GENERAL MONITORING CHECKLIST

NO. SPECIFIC AREAS MARCH APRIL MAY REMARKS

Week Week Week Week Week Week Week Week Week Week Week Week
1 2 3 4 1 2 3 4 1 2 3 4
ELECTRICAL ASPECT
1 No Busted Plugs
2 No Busted Bulbs
3 No Busted Electrical Facilities
4 No Exposed Electrical Wires
5 Presence of electrical
post/transformer near the office
6 Presence of electrical outlets
proportional to numbers of users
GENERAL OBSERVATION

MEDICINES/CHEMICALS
1 No Exposed Chemicals and Liquids
2 Labeled Chemicals
3 With Medical Kits in Every Section
GENERAL OBSERVATION

OFFICE PHYSICAL SETTING AND

GENERAL APPEARANCE
1 Organizational Chart posted on
Walls
2 Mission, Vision, Core Values posted
on the walls
3 Quality Policy Posted on walls
4 Presence of Suggestion Box with
blank forms
5 Uniform Calendar of Activities
6 Uniform bulletin Board with relevant
and up to date information
7 Uniform Tables as to size and
designs
8 Table/Office Lay-outs
9 No heavy objects mounted on top of
Cabinets/Shelves
10 No Protruding Nails in chairs and
tables
11 No broken doors knobs
12 Presence of warning signs
13 No broken/ dilapidated ceiling
14 With posted Emergency Hotlines
within the room
15 With properly labeled garbage
receptacles of uniform sizes with
cover
16 No broken chairs/desks/tables
17 With functional emergency exits
18 No Dripping Ceilings
19 With organized and accessible
cleaning materials

NO. SPECIFIC AREAS MARCH APRIL MAY REMARKS

Week Week Week Week Week Week Week Week Week Week Week Week
1 2 3 4 1 2 3 4 1 2 3 4
20 With Uniform color of Table cover
21 With Uniform personnel nameplate
22 No ornamental plants on the table
23 With Organized color-coded filing of
documents
24 Everything in proper place
GENERAL OBSERVATION

5 – Excellent 2 – Fair
4 – Very Good 1 - Poor
3 - Good
OFFICE CORRIDORS, PATHWAYS, HALLS
LOBBY AND CEILINGS
1 No slippery pathways
2 No blocked corridors
3 No unmounted cabinets/shelves
4 With Warning signs
5 With posted Emergency Hotlines
6 No Plants placed on the building
railing
7 With ramps for elevated school
buildings
8 With labeled garbage cans in proper
place
9 No Detached or peeled off GI Sheet
10 No Broken Toilet bowl and/ or sinks
11 No blocked emergency exit
12 With evacuation/emergency exit
plans
14 Functional firefighting equipment
GENERAL OBSERVATION

COMFORT ROOM
1 With available water supply
2 Clean and orderly
3 With available trash bins
4 With cleaning materials
GENERAL OBSERVATION

OFFICE SURROUNDINGS
1 No Flooded areas
2 With open pit
3 No stagnant water
4 No Unpruned trees/bushes/shrubs
5 No open/Incomplete perimeter fence
6 No spray animals inside the office
campus
7 No Electrical post/transformer near
the office perimeter
8 With emergency hotlines posted at
the Gate
9 Area maintained regularly by
assigned personnel
10 With designated evacuation area
GENERAL OBSERVATION

WASTE MANAGEMENT
1 Well-maintained garbage area
2 With Material Recovery Facility
3 Proper waste disposal and
segregation
4 Practice of 3Rs (reduce, recycle,
reuse)
5 With accessible cleaning materials
GENERAL OBSERVATION

NO. SPECIFIC AREAS MARCH APRIL MAY REMARKS

Week Week Week Week Week Week Week Week Week Week Week Week
1 2 3 4 1 2 3 4 1 2 3 4
1 Everything labeled and properly
arranged
2 Clean and orderly
GENERAL OBSERVATION

COMPUTERS
1 Proper cabling of computer unit
2 Computer units with uniforms size of
DepEd Logo
3 With proper wiring installation

5 – Excellent 2 – Fair
4 – Very Good 1 - Poor
3 - Good
GENERAL OBSERVATION

SCHOOL SECURITY
1 With updated log book of visitors
2 With updated log book for SDO
Personnel
3 With records of spot reports on
significant incidents
4 Computer units and printed in
designated area
GENERAL OBSERVATION

Republic of the Philippines

Department of Education
Region III
SCHOOLS DIVISION OF AURORA
San Luis

REPORT ON MONITORING IN THE 5 S IMPLEMENTATION

5 – Excellent 2 – Fair
4 – Very Good 1 - Poor
3 - Good
General Findings as of March 5, 2018

1. Offices with busted bulbs: CID, SGOD, Accounting and Administrative

2. Not all offices have organizational charts posted on wall except for ALS, LRMDC and Health Office
3. Not all offices/unit have Vision, Mission and Quality Policy posted on the wall
4. Only CID complied with uniform color of office table, office lay-out
5. No calendar of activities in most of the offices
6. No proper waste disposal
7. Small office space in Accounting
8. For immediate action:
a. garbage receptacles with uniform sizes
b. blocked corridors
c. unpruned shrubs /bushes
d. total cleaning up of all offices
e. bulletin board in designated area
f. MRF, compost pit

General Findings as of March 14, 2018

1. All identified offices during the first visit started to clean up all the old files.
2. Special mention to the office of the COA that after the first monitoring has complied immediately to
all the suggestions
3. Everybody showed commitment to implement the 5 S in all offices.

General Findings as of April 4, 2018

1. There was a huge transformation in all offices as regards compliance to the 5 S principles.
2. General clean- up was done and everyone showed commitment. Congratulations to everyone who
participated.
3. Maintenance of cleanliness is observed.
4. There are still offices which need bulb replacement like Accounting, Administrative SGOD, Planning
& Research as well as the hall way upstairs. Only CID office

Prepared by :
Continuous Improvement Group

DAVID B. BANNAWI LIBAY A. LAPSOT

PDO II PSDS
Member Member

EMIELITA DT. ANGARA RAUL M. MARIN

EPSvr – Filipino Assistant Schools Division Superintendent
Vice-Chairperson Chairperson

5 – Excellent 2 – Fair
4 – Very Good 1 - Poor
3 - Good