Guideline Template for Thesis Writing

Thesis Hard Cover /side (Sample)

- ٍYour thesis hard copy should be of a black hard cover type A4 size

- Also please write on the side of the thesis the following:

GUC logo

Thesis Title

Author

Name

Supervised By:

Name

Year of defense

Leave some space

Here for the library

to stick its code

 No logo other than the GUC logo

(Hard-back, Black Cover page, Gold Font color)

Faculty of Postgraduate Studies and Scientific Research

German University in Cairo

(Arial, 12)

Thesis Title

(Arial, 18, Bold)

A thesis submitted in partial fulfillment of the requirements for the degree of Master of
Science in…….. (Arial 14) (Check the degree names in the pdf)

By

Enter your Name here (full name as in the official BSc Transcript)

(Arial 16, Bold)

Supervised by

(Arial 12)

(Supervisors arranged according to their title)

Name of Supervisor
Name of Supervisor (Arial 14,
(Arial 14, Bold)
Bold) Title
Title Position (optional)
Position (optional) Faculty
Faculty University (Arial 12)
University (Arial 12)

Year (defense year only)(Arial 12)

 No logo other than the GUC logo

(Inside page, Black Font Color)

Faculty of Postgraduate Studies and Scientific Research

German University in Cairo

(Arial, 12)

Thesis Title

(Arial, 18, Bold)

A thesis submitted in partial fulfillment of the requirements for the degree of Master of
science in……..(Arial 14)

By

Enter your Name here (full name as in transcript)

(Arial 16, Bold)

Supervised by

(Arial 12)

Name of Supervisor
Name of Supervisor (Arial 14,
Bold) (Arial 14, Bold)
Title Title
Position (optional) Position (optional)
Faculty Faculty
University (Arial 12) University (Arial 12)

Year (defense year only)(Arial 12)

German University in Cairo
Faculty of Postgraduate Studies and Scientific Research

Examination Committee

Type in the names and data

Supervisors:

Name:
Position Title: -
Faculty:
University:

Name:
Position Title:
Faculty:
University:

National Examiners:

Name:
Position Title:
Faculty:
University:

International Examiners:

Name:
Position Title:
Faculty:
University:
Country:
German University in Cairo
Faculty of Postgraduate Studies and Scientific Research

Approval Sheet

(Original sheets to be received from the postgrad after the defense)

Student:
Faculty:
Program/ Department:
Thesis title:

This thesis has been approved in partial fulfillment of the degree of Master of Science in -----------
awarded by the Faculty of Postgraduate Studies and Scientific Research at the German University in
Cairo (GUC).

Name of Examiner:

Signature: --------------------------------------------------------------------------------Date: -------------------------------

Name of Examiner:

Signature: --------------------------------------------------------------------------------Date: -------------------------------

Name of Examiner:

Signature: --------------------------------------------------------------------------------Date: -------------------------------

Name of Examiner:

Signature: --------------------------------------------------------------------------------Date: -------------------------------

German University in Cairo
Faculty of Postgraduate Studies and Scientific Research

Declaration

I, (student’s name) -------------------------------------------------------------------------------------------------------

declare that this thesis and the work presented in it are my own and has been generated by me as
the result of my own original research.

Thesis Title: ---------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------------------------

Thesis type: M.SC. PhD

I confirm that:
- This work was done wholly or mainly while in candidature for a research degree at the
German University in Cairo;
- Where anywhere I have consulted the published work of others, this is always clearly
attributed;
- Where I have quoted from the work of others, the source is always given. With the
exception of such quotations, this thesis is entirely my own work;
- I have acknowledged all main sources of help;
- Where the thesis is based on work done by myself jointly with others, I have made clear
exactly what was done by others and what I have contributed myself;
- Either none of this work has been published before submission, or parts of this work have
been published as: (please list references below)

-------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------------
- Books, journals and other teaching materials made available to me by the German
University in Cairo are for my own studies, and copying or using them for other purposes is
an infringement of copyright;

Full Name: Date:

Signature: ------------------------------------------------------------------------------------------------------
 Thesis sections:

Acknowledgment
- An acknowledgment page is required only if the author has received permission to use
previously copyrighted material or is obliged to acknowledge grant sources. Otherwise, it is
optional.
- If included, it is used to express the author's professional and personal indebtedness.
- When writing the acknowledgments, be sure that your use of "person" is consistent.
- If you begin with references to "the author," continue to use third person throughout.
- If you begin with first person ("I," "me," "my"), use first person consistently.
English Graphical Abstract
- An abstract is a concise summary of the thesis, intended to inform prospective readers
about its content. It usually includes a brief description of the research, the procedures or
methods, and the results or conclusions.
- An abstract should not include internal headings, parenthetical citations of items listed in
the reference section, diagrams or other illustrations.
- The abstract page has the heading "Abstract."
- It must be 1.0 spaced.
- It always begins on page vi.
- The length of the abstract in the thesis should not exceed 150 words
- Include from 5-8 keywords
- Include a figure representing the research work

Table of Contents
- The table of contents is essentially a topic outline of the thesis.
- It is compiled by listing the headings in the thesis down to whichever level you choose.
- Keep in mind that there usually is no index in a thesis, and thus a fairly detailed table of
contents can serve as a useful guide for the reader.
- The table of contents must appear immediately after the abstract and should not show a
listing for the abstract, or the table of contents itself.
- All other items in the thesis, however, should be listed.
 - List all chapter headings and other major divisions.
- Be consistent in the level of heading that you list; e.g., if you list the second-level
subheadings from one chapter, you should list the second-level subheadings from all
chapters that contain this level.
- Each level of subheading should be consistently indented a few spaces more than the
preceding level.
- If items in the table of contents are single spaced, use dot leaders to connect each heading
with its page number; dot leaders are optional with double spacing.
- Be sure that the headings as listed in the table of contents match word for word and letter
for letter the headings in the text.
- Do not, however, underline headings that are underlined in the text).
- Align all page numbers on the right.
- Double check to make certain that the listed page numbers are accurate; remember that
they may change as you make revisions.
- In listing appendices, indicate the title of each appendix, and include the same levels of
headings (if applicable) as for the text.
- If you use separate title pages (display pages) for appendices, the number of the title page is
the one that appears in the table of contents.

List of Tables
List of Figures
- Include a list of figures (illustrations) and a list of tables if you have one or more items in
these categories.
- Use a separate page for each list.
- List the number, caption, and page number of every figure and table in the body of the
thesis.
- You should also list figures and tables in the appendix if they have individual numbers and
captions.
- If captions are long, you may stop when you reach the first period (or other logical stopping
point) in the caption.
- If you use preceding-page captions, list the page on which the figure or table actually
appears, not the caption page.
List of Abbreviations
- Abbreviations have to be used consistently throughout the whole document.
- When using an abbreviation for the first time, it has to be defined in the text.
- If a large number of abbreviations is used, an abbreviation list in alphabetical order is
required.
Thesis Chapters

1. Introduction and aims of the work (start numbering with Arabic letter)
2. Literature Review
3. Material and Methods
4. Results
5. Discussions
6. Summary & Conclusion
References

Citation
- Cite references in the text by name and year in parentheses.
Examples:
1. Negotiation research spans many disciplines (Thompson 1990).
2. This result was later contradicted by Becker and Seligman (1996).
3. This effect has been widely studied (Abbott 1991; Barakat et al. 1995a, b; Kelso and Smith
1998; Medvec et al. 1999, 2000).

Reference list
- The list of references should only include works that are cited in the text and that have been
published or accepted for publication.
- Personal communications and unpublished works should only be mentioned in the text.
- Reference list entries should be alphabetized by the last names of the first author of each
work. Order multi-author publications of the same first author alphabetically with respect
to second, third, etc. author.
- Publications of exactly the same author(s) must be ordered chronologically.
- Ideally, the names of all authors should be provided, but the usage of “et al” following the
names of the first three authors in long author lists (exceeding six) will also be accepted:
1. Journal article
 Gamelin FX, Baquet G, Berthoin S, Thevenet D, Nourry C, Nottin S, Bosquet L (2009) Effect
of high intensity intermittent training on heart rate variability in prepubescent children.
Eur J Appl Physiol 105:731-738. doi: 10.1007/s00421-008-0955-8

Smith J, Jones M Jr, Houghton L et al (1999) Future of health insurance. N Engl J Med
965:325–329.
2. Article by DOI
Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. J
Mol Med. doi:10.1007/s001090000086
3. Book
South J, Blass B (2001) The future of modern genomics. Blackwell, London
4. Book chapter
Brown B, Aaron M (2001) The politics of nature. In: Smith J (ed) The rise of modern
genomics, 3rd edn. Wiley, New York, pp 230-257
5. Online document
Cartwright J (2007) Big stars have weather too. IOP Publishing PhysicsWeb.
http://physicsweb.org/articles/news/11/6/16/1. Accessed 26 June 2007
6. Dissertation
Trent JW (1975) Experimental acute renal failure. Dissertation, University of California

- Always use the standard abbreviation of a journal’s name according to the ISSN List of Title
Word Abbreviations, see :
http://images.webofknowledge.com/WOK46/help/WOS/A_abrvjt.html
- If you are unsure, please use the full journal title.

Arabic Abstract
- Arabic translation of the abstract

The minimum number of pages of MSc or PhD thesis is 50 pages and the maximum is 200
pages excluding the tables, appendices , figures and references.
 Thesis formatting style
Font:
- It is recommended to use the same font for the entire thesis
- If necessary, you may use different fonts within tables, figures, and appendices.
- Changes in the font should be kept to a minimum.
Recommended font
12, Black, TIME NEW ROMAN

Line Spacing
- Single spacing is allowed in writing the table of contents blocks quotations, headings, table
titles, figure captions, tables, and appendices.
- It is also permitted within items in the list of tables, list of figures, bibliography/reference
list, and notes.
- 1.5 spacing must be used between items in the above mentioned point.

Recommended line spacing:

1.5 lines
Page Numbering
- Every page in the thesis, including pages of tables and figures.
- Use small Roman numerals for the front pages and Arabic numbers for the text (the text
must begin with page 1).
- The title page and signatory page, although counted, should never show a page number
(they are actually pages i and ii, respectively).
- The first page that shows a number is the Abstract, and it always begins on page iii.

- Page numbers should appear on every page that is counted, but you may use a style that
"hides" the page number on the first page of each major section (e.g., the first page of each
chapter and each appendix).
- If you choose this style, be consistent in its use.
- Make sure that all pages are present and in proper order when they are numbered. It is not
permissible to number a page with "a" or "b" or to skip numbers.
- Do not embellish page numbers with punctuation (dashes, periods, etc.), and do not type the
word "page" before the page number.
Page number location
- Page numbers should be placed in the upper right-hand corner , 2.5 cm from both edges.
- The preliminary pages of the thesis and first page of each chapter may be numbered at the
center bottom, 2.5 cm from the bottom of the page.

Chapter, head pages and page layout.

- Begin each chapter on a new page.
- Do the same with each element of the front page (list of tables, acknowledgments, etc.), the
reference section, and each appendix.
- Try to avoid typing a heading near the bottom of a page unless there is room for at least two
lines of text following the heading.
- Or else you are to simply leave a little extra space on that page and begin the heading on the
next page.
- If you are to use a page that shows only the chapter title at the beginning of chapters or
appendices, be sure to do so consistently.

Margin:
- A margin of at least 4.0 cm must be left at the top and left side of each page and a margin of
at least 2.5 cm on the right and bottom.
- The margin is determined by the last letter or character in the longest line on the page.
- Everything on the page (including the page number, footnotes, etc.) must conform to these
requirements.
- Text should be at least a double- space from the page number.
- These stringent margin requirements are necessary because all edges are trimmed during
the binding process.

The minimum number of pages of MSc or PhD thesis is 50 pages pages excluding the tables,
appendices , figures and references and the maximum is 200 pages .
Suggested printing houses:

 Markaz El Shabrawy, Khalifah El Mamoun

Tel: 24539602, 24529010, 24529013

‫ القاهرة‬- ‫ مصر الجديدة‬- ‫ متفرع من ش الخليفة المأمون‬- ‫ش منشية البكري‬٣

 Markaz Tasweer Alpha, Tayaran St.