GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR

WATER REFILLING STATIONS IN THE PHILIPPINES

Annex I

Administrative Order No. 2014-0027: National Policy on Water Safety Plan (WSP) for All
Drinking-Water Service Providers
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Annex II

Sanitation Standards for Retail Water System (RWS) or Refilling Station

ITEM NO. 1: LOCATION

1. Area or zone designated by existing laws or local ordinance

2. At least 25 meters away from direct source of pollution
3. Areas are not subject to flooding or in areas where frequent flooding occurs, establishment
shall be designed in a manner that the purification process will not be contaminated by
flood water.
4. Water and power is available

ITEM NO. 2: AVAILABILITY & QUALITY OF SOURCE WATER

1. Adequate source of water for the operations and maintenance.

2. Source water from:
a. Public Water Supply System (MWSS, Water District, Community Water Supply
System, Rural Water Supply, Barangay Waterworks):
1. Certificate of Potability of Drinking Water (CPDW) issued by the Local Health
Office (LHO).
2. Results of the Validation Sample of Water from DOH accredited laboratory
(bacteriological, biological, physical, chemical, and radiological); Date of sample
shall not be more than one month old.
b. Private Water Supply System:
1. Operational Permit (OP) from the Regional Health Director, and
2. CPDW from the Local Health Office
c. Water Tankers and Containers:
1. Copy of the requirements of 1.a and 1.b depending on the source of water, and
2. Copy of Sanitary Clearance of water tankers and/or container.

3. The plumbing system, water piping connections, fittings and hoses conveying water
constructed, installed and repaired with in accordance with the NBCP and the NBC (PD
1096).
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

4. No booster, pneumatic, pressure or other pumps connected to the main water line.

ITEM NO. 3: QUALITY OF REFILLED/PRODUCT WATER

1. Complete Results of Water Analysis from DOH – Accredited Laboratory, results

complying with Philippine National Standards for Drinking Water.

Initial Subsequent
Parameters
Result Result

a. Bacteriological Not more Not more

than one than one
month month old
old

b. Physical -do- -do-

c. Chemical -do- -do-

d. Biological -do- -do-

e. Radiological -do- -do-

ITEM NO. 4: PROTECTION OF PRODUCT WATER

1. Product water protected from all contaminants

2. No room or space used in connection with the purification of water, handling, capping,
sealing, storage, sale, etc.:
a. Used as sleeping quarter
b. Directly connected to a toilet
c. Animals are kept
3. Persons not directly involved in the water processing not allowed in the service spaces
(including children).
4. No display or storing or sale of other items (groceries, dry goods, cosmetics, etc.) other
than the RWS materials.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

5. Filling of containers with water without hand contact.

6. Empty containers and refilled containers placed in slated platform with height of 20 cm.

ITEM NO. 5: WATER PURIFICATION PROCESS

1. Plans and specifications of the water purification signed and sealed by a licensed Sanitary
Engineer (RA 1364).
2. Design was environmentally sound, ecologically safe, cost efficient, based on the
characteristic of source water and the available water purification technology.
3. Water processing constructed/installed as per approved design and operation. No by-pass
in any of the operations.
4. Product water No Residual of disinfectant.
5. Parts of the equipment (cartridges, membranes, pumps, etc.) used, replaced as per
manufacturer’s requirements.
6. Appropriate quality monitoring program being implemented in all the critical control points
of the water processing

ITEM NO. 6: FILLING AND CAPPING

1. Filter thoroughly cleaned and sanitized in place and/or disassembled for cleaning and
sanitizing before being used.
2. Using DOH approved cleaning solution or process.
3. Using DOH approved sanitizing solution or process.
4. Filter thoroughly rinsed internally and externally with product water every after filling
operation.
5. Rim of container when filling pointed directly to the water dispensing nozzle during filling.
6. Refilled containers immediately capped after filling.

ITEM NO. 7: CONTAINERS, CAPS, AND DISPENSERS

1. Water containers and dispensers for sale or lease certified by DOH.

2. Use of “Sanitary Cap” or the other DOH approved caps (disposable) for every 5 gallons
bulk water container.
3. 5 gallons bulk water containers provided with handle or “ears” or carrying stand attached
to the bottle.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

ITEM NO. 8: WASHING AND SANITIZING

1. All containers and caps from customers and for delivery thoroughly washed and sanitized
by the establishment (RWS) before refilling them with water.
2. No residual of disinfectant, oxidant or sanitizer in all the containers and caps.
3. Only DOH-approved cleaning solution or process used.
4. Only DOH-approved sanitizing solution or process used.
5. Product water used for rinsing.
6. Adequate draining of containers and caps employed.

ITEM NO. 9: STORAGE OF WATER

1. Design, specification, and location of tank/sump/reservoir before its

construction/installation approved by the LHO as recommended by the SE.
2. Steel Tanks:
a. Made of non-toxic materials, durable corrosion – resistant, non – absorbent, smooth,
easily cleaned surface.
b. Soldering joints per approved DOH materials and procedure.
c. Provided with manhole/opening, drainpipe, vermin proofed vent and inlet, and outlet
pipes.
3. Concrete Sumps, Tanks, and Reservoirs:
a. Tested for water tightness
b. Internal finishing construction materials approved by the LHO.
4. All water storage facilities cleaned and sanitized at least once a month.
5. Refilled Water in Containers:
a. Container with refilled water stored in separate storage room.
b. Storage of refilled water not beyond 24-hours holding time

ITEM NO. 10: TRANSPORT OF PRODUCT WATER

1. All delivery vehicles with Sanitary Clearance from the LHO.

2. Sanitary Clearance posted in delivery vehicles.
3. Maintained clean and sanitary all the time.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

4. All refilled water containers properly capped, arranged crated or boxed. No other product
or material inside the delivery vehicle.
5. Water in delivery vehicles maintained at 25 °C - 28°C temperature.

ITEM NO. 11: ROOM/FACILITY AREA ALLOCATION

1. All refilling stations provided with refilling and selling room, enclosed water purification
room, container washing and sanitizing room, separate storage room for empty and refilled
containers, source water storage facility and toilet room.
2. Room/Facility Area Allocation:
a. Refilling & Selling Room – 9.50 sq. m. (minimum)
b. Water Purification Room – 3.10 sq. m. per person (clear of all equipment).
c. Container washing and sanitizing room – 6.0 sq. m. plus 3.10 sq. m. for every additional
personnel
d. Container Storage Room (separate for empty and filled containers) – sufficient area per
approved plan.
e. Source Water Storage Facility – sufficient place to allow free movement during
inspection.
f. Office Space – 1.77 sq. m. per person (clear of all furniture and equipment).
g. Change Room – 2.80 sq. m. per person (inclusive of lockers or other facilities).
h. Toilet Room – per toilet structural requirement.
i. Parking Area (optional) – 30 sq. m. plus 10 sq. m. for each additional car.

No substitute for the above – mentioned area allocations.

3. Filling, selling, and water purification rooms under positive pressure of purified air.
4. All doors and partitions made of see-through materials.
5. All customer service opening designed to minimize the entrance of contaminants and pests.

ITEM NO. 12: CONSTRUCTION OF PREMISES

1. Floors:
a. Constructed of impervious, non-skid easily cleaned materials.
b. Adequately graded and drained.
c. Floor drain provided in store or selling area.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

2. Walls:
a. Internal surfaces – smooth, even, non – absorbent and easily cleaned materials.
b. Painted or finished light with colored materials.
c. All angles between the floor and walls rounded off to a height of 7.62 cm.
d. All angles between the walls and ceilings are sealed.
e. Walls of toilets and other rooms subject to wetting constructed of impervious materials
to a height not less than 2 m. from the floor.
3. Ceilings: constructed of smooth, non – absorbent materials painted light color
4. Doors: self – closing, tight fitting with smooth and non – absorbent surfaces.
5. Lighting: all rooms provided with 20 foot – candle (215,20 lux) illumination intensity.
6. Ventilation:
a. Each personnel provided with 12 cubic meter room volume and minimum of 3 air
exchanges per hour;
1. Windows and other opening – 10% of floor area
2. Mechanical Ventilation – air conditioner, exhaust fan and blower
b. Selling, Filling and Water Purification Rooms – preferably air – conditioned.
c. All rooms provided with odor absorber or air purifier
7. Change Room:
a. All refilling stations provided with suitable lockers or other facilities for storage of
clothing and personal belongings of employees.
b. Facilities situated and arranged that there is no contamination of refilled water.
c. No clothing, gowns, aprons, etc. placed in other rooms or areas other than the facilities
mentioned.
d. Separate change room for establishment employing more than 5 or more employees of
either sex.
e. Change room cleaned daily and disinfected once a week.

ITEM NO. 13: MAINTENANCE OF PREMISES

1. No alteration, renovation, additional construction, in any of the rooms/facility of the

establishment without an up-to-date Building Permit and amended Sanitary Permit.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

2. No alteration, addition, deletion or any change in the water purification process without an
approved plan from the LHO.
3. Repairs of structural, plumbing and drainage carried out without delay.
4. Defective or damaged receptacles, appliances, furniture or equipment discarded and
replaced or repaired as required.
5. Rooms and premises maintained in tidy condition and free from accumulation of refuse
and/or wet flooring.
6. Premises, equipment, furniture, etc. maintained in clean and sanitary condition.

ITEM NO. 14: TOILET FACILITIES

1. Adequate and clean toilet facilities provided to employees of refilling station

a. 5-29 employees – 1 wc for men & 1 wc for women
b. 30-49 employees – 1 wc & 1 urinal for men & 2 wc for women
c. 50-99 employees – 2 wc & 1 urinal for men & 2 wc for women
d. For every 100-up – 1 fixture for every 50 employees
2. Toilet room completely enclosed, properly lighted (10 foot – candle or 107.6 lux) and
ventilated (25% of floor area or exhaust fan provided connected to the lighting switch for
windowless toilet).
3. Refilling station employing less than 5 personnel provided with one water closet.
4. Toilet plan approved by the LHO as recommended by the SE:
a. Minimum space requirements:
1. Water closet – 1.50 sq. m.
2. Urinals – 1.11 sq. m.
3. Shower – 1.11 sq. m.
5. 1 service tank or 1 curved cleaning facility equipped with floor drain provided.

ITEM NO. 15: HANDWASHING FACILITIES

1. Adequate and clean handwashing facilities provided to employees of refilling stations:

a. 5-29 employees – 1 lavatory for men & 1 lavatory for women
b. 30-40 employees – 2 lavatory for men & 2 lavatory for women
c. 50-99 employees – 3 lavatory for men & 3 lavatory for women
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

2. Handwashing facility located inside or adjacent the toilet.

3. Minimum space requirement – 1.11 sq. m.
4. Refilling station employing less than 5 personnel provided with one handwashing facility.
5. Provided with nailbrush, soap or hand cleaner/sanitizer and hand dryer.

ITEM NO. 16: LIQUID WASTE MANAGEMENT

1. Plan of individual sewage disposal system, sub-surface absorption system or secondary or

other wastewater device approved by the Local Health Officer as recommended by the SE.
2. Separate primary wastewater treatment facilities constructed for domestic waste and
graywater.
3. Graywater from the purification process recycled and reused.
4. Adequate drainage facilities provided in the premises.

ITEM NO. 17: SOLID WASTE MANAGEMENT

1. Refilling station provided with 2 receptacles in all rooms and premises, one for
biodegradable (green color lining bag) and one for non-biodegradable (black color lining
bag).
2. All refuse materials handled in such a manner as to avoid contamination of water.
3. Receptacle for sanitary napkin provided in women’s toilet room.
4. All refuse segregated at source in a sanitary and approved procedure.

ITEM NO. 18: VERMIN CONTROL

1. Absence of mice, rats, flies, mosquitos, roached, and other vermin in the rooms and
premises.
2. Vermin abatement program approved by LHO and maintained by operator.

ITEM NO. 19: PERSONNEL REQUIREMENTS

1. Refilling station being managed by plant manager/supervisor passed the 40-hour basic
certification course for water operators
2. All other personnel completed the 20-hour training conducted by the LHO for water
sanitation.
3. All personnel of the establishment possess up-to-date health certificates.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

4. All personnel observing good personal hygiene practices.

5. All personnel have their HC clipped in their garment while working.
6. All personnel wearing uniform.
7. All personnel using/wearing the required PPE (e.g. cough/sneeze mask, hair restrain, etc.).
8. Personnel working in the water purification room using water-resistant shoes (not worn
outside).
9. No person afflicted with a communicable disease or carrier of such disease handling water
processing and vending activities.

ITEM NO. 20: MISCELLANEOUS

1. Sanitary Permit displayed in a conspicuous place in the establishment.

2. Sanitation Standard Rating Sticker (SSRS) attached to the window or door of the
establishment or in a conspicuous part of the establishment for public guidance.
3. Other documents available upon inspection (e.g. approved plan of the establishment,
approved design of the water purification plant, recent result of water analysis, copy of
DOH-certified equipment, containers, caps, dispensers, Sanitary Clearance for delivery
vehicles, etc.).
4. Others.
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Annex III

Water Safety Plan Sample

Purified Water (Source: All types of raw water)

Process Verification
Critical Limit Monitoring Procedure Corrective Action(s) Records
Step Procedure

Reverse TDS 9 mg/L Assigned staff to check If TDS & pH are above Test water in a TDS Monitoring
Osmosis (ppm) level of TDS in product acceptable levels, laboratory for Physical Sheet
water at least once a day temporarily stop / Chemical parameters
using TDS meter operation, check once every 6 months
condition of pre- or as needed (e.g. TDS Water Test Result
treatment equipment. level is above limit (Physical /

and pre-treatment is in Chemical)

good condition)
If pre-treatment
equipment is
functioning & in good Calibration of
condition, clean / monitoring equipment
rehabilitate membrane (TDS)
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Process Verification
Critical Limit Monitoring Procedure Corrective Action(s) Records
Step Procedure

If condition of pre-
treatment is not
acceptable, clean,
backwash or replace
equipment

If TDS is still above Validate staff’s

acceptable level after procedure in
verification procedure, monitoring TDS
replace membrane

UV light 9,000 lamp Operator to monitor If lamp hours has Double check lamp Preventive
sterilization hours lamp hours at least once reached or exceeded hours and review maintenance Record
a year 9,000 hours, replace Preventive
(refer to
bulb immediately Maintenance Records
manufacturer’s
recommendation
on lamp hours)
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Process Verification
Critical Limit Monitoring Procedure Corrective Action(s) Records
Step Procedure

Indicator light is Assigned staff to If indicator light is off / Review Preventive Preventive
on monitor indicator light check if plugged. If Maintenance Records maintenance Record
is on before start of plugged and indicator
operation light is still off, replace
bulb or ballast.

Container, 50 ppm chlorine Assigned staff to check Adjust chlorine Validate procedure of Chlorine Level
caps solution chlorine concentration at concentration to meet chlorine preparation Monitoring Sheet
Washing least once a day using required dose
and chlorine test strips with
sanitizing color chart

Safe Drinking Water (commonly known as Mineral Water) (Source: All types of raw water but passed microbiological test)
Process Verification
Critical Limit Monitoring Procedure Corrective Action Records
Step Procedure

Activated Presence of Assigned staff to check If chlorine is present in Validate procedure of Chlorine Monitoring
Carbon chlorine for presence of chlorine product water, replace staff ‘s chlorine Sheet
Filtration in product water as activated carbon filter monitoring
indication of failed AC
filtration at least once a
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Process Verification
Critical Limit Monitoring Procedure Corrective Action Records
Step Procedure

month using chlorine Test water in a Water Test Result

test solution laboratory for Physical (Physical /
(othotolidine) / Chemical parameters Chemical)
once every 6 months

5lbs pressure Assigned staff to check If pressure drop has Review gauge Gauge monitoring
drop for drop in pressure in reach 5 lbs, backwash monitoring sheet sheet
the pressure gauge once filter
a day

U.V. Light 9,000 lamp Operator to monitor If lamp hours has Double check lamp Preventive
Sterilization hours lamp hours at least once reached or exceeded hours and review maintenance Record
a year 9,000 hours, replace Preventive
(refer to
bulb immediately Maintenance Records
manufacturer’s
recommendatio
n on lamp
hours)

Indicator light is Assigned staff to If indicator light is off / Review Preventive Preventive
on monitor indicator light is check if plugged. If Maintenance Records maintenance Record
plugged and indicator
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Process Verification
Critical Limit Monitoring Procedure Corrective Action Records
Step Procedure

on before start of light is still off, replace

operation bulb or ballast.

Container 50 ppm chlorine Assigned staff to check Adjust chlorine Validate procedure of Chlorine Monitoring
Washing solution chlorine concentration at concentration to meet chlorine preparation Sheet
least once a day (for required dose
automatic chlorine
injection) using chlorine
test strip

Safe Drinking Water (commonly known as Mineral Water) (Raw Water Source: Failed in Microbiological Test)
Process Monitoring Verification
Critical Limit Corrective Action(s) Records
Step Procedure Procedure

Chlorination Presence of Assigned staff to check If chlorine is not Validate procedure of Chlorine Monitoring
chlorine for presence of chlorine present in the water as staff ‘s chlorine Sheet
in raw water sample indicated by absence of monitoring
30 minutes
using Chlorine test kit color change from the
contact time Review chlorine
(e.g. Othotolidine) test kit, add chlorine in
monitoring sheet to
every preparation the chlorinator
check presence of
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Process Monitoring Verification

Critical Limit Corrective Action(s) Records
Step Procedure Procedure

/injection of chlorine in If contact time is less chlorine and required

the tank than 30 minutes, wait contact times are met
until 30 minutes
Assigned staff to
check contact time of
chlorine before use in
operation

Activated Presence of Assigned staff to check If chlorine is present in Validate procedure of Chlorine Monitoring
Carbon chlorine for presence of chlorine product water, replace staff ‘s chlorine Sheet
Filtration in product water as activated carbon filter monitoring
Water Test Result
indication of failed AC
Test water in a (Physical /
filtration at least once a
laboratory for Physical Chemical)
month using chlorine
/ Chemical parameters
test solution
once every 6 months
(othotolidine)

5lbs pressure Assigned staff to check If pressure drop has Review gauge Gauge monitoring
drop for drop in pressure in reach 5 lbs, backwash monitoring sheet sheet
the pressure gauge filter
once a day
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Process Monitoring Verification

Critical Limit Corrective Action(s) Records
Step Procedure Procedure

U.V. Light 9,000 lamp hours Operator to monitor If lamp hours has Double check lamp Preventive
Sterilization lamp hours at least reached or exceeded hours and review maintenance Record
(refer to
once a year 9,000 hours, replace Preventive
manufacturer’s
bulb immediately Maintenance Records
recommendation
on lamp hours)

Indicator light is Assigned staff to If indicator light is off / Review Preventive Preventive
on monitor indicator light check if plugged. If Maintenance Records maintenance Record
is on before start of plugged and indicator
operation light is still off, replace
bulb or ballast.

Container 50 ppm chlorine Assigned staff to check Adjust chlorine Validate procedure of Chlorine Monitoring
Washing solution chlorine concentration concentration to meet chlorine preparation Sheet
at least once a day (for required dose
automatic chlorine
injection) using
chlorine test strip
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Annex IV
Blueprint Sample

C
B
GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Blueprint Notes

General Notes: LEGEND:

1. All plumbing works herein shall be executed in A Pre-Filter
accordance with the latest provision of Philippine B Storage Tank
Plumbing Code. The uniform Plumbing Code and the C Pump A
National Building Code and the Rules and Regulations D Automatic Chlorinator
A of the Local Government.
B E Chlorine Solution
2. In coordinate, the drawing with other related drawings F Pressure Tank
and specification. The engineer shall be notified G First Filtration System
immediately for any discrepancies H Ultrafiltration System
I Product Tank
3. All pipes shall be installed as indicated on plans. Any J Pump B
relocation required by proper execution of other trades
shall be with prior approval of undersigned engineer. K Product Pressure Tank
L Final Filter Polish
4. All supply pipes to drain from fixtures shall be in M Ultraviolet
accordance with the manufacturer’s recommendation.

5. All pipe dimensions are in millimeters unless

otherwise specified
Chlorine Solution
Automatic Dechlorinator
Pressure Tank

C Pump A
Final Filter Polish
Ultrafiltration System
First Filtration System
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Annex V

Monitoring Sheet Sample

Monitoring Parameters
Total Dissolved Solids (TDS) Chlorine pH (optional)
Date Time Result Who Date Time Result Who Date Time Result Who
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Gauge Monitoring Sheet (Purified Water)

Gauges Date Time Result Who Date Time Result Who Date Time Result Who

Gauge 1

Gauge 2

Gauge 3

Gauge 4

Gauge 5

Gauge 6

Gauge 7

Gauge 8

Gauge 9

Gauge 10
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Gauge Monitoring Sheet (Purified Water)

Gauges Date Time Result Who Date Time Result Who Date Time Result Who

Gauge 1

Gauge 2

Gauge 3

Gauge 4

Gauge 5
 GUIDELINES IN DEVELOPING WATER SAFETY PLAN FOR
WATER REFILLING STATIONS IN THE PHILIPPINES

Annex VI
Template on How to formulate a WSP for WRS