C.M.

Patel College Of
Nursing,
Gandhinagar.

Subject : Nursing Education

Topic : Management Of Nursing Educational Institution (Planning,

Organizing, Staffing, Budgeting)

Submitted To: Submitted By:

………………………………………. Ms. Pooja M. Barapatre

Assistant professor F.Y. M.Sc. Nursing,

C.M. Patel college Of Nursing, C.M. Patel College Of Nursing,

Gandhinagar. Gandhinagar

Submitted On: …../…../………….

 Introduction

Student name : Barapatre Pooja M.

Subject : Nursing Education
Course : F.Y. M.Sc.
Date : ……/……/…………
Time : …………………
Venue : F.Y. M.Sc. Class room
Topic : Management Of Nursing Educational
Institution (Planning, Organizing, Staffing,
Budgeting)
Teaching-learning method : Lecture cum Discussion Method
A.V. Aids : PPT, Poster, leaflets & Black board

 General Objective :
At the end of this classroom presentation, Student will be getting knowledge
about management of nursing educational institution in the terms of
planning, organizing, staffing, budget.
 Specific objectives :
After completion of this classroom presentation, Student will be able to
acquire knowledge about the…

Basic introduction about management of nursing educational institute,

Aims and Objectives of management of nursing educational institute,
Elements of management:
 Planning,
 Organizing,
 Staffing,
 Budget.
MANAGEMENT OF NURSING EDUCATIONAL INSTITUTION
(Planning, organizing, staffing, Budgeting)
 Definition of management:
Management is principally the task of planning, coordinating, motivating and controlling
the efforts of others towards a specific objective.

-James Lunde(1968)

 Administration of educational institution:

Educational administration is to enable the right pupils to receive the right education
from the right teachers at a cost within the means of the state under conditions which will
enable the pupils best to profit by their training.

-Sir Graham Behfour

Educational administration may be defined as in large part "that influencing of one group
of human beings, the pupils, to grow towards defined objectives; utilizing a second group of
human beings, the teacher as agents, and operating in a setting of third group of human being,
the public variously concerned both with objectives and with means used to achieve the

-Paul R Mort

Aims and objectives:

 To provide efficient social life to the students and thus to prepare them in the art of
living together
 To bring school or college and community closer to each other
 To prepare the students for some vocation or profession (i.e. nursing, medical,
engineering, law, etc.) which is according to their interest and ability.
 To help the students in unfolding and blossoming of their personality
 To enable the students to have the right type of philosophy of life
 To conserve all the good practices and conventions of the past.
 To help in the realization of objectives of education as laid down the educational experts
according to their selected vocation or profession.
 To bring harmony between the plans and the tasks
 To make maximum use of all educational facilities in order to attain the desired
objectives and to help minimize the wastage.
 To provide healthy atmosphere for experimentation and research.
 To cultivate his mind to form and strengthen build character
 Elements of management:

Planning

BUDGETING Organizing

RECORDING STAFFING

Cordinating DIRECTING

1) Planning:
Definition of planning in nursing educational institution:
Planning in nursing educational institution is essential as it will provide the basis for the
development of the institution in both quantitative and qualitative aspects. Planning involves
setting the goals for achievement and developing the direction and process for making the goals
into a reality.
Planning also give a chance to mobilize and utilize the resource carefully and effectively.
Objective:
o To bring about unity on the working institution.
o To achieve coordination in power and efforts.
o To curtail the cost

Need or objectives for planning in educational institutions:

 To facilitate better learning opportunities for the student.
 To develop the nursing profession.
 To satisfy the norms of the statutory bodies like university and nursing council.
 To promote teamwork and collaboration with other organizations.
 To regularize the activities of the institutions.
 To meet the expectations of the students and their parents.
 To recognize the potentials of the teaching faculty and extended opportunities for them to
implement their ideas and expertise
 To meet the health care demand and expectations of the country.
 To give direction for achieving the educational objectives.
 For better utilization of resources.

Principals involved in educational planning:

 Appropriate formulation.
 Integrated with national planning
 Supported by research finding
 Ongoing or continuous process.
 Practical, well-designed, and reasonable
 Promotes the active participation and continuous involvement of the organization.
 Modifications and recommendation are suitable to the level of the participants
 Systematic appraisal of the planning process.
 Addresses the educational needs of the population.

Importance of planning:
 Planning is an important function of management, therefore an organization success
depend on good planning.
 Planning eliminate or reduce the chance of uncertainty.
 Planning avoids overlapping of activities.
 Planning helps to set standards of activities.
 Planning helps in coordinating activities.
 Planning gives direction to an organization.
 Planning eliminate duplication of effort.
 Planning improve communication and interpersonal relationships.
 Planning is looking ahead determine goals objective policies procedure and method and
considering various other activities.
 Planning leads to effectiveness and efficiency.
 Planning helps decision making.
 Planning reduce the cost of performance.

Advantage:
 Offsets future uncertainty and change
 Tackles increasing complexity in institution
 Helps in coordination
 Helps in the proper utilization of the company resource
 Helps in avoiding institution failure
 Focus attention on the organization goals
 Improve competitive strength
 Improves adaptability.
 Guides decision making.
2) Organizing:

Introduction:
Organizing is a process which is required when many people are involved in managing an
institution. Organization means relationships between emerges in which someone takes up
responsibility of leading the activities of the organization. Organization requires people who are
able to communicate effectively, willing to contribute their service and coordinate well with
others.

Objectives:
 To prepare different levels of nurses who will function at different positions.
 To develop nurse who are capable of delivering high quality nursing care with holistic
approval.
 To provide facilities for advanced studies and specialization in nursing.

Process:
 Identification of the work/goal to be accomplished
 Grouping the activity
 Establishing job specifications.
 Coordination of the work and working together effectively
 Delegation of responsibility along with necessary authority
 Maintaining good interpersonal relationship.
 Accomplishment of identified objectives.

Organization structure:
1) Line structure: It shown direct and vertical relationship between the people working in
institution.
2) Staff or functional structure: The hierarchy of relationship is developed based on the
function.
3) Division structure: It is used in larger organization, when they have institution at multiple
locations and the divisional structure66 is used for each of the unit.
4) Project organizational structure: It is temporary in nature and developed for specific
projects. The structure will facilitate coordination and control within the project team.
5) Matrix structure: This is a combination of both functional and divisional structure and again
used by large organization with multiple institutions.
 The organizational pattern

Chairman
Educational Managing
and the body Director
trust director
of the trust

Principal of Principal of Nursing

nursing college nursing school superintendent

Vice principal

Teaching faculty
• HOD of MSN
• HOD of CHN
• HOD of OBG
• HOD of MHN
• HOD of CHN
Associate
professor
Assistant
Professor

Nursing tutors
3) STAFFING:
Definition:
Staffing may defined as implementing planning, providing employment and developing
human resources at different grades in an institution in order to implement various complex
institution activities and fulfill the goals of management.

Objectives of staffing:
 To recruit adequate number of human power resources to attain the goals of management.
 To carry out the managerial functions such as planning, directing and controlling the
organization by recruiting adequate human resources.
 To recruit competent staff. Effective functioning of an organization reflects the ability of
the staff recruited. Therefore, the success of the organization depends on the competency
of the staff recruited.
 To retain right number of staff and utilize their ability to the maximum so that they give
quality output.
 To provide training programs to strengthen the personnel skills and abilities of the staff.
 To ensure adequate staffing to have proper usage of resources in an organization.

Staffing norms of INC:

 Staffing norms of a school of nursing:

1. Principal: should possess M.Sc. nursing with 3 years of teaching experience or B.Sc. (N)
basic)/post basic with 5 years of teaching experience.
2. Vice principal: should possess M.Sc. nursing or B.Sc. nursing (basic)/post basic with 3
years of teaching experience.
3. Senior tutor: should possess M.Sc. nursing or B.Sc. nursing (basic) or diploma in
nursing education and administration with 2 years of professional experience.
4. Tutor. Should possess M.Sc. nursing or B.Sc. nursing or diploma in nursing education
and administration with 2 years of professional experience.

 Staffing norms of a college of nursing:

1. Principal cum professor or-essential: should possess M.Sc. nursing with 12 years of
total experience after m. Sc out of which 10years should be teaching experience with
minimum of 5 years in college programmed.
Desirable: PhD nursing.
2. Vice principal-essential: should possess M.Sc. nursing with 12 years of total experience
after M.Sc. out of which 10 years should be teaching experience with minimum of 5
years in collegiate program.
 Desirable: PhD nursing.
3. Professor-essential: should possess M.Sc. nursing with 10 years of experience after
M.Sc. (N) out of which 7 years should be teaching experience.
Desirable: PhD nursing.
4. Reader/associate professor: should possess M.Sc. nursing with 8 years of experience
after M.Sc. (N) including 5 years of teaching experience.
Desirable: PhD nursing.
5. Lecturer/assistant professor: should possess M.Sc. nursing with 3 years of experience
after M.Sc. (N)
6. Tutor: should possess M.Sc. nursing or B.Sc. nursing (basic/ post basic) with 1years of
teaching experience.

External lecturers: there should be provision for external lectures.

 Sociology
 Anatomy and physiology
 Microbiology
 Bio-chemistry
 Psychology
 Nutrition
 English
 Computer
 Hindi
 Any other- clinical discipline
 Physical education

Office staff as per Indian nursing council:

 Ministerial staff.
 Wardens.
 Administrative officer.
 Cooks, bearers, and
 Office superintendent.
sanitary staff.
 Principal.
 Ayas/peons.
 Accountant/cashier.
 Security staff.
 Upper division clerk.
 Gardeners.
 Lower division clerk.
 Store keeper.
 Peon/office attendants
 Librarian.
 Library attendants.
 Hostel.
4) Budget:
Budgeting, though primarily recognized as device for controlling, becomes a major
part of the planning process in any organization
Definitions:
Budget is a concrete, precise picture of the total operation of an enterprise in
monetary terms
-HM Donovan
Budgeting is the formulation of plans for a given period in numerical terms.
-Harold koortz
Purposes:
 Fiscal planning and decision making
 Controllable & uncontrollable cost areas
 Useful format for communicating fiscal objectives
 Feedback of utilization of budget
 Identify problem areas and facilities for effective solution
 For measuring and recording financial success with the objectives of the intuition.

Features of budget:
 Flexible
 Synthesis of past, present & future
 Product joint venture, cooperation of executives
 In the form of statistical standard
 Have a support at top management throughout the period of its planning &
implementation

Principles of budget:
 Budget should provide sound financial management by focusing on the requirement of the
organization
 Budget should focus objects and policies of the organization
 Budget should include coordinating efforts of various departments establishing a frame of
reference for managerial decision
 Budget period must be appropriate to the nature of business or service and to the type of
budget.
 Budget is to be prepared under direction and supervision of the administrator or financial
officer
 Budget necessitates a review of the performance of the previous year and an evaluation of
its adequacy both in quantity and quality
 Function of budget in nursing:
 Identifies the importance of and develops short a long range fiscal plan the reflects unit
needs.
 Assess the internal and external environment of the organization in forecasting to identity
driving forces and barriers of fiscal planning.
 Coordinates unit level fiscal planning to be congruent with organinization goals and
objectives
 Demonstrate knowledge of budgeting and uses appropriate technique
 Coordinates the monitoring aspects of budget control
 Ensure that documentation of clients need for service to clear and complete for facilitating
organizational reimbursement

Budget planning:
In a government setting the financial sources available to college are less or very limited.
Out of which about 60% of the budget allocated is required to be spent on salaries and
wages and remaining 40% of the budget spent in stores, supplies and equipments.
Budget necessary for……
 Salaries for professional, clinical and domestic staff
 Stipends for students
 New equipments and repair
 Linen and other household supplies
 Office supplies, including stationary and postage
 Maintenance of library
 Maintenance of transportations and cost of petrol
 Funds doe educational tours, professional activities, capping and graduation ceremony
etc.
Summary:

Educational administration is a large part that influencing of one group of

human beings, the pupils, to grow towards defined objectives; utilizing a
second group of human beings, the teacher as agents, and operating in a setting
of third group of human being, the public variously concerned both with
objectives and with means used to achieve it.
 Bibliography:
1. Shebeer P. Basheer; “TEXTBOOK OF NURSING EDUCATION”; 1ST Edition;
2009; EMMESS Publishers, Pp:436
2. Jaspreet Kaur Sodhi; NURSING EDUCATION; 1ST Edition ; 2013; Emmess
medical Publisher ; Pp:458-464
3. T. Basavanthappa; NURSING EDUCATION; 2ND Edition; 2004; Jaypee
Brothers Medical Publishers; Pp: 428-429
4. Elsa Sanatombi Devi; NURSING EDUCATION; 1ST Edition; 2006; CBS
Publisher and Distributors;
5. K.P. neeraja; NURSING EDUCATION; 1ST Edition; 2009; Jaypee Brothers
Medical Publishers;

References:
1. https://www.researchgate.net/post/What_is_the_difference_between_
Conference_Seminar_Symposium_Workshop
2. https://dictionary.cambridge.org/dictionary/english/symposium
3. https://en.wikipedia.org/wiki/Symposium
4. http://www.evenues.com/event-planning-guide/what-is-a-symposium
5. http://www.evenues.com/event-planning-guide/what-is-a-symposium