GPS TRACKER WITH FUEL SENSOR

PROJECT CHARTER

Divisions/
Project Name
Project
Project
Final Authorizer

Departments

Manager
Sponsor

GPS tracker
ISD and SFD
with fuel
Adugna Assefa
SFD
COO

sensor

(DD/MM/YYYY)
Version
Prepared by
Status

3/12/2015
V1
Adugna Assefa
Draft

Adugna Assefa
As per the Minas Ermias

16/12/2015
V2

andHaileselassie

Hailucomment

22/12/2015
V3
Adugna Assefa
As per the steering

committee’s comment

Acronym
Definition

GPS
Global Positioning System

SMS
Short Message Service

COO
Chief Operation Officer

CIO
Chief Information Officer

CSFO
Chief Sourcing and Facility Officer

CTO
Chief Technical Officer
CFO
Chief Finance Officer

CHRO
Chief Human Resource Officer

SFD
Sourcing and Facility Division

ISD
Information System Division

OA
Office Automation

FFO
Facility and Fleet Officer

ITSSPM
IT Service Strategy and Program Management

ITST
IT Service Transition

ITSD
IT Service Design

FF
Facility and Fleet
Coordinator
A project teamleader who is responsible coordinate own project team

activities

ERP
Enterprise Resource Planning

Supplier
Global Tracking Technology Plc
Context

Describe the current business conditions that have created the Project requirement.

Currently ethio telecom uses manual record management system to control the speed limit,
fuel consumption, location of the vehicles and furthermore no system to track the driving
behavior of the drivers. As a solution Sourcing and Facility Division initiated to implement
this vehicles GPS tracker with fuel sensor system and integrating with the existing ERP
system for automated record management.

2. Project Stakeholders

List the stakeholders including their role in the project.

Stakeholders
Role

Chief Operation Officer

Project Owner

Sourcing and Facility Division

Project Sponsor

Information System Division

Project System owner

Human Resource Division

Human Resource related policy and

procedure

Finance Division
To support on ERP related issues as

an owner ERP Phase II

Technical Division
As stakeholder and to use the

network infrastructure

Facility and Fleet Department

Project End User

IT Service Design Department

Project Designer
IT Service Transition Department
Project Implementer

Office Automation Department

Project Application Owner

IT Finance and Purchase Section

Project payment and work order

management Support

Global Tracking Technology Plc (Supplier)

Supplier

3 Project Goal and Objectives

3.1 Project goal

Describe clear statement of the ‘end goal’ of the project.

The end goal of the GPS vehicle tracker with fuel sensor sends and receives information
from mobile SMS and web manage to manage speed, Location and fuel status of the ethio
telecom vehicles.

3.2 Project Objective(s)

Describe the objective(s) of the project.

The objective of this project is to implementing GPS tracker and fuel sensor for 1300 of the
ethiotelecom vehicles.
4. Expected Benefits

Provide an outline description of the benefits to be derived.

Allow to monitor and control

Vehicles fuel running costs Drivers driving behavior Vehicles speed

Fuel consumption

Centralized vehicles engine cut Vehicles geo fencing

Low battery voltage tracking

Push a required raw data to ERP fleet management system

Generally the expected outputs of the project is proper fuel consumption and monitoring drivers
driving behavior and efficient vehicle speed, location and geo fence using ERP interfacing.

5. Possible Impact of the Project

Describe the possible impact of the Project result (where relevant) on the areas of: Control, Risk, Organization,
Personnel, Administrative procedures, Information Supply and Technology. Also consider external impact
regarding legal and social issues and reputation, etc.

After Finalizing this project ethio telecom can manage its vehicle easily from the system
regarding their speed, location, fuel consumption, driver behaviors and other. In addition
it will integrate with ERP Fuel Management System as a result we can use this module on
ERP. It can be taken as a model for other company at country level.

6 Strategic Alignment

Describe the contribution and alignment of the investment (project) to Business and IT objectives/initiatives.

IT is fully aligned with the strategic initiatives of the company

7. Project Scope

Which boundaries define the Project (explain inclusions and exclusions to the Project scope regarding
activities, products, processes, organization units, locations etc...).

7.1 In Scope

Phase I GPS tracker with fuel sensor system implementation for 1300 vehicles

The hardware capacity of the system will have acapacity to serve more than 3000

vehicles in the near future

Pilot test for 20 vehicles within 3 months starting from this charter approval

The overall Communication and Web service servers and systems implementation, configuration
and customization within 6 months from the contractual agreement with
the supplier

Full system integration with the ERP fleet management system Technical expertise and
end user training
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