Republic of the Philippines
TARLAC STATE UNIVERSITY
I, REGELYN R. VALENCIA., of the Business Affairs and Auxiliary Services Office, commits to deliver and agrees to be rated on the attainment
January 3 to June 30, 2018.
5 - Outstanding
4 - Very Satisfactory
3 - Satisfactory
Reviewed:
PEDRO G. SUERTE FELPE, JR.
Director
MFO
I. General Administration and
Support Services (GASS)
Tarlac City
DEPARTMENT PERFORMANCE COMMITMENT AND
(Director/Unit Head under VP-Admin. & Finance)
Performance exceeded expectations by 30% and above of the planned 130% and above 2 - Unsatisfactory
targets. Performance demonstrated was exceptional in terms of quality,
technical skills, creativity, and initiative showing mastery of the task.
Accomplishments were made in more than expected but related aspectsof
the targets.
Performance exceeded expectations by 15% to 29% of the planned targets. 115% to 129% 1 - Poor
Performance met 90% to 114% of the planned targers. However, if it 90% to 114%
invoves deadlines required by law, it should be 100 % of the planned
targets. 100% to 114%
Recommending Approval::
Date DR.MICHAELA V, SAGUN
VP-Adiministration & Finace
PAP SUCCESS INDICATORS ACTUA
1. Provide goods & services to the
university clienteles through the
operation of:
General Merchandise
Printing Press
Digital Print Studio
Print Shop
1.1. Planning 1.1.1. Prepares and submits appropriate work 1.1.1. Precise w
and financial plan on time. prepared
1.1.2. Timely preparation of the PPMP that 1.1.2. Appropria
adequately addresses the resource submitte
requirements of the unit to attain its
objectives.
1.2. Operations
1.2.1. Procurement of goods, materials, 1.2.1.1. Prompt preparation and processing 1.2.1.1. 100 %
supplies, and equipment. of Supplies Availability Inquiries (SAIs) on tim

1.2.2. Sale of merchandise and delivery of
services to the university clients.
for the goods, materials, supplies, and
equipment required by the unit.
1.2.1.2. Prompt preparation and processing of 1.2.1.2. 100 %
Purchase Requests (PRs) for the on time
goods, materials, supplies, and
equipment required by the unit.
1.2.1.3. Prompt preparation and processing of 1.2.1.3. 100 %
Job Orders for all services required by proces
the unit.
1.2.1.4. Prompt accomplishment of Inspection 1.2.1.4. 100 %
and Acceptance Reports of supplies Report
and materials delivered.
1.2.1.5. Prompt preparation and processing 1.2.1.5. 100 %
of Requisition Slips for supplies and and pro
materials requested by the various
sections of the unit.
1.2.1.6. Prompt and accurate updating of 1.2.1.6. 100 %
inventory record of supplies and update
materials.
1.2.1.7. Prepare and process Obligation 1.2.1.7. 100% o
Request and Status (OBR), vouchers, Certific
and Certificate of Payments for the and pr
books sold by the unit on consignment.
1.2.2.1. Prompt and accurate assessment of 1.2.2.1. 100 %
fees of clients purchasing goods to clien
at the Business Center (BC).
1.2.2.2. Prompt and efficient issuance/release 1.2.2.2. 100 %
of goods ordered by clients. issued
1.2.2.3. Prompt and accurate recording of the 1.2.2.3. 100 %
sales transactions of the General accura
Merchandise section.
1.2.2.4. Accurate and timely preparation and 1.2.2.4. 100 %
processing of Charge Slips for the accura
goods ordred and services availed by
offices/units and personnel of the
university.
1.2.2.5. Accurate and timely preparation of 1.2.2.5. 100 %
Obligation Request and Status (OBR), Certific
vouchers, and Certificate of Payments accura
for the merchandise purchased and
services availed by the office/units and
personnel of the university.
1.2.2.6. Prompt and accurate computation and 1.2.2.6. 100 %
recording of Income Share of colleges. college
on time
 2. Scheduling and monitoring of use of rentable 2.1. Prompt and accurate preparation and 2.1. 100 % of A
facilities and spaces. processing of Application for the Privilege to processed
Use the Facility (APUF).
2.2. Prompt and accurate preparation and 2.2. 100 % of A
processing of Authority to Render Extended on time.
Service (ARES) of the personnel assigned to
to maintain the facility.

II. Support to Operations (STO) 1. Accomplishment and submission of reports. 1. Prompt accomplishment and submission 1. Required rep
of required reports.

2. Records management. 2. Maintains records of outgoing and incoming 2. 100 % of rec

reports, correspondences, and other office reports, corr
documents. documents

3. Coordination and monitoring of transactions. 3. Coordinates with the Procurement Unit, 3. 100 % of pro
Supply and Property Management Unit, and 100 % of vou
service providers to monitor the status of
procurement transactions; coordinates with
the Cashiering Unit to monitor status of
vouchers for goods purchased and
services availed by offices/units and
personnel of the university.

4. Performance evaluation of personnel. 4. Timely and diligent evaluation of personnel 4. Performance

of the unit. accomplishe

MFO Rating (R) Weight (W) RxW OBSERVATIONS OF SUPERVISOR

GASS 4.82 90% 4.34
STO 4.38 10% 0.44
Average Rating 4.78
 Discussed with: Reviewed by: Recommended b

REGELYN R. VALENCIA Date

Unit Head, BAASO

Assessed by:

I certify that I have discussed my assessment of the

performance with the employee.

DR, MICHAELA V. SAGUN Date PM

PEDRO G. SUERTE FELPE, JR. Date VP - Admin. & Finance
Director
c of the Philippines
TATE UNIVERSITY
Tarlac City

ANCE COMMITMENT AND REVIEW

under VP-Admin. & Finance)

s to be rated on the attainment of the following targets in accordance with the indicated measures for the period

Ratee Date

2 - Unsatisfactory Performance only met 51% to 89 % of the planned targets and failed to 51% to 89%
deliver one or more crtitical aspects of the target.However, if it involves
deadlines required by law, the range of performance should be 51% to 99% 51% to 99%
of the planned targets.

1 - Poor Performance failed to deliver most of the targets by 50 % and below. 50% and below

Approved:

Date DR. MICHAELA V. SAGUN Date

Representing Head of Office

ACTUAL ACCOMPLISHMENTS Q E T A REMARKS

1.1.1. Precise work and financial plan 5 4 4.5

prepared and submitted on time.
1.1.2. Appropriate PPMP prepared and 5 5 5
submitted on time.

1.2.1.1. 100 % of SAIs prepared and processed 5 4 4.5

on time.
1.2.1.2. 100 % of PRs prepared and processed 5 4 4.5
on time.

1.2.1.3. 100 % of Job Orders prepared and 5 4 4.5

processed on time.

1.2.1.4. 100 % of Inspection and Acceptance 5 5 5

Reports accomplished on time.

1.2.1.5. 100 % of Requisition Slips prepared 5 5 5

and processed on time.

1.2.1.6. 100 % of Stock Cards accurately 5 5 5

updated on time.

1.2.1.7. 100% of OBRs, vouchers, and 5 5 5

Certificate of Payments prepared
and processed on time.

1.2.2.1. 100 % Assessment of Fees issued 5 5 5

to clients on time.

1.2.2.2. 100 % of items ordered by clients 4 5 4.5

issued/released efficiently on time.
1.2.2.3. 100 % of sales transactions recorded 5 5 5
accurately on time.

1.2.2.4. 100 % of the Charge Slips prepared 5 4 4.5

accurately and processed on time.

1.2.2.5. 100 % of the OBRs, vouchers and 5 5 5

Certificate of Payments accomplished
accurately on time.

1.2.2.6. 100 % of Certificate of Income Share of 5 5 5

colleges accomplished accurately
on time.
 2.1. 100 % of APUFs accuratey prepared and 5 5 5
processed on time.

2.2. 100 % of ARES accurately accomplished 5 5 5

on time.

Rating for GASS: 4.82

1. Required reports submitted on time. 4 5 4.5

2. 100 % of records of outgoing and incoming 4 4 4

reports, correspondences, and other office
documents properly maitained.

3. 100 % of procuremnet transactions monitored; 5 4.5

100 % of vouchers monitored.

4. Performance Evaluation of personnel 5 4 4.5

accomplished promptly and accurately.

Rating for STO: 4.38

OR RECOMMENDATIONS OF SUPERVISOR
Recommended by: Rating for the period:

GASS STO Average Adjectival Rating

4.82 4.38 4.78 Very Satisfactory

PMT Date DR. MICHAELA V. SAGUN Date

Representing Head of Office

I, REGELYN R. VALENCIA., of the Business Affairs and Auxiliary Services Office, commits to deliver and agrees to be rated on the attainment
January 2 to June 30, 2017.
5 - Outstanding
4 - Very Satisfactory
3 - Satisfactory
Reviewed:
PEDRO G. SUERTE FELPE, JR.
Director
MFO
I. General Administration and
Support Services (GASS)
Republic of the Philippines
TARLAC STATE UNIVERSITY
Tarlac City
DEPARTMENT PERFORMANCE COMMITMENT AND
(Director/Unit Head under VP-Admin. & Finance)
Performance exceeded expectations by 30% and above of the planned 130% and above 2 - Unsatisfactory
targets. Performance demonstrated was exceptional in terms of quality,
technical skills, creativity, and initiative showing mastery of the task.
Accomplishments were made in more than expected but related aspectsof
the targets.
Performance exceeded expectations by 15% to 29% of the planned targets. 115% to 129% 1 - Poor
Performance met 90% to 114% of the planned targers. However, if it 90% to 114%
invoves deadlines required by law, it should be 100 % of the planned
targets. 100% to 114%
Recommending Approval::
Date DR. LORNA L. DIMATULAC DR.MICHAELA V, SAGUN
(January 1 to April 30) (May 1 to June 30)
Vice President for Administration and Finance
PAP SUCCESS INDICATORS ACTUA
1. Provide goods & services to the
university clienteles through the
operation of:
General Merchandise
Printing Press
Digital Print Studio
Print Shop
1.1. Planning 1.1.1. Prepares and submits appropriate work 1.1.1. Precise w
and financial plan on time. prepared
1.1.2. Timely preparation of the PPMP that 1.1.2. Appropria
adequately addresses the resource submitte
requirements of the unit to attain its
objectives.
1.2. Operations
1.2.1. Procurement of goods, materials, 1.2.1.1. Prompt preparation and processing 1.2.1.1. 100 %
supplies, and equipment. of Supplies Availability Inquiries (SAIs) on tim

1.2.2. Sale ofl merchandise and delivery of
services to the university clients.
for the goods, materials, supplies, and
equipment required by the unit.
1.2.1.2. Prompt preparation and processing of 1.2.1.2. 100 %
Purchase Requests (PRs) for the on time
goods, materials, supplies, and
equipment required by the unit.
1.2.1.3. Prompt preparation and processing of 1.2.1.3. 100 %
Job Orders for all services required by proces
the unit.
1.2.1.4. Prompt accomplishment of Inspection 1.2.1.4. 100 %
and Acceptance Reports of supplies Report
and materials delivered.
1.2.1.5. Prompt preparation and processing 1.2.1.5. 100 %
of Requisition Slips for supplies and and pro
materials requested by the various
sections of the unit.
1.2.1.6. Prompt and accurate updating of 1.2.1.6. 100 %
inventory record of supplies and update
materials.
1.2.1.7. Prepare and process Obligation 1.2.1.7. 100% o
Request and Status (OBR), vouchers, Certific
and Certificate of Payments for the and pr
books sold by the unit on consignment.
1.2.2.1. Prompt and accurate assessment of 1.2.2.1. 100 %
fees of clients purchasing goods to clien
at the Business Center (BC).
1.2.2.2. Prompt and efficient issuance/release 1.2.2.2. 100 %
of goods ordered by clients. issued
1.2.2.3. Prompt and accurate recording of the 1.2.2.3. 100 %
sales transactions of the General accura
Merchandise section.
1.2.2.4. Accurate and timely preparation and 1.2.2.4. 100 %
processing of Charge Slips for the accura
goods ordred and services availed by
offices/units and personnel of the
university.
1.2.2.5. Accurate and timely preparation of 1.2.2.5. 100 %
Obligation Request and Status (OBR), Certific
vouchers, and Certificate of Payments accura
for the merchandise purchased and
services availed by the office/units and
personnel of the university.
1.2.2.6. Prompt and accurate computation and 1.2.2.6. 100 %
recording of Income Share of colleges. college
on time
 2. Scheduling and monitoring of use of rentable 2.1. Prompt and accurate preparation and 2.1. 100 % of A
facilities and spaces. processing of Application for the Privilege to processed
Use the Facility (APUF).
2.2. Prompt and accurate preparation and 2.2. 100 % of A
processing of Authority to Render Extended on time.
Service (ARES) of the personnel assigned to
to maintain the facility.

II. Support to Operations (STO) 1. Accomplishment and submission of reports. 1. Prompt accomplishment and submission 1. Required rep
of required reports.

2. Records management. 2. Maintains records of outgoing and incoming 2. 100 % of rec

reports, correspondences, and other office reports, corr
documents. documents

3. Coordination and monitoring of transactions. 3. Coordinates with the Procurement Unit, 3. 100 % of pro
Supply and Property Management Unit, and 100 % of vou
service providers to monitor the status of
procurement transactions; coordinates with
the Cashiering Unit to monitor status of
vouchers for goods purchased and
services availed by offices/units and
personnel of the university.

4. Performance evaluation of personnel. 4. Timely and diligent evaluation of personnel 4. Performance

of the unit. accomplishe

MFO Rating (R) Weight (W) RxW OBSERVATIONS OF SUPERVISOR

GASS 5.13 90% 4.61
STO 4.38 10% 0.44
Average Rating 5.05
 Discussed with: Reviewed by: Recommended b

REGELYN R. VALENCIA Date

Head, Business Center

Assessed by: DR. LORNA L. DIMATULAC Date

(Jan. 1 to April 30)
I certify that I have discussed my assessment of the
performance with the employee.

DR, MICHAELA V. SAGUN Date PM

PEDRO G. SUERTE FELPE, JR. Date (May 1 to June 30)
Director VP - Admin. & Finance
c of the Philippines
TATE UNIVERSITY
Tarlac City

ANCE COMMITMENT AND REVIEW

under VP-Admin. & Finance)

s to be rated on the attainment of the following targets in accordance with the indicated measures for the period

Ratee Date

2 - Unsatisfactory Performance only met 51% to 89 % of the planned targets and failed to 51% to 89%
deliver one or more crtitical aspects of the target.However, if it involves
deadlines required by law, the range of performance should be 51% to 99% 51% to 99%
of the planned targets.

1 - Poor Performance failed to deliver most of the targets by 50 % and below. 50% and below

Approved:

MICHAELA V, SAGUN Date DR. LORNA L. DIMATULAC Date

(May 1 to June 30) Representing Head of Office
nd Finance

ACTUAL ACCOMPLISHMENTS Q E T A REMARKS

1.1.1. Precise work and financial plan 5 4 4.5

prepared and submitted on time.
1.1.2. Appropriate PPMP prepared and 5 5 5
submitted on time.

1.2.1.1. 100 % of SAIs prepared and processed 5 4 4.5

on time.
1.2.1.2. 100 % of PRs prepared and processed 5 4 4.5
on time.

1.2.1.3. 100 % of Job Orders prepared and 5 4 4.5

processed on time.

1.2.1.4. 100 % of Inspection and Acceptance 5 5 5

Reports accomplished on time.

1.2.1.5. 100 % of Requisition Slips prepared 5 5 5

and processed on time.

1.2.1.6. 100 % of Stock Cards accurately 5 5 5

updated on time.

1.2.1.7. 100% of OBRs, vouchers, and 5 5 5

Certificate of Payments prepared
and processed on time.

1.2.2.1. 100 % Assessment of Fees issued 5 5 5

to clients on time.

1.2.2.2. 100 % of items ordered by clients 4 5 4.5

issued/released efficiently on time.
1.2.2.3. 100 % of sales transactions recorded 5 5 5
accurately on time.

1.2.2.4. 100 % of the Charge Slips prepared 5 4 4.5

accurately and processed on time.

1.2.2.5. 100 % of the OBRs, vouchers and 5 5 5

Certificate of Payments accomplished
accurately on time.

1.2.2.6. 100 % of Certificate of Income Share of 5 5 5

colleges accomplished accurately
on time.
 2.1. 100 % of APUFs accuratey prepared and 5 5 5
processed on time.

2.2. 100 % of ARES accurately accomplished 5 5 5

on time.

Rating for GASS: 5.13

1. Required reports submitted on time. 4 5 4.5

2. 100 % of records of outgoing and incoming 4 4 4

reports, correspondences, and other office
documents properly maitained.

3. 100 % of procuremnet transactions monitored; 5 5 4.5

100 % of vouchers monitored.

4. Performance Evaluation of personnel 5 4 4.5

accomplished promptly and accurately.

Rating for STO: 4.38

OR RECOMMENDATIONS OF SUPERVISOR
Recommended by: Rating for the period:

GASS STO Average Adjectival Rating

4.82 4.38 4.78 Very Satisfactory

PMT Date DR. LORNA L. DIMATULAC Date

Representing Head of Office