H.

NO : 8-2-672/1/c,135
nd
2 Floor Rd. No 13
Banjara Hills, Hyderabad
Telangana, 500043

Internship Letter
Dear __________________________________from _________________________College
/University
CONGRATULATIONS AND WELCOME TO VOICE!
You have been selected to intern with us for ‘Her VOICE’ Internship Program in the month of
___________________________. This internship will include of training session(s), outstation camp(s) and
debrief session(s). At the end of this internship, you would have grown into a better leader who is able to
effectively communicate, manage a group and inspire many others.

VOICE 4 Girls is a social enterprise, which aims to enable marginalized adolescent girls in India
to prepare them for future by imparting critical knowledge, Communication & English language
skills, besides life skills through activity-based training camps. VOICE 4 Girls collaborates with
various government and non-government partners:

PROGRAM OUTLINE
*DETAILS TO BE FILLED ONLY BY VOICE STAFF

Title Field Coordinator

Mentor marginalized adolescent girls in teaching them life-
skills
Role through activity-based camps
Camp Location
Camp Type Residential
Camp Duration 20 days
Start Date
End Date
Debrief Session

Please Note: The camp location and travel plan will be shared with the intern on the last day
of training after assessing the performance. Interns should be flexible to take any mode to
transport to travel to the camp location.
Prerequisites
Fulfilment of the following prerequisites is mandatory to accept the internship.
 Intern is expected to be 18 years of age or more
 Must be willing to travel to remote rural locations using public transport.
 Must provide acknowledgement from parents/guardian through signed parent consent form.
 Must have Sponsor a Camper of Rs.1200/-
 Health Issues? YES NO

Page 1 of 7
Terms of Internship
 Period of Internship: the total duration of Internship is 20 days, inclusive of training
sessions, travel, and camp and debrief. The interns are expected to attend all days of training and
camp. The intern’s performance is assessed during the training and if found unsatisfactory
then an immediate action will be taken. If the candidate fails to attend even one day of
training, they will be considered as dropout.
 Dress Code: Indian Wear with a dupatta. (No Sleeveless or ankle length trousers)
 Accommodation: VOICE 4 Girls will provide basic food and accommodation for all the
camp staff. No camp staff will be allowed to leave the camp location during camp. We don’t
encourage any visitors during the camp.
 Leave Policy: in case of sudden illness or emergency, the Project Officer must be
immediately informed. Taking leave will result in non-receipt of the bonus for 100% attendance.
For everyday of leave Rs. 250 will be deducted from the stipend.
 Confidentiality: the FC must not disclose confidential information to third parties, except
to those who are required to carry out business.
 Non-disclosure: the educational material provided is the Intellectual Property of VOICE 4
Girls. The FC is not allowed to use the material for any other purpose except to perform work for or
on behalf of VOICE.
 Certificate of Internship: the FC will be awarded a Certificate of Internship only after
successful completion of camp.
 Termination: intern, at any point, fails to meet expectations during the course of camp,
he/she will be asked to step down from his/her duties.
 Indemnity: VOICE 4 Girls is not responsible in case of any unforeseen events like damage
or ill health that maybe caused due to a natural calamity, accident or criminal activity during travel
and camp.
 Payment Policy: The total stipend payable to you on successful completion of the program is INR.
8,700/- only. The stipend will be paid in one instalment within 45 days after the completion of the camp. The
interns are expected to submit all their post camp deliverables and their paperwork within 5 days after the
completion of the camp.
Payment schedule is governed as follows:

Allowance Travel 700

Communication allowance 400
Attendance 100 % Training attendance 500
100 % Camp Attendance 1000
Camp Management Overall Camp Management 900
Preparation Meetings 700
Post Deliverables Overall behavior at camp 500
Camper data with Principal sign 500
Counsellor Performance 400
QCR + Camper Testimonial 700
Newspaper Articles + Camp Pictures and report 500
Camp Materials and IA 400
Camp debrief 300
Camp Incentive 1200
Total 8700

ANNEXURE 1 - Scope of Work

1. As a FC, you have to follow the initial protocol of signing your contract, paying the
refundable training amount of Rs.1,200 and getting a co-candidate to work with us through your
reference. This amount will be returned only after successful completion of the program. In any
such eventuality where the student is unable to complete the program, this amount is non-
refundable.
2. As a FC, you are required to attend all days of training. This training is extremely important
as it gives you an idea about the camp and explains you about your roles and responsibilities.
3. You are responsible for leading training for the counsellors.
4. Your responsibilities will span through the day: morning, afternoon and evening. You
should be able to work as part of a team; organize projects and activities; explain, support, and
enforce VOICE rules; and manage administrative responsibilities.
5. Maintain camp schedule.
6. You are responsible for conducting preparation meeting for the counsellors and ensuring
that the counsellor is prepared for the class.
7. Complete room inspections at the beginning and end of each class.
8. You must observe 2 camp sessions every day, fill out two observation forms daily and give
feedback to the counsellors at the end of the day
9. You are responsible for maintaining the attendance of all the camp staff and campers.
10. You should serve as a positive role model and source of support for all camp staff.
11. Supervise a group of counselors and co-counselors and communicate daily.
12. Be aware of student concerns and incidents and immediately report critical information to
the VOICE Staff.
13. Respond to student emergency situations. Follow emergency protocol outlined in training.
14. Submit all your post camp deliverables within a week after the completion of camp.
15. Maintain discipline on campus and abide to the instructions given by your VOICE
Staff/FC.

I hereby acknowledge the terms and conditions mentioned by VOICE and I agree and accept
the terms.

FOR FC FOR VOICE 4 GIRLS

SIGNATURE :

DATE :
COLLEGE

PHONE :
SIGNATURE :
EMAIL ID
DATE :

Receipt No: __________________________ REMARKS (TO BE FILLED BY VOICE)

Online Transaction No:
__________________
Date: ____________________________
 Parent Consent Form

Name Father’s Name

Address:
Mobile Phone:
Landline:
College
Date of Birth
Emergency Contact
Person Pursuing
Emergency Contact
Number Year of Graduation

Program Name Program Location

Start Date End Date

I hereby willfully consent to participation of my daughter

Ms.___________________________ in the internship program offered by VOICE 4 Girls.

I understand that the program is conducted outside of Hyderabad and that my daughter will
be under the supervision of the designated adults on the stated dates. I also affirm that my
daughter will conduct themselves in a professional manner and perform the duties as per
requirement. I also agree and accept that this camp is residential and I’m willing to give my
further consent to the conditions including the mode of transportation.

In consideration of my daughter being allowed to participate in this internship, I agree to

indemnify and hold harmless - VOICE 4 Girls, their employees, agents and
representatives, including volunteers and other drivers, from any and all claims, including
negligence, arising from or relating to my daughter’s participation in this internship. The
indemnification and hold harmless agreement does not apply to claims for intentional
misconduct or gross negligence.
Signature:_________________________
_____
Name:
_______________________________
Relationship:
_______________________________
Date:
 ___________________________

BANK DETAILS OF THE FC

FULL NAME OF THE COUNSELLOR

COLLEGE/ UNIVERSITY

PHONE NO AND EMAIL ID

NAME OF THE ACCOUNT HOLDER

ACCOUNT NO.

ACCOUNT TYPE :
SAVINGS/CURRENT
BANK NAME

BANK IFSC CODE

BANK ADDRESS

BRANCH NAME

Kindly attach a photocopy of the first page of the pass book (with details mentioned above).