at

the item’s location.
4. Change the Par, Refill Point, Critical Low, and Physical Max
amounts as needed.
5. Check the Expiring Item box to change the expiration date.
6. Press Outdate to expire the item.
7. Check the Standard Stock box to add to standard stock.
8. Check the Chargeable box to make the item chargeable.
9. Press the OK button to return back to the Inventory screen.

Load/Unload
Moving/Transferring Items from Load/

Unload
This function allows the user to move a loaded item from one
location in the Station to another location in the same Station or
from one station to another.
A user can select a different Station from the drop-down list and
select the amount to transfer to another Station with a message
sent to the Supply Center. The pending item at a station cannot
be transferred to another station. The station field is inactive
when you select Move for a pending item.
To move/transfer items from load/unload

2. Highlight an items to move.
4. Press the Move button to move items.
The Move window appears.
5. Select the station and location to move the item to.

6. Press the OK button to return to the Edit Bin window.
7. Press OK to confirm the move and return to the Inventory
screen.

Load/Unload
Setting Expiration Date for Items from

Load/Unload
When loading new items into the station, this function allows
you to set expiration date.
To set expiration date for item from Load/Unload

1. Highlight an item to outdate.
3. Check the Expiring Items box.
4. Change the Expiration Date to the date the next item in that
bin will expire.
The pull-down menu displays a calendar to select an

appropriate date.
5. Press the OK button and return to the Edit Bin window.
6. Press the OK button to return to the Load/Unload screen.

Load/Unload
Unloading Multiple Items

To unload multiple items
1. From the Main Menu, select Load-Unload.
2. Select the Loading, Pending, or Empty tab.
3. To select all or adjacent items, click the first item, and then
hold down the SHIFT key and click the last item.
4. To select nonadjacent items, click the first item, and then
hold down the CTRL key and click additional items.
5. Press the Unload button.
The Unload window appears.
6. Confirm the unload by pressing Yes.

The items will be removed from the bin location.

Item Alias
Item Alias
Alias is a name created by users to identify an item by another
name. To search for an item by an alias, an alias name needs to
be created in the system.
Searching for Items

1. From the Main Menu, press the Item Alias icon.
The Item Alias window appears.
The item appears in the Item Alias window.
Item Alias window. If you type in the first few letters of the
Note item name, a list of items appears to select the appropriate
item.

Item Alias
Creating an Alias
To create an alias
2. Highlight the item in which to create an alias.
3. Press the Add Alias button.
The Item window appears.
4. Enter the Alias name for the item.

The Alias name is added to the item list.
Multiple aliases can be created for the same item.
Note
Editing an Alias
To edit an alias
2. Highlight the item in which to edit an alias.
3. Press the Edit Alias button to edit the alias.

Item Alias
4. Edit the name as desired.

The change will be reflected in the item list.
Deleting an Alias
To Delete an Alias
2. Highlight the item in which to delete.
3. Press the Delete Alias button to delete the alias.
4. Confirm the deletion by pressing Yes.

The alias no longer appears on the item list.

Refill
Refill
Refill is used to restock items in the SUPPLYSTATION. Pressing the
Refill icon unlocks the cabinet, and displays the Refill screen
with all the loaded Items that are Below Par. You can select to
Refill Items Below Par, At Refill or At Critical by selecting the
appropriate tab. At this point you select items by opening doors
and pressing the associated Take/Return buttons. The refill
amount for the selected bin appears as large number(s) at the
bottom of the screen. The refill amount can be adjusted by
pressing the Take or Return button of the bin. It can also be
entered at the touch screen via the keyboard. After refilling the
items, pressing the Done button completes the refill. A message
will be sent to the Supply Center and a refill report will be
printed at the station (if configured to print a report for refill).
The default setting of the initial tab is set at the Station options
– General configuration tab.
Note
The Calendar icon appears in front of the items which have the
Expiring Item flag ON.
If Verify Count option at the Station is set, the Verify Amounts
popup screen appears with the current amount and the
expected refill amount. Pressing OK on this screen validates the
current amount and sets the refill amount on the screen for the
item.
If the user has a door excluded from their user privileges, the
door will not be unlocked for Inventory.
Note
Refilling Items
To Refill Items (Verify Count option selected)
Verify Count is selected in Station Options.
Note
1. From the Main Menu, press the Refill icon.

2. Select the applicable Tab at the bottom left of the screen.
The Select All button is only used for a quick refill process
and not usually used with Verify Count ON.
Note

Refill
3. Select the items by pressing the Take button to identify an

item or highlight an item in the refill list.
The Verify Amount screen appears.
4. Change the Beginning Count number by using the keyboard.
5. Press the TAB key to go to the refill amount.
6. Change the Refill Amount to desired amount by using the
keyboard.
The Refill screen appears.
8. Select the next item to refill.
9. Press the Done button to complete the transactions.
To Refill Items (Verify Count option deselected)

3. Press the Select All button to select all items.
All LEDs associated with each item will flash at the item’s
location.
4. Open the doors.
5. Refill all the applicable bins.
6. Press the Return button to increase the Refill amount or the
Take button to decrease the refill amount if different from the
number displayed on the screen.

Refill
7. To change current quantity amount, double tap the current

column associated with the applicable item and type in
correct amount on the keyboard.
8. Close the door.


the Refill, Refill by Request, and Inventory processes. This
Note allows for interruption of workflow without logging out.
To refill selected items (Verify Count option deselected)

3. To select nonadjacent items, press the first item, and then
hold down the CTRL key and press additional items.
All LEDs associated with each item flash at the item’s
location.
4. Open the doors.
5. Refill all the applicable bins.
6. Press the Return button to increase the Refill amount or the
Take button to decrease the refill amount if different from the
number displayed on the screen.

Refill
7. To change current quantity amount, double tap the current

column associated with the applicable item and type in
correct amount on keyboard.
8. Close the door.
To spot refill
2. Select the Spot Refill Tab at the bottom left of the screen.
No items appear on the screen.
3. Open the doors.
4. Randomly select an item at its location by pressing the Take
button.
If Verify Count is On, the Verify Amount window appears.

Refill
Task Interrupt
To interrupt task
The Refill screen appears.
the Refill, Refill by Request, and Inventory processes. This
Note allows for interruption of workflow without logging out.
2. Press the Take/Return button

3. Login with your User ID and Password.
Refer to Chapter 3 for login and Chapter 4 for Take/Return
functions.
4. Press the Done button. DO NOT LOGOUT!

Refill
Outdating Expired Items

The Outdate and Expiration feature is also available in Refill.
Outdate functionality is implemented at two levels: (1) tracking
of expiration dates, and (2) the ability to remove outdated items.
Expiration date tracking is done at the bin level. When the user
loads or refills an item for which Outdate tracking is ON, the
Station will provide a prompt to enter/update the month/year of
the item with the earliest expiration. When removing an item
from a bin where Outdate tracking is ON, the Station provides a
warning to check the expiration date of the item being removed.
To outdate and expire items

1. From the Main Menu, press Refill.
2. Highlight the item to outdate.
3. Press the Outdate and Expiration button.
4. Enter the quantity to outdate in the Amount field and press
OK.
5. Select the new expiration date for the item that will expire
next from the calendar.
6. Physically remove the item from the Station and confirm the
outdate by pressing OK.

Refill By Request Order

Refill by Request Order is the process of restocking the Station
with items identified by a purchase order. This process refills all
items listed. Selecting Refill by Request Order icon on the Main
Menu displays lists of outstanding refills sent from the Supply
Center with an associated P.O. or Report ID. Refill Orders from
outside vendors. Select the order number you want to complete
and press the Continue button. The list of all the items within the
order appears with the Location, Current amount, and the Refill
amount.
Press the Select All button and all the bins are highlighted. LED’s
will illuminate at the items locations. By pressing the Refill bin(s)
button the refill activity is completed at the station. If configured
to print refill, a receipt is printed for each line item at the station.
To generate refill report ID from the Supply Center to the
Station, check send info to station box when printing any
Note Restock reports.
If Verify Count option at the Station is set, the Verify Amounts

popup screen appears with the current amount and the
expected refill amount. Pressing OK on this screen validates the
current amount and sets the refill amount on the screen for the
item.
Verify count is not usually used in this refill mode.
Note
This feature enables refill technicians to replenish the station in

one simple step, by receiving replenishment information
electronically from the Supply Center or outside vendors and
transmitting data directly to the station.

To Refill By Request Order (Verify Count option selected)

1. From the Main Menu, press the Refill by Request Order icon.
2. Select the refill P.O. number to be refilled.
If Notify Station has been checked, Supply Center Restock
Report will have same number as P.O. number at the
Note station.

The doors open and all items to be refilled are listed.
4. Press the Select All button to refill all bins.
Verify Amounts window appears for first item on the list. LEDs
will flash to identify location of an item.
5. Change the beginning count number by using the keyboard.

6. Press the TAB key to go to the refill amount.
7. Change the refill amount to desired amount by using the
keyboard.
9. Press the Refill The Bins button to complete the transaction.
All items are refilled in this process.

To Refill By Request Order (Verify Count option deselected)

1. From the Main Menu, press the Refill by Request Order icon.
2. Select the refill P.O. number to be refilled.
If notify station has been checked, the Supply Center
Restock Report will have the same number as the P.O.
Note number at the station.

The doors open and all items to be refilled are listed.
4. Press the Select All button to refill all bins.
LEDs flash to identify location of item.
5. Open doors and physically refill items. If needed, you can
change the current and refill amount by tapping the
corresponding column on the screen and entering the
correct amount from the keyboard.
6. Press the Refill The Bins button to complete the transaction.
All items are refilled in this process.

- Notes -

Chapter 5
Station Management
Functions
This chapter provides the following Station Management

functions accessed from the Station Management section of the
Main Menu. The functions you have access to depend upon the
privileges that have been assigned to you.
• My Settings - This function provides general settings
including ID and password. Area Settings, Rights and door
access can only be changed if privileged. Preferences allow
users to customize settings including Start Screen, Sort
Orders, and Find Item customization to their liking.
• User - This function allows you to create a user with or
without a template. Rights, privileges, and door access are
assigned at this screen.
• Reports - This function provides report selections including
Activity Reports, Inventory Reports and System Reports.
Reports can be printed at stations and can also print to a
Network printer.
• Options - This function allows the ability to customize each
station for specific needs and purposes. Included are
General Station Information, Options, Time Options, Printing
Options, and Station Communication Settings.
• Hardware Setup - This function provides a way of
physically adding, editing, or deleting a cabinet.
• Communication - This function provides the ability to view
Station Communication with the Supply Center.

My Settings
My Settings
You can customize how a user’s system looks based upon the
customization of settings.
Customizing Settings
To customize my settings
1. From the Main Menu, press My Settings.
You have five tabs of information including General, Area,
Rights, Preferences and Doors. Most users will only have
Note rights to general and preference tabs.
2. From the General tab, edit the desired information.
3. From the Area tab, select Allow access to all areas or, if you
only need access to certain areas, select Allow access to
selected areas. You can then select the desired areas.

My Settings
4. From the Rights tab, select which admin and stock tasks you
need access to. Use the Select All and Clear All buttons, if it
applies, to save time.
Table 5-1. Tasks for My Settings (Rights Tab)
Admin Tasks Stock Tasks

Patient Management - Rights to access patients, add patients. Take/Return - Ability to Take/Return Items.
Item Management - The ability to create item alias. Discard - Ability to Discard items.
Define Local Kit - A defined kit specific to an area. Refill - Ability to Refill bins. (Refill by
Request)
Define Global Kit - Kit that can be created and accessed globally. Inventory - Ability to Inventory items.
User Management - Ability to create users and assign rights, areas, and Load/Unload - Ability to Load/Unload
door access. items.
Station Login - Ability to Login Request Item - Ability to Request items.
Station Activity Reports - Ability to create Station activity reports
Station System Report - Ability to create system reports
Print to Non-Station Printer - Ability to print to a non-Station printer.
Modify Config - Ability to modify Station configurations
Station Global Patient Access - Ability to select a patient from any Station
for purposes of transactional activity.
5. From the Preference tab, select the desired Start screen from
the drop-down menu. The preference takes you to the most
often used screen after login (e.g. Nurse-Take/Return, Refill
Tech-Refill).
The Scroll bars can be used when selecting the desired
information or touch the drop-down menu and use the
Note ARROW keys to scroll through the information.

My Settings
6. From the Preference tab, select the desired Sort Items by

from the drop-down menu. Sort items provides a way to sort
items by name, ID, or type.
7. From the Preference tab, select the desired Sort patients by
from the drop-down menu. Sort patients by provides a way
to sort patients by name, ID, or room-bed.
8. From the Preference tab, select the desired Default patient
list from the drop-down menu. Default patient list provides a
way to default to a local list or My List (your patients only)
after login.
9. Check Use fancy find for single items if you want the system
to light up all doors while looking for an item.
10. Check Use fancy find for kits if you want the system to light
up all doors while looking for items that comprise a kit. If
Fancy Find is turned On in My Settings, all the bin lights
not turned On, only one light will blink in item’s bin
location.
(Steps 9 and 10) These two boxes must be checked,
otherwise, only the light associated with each item will
Note illuminate
11. Check Show list names in mixed case for names that may
have capital and lower case letters (example, patient John
McCoy).
12. From the Doors tab, select doors to Deny access (if
applicable).

My Settings
13. Press the OK button to save changes and be returned to the

Main Menu.
Once preferences are selected, those preferences will be

activated for all Stations with a User/ID access. The
Note preferences will take effect at the next login.
Changing Passwords
The user ID and password is the electronic signature to access
the Station. Every activity is associated with the unique ID of the
logged in user. The user password protects the use of an ID and
therefore is the key to system security and accountability.
The password can be initially assigned when setting up the user
at the Supply Center or Station.
A password can be changed any time after successfully logging
into a Station. The password can be verified by re-entering the
password a second time.
The passwords can be left up to users to periodically change
their passwords or the system can expire passwords at a specific
interval and force users to change the password when it expires.
Normally, the password is changed when a new user is first

logging into the system. By default, the system makes a
Note user’s initial password expire so that the system will force a
password change on the first login.
To change a password
The first time logging into a Station with an ID and password, a
new password must be created. A new password must also be

Users
created when a current password expires. In both cases, a

change password prompt appears.
A password can also be changed by pressing the Users icon

and pressing edit.
Note
To create a new password from My Settings, perform the

following:
1. Press My Setting on the Main Menu.
2. From the General tab, enter your new password in the
password field then reenter your new password in the
Confirm password field, and press the OK button. Your new
password is set and ready for use.
Users
Permanent users can now be created at the station as well as at
the Supply Center.
Searching for Users
To search for a User
1. From the Main Menu, press the Users icon.
The Users window appears.
The User appears in the Users window.
If you type the entire user name, the user appears in the
Users window. If you type in the first few letters of the user
Note name, a list of users appears to select the appropriate user.

Users
Creating Users
To create a user
1. Press the Users Icon on the Main Menu.
A Users screen appears.
2. Press the Add button.
A Create User screen appears.
3. Create user from a template button.

5. Enter the User’s Name, ID, ID Expiration, Password, and Password
Confirmation.

Users
7. Select the areas to allow access.
8. Deny access to any specific station doors by checking which

doors you don’t want the user to access. This can be used
for controlling expensive items or limiting access to certain
groups (i.e.EMT’s Respiratory, etc.)

Users
10. This user’s selections can be saved as a template by pressing

the Save As Template button. If not, press Finish to complete
and save the information.
You will need to return to the User List and select Edit to
assign rights and set preferences.
Note
11. Select newly created user by highlighting the name.

The User window appears.
13. Select the Rights tab and the applicable information.

14. Select the Preference tab and the applicable information.
The User screen reappears.

Users
Creating a User Template

To create a user template
2. Press the User Template button.
If templates have been created, they appear in the Users
screen.
4. Select the Don’t use Template box.
6. Enter the Name, User ID, ID Expiration, Password and Password
Confirmation.

Users
8. Select the areas the user can access.
9. Deny access to any specific station doors by selecting the

doors you don’t want the user to access. This can be used
for controlling expensive items or limiting access to certain
groups. (i.e. EMTs, Respiratory, etc.)
11. The user’s selections can be saved as a template by pressing

the Save As Template button. If not, press Finish to complete
and save the information.
Templates are created to assign rights and privileges to all
users in a certain group (i.e. nurse, refill techs, etc).
Note
12. Enter the Template Name in the New Template window.

The Create User window appears.

Users

The General window appears.
15. From the General tab, enter the desired information.
The Area window appears.
17. From the Area tab, select Allow access to all areas or if you
only need access to certain areas, select Allow access to
selected areas.
The Doors window appears.
19. From the Doors tab, select doors to deny access (if
applicable).
The Summary window appears.
21. Press the Finish button to complete and save the information.
The users window appears.
Creating User From Template

To create a user from template

Users
2. Press the User Template button.

If templates have been created, they appear in the Users
screen.
4. Select the Create User from a Template check box.
5. Select a template.
7. Enter the Name, User ID, ID Expiration, Password, and Password
Confirmation.
Areas are preselected if using template.

Doors are preselected if using template.
A Summary screen appears.

Users
11. Press Finish to complete and save the information.

13. Select newly created user by highlighting name
The User window appears.
15. Select the Rights tab and the applicable information.

16. Select the Preference tab and the applicable information.
The User screen reappears.

Users
Editing Users
To edit a user
2. Highlight the user record to edit and press the Edit button.
A User window appears with five tabs including General,
Area, Rights, Preferences, and Doors.
3. From the General tab, edit the desired information.
4. From the Area tab, select Allow access to all areas or if you
only need access to certain departments, select Allow access
to selected areas.
5. From the Rights tab, select which admin and stock tasks you
need access to. Use the Select All and Clear All buttons, if it
applies, to save time.

Users
6. From the Preference tab, select the desired Start screen from
the drop-down menu.
The scroll bars can be used when selecting the desired
information or touch the drop-down menu and use the
Note ARROW keys to scroll through the information.
7. From the Preference tab, select Sort Items by and the desired
information from the drop-down menu. Sort items by
provides a way to sort items by name, ID or type.
8. From the Preference tab, select Sort patients by and the
desired information from the drop-down menu. Sort patients
by provides a way to sort patients by name, ID or room-bed.
9. From the Preference tab, select Default patient list and the
desired information from the drop-down menu. Default
patient list provides a way to default to a local list or My List
(your patients only).

Users
10. Check Use fancy find for single items if you want the system
to light up each bin while looking for an item.
11. Check Use fancy find for kits if you want the system to light
up each bin while looking for items that comprise a kit.
(Steps 10 and 11) These two boxes must be checked,
otherwise, only the light associated with each item will
Note illuminate
12. Check Show list names in mixed case for names that may
have capital and lower case letters.
13. From the Doors tab, select to doors to which you want to
deny access (if applicable).
14. Press the OK button to save changes and be returned to the
Main Menu.

Reports
Deleting Users
To delete a user
2. Highlight the user record to delete and press the Delete
button.
3. Press the Yes button to confirm the deletion of the record.
4. Press the Close button save changes and be returned to the
Main Menu.
Reports
There are different report options available at the Station to
assist you with the management of the SUPPLYSTATION System 30.
The reports can be used to manage inventory by Station and
door/bin, document supply refill activities and much more.
• Reports—Select Reports to create reports, based on report
setup criteria.
The Reports feature for the Station allows you to view or print
system information. The information can be grouped, sorted,
and filtered to meet your reporting needs. Reports can be
printed or viewed on screen.
Report types are divided into three categories, based on the
information they provide: Inventory, Activity, and System.

Reports
Inventory Reports
The Inventory reports provide a detailed account of the status of
inventory throughout the station. Inventory reports can be
generated for the selected Station.
Activity Reports
The Activity reports provide a detailed transaction history for the
station. Activity reports can be generated by item name, item ID,
user name, user ID, patient name, patient ID, transaction type
and date range. Activity reports document transactional
information.
System Reports
The System reports monitor and track system-wide data at the
Stations. System reports list information for users. System reports
allow you to view the data in your database.
Report Descriptions
Report Report
Category Name Purpose Description
Inventory Inventory Used to manage Lists all items in the Station
Station and their par and current
Inventory. amounts.
Restock List Used to List of all items below par.

regenerate a
Restock List
report.
Activity Activity Used to view Lists all transactions that have

detailed taken place at a selected
transactional Station by door, user or
history at a patient.
Station.
System Users List Used to view Lists all users and their
detailed user privileges.
information
and privileges.
Item Used to view Expiration date of all items

Expiration detailed item loaded at the station.
information.

Reports
Generating Reports
The screens represented here are a sample of one report
selection. Your screens may look different depending on the
report you select, however the workflow will be similar.
To generate a report
1. Select the Reports option from the Reports menu, or click the
Reports icon.
The Report Selection window appears.
2. Select a category of reports, or click All to display all

available reports.
The reports are listed in the Report List window.
3. Select a report from the Report List window. Click Next.
The Report By window appears.
4. Select the First Report By criteria from the drop-down menu.

Reports
The Report By criteria determine the manner in which the

report information is grouped. Report criteria is hierarchal,
Note i.e., report information is first grouped by the selection in
the First pull-down menu. The information is then
subgrouped by the selection in the Second pull-down
menu. The information is then subgrouped again by the
selection in the Third pull-down menu.
Reports can have up to three Report By criteria, depending
on the selected report. The number of criteria available is
report specific.
5. Select if the First Report By criteria is applied in Ascending or

Descending order.
6. If available, select the Second Report By criteria from the
drop-down menu.
7. Select if the Second Report By criteria is applied in Ascending
or Descending order.
8. If available, select the Third Report By criteria from the drop-
down menu.
9. Select if the Third Report By criteria is applied in Ascending or
Descending order.
10. Click Next.
The Sort By window appears.
11. Select the First Sort By criteria from the drop-down menu.

Reports
The Sort By criteria determine the manner in which the

report information is sorted. Report criteria are hierarchal,
Note i.e., report information is first sorted by the selection in the
First pull-down menu. The information is then sorted by the
selection in the Second pull-down menu. The information is
then sorted again by the selection in the Third pull-down
menu.
Reports can have up to three Sort By criteria, depending on
the selected report. The number of criteria available is
report specific.
12. Select if the First Sort By criteria is applied in Ascending or

Descending order.
13. If available, select the Second Sort By criteria from the drop-
down menu.
14. Select if the Second Sort By criteria is applied in Ascending or
Descending order.
15. If available, select the Third Sort By criteria from the drop-
down menu.
16. Select if the Third Sort By criteria is applied in Ascending or
Descending order.
17. Click Next.
The Report On window appears.
18. To customize the report, select an entry in details and press

Edit or double-click the entry in details.
The Select Item window appears.
The Report On window is used to limit the criteria for the
report. The scope of the report can be narrowed to produce
Note very specific reporting information.

Reports
19. Press Include and select the details that will be included in the
report (all other selections will be excluded).
-or-
20. Press Exclude and select the details that will be excluded (all
other selections will be included).
To deselect a detail, click on it again to remove the
checkmark. You can click Clear All at any time to clear all
Note checkmarks next to the selections and start over.
21. Click OK.

The Report On window appears.
22. Click Next.
The Report Summary window appears.

Reports
• The report summary screen displays the name of the

report, how it will be grouped, and how it will be sorted,
based on your selections.
• You can click Back to return to the previous report setup
screens, and modify any of the report parameters.
23. To print the report, click Print.
The Print window appears.
24. Select a printer and press the OK button.

25. To view the report information on the screen, click View.
The report appears on the screen.
26. Press Cancel to return to the information window.
27. Press the Printer icon to print the entire report.
The report prints at the station on the station printer.
The heading of the report identifies the station, software
version, date, and time.
Note
Back Forward Page Page Zoom Print

First End Cancel

Options
Options
The Station Options screen contains a variety of options for the
selected Station including general information, station options,
time options, printing and communication options. These allow
you to tailor the Station to meet the particular needs of the
nursing unit.
The Pyxis Application Specialist initially configures the

Station. Use this feature to fine tune the Station to changing
Note needs.
Setting General Info

To set general info
1. From the Main Menu, press Options.
The Station Options window appears.
2. Select the General Info tab to create general information about

the station.
3. Enter the Station Name if not already entered.
4. Enter the Cost Center. The cost center field must be entered.
5. Enter the Care Area. The care area field must be entered.
6. Enter the Zone.
7. Select the Station Type from the drop-down menu.
8. Select the Login Mode from the drop-down menu.
9. Select the Refill Mode from the drop-down menu.
10. Select the Station Area from the drop-down menu.
11. Press the OK button to save options and return to the Main
Menu.

Options
Setting Station Options

To set Station options
2. Select the Station Options tab to select specific functions at

the Station.
3. Select Request Item to enable users to send a message from

the station to the Supply Center.
4. Select Serial/Lot Number Tracking to track the lot or serial
number of an item
5. Select Emergency Access to provide the function of immediate
access to the Station.
6. Select Global Patient List to provide access to all patients from
that Station.

Options
7. Select Multiple Patient Selection to allow users to select

multiple patients and press Take once for each item
removed for all the patients.
8. Select Global Item Find to enable users to locate items
available in all stations communicating to the same Supply
Center.
9. Select Post Date Vends to remove items for a patient and have
the billing generate on a future date (typically used in the
OR for the purpose of delaying the charge until the patient’s
procedure date).
10. Select Verify Count to provide an option that requires a count
of supplies during the refill process.
11. Select Suppress User ID to suppress printing of IDs on reports.
This feature is a security measure for keeping user IDs more
confidential in systems that use the ID-only logon option.
12. Select Null Transaction Warning to provide a notification if a
door is opened but NO transaction (Take/Return) has
occurred.
13. Select the Most or Oldest supplies from the Choose Bin With
The option.
Menu.
Setting Time Options

To set time options
2. Select the Time Options tab to set time parameters for
transactions and system maintenance.
The Time Zone appears.

Options
3. Enter the number of days in the Transaction Keep (days)

which is the number of days a transaction record is kept at a
Station for reporting purposes. The maximum is 45 days.
(Recommended setting at 7 days)
4. The time for database maintenance to begin in the
Maintenance Run Time field is usually set at the Supply Center.
This is the time of day the will run the maintenance
program. The maintenance program is run daily. The Station
is available for login when the maintenance program is
running.
5. Enter the number of hours, from 1 to 24, in the Tmp. Patient
Keep Time (hrs) field for a number of hours a temporary
patient record is kept at a Station until it is automatically
discharged from the system.
6. Enter the number of hours, from 1 to 24, in the Patient Delete
Delay (hrs) field that patient information is kept at the Station
for charging purposes after the patient is discharged or
transferred.
7. Enter the number of days in the Item Outdated Warning (days)
for number of days before the expiration date, that the
Station displays an expire warning for an item.

Options
8. Select the Anchor Page from the drop-down menu.
In some situations, a station may be set up to remain

available without going through an access process. Use
Note Anchor page to set (or anchor) the station screen. The
Anchor time will be preset at each station and can be
modified at the Supply Center.
It is possible to anchor onto Patients or Take/Return.
Anchor on Take/Return is commonly used in the OR setting
or cath lab where items are used throughout the procedure.
9. Enter the number of seconds, from 30 to 999, in the Event

(sec) field. The station will beep and time out an event or
when there is no keyboard or station activity.
10. Enter the number of seconds, from 5 to 999, in the Desktop
(sec) field. The station will return to the standby screen when
there is no keyboard or station activity.
11. Enter the number of seconds, from 1 to 999, in the Inventory/
Refill (sec) field for the number of seconds the Station will
wait before it reverts to the Standby screen when there is no
activity during inventory refill.
Menu.
Setting Printing Options

To set printing options

Options
2. Select the Printing tab to identify what functions will print a

receipt after the completed transaction has occurred.
3. Enter the Maximum hours, 1 to 24, of transactions to be

printed at the Station printer in the text field.
4. Select the Take/Return, Discard, Cancel Transaction, Outdate Item,
Inventory, Load/Unload, or Refill, Move/Transfer transactions
receipts to print.
Menu.
Setting Communication Options
To set communication options

Options
Only the System Managers should have access to these

screens. Incorrect changes to the Station Communication
Caution Options may adversely affect the Station even rendering it
inoperable. It is recommended that you only make changes
to these screens with Pyxis assistance.
2. Press the Advance Network Settings button to change the

Station IP Address.
3. Select the Communication tab to identify the connection
between the Database server, Supply Center name, method
of communication, Supply Center IP Address, and DSN
Settings.
4. Press the DSN Settings button to change the server name

and TCP/IP parameters.
The Pyxis Application Specialist initially configures the

Station. Only use this feature to fine tune the Station to
changing needs.
Warning
5. Change the available fields if applicable.

6. Select OK to save the options and return to the Main Menu.

Hardware Setup
Hardware Setup
The SUPPLYSTATION 30 process allows you configure the physical
devices. This is done by selecting the type of cabinet and
assigning the appropriate doors within.
Only the System Managers should have access to these

screens. Incorrect changes to the Station Communication
Caution Options may adversely affect the Station even rendering it
inoperable. It is recommended that you only make changes
to these screens with Pyxis assistance.
Table 5-2. Hardware Setup
Order Description
Left Side The tree view on the left side of the screen shows the logical
Tree View groupings of the cabinets & devices (i.e., doors, drawers, and
shelves). Cabinets or Doors that have more devices within them
have a “+” to the left of the icon.
Name The Name column shows the names of the devices. Names can be
Column edited on this screen.
Typ Column The Typ column shows the type of each device: Door, Drawer,
Cath, or Shelf.
Dr Column The Dr column is door number that the device is in. Within
coupled doors, a device can have the same door number.
N Column The N column is the device number. This number MUST be unique
for each device.
S Column The S column is sequence number of the device within a door or

attached to a shelf. If the device is a drawer, the sequence
number will be a drawer letter.
Addr The Address column is the micro ID of the device board. The
Column micro ID MUST be unique for each device.
Last 4 The last 4 untitled columns are for flexbar/bin information: the
Column first untitled column will show bins 1-8 if there is a flexbar in that
position, etc. The maximum configuration within a door is 1-8, 9-
16, 17-24, 25-32.
Selecting “Print” and reading the configuration report can

provide more complete information.
Note

Hardware Setup
Adding Cabinets
To add cabinets
1. From the Main Menu, press the Hardware Setup icon.
A window will pop-up indicating the number of devices,
doors and drawers that have been detected by the
Note Scateboard when there is no stored configuration or when
new equipment has been added.

A window appears instructing to define cabinets, how many
doors require cabinets, and how cabinets should be defined.
4. Press the Add Cabinets button.
The Add/Edit Cabinet window appears.
5. Press the applicable cabinet icon to add.

The description field and number of number of door boards
on Left and Right side are automatically filled.
6. Press the Serial # field and enter the station serial number.
7. Press the Product # field and enter SS30 into the field.
8. Change the number of door boards on the left/right side as
needed.
Repeat the previous steps to add cabinets and auxiliaries for
the station until all units have been added.
Note
Be sure to configure cabinets in the correct sequence. You
can NOT edit the sequence after configuration.
9. Press the Finish button.

Hardware Setup
10. Edit any cabinet or devices, like changing door names. Verify
the dialog message has the correct number of cabinets and
devices you configured.
11. Press the Close button. The configurations will be saved.
Configuring Specific Devices

To configure specific devices
1. Verify that all flexbars are plugged into the door, drawer, or
shelf board.
2. Verify the Emergency Release lever is in the locked position
for all cabinets.
3. Verify that all doors are closed.
4. Verify that all cabinets are terminated and have power.
5. Login to the Station.
6. Perform the Station logical configuration by filling in the
necessary fields in the Station Options.
7. Select Hardware Setup.
The dialog screen with devices counts for the new Station.
These are devices that were detected.
Note

Hardware Setup
To configure latched doors

1. Open and close the door.
2. Wait until you hear the latch click and see the LED’s behind
that door light.
The device should be on the configuration screen. The
Rapid Access Drawer (RAD) is considered a latched door in
Note the configuration. You can edit the RAD so that it has the
RAD icon.
To configure no latch doors

1. Open the door.
2. Press any Take/Return button on any shelf within that
particular door.
3. Wait until you see the LED’s behind that door light. The
device should be on the configuration screen.
4. Close the door.
To configure coupled doors

1. Configure doors within a coupled door in the correct
sequence. Coupled doors are combinations of latched and
no-latched doors.
2. Start at the top of the cabinet column and work your way
down the column.
3. Press any Take/Return button on any shelf within a no-latch
door.
4. Wait until you see the LED’s behind that door light.
5. Toggle the latch switch for latched doors using the
microswitch.
6. Wait until you hear the latch click and see the LED’s behind
that door light.
All devices within the coupled door should show on the
configuration screen in the correct sequential order in the
Note same door.
To configure flextrack shelves

1. Press any Take/Return button on the shelf.

Hardware Setup
To configure drawer (standard & cathrack)

1. A door /shelf that contains drawers must be configured first.
2. Press any Take/Return button in the first drawer, then the
second drawer, etc.
Be sure to select the finish button. Edit any cabinet or
devices like changing the door names. Press the Close
Note button and verify the dialog message has the correct
number of cabinets and devices you configured. Press the
save button and your configuration will be saved.
To save configuration
1. Press the Close button after configuring the station.
A System 30 window appears.
2. Press the Yes button to save the configuration.
Editing Configuration
To edit hardware setup
The Edit button requires that you select either a cabinet or a
device on the screen before pressing it. Then you can edit the
selection.
You can edit the cabinet description/name, serial number,
product number or sequence number of the cabinet. The
number of door boards within a column will automatically be
filled in after the device has been selected.
A single column cabinet is defined as only having a left side.
Note

Hardware Setup
You can only edit the description/name of the device, drawer

letter and column (left or right).
Clearing Tables
To clear tables
The Clear Device Tables button will erase the device (doors/
drawers) table. Pressing it again will erase the cabinet table. This
was done in two steps because most people want to keep the
cabinets when they reconfigure.
Deleting Devices
To delete devices
The Delete button requires that you select either the last cabinet
or device on the screen. You can only select the last cabinet or
device for deletion. Any other selection will show you a
message indicating that you must select the last device in the
table.
1. Select Configure.
2. Configure all devices from left to right in each cabinet.
3. Remember to configure the devices according to the order of
the cabinets, starting with the first cabinet at the top of the
left-hand side of the configuration screen. Make sure you
configure the correct devices in the correct cabinets.

Communication
Printing
To print
The Print button will print the configuration or device list of the
station. The list will show for every device in the Station:
• Door number. Devices in coupled doors and drawers in the
same door will both show the same door number.
• Type of device.
• Device number. This will be unique for every device.
• Micro ID Address. This will be unique for every device.
• Drawer letter, if applicable.
• Sequence number of the device within a door.
• Chassis number. Each cabinet will have a unique number.
• Column number. Each column will have a unique number.
• Name of the device.
Communication
Communication Status at the Station shows diagnostic
information about the communication link between the Station
and the Supply Center. You access Comm Status from the Main
Menu at the Station after logging in or from the Login screen.
There are 5 different types of communication methods:
• XT - network
• FA - Direct Serial (9600 baud)
• RS - RS 485 (2400 baud, also NS 9600 baud)
• MO - Modem
• UA - User defined (usually 19200 baud modem)

Communication
Accessing Communication
To access communication
1. From the Main Menu, press Communication.
The Device Status screen appears.
Device Status
Device Status is the most commonly used comm status screen,
showing the status of the communication links between the
Supply Center and the various devices--i.e., Stations, ProCars,
etc. Devices list in rows, with columns for the name, the polling
status and polling period, the time when last polled, how late
the next poll is, the time when the Supply Center and device last
communicated successfully, the poll fail count, the number of
messages in the memory message queue, the number of
messages in the overflow message queue on disk, and the finish
status.
The only devices you will see on the Station’s communication
status is the Supply Center. The Device Status screen is used to
check the communications between the Station and the Supply
Center. This is the first and most important screen to review if a
communication failure is suspected. For information about the
Device Status screen, refer to Table 5-3.

Communication
Table 5-3. Device Status Screen Messages
Message Description
Device A device is any piece of equipment that communicates directly
with the Supply Center, such as the Station or ProCar
computer.
Method The method type used.
Poll The message tells you if the device is set up to be polled (Y for
Yes, N for No). The station should be N unless the station is
polling. Usually, the Supply Center polls the station.
p.fail N/A
p.data N/A
p. no data N/A
last try The data and time the device was last polled by the Supply
Center.
last link The date and time the device was last successfully linked with
the Supply Center
FC Failure count is how many times the Supply Center and station
have failed to link.
rq msg Messages received at the station from other units.
xq msg The disk message is the number of messages that the Station
has temporarily stored in the database for transmission to the
Supply Center. This number is normally zero, but it may
increment if overall traffic is heavy and memory becomes
depleted or if the Stations are off-line. When memory
becomes available, the xq msg should quickly drop to zero as
the messages are again queued in memory.
status The finish status code. The code shows what the last status was
between station and console.

Communication
Methods Status
Methods Status shows how each method has been set up and
which session is active in the event the method supports
multiple sessions. Each method has a row. The columns show
the method number, method, primary channel (comm port),
secondary channel (for serial port expander), maximum sessions
allowed, and the number of the current active session. In all the
Comm Status screens, pressing a key refreshes the screen. For
information about the Methods Status screen, refer to Table 5-4.
Table 5-4. Method Status Screen Messages
Message Description
num The method number is the number referenced from the
Protocol and Session Status screens.
type The method type.
channel 1 The primary communication channel.
channel 2 The secondary communication channel.
max session The maximum number of sessions allowed.
cur session The current number of active sessions.
RX Not Used. No blinking on screen.
TX Not Used. No blinking on screen.
RTS Not Used. No blinking on screen.
CD Not Used. No blinking on screen.

Communication
Sessions Status
Session Status shows the stage in the session for each device
currently in a comm session with the Supply Center. A session is
the whole comm process from start to finish. There is a row for
each session for each method. The columns for each session
include the method number and method, stage in the session,
and name of the device with which the Supply Center is
communicating in that session. For information about the
Session Status screen, refer to Table 5-5.
Table 5-5. Sessions Status Screen Messages
Message Description
num The session number.
method The number and type of method being used.
status The current stage in the session for this device. (idle, poll,
protocol, transmission, end)
device The name of the linked device.

Communication
Protocol Status
Protocol Status shows the stage in the protocol for each device
currently in protocol with the Supply Center. There is a row for
each protocol session (the number of sessions per method
depends on the method). The columns for each session include
the name of the device polled, the name of the poller, the mode
or stage in the protocol, method number in the methods.cfg, the
1st few characters of the message, the packet sequence (i.e.,
number of messages sent), the retry counter value (fails at 7), a
try again status flag of T or F, and finish status. Network protocol
has its own, unique status data layout.For information about the
Protocol Status screen, refer to Table 5-6 and 5-7.
Table 5-6. Protocol Status Screen Messages (Network)
Message Description
Network
remote Type of device.
TX num Messages transmitting.
RX num Messages receiving.
mode The current step in the protocol.

(Network)
send Messages sent.
receive Messages received.

Communication
Table 5-7. Protocol Status Screen Messages (Serial)
Message Description
Serial
XID The name of the device polled.
RID The name of the poller, usually the Supply Center.
mode The current step in the protocol.
method The method used which corresponds to the method number in

the method status screen.
MP The first few characters of the message being sent.
PSEQ Packet sequence, the number of messages transmitted during

the session.
C1 The first retry counter which increment when a message

packet is received with an apparent error. The packet is
retransmitted until it is error-free or fails seven times, after
which the transmission is aborted.
C2 The second retry counter which increment when a message

packet is received with an apparent error. The packet is
retransmitted until it is error-free or fails seven times, after
which the transmission is aborted.
R Indicates the direction of transmission: ‘T” indicates

communications to the polled device not yet reversed). “F”
indicates communications from the device.
FS Finish status. The result of the last poll.

Communication
Receiving Status
The Receiving Status screen displays the messages received from
a Supply Center, other stations, or a PROcar. The receiving status
screen contains the following:
• Devices choice list - Displays the devices communicating
• Refresh button - Refreshes the display
• Show first ___ messages box - Displays the designated
number of messages received.
Transmitting Status
The Transmitting Status screen displays outgoing messages to a
Supply Center, other stations, or a PROcar. The transmitting
status screen contains the following:
• Devices choice list - Displays the devices communicating
• Refresh button - Refreshes the display
• Show first ___ messages box - Displays the designated
number of messages transmitted.

Communication
- Notes -

Appendix A
Troubleshooting
In this chapter we review possible Station error conditions and

offer solutions to get you up and running quickly. We’ve tried to
address potential problems at either Station or Supply Center,
but in some situations the distinctions about where the problem
has originated may not be clear. If you feel that a problem you
are experiencing is Station-specific, first review Troubleshooting
the Station. Likewise, if the problem seems Supply Center-
specific, first review Troubleshooting the Supply Center.
If you do not find a solution that quickly fixes your problem
with the Station, refer to your hospital’s Service Agreement with
Pyxis or call our Customer Support department, toll free at this
number:
1-800-727-6102
SUPPLYSTATION System 30 User Guide A-1

Troubleshooting
A Door Will Not Open

Description Remedy
Problem - A Door Will Not Open
Did a door fail to open? Do you have access privileges to the that door?
Is the green light on? If not, you have been
denied access to that door.
Log out of the system and log back in again,

then select a patient.
If the door does still not open, contact the

System Manager, who can manually open the
Station or contact the Pyxis Worldwide Service
Center.
Patients Not Showing Up At A Station

If a patient’s data does not appear as expected at a Station, the
problem could be either a communications problem or that the
patient data has not been received via the interface from the
host system. If the patient’s data still has not appeared, consider
the following possibilities:
Description Remedy
Problem - Patient Not Showing Up At A Station
Is there a lot of data traffic within If Yes, wait a few minutes. Call the nursing
the system? unit that identified the problem and have
them check to see if the patient has shown
up at the Station.
Is the patient in the admission Check the terminal at the nurses’ Station
system? and then ask System Manager to check for
the patient at the Supply Center.
Check all lists at the Station which include
global and local if privileged.
Is there a communications interface Check the Comm Status screen on the

problem between the Supply Station. If the column labeled L shows a
Center and the Station? value other than 0 this would indicate a
communications problem between the
Supply Center and the Station. Contact the
Pyxis System Manager.
Has the problem been fixed? If No, Contact the Pyxis Worldwide Service
Center.
A-2 SUPPLYSTATION System 30 User Guide

Troubleshooting
Station Printer Not Working

If the Station printer stops working, check the following:
Description Remedy
Problem - Station Printer Not Working
Is the printer out of paper? Lift the paper cover on the front of the
Station and see if there is paper. If not,
replace.
Is the black lever on the printer If it is in this position, the printer will not
pushed up? function.
Was the paper just changed? If Yes, it could be improperly installed.

Reinstall the paper.
Does the Paper Advance button If the paper advance button still
(right side of the Station, just to the functions, then the problem is probably
left of the printer) cause the paper with how the paper was loaded. Remove
to advance when pushed? the paper and reinsert it.
Is the Paper Advance button not The printer has probably shut itself down.
allowing the paper to advance? You need to reset the printer.
1. First, move the black lever on
the printer up and then down
(the paper should “jog” up a
little when the lever is pushed
down).
2. Second, try to rerun the report.
If the report doesn’t print,
remove the paper and reload
it. This resets the printer.
Is the printer still not working? Are printing options turned ON? Contact
the Pyxis System Manager.
Has the problem been fixed? If No, Contact the Pyxis Worldwide Service
Center.
Station Screen Is Black

If nothing shows on the screen, check the following:
Description Remedy
Problem - Station Screen is Black
Is the Station still plugged into the Plug Station into the wall and turn power
wall? on. Contact the Pyxis Worldwide Service
Center.

Troubleshooting
Keyboard Is Unresponsive
Sometimes the Station keyboard may seem unresponsive
because the computer is processing another transaction. Wait a
few moments and try again. If the keyboard is still unresponsive,
check the following:
Description Remedy
Problem - Keyboard is Unresponsive
Does the keyboard remain If Yes, turn the power switch (located on
unresponsive? the top left of the station) to the off
position and wait at least three minutes
before turning the station on.
Try to type on the keyboard again.
Call the Pyxis System Manager.
Are you at a screen other than the If Yes, wait a few minutes to see if the
standby screen? station will time out and return to the
standby screen. If it does not time out, call
the Pyxis Worldwide Service Center.
Note: Always call The Pyxis Worldwide Service Center after troubleshooting so
the potential problem can be logged into the database

Troubleshooting
Touch Screen Is Unresponsive

Sometimes the Station touch screen may seem unresponsive
because the computer is processing another transaction. Wait a
few moments and try again. If the touch screen is still
unresponsive, check the following:
Description Remedy
Problem - Touch Screen is Unresponsive
Are you logged in? If Yes, touch the screen and listen for the
beep the screen makes when active. Call
Does the touch screen remain If yes, turn the power switch (located on
unresponsive? the top left of the station) to the off
position and wait at least three minutes
before turning the station on.
Touch the screen again.
Call the Pyxis Worldwide Service Center.
Are you at a screen other than the If Yes, wait a few minutes to see if the
standby screen? station will time out and return to the
standby screen. If it does not time out, call
Note: Always call The Pyxis Worldwide Service Center after troubleshooting so
the potential problem can be logged into the database

Troubleshooting
Supply Is Not Listed In Find Item

If a supply does not show on the Find Item list, either the supply
was not loaded or it was unloaded from the Station.
Description Remedy
Problem - Supply is not listed in Find Item
Is the supply loaded? Print out an Inventory report to see.
Was the supply unloaded? Print out an activities report to see. If you
suspect the supply was unloaded more
than 24 hours prior, you must contact the
System Manager for this information. If it
is necessary to reload the supply, contact
the Pyxis System Manager.
Wrong Supply Removed

Description Remedy
Problem - Wrong Supply Removed
Did you remove the wrong supply If so, select the Take/Return, select patient,
for a patient? and return the item to the bin and press
Return to make sure the patient is not
charged for the supply. Go back and
remove the correct item for the correct
patient.
ID Is Not Working
Description Remedy
Problem - Temporary ID Is Not Working
Did a user ID and password fail to Call the System Manager and verify that
gain access to the Station? the correct ID/password is being used.
Is the user entering the correct The first time a user enters a user ID, the
password? Station requires the user to enter a new
password. Make sure the new password is
being used. If the user has forgotten the
new password, issue a new password.
Has the user successfully logged in If not, issue a new user ID and password
before? and determine if the new ID works. If not,
contact the System Manager to set up the
user from the Supply Center.
Emergency Supply Removal

In the event of a power failure, an internal battery backup at the
Station provides about 60 seconds of power to automatically
initiate a safe shutdown of the Station. To gain access to the
supplies using the override process if the power failure
continues, perform the following:

Troubleshooting
1. Obtain the key required to open the panel at the top of the
unit.
2. Unlock and lift up the panel.
3. Move the black knob in the center of the panel up and to
the left to unlock the doors.
4. Repeat for each Station or Auxiliary you need to access.
5. Record any supply removals per your hospital’s procedures.
6. When power returns, close all doors and drawers and return
the black knob to its original position.
7. Contact the System Manager for instructions on bringing the
Station current with the supplies you removed.
Brain Transplant
Brain Transplant is a metaphor for the process of restoring a
Station’s database — giving the Station back its memory from
the data stored in the Supply Center.
A number of error conditions at the Station could signal the
need for a Brain Transplant, but you should always consult with
Pyxis WorldWide Service Center or your Application Specialist
prior to initiating the process (it is best to have the Application
Specialist supervise the transplant).
If timing and circumstances preclude having a Pyxis Application
Specialist on site to complete the Brain Transplant, and you have
discussed the situation with Pyxis WorldWide Service Center,
you may proceed with a Brain Transplant following the
instructions provided by the Pyxis WorldWide Service Center
representative.

Troubleshooting
- Notes -

Appendix B
Caring For The Station
This appendix gives suggestions for routine maintenance
procedures to keep your Station in good working order. While
Pyxis has made every effort to ensure the integrity and durability
of the Station, you do need to exercise some care in maintaining
the Station and other components of your Station.
Replacing Printer Paper

The directions are under the cover.
Note
To replace printer paper at the Station printer

1. Lift the printer cover.
2. Move the black lever located on the right of the printer
upward.
3. Remove the remainder of the old paper and roll.
Be sure to save the grey rod from the center of the roll.
4. Remove the wrapper off the new roll and insert the grey rod
into the new roll of paper. To make threading easier, it helps
to have a diagonal cut on the end of the paper.
5. Thread the paper coming up from the paper roll and behind
the feed roller. (See the diagrams on the left.)
6. Smoothly pull the paper through.
7. Move the black lever down.
8. Push the grey feed button located in the front left-hand side
to advance the paper.
9. Close the cover.
SUPPLYSTATION System 30 User Guide B-1

Cleaning the Station Cabinets

The Station is a rugged piece of equipment, but spills and day-
to-day accumulation of dirt and dust do occur. When needed,
clean the exterior of the cabinet with a slightly damp cloth,
taking care not to let liquids seep into any openings or seams. A
nonabrasive cleanser may be used sparingly, but do rinse off
any residue with a clean, damp cloth.
The same precautions apply to the drawer interiors: Use a
slightly damp cloth, taking care not to leave behind a wet
surface where dust may accumulate.
Do not use alcohol to clean plexiglass doors.
Warning
Avoiding Fluids on Top of the

Station
Do not use the top of the Station as storage for fluids.
If something does spill on top of the Station, clean it up
immediately, but try to avoid getting the fluid in any seams or
opening.
Following General Safety Tips

The Station is designed for the rigors of hospital and institutional
use, but it does contain electrical and mechanical components
which can cause injury if not handled appropriately. The
following cautions apply to the Station:
• Do not touch any electrical or interior mechanical
components while electrical power is still coming into the
device.
Simply turning off the device is not enough—always shut
down the device per instructions and unplug any electrical
connections.
• Do not attempt to force open a jammed door or drawer.
Contact the Pyxis Worldwide Service Center (WSC).
• Do not overfill doors or drawers. The maximum capacity for
each drawer is 50 pounds.
• Stations are heavy so if a Station must be moved more than a
few feet, make sure you have adequate help to prevent the
Station from falling over or rolling. The large Auxiliaries can
B-2 SUPPLYSTATION System 30 User Guide

be top heavy and must be moved with extreme care once

they are loaded.
Before moving a Station or Auxiliary, make sure the leveling
foot pads are screwed upwards. In the new location, extend
the foot pads and level the unit. Make sure you extend the
levelers so that the unit is stable and will not roll about on its
casters.
• Always use at least two people when rolling Stations on and
off of elevators.
Following Electrical Power

Precautions
Follow these electrical precautions when operating the Station:
• Do not open any areas marked with the CAUTION sticker as
this indicates high voltage.
No serviceable parts are inside. Contact the Pyxis Worldwide
Service Center for service.
• Do not operate heavy inductive loads such as floor
polishers, drill motors, or other heavy motor-driven
equipment on the same circuit as hospital electronic
equipment.
These devices may cause unacceptable line voltage
transients and operational problems with associated
equipment.
• Verify that the circuit in which the Station is installed is not
already overloaded with other equipment.
• Note that during the warmer months, electric circuits can be
overloaded with air conditioning loads.
This may have an adverse effect on the quality of the
electrical power during these times.
• Never indiscriminately turn the Supply Center computers or
the Stations on and off.
If either must be restarted, call the Pyxis Worldwide Service
Center.
• Do not install the Station in a place where the cord is likely
to be removed from the wall receptacle before the Station is
powered down.
SUPPLYSTATION System 30 User Guide B-3

Safe Computing
We highly recommend that you only use disks available from
Pyxis for Station use, Supply Center archiving, and Supply
Center backups. These disks are high quality and have been
rigorously tested to ensure their suitability and reliability.
To prevent the possible introduction of a computer virus into the
SUPPLYSTATION, always use new disks. If you must recycle disks,
reformat the disk, and run a competent antiviral program on it
prior to use. These preventative measures help you protect your
Pyxis data.
Replacing the Fluorescent Bulbs

A Pyxis Field Service Technician must be dispatched to replace
the cabinet lights. Call the Worldwide Service Center.
B-4 SUPPLYSTATION System 30 User Guide

Appendix C
Specifications
There are many possible Station configurations to give you the

best fit possible for your specific needs. As more types and sizes
may be in development, contact your Pyxis sales representative
for the current product listings. Refer to the following for
SUPPLYSTATION 30 specifications.
Station Dimensions
Configuration Specifications
Single Main 79”(H) x 31”(W) x 28”(D), 350lbs.
Single Auxiliary 79”(H) x 31”(W) x 28”(D), 300lbs.
Double Main 79”(H) x 52”(W) x 28”(D), 661lbs.
Double Auxiliary 79”(H) x 31”(W) x 28”(D), 580lbs.
CathRack Main 79”(H) x 31”(W) x 28”(D), 920lbs.
CathRack Single Auxiliary 79”(H) x 31”(W) x 28”(D), 685lbs.
CathRack Double Auxiliary (w/1 79”(H) x 31”(W) x 28”(D), 776lbs.

module)
CathRack Double Auxiliary (w/2 79”(H) x 31”(W) x 28”(D), 1013lbs.

modules)
SUPPLYSTATION System 30 User Guide C-1

Specifications
Station Power Consumption
Configuration AC Power Heat Evolved

Single Main 117V/2.1 amps 570 BTUs/hr.
Single Auxiliary 117V/2.1 amps 518 BTUs/hr.
Double Main 117V/2.1 amps 570 BTUs/hr.
Double Auxiliary 117V/2.1 amps 518 BTUs/hr.
CathRack Main 117V/2.1 amps 470 BTUs/hr.
CathRack Single Auxiliary 117V/2.1 amps 260 BTUs/hr.
CathRack Double Auxiliary (w/1 117V/2.1 amps 273 BTUs/hr.

module)
CathRack Double Auxiliary (w/2 117V/2.1 amps 273 BTUs/hr.

modules)
Power Consumption is based on Max operation with average line voltage - system can
operate using 100-130V.
System Features
Features Description
Processor/Memory Currently P200MMX/64 MB RAM
System Large color touchscreen, full keyboard with

number pad, on-board thermal printer for
reporting, cabinet light, scanning accessory.
Manual Release Single Lever (beneath keyed top flap)
Additional Security Options Lock Loop system to secure the top flap/rear
panel with up to 2 hospital controlled/
owned padlocks, seismic anchoring available.
Software Information Pyxis proprietary System 30 automated

inventory management system software.
Operating System Windows NT Workstation 4.0 with service

pack 6a.
Database Engine Sybase SQL Anywhere 6.0.3.
Communication Serial (RS), modem, and network (TCP/IP over

ethernet) - one drop/line required per main
unit.
Units Latex-free (Lexan/polypropylene

construction.
Overvoltage Category 2 Indoor use only.
Liquid Crystal Touch Panel (LCD) 32-line, 9.5”, 80 character, backlit,

monochrome w/touch-screen.
Alphanumeric Hideaway Custom PC-style with Tactile Response, audio

Keyboard feedback w/complete alphabet, numeric,
and function key sets.
C-2 SUPPLYSTATION System 30 User Guide

Specifications
System Features
Features Description
LCD Contrast Control Readily accessible up/down contrast control
from keyboard numeric pad.
Paper Advance Control User controlled feature from button on the

interface panel.
Printer Built-in, high-speed thermal printer, 69

columns, resolution of 8 dots per mm.
Emergency Access Single key emergency access unlocks all

doors.
Adjustable Shelves Four adjustable, chrome plated, steel shelves

per door.
Flexible Configuration Bars Clip on, 8 dedicated Take and Return button
pairs per shelf; high intensity LED for each
item.
Cabinet Lights Single pole, 60 Watt Fluorescent tube.
Drawers Configurable, multi-pocket, located behind

doors, with 24 dedicated Take and Return
button pairs. Maximum capacity 50 lbs.
Volume Single-column main, 19.25 cubic feet;

double-column main, 42 cubic feet.
Circuit Breakers One 3 amp resettable breaker located on the

side of the switch panel.
Casters Four pivoting 3”.
Levelers Four independently adjustable.
Altitude 2000m.
Humidity 80%.
Temperature 15-40°C.
Station Chassis Options
Configuration Specifications
Standard Cabinet Standard SUPPLYSTATION (System 15)
chassis.
CathRack System Based on standard SUPPLYSTATION chassis

with vertical modules for hanging catheters.
FlexTrack Open shelf construction, chrome plated

steel, adjustable shelves.
SUPPLYSTATION System 30 User Guide C-3

Specifications
- Notes -
C-4 SUPPLYSTATION System 30 User Guide

Chapter D
Glossary
Actual Count
The physical count of an item in a bin. Depending upon your
Station configuration, you may be asked to verify the actual
count during the refill process.
ADT
An abbreviation for the Admission, Discharge, and Transfer
records for a patient or group of patients. The ADT is sent from
the facility’s host system to the Supply Center via the Pyxis
Procar interface.
Auxiliary
A secure storage cabinet connected to a Main Unit. Auxiliary
units contain no screen, printer, or disk drive and are intended
for storing additional supplies and, depending on the model,
bulky items. The Main and any attached Auxiliaries make up the
Station. See also Main Unit.
Bin
The specific location of a single item within a door or drawer. A
bin may also refer to the physical container in which the item is
stored.
Bin Drawer
A flexible matrix drawer which is twice the height of a single
drawer and can be configured to accommodate small items in
individual spaces.
BioMetric ID
A feature that confirms individual users identity by each user’s
fingerprint.
SUPPLYSTATION System 30 User Guide D-1

Glossary
Brain Transplant
This term is a metaphor for the procedure of using the Supply
Center’s up-to-date stored information to restore or correct a
Station’s unique database.
Card Swipe
Process to access system using barcode or mag stripe cards
specific to each user.
Compliancy
Calculation based on number of transactions and number of
discrepancies to determine system compliance.
Device
Any component of the Station that sends or receives messages:
Station, Supply Center, and ProCar (interface).
Discard
A process for discarding a supply.
Discrepancy
During an item count verification, if the amount you find does
not match the amount expected by the system, when you enter
the correct amount, you create a discrepancy that is recorded at
the Station.
Door
In Stations, items are stored in drawers and doors. All
procedures apply to both drawers and doors except where
indicated.
Drawer
See Door and Rapid Access Drawer.
Expansion
The installation of additional Station units in a hospital with a
SUPPLYSTATION already in place.
Expected Count
The amount of an item in a bin that a Station expects you to
find.
FlexBar
The panel, attached to a shelf or drawer, containing Take and
Return buttons.
Global Find
A feature that allows you to search all stations for a particular
item.
Global Kit
A feature that allows you to create a kit for use throughout all
Stations.
D-2 SUPPLYSTATION System 30 User Guide

Glossary
Global Patient
A feature at the Station which allows you to search all Stations
for a patient.
Go-Live
The date when a facility begins using a Station to dispense
supplies, replacing the existing manual system. This implies the
Station is in place, fully configured, and at least one Station is
ready for use.
Hospital Supplies List
See Item List.
Interface
Means by which information is translated from a hospital’s
computer system and the Supply Center. Information obtained
via the interface includes patient admissions, discharges,
transfers, billing data, and the Materials Management
Information System. (See ProCar)
Inventory
Supplies that are selected to be loaded into Stations from the
master, or Supply Center list of supplies. The inventory process
is counting and verifying item counts.
The function of monitoring utilization of supplies to meet the
needs of the patient care areas. Information at the Supply Center
provides the tools to maintain stock at the stations, monitor
usage and refill stations accordingly.
Item
A supply managed at the Supply Center and dispensed at the
Station.
Item List
A database of all supplies used by the hospital in any Station.
The list of supplies must be created and maintained by material
management personnel for items to be loaded and refilled in the
Stations.
Kits
A group of supplies defined in a station that are commonly used
together for a patient, usually in association with a specific
procedure or treatment.
Location
The door, drawer, and bin where the item is placed.
Load
The process of loading supplies into the Station. Assigning an
item to a specific location (bin) within a Station.

Glossary
Main Unit
A Station that contains a touchscreen, keyboard and computer.
Maintenance
A process to purge old data from the Supply Center databases
which usually occurs every 24 hours, usually late at night when
system use is light.
Maximum (Max) Level
PAR level. The maximum number of a specific item you have
loaded in a bin.
Minimum (Min) Level
The standard point at which an item is refilled. If a supply gets
at or below min level, it will show up in the material
management reports for refill. The minimum levels can be
adjusted to reflect changing patterns of usage and demand.
Mirror Station
Using a template to add a Station to the system is known as a
Mirror Station. The template feature adds a Station to the system
with the same bin items and locations as the Station template.
Modem
A device that encodes data for transmission over a particular
medium, such as telephone lines, coaxial cables, or fiber optics.
Outdate
The process of removing expired items using the Outdate
feature.
Par Level
The maximum number of this item you want loaded in the bin.
Pending Supplies
Supplies that have been assigned at the Supply Center to Station
bins, but have not yet been physically loaded.
Phys Max
Maximum number of items that can be physically loaded in a
bin.
Pick Area
A storage area in your facility which you have designated for
storing supplies. If you associate a supply with an inventory pick
area, that area is identified on certain reports to help with
picking supplies for delivery to the Stations.
Polling
The continuous communication between the Supply Center and
the Station. The Supply Center polls all Stations to update
transactional information.

Glossary
ProCar Computer
A second PC connected to the Supply Center. The ProCar’s
essential task is to obtain ADT information from the hospital’s
computer, which it then translates properly and communicates
to the Supply Center for distribution to the appropriate Stations.
The ProCar computer can also be configured to send billing and
MMIS information to the hospital’s host system.
Rapid Access Drawer
The drawer immediately above the hideaway keyboard. Used to
store high-use items and items requiring immediate access.
Refill
The procedure designed to replenish or restock loaded
inventory in the Stations.
Refill-by-Request
Used to replenish item at Station and is associated with a PO#
generated from the Supply Center or Vendor.
Remote Diagnostics
A process in which the Pyxis Customer Support technician is
given access dial into the Supply Center's operating system to
use advanced diagnostics and troubleshooting techniques.
Resource Nurse
A nurse who is initially trained by the Pyxis Application
Specialist and is then responsible for assisting at go-live and
helping to educate other nurses to use the SUPPLYSTATION.
Return
A procedure to return a supply to the Station and credit the
patient.
RS
An acronym for Recommended Standard, refers to a
communication method of linking remote Stations to the Supply
Center.
Shelf
An adjustable, heavy-duty wire frame used in the Station or
Auxiliary.
Supply Center
The central processing unit (CPU), typically located in materials
management, which manages and monitors all Stations located
throughout the hospital. Reporting capabilities to manage
inventory, refills, users, and discrepancies, etc.
System Manager
A system manager is a designated hospital employee who has
the responsibility of overseeing the daily management of the
Station equipment to meet the needs and goals of the hospital.

Glossary
Task Interrupt
A feature that allow a second user to perform a Take/Return
transaction during the Refill or Inventory process.
Transaction
Any activity, such as a remove, return, or discard, performed at
the Station.
Transaction Queue
The accumulation of messages waiting to be communicated to
the Supply Center, Station, or ProCar computer.
UPS
The uninterruptible power supply (UPS) is a power storage
device connected between the Supply Center and wall electrical
outlet. It detects power loss from the outlet and immediately
provides the Supply Center with approximately 15 minutes of
power. The UPS beeps continuously to warn of the power
failure.
Verify Count
An option that requires the user to confirm the correct count of
supplies during the refill process.
XQ
See Transaction Queue.
Zones
A convenient way to group areas to be able to expediate the
refill process at the stations. You can distribute inventory and
refill tasks and generate reports sorted by and assigned by zone.

Index
A Boxes
Accessing Communication 5-39 Check Boxes 2-13
Accessing Features and Functions 2-10 Dialog Boxes 2-13
Activity Reports 5-19 Search Boxes 2-13
Brain Transplant A-7
Actual Count
Defined D-2
Defined D-1
Buttons
Adding Patients(Patients) 3-25
Command Buttons 2-12
Adding Patients(Take/Return) 3-10
Take and Return Buttons 2-11
Additional Tools 2-10
ADT C
Defined D-1 Card Swipe
Auxiliary Defined D-2
Defined D-1 Caring For The Station B-1
Changing Your Password 2-5
B Communication 5-38
Bar Code 2-4
Device Status 5-39
Bar Code Scanner 3-9 Methods Status 5-41
Bin Protocol Status 5-43
Defined D-1 Receiving Status 5-45
Bin Drawer Sessions Status 5-42
Defined D-1 Transmitting Status 5-45
BioMetricID Communication Status 2-10
Defined D-1
SUPPLYSTATION System 30 User Guide Index-1

Index
Compliancy Global Patient List (Global) 3-12

Defined D-2 Glossary D-1
Computer Keyboard 2-14 Go-Live
Confirmation Screens 2-13 Defined D-3
Conventions
H
Icons xv
Hardware Setup 5-32
Text xv
User Guide xv Adding Cabinets 5-33
Clearing Tables 5-37
D Configuring Coupled Doors 5-35
Deleting a Patient 3-11 Configuring Doors 5-35
Deleting Text in a Field 2-14 Configuring drawers (Standard and Cathrack) 5-36
Device Configuring Flextrack Shelves 5-35
Configuring No Latch Doors 5-35
Defined D-2
Configuring Specific Devices 5-34
Discard 3-16
Deleting Devices 5-37, 5-38
Defined D-2 Editing Configuration 5-36
Searching for Patients 3-16 Editing Hardware setup 5-36
Discarding Items 3-17 Printing 5-38
Discrepancy Saving configurations 5-36
Defined D-2 Hospital Information System 1-5
Door Hospital Supplies List
Defined D-2 Defined D-3
Drawer
Defined D-2 I
Drop-down lists 2-12 Infventory
Verifying Quantity 4-4
E Interface
Editing Patients(Patients) 3-26 Defined D-3
Emergency Access 3-15 Inventory 4-2
Emergency Access from Take/Return Icon 3-15 Defined D-3
Emergency Supply Removal A-6 Editing Items 4-5
Expansion Moving/Transferring Items 4-6
Defined D-2 Outdating Items 4-7
Expected Count Searching for Patients 4-3
Defined D-2
Defined D-3
F Inventory Management Functions 4-1
Finding Items 3-12 Inventory Reports 5-19
Finding an Item from Global List 3-13 Item
FlexBar
Defined D-3
Defined D-2 Item Alias 4-16
G Deleting an Alias 4-18
Generating Reports 5-20 Searching for Items 4-16
Item List
Getting Started 2-1
Defined D-3
Global Find
Items Alias
Defined D-2
Global Kit Creating an Alias 4-17
Editing an Alias 4-17
Defined D-2
Global Patient
Defined D-3
Index-2 SUPPLYSTATION System 30 User Guide

Index
K O
Keyboard 2-11 Options 5-25
Keyboard Navigation Keys 2-14 Setting Communication Options 5-30
Kits 3-19 Setting General Info 5-25
Creating Kits 3-20 Setting Printing Options 5-29
Defined D-3 Setting Station Options 5-26
Deleting Kits 3-22 Setting Time Options 5-27
Editing Kits 3-21 Outdate
Finding Kits/Taking Items in a Kit 3-22 Defined D-4
Searching for Kits 3-19
P
L Par Level
Load Defined D-4
Defined D-3 Patient Care Functions 3-1
Load/Unload 4-8 Patients 3-24
Editing Items 4-12 Searching for Patients 3-24
Loading Items 4-9 Pending Supplies
Moving/Transferring Items 4-13 Defined D-4
Searching for Patients 4-9 Phys Max
Setting Expiration Date for Items 4-14 Defined D-4
Unloading Items 4-11 Pick Area
Unloading Multiple Items 4-15
Defined D-4
Local Patient List (Local) 3-12
Polling
Location
Defined D-4
Defined D-3 Preface xiii
Logging In 2-2
Print Screen 2-10
Logging Out 2-4
ProCar Computer
Login Using Card Swipe 2-3
Defined D-5
Login Using ID and Password 2-2
Lot/Serial Number 3-6 R
Rapid Access Drawer
M Defined D-5
Magnetic Stripe Cards 2-4 Reconcile ADT 3-27
Main Menu 2-6
Refill 4-19
Main Unit
Defined D-5
Defined D-4 Outdating Expired Items 4-24
Maintenance Refill Items (Verify Count Off) 4-20
Defined D-4 Refill Items (Verify Count On) 4-19
Manual Overview xiv Refill Selected Items (Verify Count Off) 4-21
Materials Management Information System 1-5 Refilling Items 4-19
Maximum (Max) Level D-4 Spot Refill 4-22
Minimum (Min) Level Task Interrupt 4-23
Refill By Request Order 4-25
Defined D-4
Refill by Request Order
Mirror Station
Refill By Request Order (Verify Count Off) 4-27
Defined D-4
Refill By Request Order (Verify Count On) 4-26
Modem
Refill By Request Order (Verfy Count option
Defined D-4 deselected) 4-27
My Settings 5-2
Refill By Request Order(Verify Count option
Changing Passwords 5-5 selected) 4-26
Customizing Settings 5-2
Tasks for My Settings (Rights Tab) 5-3

Index
Refill-by-Request Multiple Patient Selection option selected 3-4

Defined D-5 My Patient List (My List) 3-10
Remote Diagnostics Post Dating Items 3-9
Defined D-5 Returning Items 3-14
Replacing Fluorescent Bulbs B-4 Searching for Patients 3-2, 3-16, 3-19, 3-24
Sorting Patients 3-3
Report Descriptions 5-19
Taking Items 3-4
Reports 5-18 Taking Items with Lot/Serial Number Tracking 3-6
Request Item 3-28 Taking Multiple Items 3-8
Resource Nurse Task Interrupt
Defined D-5 Defined D-6
Return Terminology xvi
Defined D-5 Auxiliary Unit xvi
Returning Items 3-14 Bin xvi
RS Drawer/Door xvi
Defined D-5 Item xvi
ProCar Computer xvi
S Station xvi
Safe Computing B-4 Supply Center xvi
Scroll Bars 2-12 Users xvi
Selecting Multiple Items in a List 2-13 Tools
Selecting One Item in a List 2-13 COMM 2-10
Help 2-10
Shelf
Print Screen 2-10
Defined D-5 Tutorial 2-10
Specificaitons User Guide 2-10
Station Dimensions C-1 Touch-Screen 2-11
Specifications C-1 Tour 2-10
Station Chassis Options C-3 Transaction
Station Power Consumption C-2
Defined D-6
System Features C-2
Transaction Queue
Station
Defined D-6
Benefits and Features 1-2
Troubleshooting A-1
Station Basics 2-1
Brain Transplant A-7
Station Management Functions 5-1
Door Will Not Open A-2
Station Overview 1-1 Emergency Supply Removal A-6
Supply Center ID Is Not Working A-6
Defined D-5 Keyboard Is Unresponsive A-4
System Components 1-3 Station Printer Not Working A-3
Comprehensive Reporting 1-6 Station Screen Is Black A-3
Main Units and Auxiliaries 1-4 Supply Is Not Listed In Find Item A-6
Network Information 1-5 Touch Screen Is Unresponsive A-5
Station 1-3 Wrong Supply Removed A-6
Supply Center 1-5
System Manager
Defined D-5
System Reports 5-19
T
Take/Return 3-2
Finding Items 3-12
Multiple Patient Selection option deselected 3-5

Index
U
UPS
Defined D-6
Users 5-6
Creating a User Template 5-10
Creating User From Template 5-12
Creating Users 5-7
Deleting Users 5-18
Editing Users 5-15
Searching for Patients 5-6
V
Verify Count
Defined D-6
W
Welcome xiii
Window and Screen Features 2-12
X
XQ
Defined D-6
Z
Zones
Defined D-6

Index
- Notes -

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SUPPLYSTATION®

Changes or modifications not expressly approved by the

Preface .................................................................. xiii

SUPPLYSTATION System 30 User Guide v

Logging In................................................................................ 2-2

vi SUPPLYSTATION System 30 User Guide

SUPPLYSTATION System 30 User Guide vii

To edit an item from inventory ........................................ 4-5

viii SUPPLYSTATION System 30 User Guide

SUPPLYSTATION System 30 User Guide ix

To configure drawer (standard & cathrack) ...................5-36

x SUPPLYSTATION System 30 User Guide

SUPPLYSTATION System 30 User Guide xi

xii SUPPLYSTATION System 30 User Guide

SUPPLYSTATION System 30 User Guide xiii

How this Guide is Organized

xiv SUPPLYSTATION System 30 User Guide

User Guide Conventions

Notes are helpful hints or additional information about a step or

Cautions are messages that advise users that failure to take or

Warnings are messages that advise users that failure to take or

SUPPLYSTATION System 30 User Guide xv

User Guide Terminology

xvi SUPPLYSTATION System 30 User Guide

The SUPPLYSTATION System 30 (Station) is an advanced point-of-

SUPPLYSTATION System 30 User Guide 1-1

• Patient chargeable • Staple removers

Benefits and Features

1-2 SUPPLYSTATION System 30 User Guide

TouchScreen is easy Printer conveniently provides

Rapid access drawer makes

Flex drawers provide

FlexBar gives one-touch

Slide-out shelves simplify

SUPPLYSTATION System 30 User Guide 1-3

Main Units and Auxiliaries

One Main Unit contains the

Double-Column Main Single-Column Main

Auxiliaries connect to the Main

Double-Column Auxiliary Single-Column Auxiliary

1-4 SUPPLYSTATION System 30 User Guide

The Supply Center

The Network Information

Additionally, the following Station interface options are

SUPPLYSTATION System 30 User Guide 1-5

1-6 SUPPLYSTATION System 30 User Guide

This section describes the following information:

The examples used throughout this guide show screens with

SUPPLYSTATION System 30 User Guide 2-1

Logging in with a user ID and password protects the security of

To login using ID and password

2-2 SUPPLYSTATION System 30 User Guide

The screen that appears depends on your security privileges and

For more information about setting user preferences, refer to

To login using card swipe

The screen that appears depends on your security privileges and

For more information about setting user preferences, refer to

SUPPLYSTATION System 30 User Guide 2-3

Using Bar Code or Magnetic Stripe Cards

2-4 SUPPLYSTATION System 30 User Guide

Changing Your Password

To change your password

SUPPLYSTATION System 30 User Guide 2-5