Republic of the Philippines

Department of the Interior and Local Government

BUREAU OF FIRE PROTECTION
CORDILLERA ADMINISTRATIVE REGION
#0001 Reyes Bldg., Kadmangan Marcos Highway
Upper Poblacion, Tuba, Benguet
Tel. Fax: (074) 304-3122
Email :bfpcarfcoc@yahoo.com

MEMORANDUM

TO: BFP-CAR Regional Operations Center (OPCEN);

ALL CONCERNED

SUBJECT: INCOMING AND OUTGOING COMMUNICATION PROCEDURE

DATE: 15 April 2019

1. REFERENCE: Verbal instruction from BFP-CAR Regional Director SSUPT MARIA

SOFIA B MENDOZA, MPA dated 8 April 2019 re: Streamlining of Procedures on
incoming and outgoing communications from National Headquarters, BFP-CAR
Regional Offices/ Provincial Offices, City/Municipal Fire Stations, and other agencies.

2. OBJECTIVE: To ensure the efficient management and proper handling of all incoming
and outgoing communications and memorandum of BFP-CAR.

3. DEFINITION OF TERMS, for the purpose of the above-subject:

a. Incoming Communication – shall be defined as but not limited to, all

letters/invitations/programs/requests and orders coming from the BFP-National
Headquarters and higher offices, BFP-CAR Regional Offices/ Provincial Offices,
City/Municipal Fire Stations, and other agencies.

b. Outgoing Communication – shall be defined as but not limited to, all

letters/invitations/programs/requests and orders coming from the BFP-National
Headquarters and higher offices, BFP-CAR Regional Offices/ Provincial Offices,
City/Municipal Fire Stations, and other agencies which have been approved by the
Regional Director and for distribution by OPCEN for compliance by the office
concerned.

4. RECORDS GENERATED:
a. Incoming Communication Logbook;
b. Routing Slip;
c. Outgoing Communication Logbook; and
d. Memorandum.

5. Attached is the flowchart for all incoming and outgoing communication.

6. For information and strict compliance.

MARIA SOFIA B MENDOZA, MPA

SSUPT (DSC) BFP
Regional Director