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PT SIIX EMS Doc. No: QEP-ADM-TRN-007

INDONESIA Doc. Type:

Issue Date:
Procedure
11-Jul-11 Edition:
PROCEDURE OF TRAINING Revision 0 Rev Date
I. OBJECTIVE: II. SCOPE:
To describe the means of identifying training needs, All employees whose work affects whether directly or indirectly the
managing and documenting all training activities of products or services as well as the environmental management sy
shall be administrated under this procedure
III. DEFINITION IV. REFERENCE:
HOD = Head of Department ISO 9001:2000, pasal 6.2.2
SEK = SIIX EMS Indonesia (Karawang) ISO 14001:2004, pasal 4.4.2
ISO/TS 16949, pasal 6.2.2, 6.2.2.2, 6.2.2.3

No Person In-
FLOW CHART Description Interface
Charge
1. General Flowchart
1 Admin Admin PIC determine the training needs
1 through following methods:
A Identifiy Training Needs
a. Competency Matrix
b. Performance Appraisal Performance Ap
2 (QR-ADM-K002)
Recommend training needs
c. Training Requesition Training Request
(QR-ADM-K001)
3 Initiate meeting once a year d. etc
with all department
2 & Admin Determine and recommend training and conduct
Training
Calendar 4 Review and plans the Training 3 meeting at least once per year with all department
Calendar to discuss and identify training needs.

4 & Admin Plan & Review training needs and make Training Training Calenda
5 OK? 5 Schedule for 1 year and submitted to Admin GM and (QR-ADM-K003)
/or Manufacturing Director.

6 Distribute to related 6 Admin After approved distributed to related department.

Department
New Employee Existing Employee 7 Admin If the training are for new employee, conduct:
- Orientation training (by Admin)
- Theoritical training (by appointed trainer)
7 Orientation 12 Recommend
Training Training 8 PIC of Related Evaluate training effectiveness. If OK then Training Effective
Department do On the Job Training, if NG then back to Evaluation (QR-AD
8 13 Orientation training (step 7).
Pass? Approved?
9 Related Conduct on The Job Training based on
Department department that assign.
9 On the Job 14 Conduct Training as
Training requisition 10 Related Evaluate On Job Training effectiveness. If NG OJT Evaluation
Department then back to On the Job training (step 9). (QR-ADM-K005)
10
Pass? 15 Collect Attendance 11 Admin Record in Training Profile. Training Profile
list & Record in (QR-ADM-K004)
training profile
12 Admin If training for existing employee, review
11 Record in training training request with schedule.
profile
13 Admin/ If approved then prepare and arrange facility
Personnel (trainer, projector, training room, etc)

Training
16 Need External Request Form 14/ Admin/ Conduct training and collect Attendance List - Training Profile
Training? 15 Trainer after that recorded into Training Profile. (QR-ADM-K004
- Attendance List
(QR-ADM-K006
 Page 2 of 4

PT SIIX EMS Doc. No: QEP-ADM-TRN-007

INDONESIA Doc. Type:

Issue Date:
Procedure
11-Jul-11 Edition:
PROCEDURE OF TRAINING Revision 0 Rev Date
17 18
Can do
Yes? Internal?
16 Requester Determine the need of External Training & making Training Request
Training Request Form (QR-ADM-K001)

19 Submit Training 17 Department Review the requesition, approved if necessary and

Request
A Head seek possibility of internal training if not approved

18 Department If possibility to conduct internally see step 12.

B
Head If not possible back to step 1.

19 Dept. Head Submit training request to Administration Dept.

B
20 Admin Review the submission and request approval to
21 Admin GM and/or Manufacturing Director.
20 Inform to Dept
Approved? Head 21 Admin If not approved by Management, then inform to
related Department Head.
22
External Training
22 Admin If approved then arrange trainee to attend External
Training
23 Collect result and
record in Training 23 Admin After External training finished, collected the result
Profile including training material, certificate and recorded
into Training Profile.

2. Training on new / revised document (e.g. Work Instruction)

2.1 Training is required when the new/revised document(s) affects the process;
24 New/revised Document Change(s) in the following required training:
issued
1. Customer requesition, requirement of feedback.
2. ECN (Engineering Change Note) the internal and external.
25 Check if affected to process or - Material change (part/component).
product quality - Machine /Tools change, etc.
3. Process guideline/method(s).
26 4. Product inspection/ testing method(s).
Yes? 5. Product handling method(s).
6. Additional and/or update the rejected illustration i.e. sample defect due customer.
7. Corrective and improvement action.
27 Conduct Briefing to
relevant staffs and explain 2.2 Training not required when:
the document content 1. Typo error.
28 2. Missing insforation due to print out problem .
3. Modify document i.e lay out, format, convert in bahasa ' Indonesian Language'.
Collect Attendance List
4. Missing or add the information i.e Ref. document, part/component, station name,
29 equipment, tools or programming name.
Evaluate effectiveness if 5. The additional reference(s).
necessary
30 2.3 Responsibility:
For Step 24, 30 : Document and Data Control Section.
Distribute document
For Step 25 ~ 29 : Related Head of Department.

No Date Description PREPARED CHECKED APPROV

0 26-Jul-11 Issue Date
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DM-TRN-007
ocedure
0
0

directly the quality

nagement systems

Interface

erformance Appraisal
QR-ADM-K002)
aining Request Form
QR-ADM-K001)

aining Calendar
QR-ADM-K003)

aining Effectiveness
valuation (QR-ADM-__)

JT Evaluation
QR-ADM-K005)

aining Profile
QR-ADM-K004)

Training Profile
QR-ADM-K004)
Attendance List
QR-ADM-K006)
 Page 4 of 4

DM-TRN-007
ocedure
0
0

aining Request Form

QR-ADM-K001)

due customer.

Language'.
station name,

APPROVED