Excel Skills for Busine

Week 4: Formula Aud

Practice C

Week 4: Learning Objectives

source:
Configure formula calculation options
Trace Precedents and Dependents
Error Checking
Evaluate Formula & Watch Window
Protecting Workbooks and Worksheets

Scenario
We have been given a stationery ordering spreadsheet that has many errors.
Cells with a yellow background require you to type an answer. A blue background means that you should select from the drop-down list.
Cells will go green when you have entered the correct answer.

By first activating the top left cell and selecting Error checking, and Next, count the number of cells with suspected error in them. Report the number here
17
Does the number reported above represent the number of cells we need to repair? Explain.
No. Sometimes errors produce other errors in a chain for a particular calculation.
Activate the cell M2, one of the cells containing an error, then select Trace Dependents. What happens and why?
Nothing except for a ping. There are no cells that depend on this cell as an input.
There are 3 (other) cells that should agree with the value in cell B2. Report their addresses here
C2
L2
L17
What is the name given to the type of checking being done here?
Cross checking (totals and subtotals)
Is there another group of cells that should agree in their value? If so, list their addresses
Yes, H2, M2, M17
Activate L2 and use the Trace Error to find the root cause of the error report in that cell. Was there anything to edit in cell L2 itself?
L8 had a spelling error (syntax error), L2 itself did not need to be changed.
Activate M17, then, by repeated use of the Trace Precedents, determine the number of generations behind the result. Report the answer here.
3
Go ahead and fix all errors. Provide the values of the cells requested.
B2 = 43
H2 = 19427.88
L9 = 4
We wish to protect this spreadsheet from further errors after we pass it on as out duty of care. The data resides in columns B to G.
What facility would allow us to protect the formulae in column H as well as the summary tables to the right of this.
Protect Sheet
Driefly outline what to do for the data in K2:M17
Highlight the working range e.g. A1:M46, right click and select Format cells. Select Protection and Unlock selected range.
Highlight the range K2:M17 now, right click and select Format cells. Select Protection and Lock selected range.
Right click on tab sheet name and select protect worksheet (Optionally supply an UNFORGETTABLE password).
The errors found were all due to user input. Data Validation could have been used to minimise their occurrence.
State the type of Data Validation that might have been used for each of the columns requested
col B Date Only
col C Dropdown List
col D Dropdown List
col E Dropdown List
col F Whole number
col G Positive Value
Well done. Don't forget to save your work.
 Excel Skills for Business: Intermediate II
Week 4: Formula Auditing & Protection
Practice Challenge

http://www.contextures.com/xlSampleData01.html#download

mber of cells with suspected error in them. Report the number here
f generations behind the result. Report the answer here.
 43 43 $ 19,427.88
OrderDate Region Rep Item Units Unit Cost Total
06/01/16 East Jones Pencil 95 $ 1.99 $ 189.05
23/01/16 Central Kivell Binder 50 $ 19.99 $ 999.50
09/02/16 Central Jardine Pencil 36 $ 4.99 $ 179.64
26/02/16 Central Gill Pen 27 $ 19.99 $ 539.73
15/03/16 West Sorvino Pencil 56 $ 2.99 $ 167.44
01/04/16 East Jones Binder 60 $ 4.99 $ 299.40
18/04/16 Central Andrews Pencil 75 $ 1.99 $ 149.25
05/05/16 Central Jardine Pencil 90 $ 4.99 $ 449.10
22/05/16 West Thompson Pencil 32 $ 1.99 $ 63.68
08/06/16 East Jones Binder 60 $ 8.99 $ 539.40
25/06/16 Central Morgan Pencil 90 $ 4.99 $ 449.10
12/07/16 East Howard Binder 29 $ 1.99 $ 57.71
29/07/16 East Parent Binder 81 $ 19.99 $ 1,619.19
15/08/16 East Jones Pencil 35 $ 4.99 $ 174.65
01/09/16 Central Smith Desk 2 $ 25.00 $ 50.00
18/09/16 East Jones Pen Set 16 $ 15.99 $ 255.84
05/10/16 Central Morgan Binder 28 $ 8.99 $ 251.72
22/10/16 East Jones Pen 64 $ 8.99 $ 575.36
08/11/16 East Parent Pen 15 $ 19.99 $ 299.85
25/11/16 Central Kivell Pen Set 96 $ 4.99 $ 479.04
12/12/16 Central Smith Pencil 67 $ 1.29 $ 86.43
29/12/16 East Parent Pen Set 74 $ 15.99 $ 1,183.26
15/01/17 Central Gill Binder 46 $ 8.99 $ 413.54
01/02/17 Central Smith Binder 87 $ 15.00 $ 1,305.00
18/02/17 East Jones Binder 4 $ 4.99 $ 19.96
07/03/17 West Sorvino Binder 7 $ 19.99 $ 139.93
24/03/17 Central Jardine Pen Set 50 $ 4.99 $ 249.50
10/04/17 Central Andrews Pencil 66 $ 1.99 $ 131.34
27/04/17 East Howard Pen 96 $ 4.99 $ 479.04
14/05/17 Central Gill Pencil 53 $ 1.29 $ 68.37
31/05/17 Central Gill Binder 80 $ 8.99 $ 719.20
17/06/17 Central Kivell Desk 5 $ 125.00 $ 625.00
04/07/17 East Jones Pen Set 62 $ 4.99 $ 309.38
21/07/17 Central Morgan Pen Set 55 $ 12.49 $ 686.95
07/08/17 Central Kivell Pen Set 42 $ 23.95 $ 1,005.90
24/08/17 West Sorvino Desk 3 $ 275.00 $ 825.00
10/09/17 Central Gill Pencil 7 $ 1.29 $ 9.03
27/09/17 West Sorvino Pen 76 $ 1.99 $ 151.24
14/10/17 West Thompson Binder 57 $ 19.99 $ 1,139.43
31/10/17 Central Andrews Pencil 14 $ 1.29 $ 18.06
17/11/17 Central Jardine Binder 11 $ 4.99 $ 54.89
04/12/17 Central Jardine Binder 94 $ 19.99 $ 1,879.06
21/12/17 Central Andrews Binder 28 $ 4.99 $ 139.72
 43 19427.88
Rep Units Total
Andrews 4 438.37
Gill 5 1749.87
Howard 2 536.75
Jardine 5 2812.19
Jones 8 2363.04
Kivell 4 3109.44
Morgan 3 1387.77
Parent 3 3102.3
Smith 3 1441.43
Sorvino 4 1283.61
Thompson 2 1203.11

43 19427.88
Region Units Total
East 13 6002.09
West 6 2486.72
Central 24 10939.07