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Kick off Minutes Proc. #:

Description PN-RG-Kick off Minutes Revision #: 1.0 Page: 1 of 3

KICK OFF MINUTES # 001

Form: Kick off Meeting Minutes-v1.1.dotx
Name Doc: PN-RG-Kick off Meeting Minutes- # 001-mmddyyyy.docx

1. LOGISTIC INFORMATION
TICKET # PROJECT NAME TYPE OF MEETING PROCESS MANAGEMENT
Choose an item. Choose an item.
JOB CODE PORTFOLIO NAME (REGION) LOCATION OF THE MEETING AREA
Choose an item. Choose an item. Choose an item.
DATE [Pick the date] HEAD OF MEETING MINUTE TAKER
TIME: AM/PM

2. ATTENDANCE AT MEETING
NAME EMAIL YES TO CC
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3. INTRODUCTION – PM (5 MINUTES)
(Area) Project Manager (APM), Release Coordinator (RC) / Production Applications Manager (PAM) welcome
everyone and briefly state the objective of the meeting. Allow individuals to introduce themselves, and provide a
description of their role within the Performing Organization and their area of expertise and how they may be able
to contribute to the project efforts. The material to be presented by the following agenda topics should come right
from the Business Case.

When you are reviewing roles and responsibilities, be explicit about expectations relative to stakeholder availability
and Project Sponsor commitment and support for the project.

4. AGENDA (65 MINUTES)

TOPIC OWNER TIME
4.1 - MEETING GROUND RULES PAM / RC 5 MINUTES
4.2 - SPONSOR’S STATEMENT PROJECT SPONSOR 5 MINUTES
4.3 - PROJECT BACKGROUND AND PURPOSE PAM/ AREA PROJECT MANAGER 10 MINUTES
4.4 - PROJECT OBJECTIVES RC 5 MINUTES
4.5 - PROJECT SCOPE AND SCHEDULE PAM / RC / APM 15 MINUTES
4.6 – ROLES & RESPONSIBILITIES PAM / APM 5 MINUTES
4.7 – CRITICAL SUCCESS FACTORS & RC / SPONSORS / APM / QAM & PAM 5 MINUTES

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PROJECT ACCEPTANCE CRITERIA

4.8 – COMMUNICATION STRATEGY:
CHANNELS, ESTABLISH WEEKLY STATUS RELEASE COORDINATOR 5 MINUTES
MEETINGS, CLIENT REVIEW MEETINGS, ETC.
4.9 – CHANGE MANAGEMENT PAM / RC 5 MINUTES
QUESTIONS PAM / TPM / RC 5 MINUTES
5. ADDITIONAL INFORMATION (20 MINUTES)
TOPIC OWNER DOCUMENTATION
5.1 – HANDOUTS APM / RC LIST OF MATERIAL TO BE DISTRIBUTED TO THE ATTENDEES
DOCUMENT EACH PROJECT DECISION REACHED AND ITS IMPACT. ALSO
5.2 – DECISIONS PAM INDICATE IF THE DECISION REQUIRES FOLLOW-UP ACTIONS. IF SO, THESE
SHOULD BE CAPTURED BELOW
DOCUMENT ANY PROJECT ISSUES / RISK IDENTIFIED AND ITS IMPACT. ALSO
5.3 – ISSUES / RISK PAM / RC/ APM INDICATE IF THE ISSUE REQUIRES FOLLOW UP ACTIONS, IF SO, THESE SHOULD
BE CAPTURED BELOW
5.4 – PMO RC LIST AND EXPLANATION OF ALL ARTIFACTS FOR PROJECT MANAGEMENT
REQUIREMENTS PURPOSE, PROCESS AND PROCEDURE
INFRASTRUCTURE TALK ABOUT ENVIRONMENTS, TEAM’S CUBES/OFFICE, SECURITY
5.5 – INFRASTRUCTURE
MANAGER ACCESS/BADGES, LOGINS, PASSWORDS
5.6 – FINANCIALS TPM / PAM INVOICING, EXPENSES, TRAVELING SCHEDULES, TIMESHEETS, JOB CODES

6. ACTION ITEMS
ACTION OWNER DUE DATE
6.1 Click here to enter a date.
6.2 Click here to enter a date.
6.3 Click here to enter a date.
6.4 Click here to enter a date.
6.5 Click here to enter a date.

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7. SIGNATURES

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