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ASSESSMENT
TOOLS
Table of Specification
Evidence Plan
Attendance Sheet
Self-Assessment Guide
Written Test
Answer Key (Written Test)
Performance Test (Specific Instructions)
Rating Sheet for Demonstration
Questions about the Demonstration
Questioning Tool to Probe the Underpinning Knowledge
Institutional Assessment Result Summary
Prepared by:
(FULL NAME)
TABLE OF SPECIFICATION
PROVIDE # of
HOUSEKEEPING Knowledge Comprehension Application items/
SERVICES TO GUEST % of test
Handle
housekeeping 5%(2) 5%(2) 10%(4) 20%(8)
requests
Advise guests on
room and 5%(2) 5%(2) 10%(4) 20%(8)
housekeeping
equipment
ATTENDANCE SHEET
HOUSEKEEPING NC II
(Title of Qualification)
(YOUR NAME) With signature and printed name MARK B. DELA CRUZ
QUALIFICATION HOUSEKEEPING NC II
Unit of competency: PROVIDE HOUSEKEEPING SERVICES TO GUEST
Ways in which evidence will be collected:
[tick the column]
Demonstration with
Written Test
Portfolio
The evidence must show that the trainee…
1) Requests are handled in a polite and friendly manner
in accordance with the establishment’s customer
service standards and security procedures.*
2) Guest is acknowledged by use of name wherever
possible.*
3) Details of requests made are confirmed and noted in
accordance with enterprise procedures.*
4) Appropriate apologies are made where a request has
arisen from breakdown in room service.*
5) Timelines for meeting requests are agreed upon with
guests.*
6) Requested items are promptly located and delivered
within agreed timeframes.*
7) Items for pick-up are collected within agreed
timeframes.*
8) Guests are courteously advised on correct usage of
equipment.*
9) Malfunctions are promptly reported in accordance
with enterprise procedures, and where possible,
alternative arrangements are made to meet guest
needs.*
10) A collection time for requested equipment is agreed
upon where appropriate.*
NOTE: *Critical aspects of competency
SELF-ASSESSMENT GUIDE
Qualification: HOUSEKEEPING NC II
Unit Competency: PROVIDE HOUSEKEEPING SERVICES TO GUEST
Can I? Yes No
1. Requests are handing in a polite and friendly manner in accordance
with the establishment’s customer service standards and security
procedures.*
2. Guest is acknowledged by using of name wherever possible.*
3. Requesting details made are confirmed and noted in accordance
with enterprise procedures.*
4. Apologizing are made appropriate where a request has arisen from
breakdown in room service.*
5. Requesting timelines for meeting are agreed upon with guests.*
6. Requesting items are promptly located and delivered within agreed
timeframes.*
7. Collecting items for pick-up within agreed timeframes.*
8. Courteously advising guests on correct usage of equipment.*
9. Reporting malfunctions are promptly in accordance with enterprise
procedures, and where possible, alternative arrangements are made
to meet guest needs.*
10. Requesting collection time for equipment is agreed upon where
appropriate.*
Date
___________________________
Trainee’s Name and Signature
NOTE: *Critical aspects of competency
RATING SHEET FOR DEMONSTRATION
General Instruction:
Given the necessary tools, materials and equipment, you are required to Provide
Housekeeping Services to Guest in accordance with accepted institutional/industry
standard for 3 hours
Specific Instruction:
2. You shall be given 30 minutes to prepare the needed materials, tools and
equipment for the performance of tasks.
7. After the oral questioning portion, answer carefully the written test about the
unit of competency. Please write your answer on a separate sheet of paper to
be provided by the Trainer.
8. After the assessment, the assessor shall provide you feedback on the
assessment result. The feedback shall indicate whether you are:
- COMPETENT
- NOT YET COMPETENT
QUESTIONS ABOUT THE TRAINEE’S DEMONSTRATION OF TASKS
Name: JOEL A. MARZAN
Qualification: HOUSEKEEPING NC II
Unit of Competency: PROVIDE HOUSEKEEPING SERVICES TO GUEST
QUESTIONS Satisfactory Responses
Tick Yes or No
The trainee should answer the following questions: Yes No
1. What is the role/aim of housekeeping?
Answer:
The role of housekeeping is to ensure comfort and safety
of guests during there stay at a hospital organization.
Answer:
Hotels, motels and clubs
Resorts, chalets and hostels
Passenger ships and trains
Serviced apartments
3. What is the responsibility of Housekeeping Department?
Answer:
Housekeeping department is responsible for the
cleanliness, maintenance and aesthetic up keep of the hotel.
4. How do you improve service management plan?
Answer:
Knowledge, Skills and Attitudes
5. What will a housekeeper do when the equipment, tools
and materials are malfunction?
Answer:
All such equipment must be immediately tagged as “Out of
Order” and, where possible and safe to do so, the item
should be removed from the guest’s room and logged at
the housekeeping department as being in need of repair.
The Trainee’s underpinning knowledge about the demonstration of tasks was:
Overall Performance:
QUESTIONING TOOL
Satisfactory
Questions to probe the candidate’s underpinning knowledge
response
Extension/Reflection Questions – additional questions Yes No
Answer:
It is therefore important that housekeeping staff maintain a
professional level of integrity, especially staff who clean rooms.
Housekeeping staff must have high levels of integrity, honesty and
discretion as a guest needs to feel that what takes place or what is left
in their room must be safe and remain confidential. Understandably an
accommodation room is considerably smaller in size than the
customer's normal residence and therefore items that they may need
might not be in immediate access.
2. What if you were using request from the guest generally applicable
standards of courtesy?
Answer:
Avoid using first names –only use last names
Never use nicknames
Get the pronunciation right –if you are not sure you can do this, use
“Sir” or “Madam”.
If you don’t know the guest’s name or have forgotten it address the
guest by “Sir” or “Madam”.
3. What would you do if the customers demanded more the hotel cannot
provide all necessary needs? Why?
Answer:
It is vital that housekeeping are able to get a requested item to a room in
the shortest possible time.
These are the number of reasons:
The room size is too small
It would become cramped for space
Not all customers need all items
The capital outlay for a business would be considerable
It reduces the chance of damage and theft
Safety Questions---to prevent accidents Yes No
4. What precautions must you take when handling complaints from the
guest?
Answer:
Ensuring guest comfort may relate not just to issues that can be
handled quickly by housekeeping (such as rectification cleaning, a
replacement jug for one that‟ s not working or extra tea and coffee
supplies) but also handle or direct guest requests relating to:
Answer:
Types of Staff Requests
1. Cleaning
Cleaning duties -of items such as furniture, carpets, equipment,
windows, floors and bench surfaces
Cleaning of in-house facilities –including public areas, change
rooms and offices
Emergency cleaning –unexpected cleaning requests
Cleaning and servicing of staff changing rooms
2. Staff Uniforms
Order and supply of staff uniforms
Providing laundry service –many properties operate their own
on-premise laundry whilst other venues will use the services of
an outside commercial laundry. Most staff uniforms will be
cleaned through the housekeeping department.
3. Provision of Supplies
Cleaning products, rags & equipment
Chemicals
Clean linen for F&B departments
Towels for gymnasiums
4. Security
Check rooms and floors for safety concerns
Ensure guest room and emergency doors are shut
Close storerooms
Participate in emergency and evacuation procedures
5. Other tasks
Move room service trays from rooms or corridor to
appropriate store area
Check mini bars for departing guests
Check actual status of a room– whether a guest has actually
left the room or if it is occupied
6. What should you not do when setting up portable beds and cots as a
task in housekeeping hate?
Answer:
Be careful – they bite: watch your fingers.
Practice before having to do it front of a guest – it’s embarrassing
to have problems with people looking on.
Follow the instructions.
Don’t rush.
Have an experienced person with you when you do your first one.
You never know when you‟ ll need help even though you‟ ve done
loads of practice.
7. (danger) What would you do if you notice an item that looks unusual or
suspicious, or see an occurrence that is suspicious?
Answer:
The action may be to:
Advise the floor supervisor, the Floor Housekeeper or the Executive
Housekeeper
Contact venue security
Answer:
All such equipment must be immediately tagged as “Out of Order” and,
where possible and safe to do so, the item should be removed from the
guest’s room and logged at the housekeeping department as being in
need of repair.
10. (complaint) What would you do in order to develop a good relationship
with guest and ensure the comfort and well-being of guests,
housekeeping must develop?
Answer:
Good personal presentation –as determined by house requirements
that apply to uniforms and personal hygiene.
Greeting guests by name when known.
Providing excellent service at all times.
Not giving the guests the impression that serving their needs is a
chore/imposition.
Not rushing service delivery as and when it is required.
Enquiring “Is there anything else I can do for you?”.
Finishing service delivery with appositive statement: “It‟ s been a
pleasure”.
Providing information to guests (about the property, the local area,
tourist attractions, transport, local customs, currency etc) –and not
just providing service in terms of specific housekeeping duties.
Assisting guests in public areas (such as the corridors of their floors
or in lifts) or in-room when they see them struggling with their
luggage. The assistance may simply involve offering to call a porter
to assist.
Smiling
Handling complaints in a professional manner.
Providing a safe and secure environment for the guests while they
are staying in the establishment.
Respecting the guest‟ s need for confidentiality and privacy
Having excellent product knowledge about the appliances, items,
features in guest rooms.
11. How do you avoid if you see or hear anything that is suspicious,
unusual or appears illegal ?
Answer:
you should:
Not say anything to the persons involved
Try not to alert them to the fact you have noticed something
suspicious, unusual etc.
Try to remember as much detail as possible – write down notes when
safe to do so
Alert the relevant person as soon as possible in such a way that
others (those involved and other guests) cannot hear what is being
said
It is rare for you to have the authority to call police so you should
refrain from doing this in all but the most extreme cases of actual or
imminent danger
Job/ Role Environment Questions Yes No
12. How will you enhance service delivery standards and equipment
purchase by the housekeeping department?
Answer:
1. Improving staff knowledge, skills and attitudes
This training may come in the form of:
Workshops
Training sessions
Qualifications and courses
Buddy system
Mentoring programs
2. Range of services
New products associated with the service
New equipment associated with the service
Staff training to develop required knowledge, skills and
attitudes
13. How will you handle guest complaint?
Answer:
Remain pleasant at all times, but do not smile when the guest is
complaining.
Listen without interruption.
Know the correct procedure and the establishment policy on dealing
with customer complaints.
Ask the guest how they would like you to resolve the problem.
Focus on the issue and don‟ t take the complaint personal.
Apologize to the guest for any inconvenience.
Advise your supervisor and get their feedback as to how they feel you
handled the situation.
Rules and Regulations=SOP Yes No
14. What are the regulations with respect to handling guest request?
Answer:
1) Listen to get the facts.
2) Probe into the needs of guest by asking questions to clarify his
request.
3) Explain what you can do or offer alternative.
4) Confirm with the guest that this is satisfactory.
5) Use positive words like:
Certainly, I will be happy/glad to…
6) Take personal responsibility to do it. Do not give guest a run around
or passing on request to other departments.
7) Follow up.
8) Give information to the guest.
Provide directions to the guest when asked.
Be sure that you are given the correct information.
15. What are the procedures in confirming and noting details of the request?
Answer:
1. Confirming what is needed
2. Noting details of what is needed
When a guest makes a request simply write down:
Guest name
Room number
Specifics of the request–type of item or service required, number
involved (where appropriate –”6 wine glasses”)
Time for delivery to the room that was agreed to
16. What are the requirements of the manufacturer/supplier purchases
used to perform task by housekeeping?
Answer:
Housekeeping needs to purchase the following:
Equipment – housekeeping cleaning equipment including vacuum
cleaners, waxing machines, trolleys
Clothing – uniforms and protective clothing
Chemicals – including all cleaning products and items used to clean
including cloths, rags, mops
17. What are the rules necessary to the following are guidelines to assist in
dealing with a customer complaint?
Answer:
Remain pleasant at all times, but do not smile when the guest is
complaining.
Listen without interruption.
Know the correct procedure and the establishment policy on dealing
with customer complaints.
Ask the guest how they would like you to resolve the problem.
Focus on the issue and don‟ t take the complaint personal.
Apologize to the guest for any inconvenience.
Advise your supervisor and get their feedback as to how they feel you
handled the situation.
The candidate’s underpinning knowledge was: Satisfactory Not Satisfactory
Date
___________________________
Trainee’s Name and Signature
Date
___________________________
Trainer’s Name and Signature
WRITTEN TEST
I. IDENTIFICATION. Read carefully and answer all the questions below the given number.
2. 2. 2.
3. 3. 3.
4. 4. 4.
5. 5. 5.
6. 6. 6.
7. 7. 7.
8. 8. 8.
9. 9. 9.
11.
ANSWER KEY
6. E
6. Lost and Found
7. D 9. Equipment – housekeeping
7. Handling Complaints
cleaning equipment
including vacuum cleaners,
8. C waxing machines, trolleys
8.Handling Guest Requests
Promptly 10. Clothing – uniforms and
protective clothing
9. B
11. Chemicals – including all
9. Use Guest Name Where cleaning products and
Possible 10. A items used to clean
including cloths, rags,
mops
10. The Basis for Providing
Excellent Levels of
Customer Service in
Housekeeping
INSTITUTIONAL ASSESSMENT RESULTS SUMMARY
Trainee’s Name: JOEL A. MARZAN
Trainer’s Name:
Title of Qualification / Cluster of PROVIDE HOUSEKEEPING SERVICES TO GUEST
Units of Competency
Training Center:
LOLOMBOY NATIONAL HIGH SCHOOL Date:
The performance of the candidate in the following unit(s) of competency and corresponding
methods
Satisfactory Not Satisfactory
Unit of Competency Assessment Methods
Note: Satisfactory Performance shall only be given to candidate who demonstrated successfully all the competencies identified in the
above-named Qualification/Cluster of Units of Competency
TRAINEE’S COPY (Please present this form when you claim your IC/COC)
Assessment Results
Competent Not Yet Competent
Date: Date: