Specification Tender No 1718000030

NLC India Limited
(formerly Neyveli Lignite Corporation Limited)

(‘Navratna’–A Government of India Enterprise)
BLOCK–1, NEYVELI - 607 801, TAMIL NADU, INDIA
OFFICE OF THE CHIEF GENERAL MANAGER/CONTRACTS

CORPORATE OFFICE
PRESS TENDER ENQUIRY

Tender No: CO CONTS/0003G/Insurance Policy/e-Conts/2018, Dt: 13.02.2018
Tender Document for
RENEWAL OF INSURANCE POLICIES OF ASSETS AND STOCKS OF

PRODUCTION& SERVICE UNITS OF NLCILFOR
THE PERIOD FROM 01.04.2018 TO 31.03.2019
Date & Time of Tender Opening: 19.03.2018 at15.00 Hrs.
Phone: 04142–252210/251620 E-Mail: gmconts_co@nlcindia.com

Fax: 04142-252026/645/646 gmconts@gmail.com
Website: www.nlcindia.com
REGISTERED OFFICE
FIRST FLOOR, No.8, MAYOR SATHYAMURTHY ROAD, FSD, EGMORE COMPLEX
OF FOOD CORPORATION OF INDIA, CHETPET, CHENNAI - 600 031
CORPORATE OFFICE, BLOCK-1, NEYVELI-607801.
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Page 1 of 40 This Document has been digitally signed.

NLC India Limited
(formerly Neyveli Lignite Corporation Limited)
(‘Navratna’–A Government of India Enterprise)
Registered Office: Neyveli House, 135, Periyar E.V.R. High Road, Chennai–600 010.
Corporate Office: Block-1, Neyveli-607 801, Tamil Nadu.
PRESS TENDER ENQUIRY
NOTICE INVITING BID
1.0 Online Bids in English are invited by NLC India Limited, Neyveli for the Renewal of
Insurance Policies of Assets and Stocks of Production & Service Units of NLCIL
India Limited, Neyveli (NLCIL) for the period from 01.04.2018 to 31.03.2019. Bids
are invited in Two Part system followed by Reverse Bidding (Details of Reverse
Bidding is available in the Tender document) as per the details given below:
1.1 Tender No: CO CONTS/0003G/Insurance Policy/e-Conts/2018, Dt: 13.02.2018.

1.2 Cost of Tender Document : Nil.
1.3 Bid Guarantee Amount : Nil.
1.4 Last Date and Time for receipt of Bid : 19.03.2018 upto 14.30Hrs.
1.5 Date and Time of Opening of Bid (Part-I) : 19.03.2018 at 15.00 Hrs.
2.0 The Qualifying Requirements, General Tender Conditions, Scope of Coverage and
other details are available in the Tender Documents. The Tender Documents (non-
transferable) can be downloaded from NLCIL Website (www.nlcindia.com) / CPP
Portal (www.eprocure.gov.in).
3.0 For any clarification please contact O/o the Chief General Manager/Contracts,
Corporate Office, NLCIL India Ltd., Neyveli–607 801, Phone No: 04142-252210/
251620, Fax No: 04142–252026/252645/252646, within 10 (Ten) days from the date
of the Tender.
4.0 Amendments, if any, issued for the Tender shall form part and parcel of the Tender
Document. Amendments will be displayed in NLCIL’s Website www.nlcindia.com
and Central Public Procurement Portal (CPPP) Website: www.eprocure.gov.in.
Insurers are required to visit the above Websites and note the Amendments before
submission of offer. NLCIL shall not be responsible if any Insurer omits to notice any
Amendment. Amendments will be numbered consecutively.
5.0 NLC India Limited, Neyveli takes no responsibility for delay, loss or non-receipt of
Tender Documents or any letter sent by post either way.
CHIEF GENERAL MANAGER/CONTRACTS
*******
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SECTION-I
GENERAL TENDER CONDITIONS

1.0 QUALIFYING REQUIREMENTS FOR THE INSURANCE COMPANIES:
a) The Insurance Company shall be in the General Insurance Business in India for at
least three years as on the scheduled date of Tender Opening.
b) The Insurance Company should have insured assets for a total value of not less
than Rs. 5000 Crores (Rupees Five Thousand Crores) in any one year of preceding
three years either as a Sole Insurer or as a Co-Insurer with share of sum insured
value of Rs. 5000 Crores or above.
c) The Insurance Company among other General Insurance business should have
issued a Fire Policy or Consequential (Fire) Loss of Profit Policy or Industrial All
Risks (IAR) Policy or Project Insurance Policy for a minimum Sum Insured value
of Rs. 500 Crores (Rupees Five Hundred Crores) under a Single Policy or Single
order in its capacity as a Sole Insurer or as a Co-Insurer with share of sum insured
value of Rs. 500 Crores or above.
d) The Insurance Company shall have positive Net Worth during the immediately
preceding financial year.
2.0 Offers shall be submitted with proper documentary evidence to substantiate
fulfillment of the Qualifying Requirements as specified above. The Policy copies
furnished to meet the Qualifying Requirements should have been completed and shall
have the Policy end date prior to scheduled date of Tender Opening. The Insurance
Company shall produce the copy of the Annual Report or their audited Profit & Loss
Accounts and Balance Sheet for the immediately preceding financial year of the
Company. The Insurance Company shall produce copy of Certificate of Registration
of their Company under Companies Act and also the copies of the Certificate of
Renewal of License issued by IRDA for the current period and also for the preceding
three years. The duly signed copy of the Corrigendums, if any, issued to the Tender,
shall be submitted in Part-II.
3.0 Insurance Company shall submit only one offer. If more than one offer is received
from any Insurance Company, from its different Branches, then all the offers of that
Insurance Company are liable for rejection. Notwithstanding anything stated above,
NLCIL reserves the right to assess the Insurer's capacity and capability to perform the
Insurance business should the circumstances warrant, such an assessment in the
overall interest of NLCIL. If required, the past performance of the Insurers may be
taken into consideration for evaluation of offers to award & distribute the Insurance
business.
4.0 NLCIL reserves the right to award and distribute the Insurance business to one or
more Insurers and reserves the right to award the Insurance business on segment wise
and also on Co-Insurance basis to more than one Insurer, within the blocks, if
necessary. NLCIL also reserves the right to place order for Insurance Unit wise or
Policy wise.
5.0 TYPE OF POLICIES AND DURATION:
The type of Policies for which offer is invited is as listed in the Summary Premium
Schedules. The duration of Insurance Policies is from 01.04.2018 to 31.03.2019.
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The Policy wordings shall be as per the existing Tariff Wordings. There shall not be
any change in Policy Wordings from the existing Tariff Wordings, except those
Clauses which are detailed in this Tender.
Bidders are requested to confirm acceptance to the following Clauses along with other
details/confirmations called for in this Tender:
a) The Insurance Companies shall furnish a declaration that the Policy Wordings,
except those Clauses which are detailed in this Tender, are as per guidelines
issued by IRDA or GIC and the same are uniformly followed by all the Insurance
Companies.
b) In cases where fire claims are not admitted due to Excess Clause, other claims
such as LOP, CD should be considered.
c) For all purposes of Tariff, TPS-II is considered as two stations. Hence, Stage-I
may be considered as one location and Stage-II may be considered as another
location. There are common Assets like Lignite Handling System (LHS) for both
Stage-I & Stage-II of TPS-II and are included in Stage-I. Any liability arising due
to any of the Insured Perils in common Assets, shall be indemnified in respect of
both the locations i.e., Stage-I & Stage-II of TPS-II.
5.1 Perils to be covered:

The Perils to be covered shall be as per Standard Fire & Special Perils Policy
(Material Damage), Fire Loss of Profit Policy, Fire Declaration Policy, Electronic
Equipment Policy, Marine Inland Transit Policy covering All Risk/Strike, Riot and
Civil Commotion (SRCC), from anywhere in India to anywhere in India, Marine
Open Cover, for Imports from anywhere in the world to anywhere in India covering
All Risks, War & SRCC, Burglary Insurance, Cash in Transit and Charge of
Deviation (CD) Special Contingency Policy. The Add on Covers & Exclusions opted,
Startup Cost, value of Plinth & Foundations etc for each Policy, wherever applicable,
is given under each Unit / Policy.
5.2 The Insurance Company can inspect the risks for fixing the Premium Rates and
eligible Discounts by approaching the concerned Departments/Unit Personnel as per
the list given below.
1 Jayaraman. S Chief Manager. Corporate Office.

Ph. No: 04142 251620 Fax No: 04142 252026
2 Vidyavathi. K. S Addl.Deputy General Mine–I.
Manager.
Ph. No: 04142 228469 Fax No: 04142 228276
3 Vidyavathi. K. S Addl.Deputy General Mine–IA.
Manager.
Ph. No: 04142 228469 Fax No: 04142 228276
4 Kolunthuvel. R Deputy General Manager. Mine–II&Expansion..
Ph. No: 04142 262252 Fax No: 04142 262394
5 Chandrasekar.V General Manager. 130MW Solar
Ph. No: 04142 251620 Fax No: 04142 252026
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6 Santhy.S Chief Manager. TPS–I.
Ph. No: 04142 269163 Fax No: 04142 252363
[[
7 Mahalakshmi. N Addl. Chief Manager. TPS–I Expansion.

Ph. No: 04142 268642 Fax No: 04142 257944
8 Ramalakshmi. N Addl.Deputy General TPS–II.
Manager.
Ph. No: 04142 268156 Fax No: 04142 252688
9 Gunaseelan. R Deputy General Manager. TPS–II Expansion.
Ph. No: 04142 257716 Fax No: 04142 261244
10 Shankar.K Deputy General Manager. NNTPP
Ph. No: 04142 268868 Fax No: 04142 268453
11 Thiyagarajan.R Addl.Chief Manager. Barsingsar Project.
Ph. No: 0151 2847610/574
Fax No: 0151 2847581/511
12 Sundarrajan.S DeputyChief Manager. CARD.
Ph. No: 04142 257149 Fax No: 04142 257020
13 Premi Selva Latha. G Chief Manager. Material Management (PCS &
Transit Insurance).
Ph. No: 04142 268268 Fax No: 04142 269197
5.3 For the benefit of Insurance Companies the details of Claims Experience for the
preceding 60 months, excluding expiring Policy Period, is given in Annexure-I.
5.3.1 MINES (Fire Policies)-Mine-I, Mine-IA, Mine–II& Expansion and Barsingsar

Mine.
The Perils to be covered shall be as per Standard Fire & Special Perils Policy. It may
be noted that the Machineries operated in all the Over Burden Systems & Lignite
carrying Conveyors up to distribution end and other Assets of Mine-I, Mine-IA &
Mine-II are proposed for Insurance. For Mine-II Expansion all the Assets in both
Lignite System & New Surface Bench System are proposed for Insurance for Bond
Bank Hypothecation purpose.
Add on Covers opted for

a) Earthquake Cover
b) Spontaneous Combustion for Lignite Stock
The Replacement Cost is arrived at by incorporating the latest Purchase Price
wherever applicable and by escalating the Gross Cost using RBI Indices for the
balance items and the same should be adopted for applying Average Clause.
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5.3.2 THERMAL POWER STATIONS (Fire Policies)-TPS–I, TPS–I Expansion,
TPS–II, TPS–II Expansion and Barsingsar Thermal Power Station.
(i) The perils to be covered shall be as per Standard Fire & Special Perils Policy.
Exclusion opted for
STFI perils
Add on Cover opted for
1) Earthquake
2) Start-up Expenses
The replacement cost is arrived at by escalating original capital cost using RBI
indices for electrical and non-electrical machinery and the same should be
adopted for applying average clause.
(ii) Fire LOP Insurance cover-Indemnity Period is 9 months
While arriving at the standard generation, the Insured will make necessary
adjustments for abnormal reasons, which are prevailing during the period which
forms the basis for arriving at the standard generation but which are absent
during the interruption period.
(iii) Special Contingency Policy to cover Charge of Deviation (CD) charges i.e. the
deviation between the actual and scheduled power export & the penalties
thereon as per Availability Based Tariff.
(iv) For Thermal Power Station–II: There are common assets like LHS for both
Stage-I & II in TPS-II and any insured peril in these assets may cause start up
cost/CD to be incurred either in Stage-I Units or Stage-II Units or in both
Stages. Hence Insurers are requested to add suitable Clauses to the fire/CD
Policies so that for admissibility of startup cost for any Unit under add on cover
either in Stage-I Units or Stage-II Units or CD, it is enough that liability is
admitted under any of the material damage Policies of TPS-II.
5.3.3 10 MW Solar Plant and 130 MW Solar Plant:

The perils to be covered shall be as per Standard Fire & Special Perils Policy.
Add on Cover opted for
STFI perils
5.3.4 Other Policies:

Other Policies as per Annexure–III, for the Assets of A-Permanent Central Stores, B-
Telecom Equipments, C–CARD (Center for Applied Research and Development), D-
Money Insurance, E–Computer/Lap Top Insurance-Transit Insurance (Imported &
Indigenous Items),G-Neyveli New Thermal Power Project and H-130MW Solar
Plant.
5.3.5 Neyveli New Thermal Power Project: This Plant is under construction and only
certain systems have been Commissioned and taken over by NLCIL.
5.3.6 Bank Hypothecation Clause is needed for TPS-II Expansion, Mine–II Expansion,
Barsingsar Power Project, Neyveli New Thermal Power Project and 10 MW &
130 MW Neyveli Solar Power Project Policies.
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6.0 The Insurers may inspect all Plants, Site, Assets and Storage of Materials etc., if
necessary and submit the offer.
7.0 Clarification if any, shall be sought within 10 (Ten) days from the date of the Tender.
8.0 The details of Plant & Equipments, Storage of Materials and Sum Insured values are
given in Summary Premium Schedule as per Annexure-II, III, IV & V. Wherever the
Sum Insured includes Plinth & Foundation values, full value of Sum Insured is to be
taken for Earth Quake Cover and for Fire Policy the value of Plinth & Foundations
has to be excluded from the Sum Insured given for that Policy. The Insurers are
requested to quote the offer for each Insurance Policy as in the Summary Premium
Schedules.
9.0 The final net Premium Rate shall be clearly indicated only in the Price
Schedules(Annexures II to V)of Part-II of the offer. For each Policy the final net
Premium Rate shall be arrived taking into account of all the items like Add on Covers,
Exclusions, Startup Cost, value of Plinth and Foundations of Buildings, Claims
Experience, FEA Discount, Indemnity Period for LOP Policies, any other Discounts
etc as applicable for each Policy. The Premium quoted shall be inclusive of the above.
After arriving at final net Premium Rate, the Premium may be quoted in the Summary
Premium Schedule for all Policies. The Premium quoted shall be final. No Provisional
Rate of Premium shall be offered. Insurers are requested to note that Discount if any,
offered shall be Firm and Final and no Provisional Discount shall be offered.
Discount, once offered shall not be withdrawn afterwards.
10.0 Premium Rates shall be rounded to four decimals. The Premium rate quoted shall be
in Rupees per Thousand Rupees (%0) only.
11.0 The Sum Insured Values given are only provisional and NLCIL reserves its right to
increase or decrease depending upon requirement during the award of Insurance
business. NLCIL also reserves its right to include new assets as and when
commissioned/required, during the Policy Period, at the same rate on pro rata basis.
12.0 All the Insurers shall submit the following details with necessary records to
substantiate these details in Part-II of the offer.
i) Year of Establishment :
ii) Actual Commencement of Commercial :
Operation
iii) Total Premium received during last year :
iv) Net Worth as per last year accounts :
v) Reserve & Surplus as per last year :
accounts
vi) Number of policies issued with a sum :
insured of Rs. 500 Crores and above
during the last year as a sole Insurer or as
a Co - Insurer.
vii) List of major clients with whom Insurance :
business are handled as a sole Insurer or
as a lead Insurer for a sum of Rs. 500
Crores during the last year.
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viii) Any other details the Insurance Company :
wishes to submit
13.0 The break up details of Sum Insured values of Plant and Equipments, Stores of each
Unit will be furnished to the Insurers during the award of Insurance business.
14.0 Notwithstanding any information and data which may be contained in the Tender
Documents the Insurer has to make independent enquiries and generally obtain his
own information on all matters that may in any way affect the Premium Rate.
15.0 Rates shall be quoted for all the Units Segment wise, namely Unit-1 (Segment-1):
Mines (Mine-I, Mine-IA, Mine–II, Mine–II Expansion & Barsingsar Mine), Unit-
2(Segment-2): TPS-I & Others (others include PCS, Telecom Equipments, CARD,
Money Insurance, Computers, Transit, Neyveli New Thermal Power Project and Solar
Plants),Unit-3(Segment-3): TPS-I Expansion & Barsingsar Thermal Station and
Unit-4(Segment-4):TPS–II& TPS-II Expansion. If the rates are not quoted for all
the Policies of all the Units, the offer is likely to be rejected.
16.0 METHOD OF SUBMISSION OF OFFER, OPENING OF TENDERAND
OTHER CONDITIONS:
16.1 All bids, including all attachments/enclosures shall be prepared in English Language
only and submit online in the NLCIL web site. The bidder shall submit the offer for
full scope of work indicated in the Tender Specification.
Clarification if any, shall be sought within 10 (Ten) days from the date of Tender.
Any request for clarification received after the stipulated time will not be considered.
NLCIL will issue clarification as they may think fit, in writing.
16.2 PART-I:
The bidders should submit an Undertaking (as per Annexure–A) along with Checklist
for Compliance of Important Tender Conditionsin Part – I of the Bid.
16.3 PART-II:
Documents establishing meeting of the Qualifying Requirements (Policy copies,
Annual Report or audited Profit & Loss Accounts and Balance Sheet, copy of
Certificate of Registration of their Company under Companies Act and also the copies
of the Certificate of Renewal of License issued by IRDA, etc.), duly filled in Integrity
Pact (as per Annexure-B),Bank account details and details of the Insurers(as per
Annexure-C) Techno-Commercial details, duly filled in Premium Schedules
(Annexures-II to V).
16.2 The bidders should submit an undertaking in Part-I as per the format enclosed. Offer
received without the ‘Undertaking’ will be rejected.On the scheduled date and time of
tender opening, Tender opening committee will open the Part-I first and shall confirm
compliance of ‘Undertaking’ along with Checklist for Compliance of Important
Tender Conditions. The bids confirming the above is treated as Responsive bids and
Part-II of the responsive bidders only will be opened.
16.3 Part-II will be opened on the same day. The bidders will be ranked starting from the
lowest offered price and increasing in the ascending order of the total quoted value for
all the four segments.
16.4 The Reverse Auction, if required, will be conducted among the shortlisted bidders
with a start price and decremented value. The Reverse auction procedure is detailed
under Annexure-VI: “Rules for Reverse Bidding/Auction”. The Reverse Auction, if
required, will be conducted on segment wise.
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16.5 After completing the reverse auction, the segment wise lowest offered bid will be
evaluated for PQR & Techno-Commercial Conditions.
16.6 If the lowest offered bidder satisfies all QR/Techno-Commercial Conditions, they will
be considered for segment wise order placement.
16.7 If the segment wise lowest offered bidder fails to qualify on QR/Techno-Commercial
Conditions, the next lowest bidder(s), in the ascending order of the offered price will
be evaluated on QR and Techno-Commercial Conditions and order will be decided on
the qualified bidder at his offered rate after reverse Auction. This process will be
repeated till the works is either awarded or all the eligible bidders are exhausted.
16.8 If item wise Rate and Taxes & Duties are called in the Tender, then the successful
bidder should submit break up of Rates to arrive at their revised Rate and other
elements matching the RL1 Rate quoted by them in the Reverse Auction.
16.9 In case, if any of the information/details/declaration furnished by the RL1 Bidder is
not found to be in order with the tender condition, the bid shall be rejected and action
as mentioned below will be taken on the bidder.
In case, the RL1 Bidder fails to submit requisite documents as per NIT or if any of the
information/declaration furnished by RL1 bidder is found to be wrong by Tender
Committee during evaluation of documents submitted by the bidder, which changes
the eligibility status of the bidder (for the first time), consider as defaulted, then his
bid shall be rejected and the default bidder will be asked to remit Rs.1 Lakh. If the
bidder failed to remit the amount, they will be either debarred or banned for a specific
period as deemed fit.
If any of the bidder defaulted in two tenders, floated by the same Tender Inviting
Authority, unit head within a span of one year (to be counted with respect to date of
publication of NIT), his bid will be rejected and he will be black listed in addition to
taking other appropriate action against the Insurer.
16.10 The Rate should be quoted in the Premium Schedule and should be indicated clearly.
Any scoring or overwriting should be attested by the Insurer with full signature and
seal.
17.0 INTEGRITY PACT:
The Bidder shall submit duly filled and signed Integrity Pact as per the format given
in Annexure–B in Part-II of their Bid.
18.0 VALIDITY OF BID:
18.1 The Bid shall be kept valid for acceptance for 120 days from the date of opening of
the Bid. The bidder shall extend the validity of the bid upon request from the
purchaser.
18.2 The Bidder will not be permitted to change the substance of the Bid suo-moto, after
Bid has been opened.
18.3 Unilateral revision or withdrawal of offer by the Bidder within the subsistence of the
validity period of offer shall not be permitted. Violation of this condition shall result
in rejection of the Bid without notice and the Bidder shall also be debarred either
permanently or for a fixed period, at the discretion of Purchaser from participating in
any of the Purchaser’s tenders.
19.0 ACTION AGAINST THE INSURER:
Furnishing incorrect information in the Tender Documents, failure to act according to
Tender Conditions, non-fulfillment of any or whole of the Contract may entail black
listing of Insurer in addition to taking other appropriate action against the Insurer.
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20.0 GOODS &SERVICE TAX (GST):
With regard to GST for the entire Scope of Insurance, the Bidder is requested to quote
the GST and percentage prevailing as on the first day of the month, which is one
month prior to the original scheduled date of Tender opening. It shall be paid as per
the invoice submitted for payment of Premium.
Any Statutory Variation in the Rate of GST within the Policy Period will be to the
account of NLCIL.
21.0 Any new Taxes & Duties imposed after the first day of the month, which is one
month prior to the original scheduled date of Tender opening, shall be to NLCIL’s
account.
22.0 GENERAL:
22.1 For details about NLCIL, please visit NLCIL Website www.nlcindia.com.
22.2 The cost on account of preparation of Bid, discussion etc. as may be incurred by the
Insurer in the process of finalisation of the Tender are not reimbursable by NLCIL.
NLCIL reserves the right to reject any or all Bids, wholly or partially, without
assigning any reasons whatsoever. At any time before the scheduled submission of
Bid, NLCIL may, for any reasons, whether at its own initiative or in response to a
clarification requested by a prospective Insurer, modify the Bidding Documents by
Corrigendum. The Corrigendum. Corrigendum/response to Clarification(s), if any,
will be sent in writing to all the prospective Insurers and will be binding on them.
Corrigendum, if any issued for the Tender shall form part and parcel of the Tender
Document.
Bid proposal shall be free from any ambiguity, cutting, and use of correcting fluid or
overwriting. Correction, if any, must be neatly done, and should be signed with seal
by the persons, who sign the Bids, along with stamp and date. An authorised
representative of the firm shall initial all pages of the Bid proposal. For preparation of
Bid Proposals, Insurers are expected to examine the Bidding documents in detail and
it is the Insurer’s responsibility to ensure that the information provided is adequate
and clearly understood. Material deficiencies in providing the information requested
may result in rejection of the Bid.
22.3 Price Bid: For preparation of the ‘Price Bid’, Insurers are expected to take into
account the requirements and conditions of the Bidding Documents.
All Premium Rates & Total Premium to be quoted by the Insurers will be in Indian
Rupees only on firm price basis and shall remain valid during the currency of the
Policy. However the total Premium amount payable shall be based on the actual Sum
Insured value of the individual Units as contained in the Annexure-II to V. (any
subsequent change in the Sum Insured value during the Policy Period shall be on
prorata basis.)
The Insurer shall quote the Premium Rate and Total Premium against respective areas
of Coverage for respective Sum-Insured as per Annexure-II to V.
The Premium Rates and Total Premium amount shall be inclusive of all Taxes, Duties
& Levies except GST which is to be indicated in the Premium Schedules and NLCIL
shall not be liable for any other financial implications what-so-ever other than the
quoted Premium.
22.4 If the Insurer desires to be present at the time of opening, he shall depute his
representatives (not more than two persons) in time with due authorization for
participating in the Tender Opening.
22.5 Offers received in incomplete shape shall be liable for rejection.
22.6 No extension of time shall be permitted for the Tender Receipt/Opening date.
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22.7 Any request for clarification received after the stipulated time will not be considered.
NLCIL will issue clarification as they may think fit in writing.
22.8 NLCIL takes no responsibility for delays, loss or non-receipt of any letters sent by
post/courier either way and also reserve the right to reject any offer in part or full
without assigning any reasons therefor.
22.9 The submission of offer concerned shall have no cause of action or claim against the
NLCIL for rejection of offer. The Insurer, whose offer is not accepted shall not be
entitled to claim any costs, charges and expenses incidental to or incurred by them in
connection with submission of their offer or its consideration by NLCIL, even though
NLCIL may elect to modify / withdraw the Invitation to Tender or does not accept the
offer or cancel the Tender as a whole.
22.10 NLCIL shall always be at liberty to reject or accept any offer or offers or part thereof
at its sole discretion and any such action will not be called into question and the
Insurer shall have no claim in that regard against NLCIL
22.11 The successful Insurer shall arrange for a representative to be available at Neyveli
round the clock for the Co-ordination Works.
23.0 DISPUTES:
In respect of all Tender Conditions, the decision of the NLCIL shall be final and
binding. In the event of any dispute arising out of the Tender, such dispute would be
subject to the jurisdiction of the Civil Courts, Neyveli.
24.0 INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS

THROUGH e-TENDER and e-REVERSE AUCTION
Bidders are requested to read the terms & conditions of this tender before submitting
their online bids.
24.1 Pre requisites for accessing NLCIL Website
A. Software Requirements
Refer to NLCIL’s portal (econts.nlcindia.com) for System Requirements
 Operating system: Windows XP-- SP3 & above.

 Web browser: Internet Explorer 9/10/11
 Java: JRE6/JRE 1.7.45 or above.
 PDF reader: Adobe Acrobat Reader 8 or above.
B. Digital Certificate
 Bidder should have a legally valid CLASS III Digital Certificates (i) Digital
Signature, non-repudiation certificate (used for Signing) and (ii) Key
Encipherment Certificate (used for encrypting Bid Document) with Organisation
name from any of the licensed Certifying Authorities (CA) operating under the
Root Certifying Authority of India (RCAI), Controller of Certifying Authorities
(CCA) of India.
Ensure that all necessary trust certificates and drivers are installed as per CA’s
instruction and working properly. For detailed guidance about browser and Java
configuration the bidders are advised to go through the guide available in the
portal.
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24.2 Registration:
The process involves Bidder registration with NLCIL website under e-contracts
portal. Only after successful registration, the Bidder(s) can submit his/their bids
electronically. Bidders are required to make their own arrangement for bidding from a
computer connected with Internet. NLCIL shall not be responsible for making such
arrangements.
Interested bidders are required to register in the URL and click on “New Bidder” and
fill up the registration form with their details like Bidders address, user ID and
Password etc., and submit. Kindly note that Bidder name will be captured from
Digital Signature Certificate (DSC). Bidders are advised to keep note of the same. It
may be noted that no separate user id and password will be provided by NLCIL.
However, the bidders who have already participated in this portal can directly login
with their valid user id and password and fill up the registration form. Acceptance or
Rejection of Registration request for the Tender will be intimated by a separate E-
mail message.
24.3 After the successful registration, the bidder can login with their user ID, password &
DSC and participate in the e-Tender.
24.4 Bidding Process:
The entire bidding process is divided into Two Stages i.e. Stage-I and Stage-II.
Stage-I bidding will be through e-Tender and Stage-II bidding will be through e-
reverse auction.
Stage-I, e-Tender
Preparation of Bid
The Bidder will be able to prepare his Pre Qualifications Bid, Technical Bid,
Commercial Bid and Initial Price Bid online using the respective forms. For
Guidelines please refer to the help in the Portal.
Bidder can edit and save his offer any number of times till closing time of the bid.
However, once he submits his bid, he will not be able to edit it.
If bidder wants to edit his submitted bid then he has to first delete his submitted offer
and then edit his offer and resubmit. Only submitted bids will be considered for
evaluation. Any saved bids that are not submitted will be deleted by the system after
the due date of opening.
Bidder can attach files containing company profile details, scanned copies of
dealership certificate, scanned copies of technical drawings, etc., which are required
for the enquiry. The documents attached should be in PDF format.
File Size: 5MB is the maximum size of a single file that can be attached.
e-bid Submission and Signing
Submission of e-bids online is a two-step process. In the first step, the Techno
Commercial bid and Initial Price Bid have to filled and submitted. In the second step,
these bids have to be digitally signed using Bidder’s Digital Signature Certificate.
 Bidder cannot submit any offer after the due date and time stipulated in the e-
Tender.
Page 12 of 40
Page 12 of 40
All bids submitted by Bidder can be viewed by clicking on the link Submitted bids
provided in the left menu of the corresponding Bidder's home page.
All notices and correspondence to the bidder(s) shall be sent by email message during
the process till finalization of tender. Hence the bidders are required to ensure that
their email address provided at the time of registration is valid and updated.
Non-receipt of email will not entitle any bidder to lodge any claim and no complaint
in this regard shall be entertained. Bidders are also requested to ensure validity of
their DSC (Digital Signature Certificate).
Bidders are advised to see the web site regularly to remain updated with latest
information to ensure that they do not miss out any corrigendum / addendum
uploaded against the said e-tender after downloading the e-tender document. The
responsibility of downloading the related corrigendum, if any, will be that of the
bidders.
24.5 Process of e-Tender:
24.5.1 On the scheduled date and time of tender opening, Part-I of the Bids will be opened
and NLCIL shall confirm compliance of Letter of Undertaking & Check list for
Compliance of Tender Conditions. The bids confirming to all the above is treated as
Responsive bids and Part-II of the responsive bidders only will be opened.
24.5.2 Part-II will be opened on the same day. For evaluation purpose, prices quoted in
Schedule of Prices alone shall be taken into consideration.
24.5.3 If a bidder desires to be present at the time of Tender Opening, he shall depute his
representative(s) (not more than two persons) in time with due authorization for
participating in the Tender Opening
24.5.4 Stage – II: E-Reverse Auction:
The Reverse Auction, if required, will be conducted among the shortlisted bidders
with a start price and decremented value. The Reverse auction procedure is detailed
under Annexure-VI: “Rules for Reverse Bidding/Auction”.
24.6 Bidding in e-Tender & Reverse auction:
a. In all cases, bidder should use their own ID and Password along with Digital
Signature at the time of submission of their bid.
b. The e-tender floor shall remain open from the pre-announced date & time and for
as much duration as mentioned above.
c. All electronic bids submitted during the e-tender and e-reverse auction process
shall be legally binding on the bidder. Any bid will be considered as the valid bid
offered by that bidder and acceptance of the same by the Purchaser will form a
binding contract between Purchaser and the Bidder for execution of work.
d. It is mandatory that all the bids are submitted with digital signature certificate
otherwise the same will not be accepted by the system.
e. NLCIL reserves the right to cancel or reject or accept or withdraw or extend this
bidding process (e-tender and e-reverse auction) in full or part as the case may be
without assigning any reason thereof.
f. The server time shall be treated as final and binding. Bids recorded in the server
before the bid closing time will only be treated as valid bid. Bidders are, therefore,
advised to submit their bids well before the closing time of e-tender / e-reverse
auction. If any bid reaches the server after the bid closing time as per server time,
the same will not be recorded and no complaint in this regard shall be entertained.
Page 13 of 40
Page 13 of 40
g. Bidders are advised to exercise caution in quoting their bids in e-tender and
e-reverse auction to avoid any mistake. Bids once submitted can’t be recalled.
h. Any order resulting from this bidding process shall be governed by the terms and
conditions mentioned in the NIB.
CHIEF GENERAL MANAGER/CONTRACTS.
*********
Page 14 of 40
Page 14 of 40
SERVICE PARAMETERS
Service Parameters with regard to documentation and claims settlement

(To be submitted by the Insurance Company in Part–II of the Bid)
I. Documentation:
a. Policy Issuance Within 7 working days.
b. Endorsements Within 7 working days.
II. Claims Settlement:

1. Standard Fire and Special Perils Policy:
a. Basis of Claims The Basis of Valuation for Claims Settlement shall be in

Settlement accordance with what is stated in the Policy.
1. Claim Intimation should be immediate.
2. Duly Completed Claim Form.
3. Estimate of Repairs/Replacement.
4. FIR wherever applicable.
5. Fire Brigade Report wherever applicable.
6. Books of accounts, stock statements, bank
b. Documents
statements, copy of Purchase Order, budgetary offer
Required for
where ever feasible, log books, production records
Claims
called for by the Insurer/Surveyor.
Settlement
7. For theft claims, a copy of the Complaint lodged
duly acknowledged by the Police.
8. Where the circumstances of loss necessitate
submission of any further documents, the
Insurer/Surveyor shall advise the Insured of the same
within 7 days of being informed of the loss.
1. Appointment of Surveyors: Lead Insurers in
consultation with NLCIL shall make panel of
Surveyors for the purpose of handling NLCIL
claims. NLCIL may use their discretion in deputing
Surveyors from the panel, when required.
2. On A/c Payment: Where the Estimated Loss is likely
to be more than Rs. 5,00,000/-, and upto Rs. 1 crore,
c. Process of
upto 75% of the Estimated loss within 14 working
Claims
days of the admission of liability and submission of
Settlement
preliminary survey report. Where the Estimated Loss
is likely to be more than Rs. 1 crore, upto 75% of
the Estimated loss within 30 working days of the
admission of liability and submission of preliminary
survey report.
3. Final Settlement: within30 days after submission of
all required documents.
Page 15 of 40
Page 15 of 40
2. Fire Loss of Profit Insurance Policy:

b. Documents
Required for
Claims
Settlement
Surveyors for the purpose of handling NLCIL claims.
NLCIL may use their discretion in deputing Surveyors
from the panel, when required.
to be less than Rs. 5,00,000/-, then 75% of the
Estimated Loss within 10 working days of the
c. Process of
survey report. Where the Estimated Loss is likely to
Claims
be more than Rs. 5,00,000/-, and upto Rs. 1 crore, upto
Settlement
75% of the Estimated loss within 14 working days of
the admission of liability and submission of
is likely to be more than Rs. 1 crore, upto 75% of the
Estimated loss within 30 working days of the
survey report.
3. Final Settlement: within 30 days after submission of
3. Electronic Equipment Insurance Policy:

b. Documents
Required for
6. Books of accounts, stock statements, bank
Claims
statements, copy of Purchase Order, budgetary offer
Settlement
where ever feasible, log books, production records
called for by the Insurer/Surveyor.
7. For theft claims, a copy of the Complaint lodged duly
acknowledged by the Police.
Page 16 of 40
Page 16 of 40
Surveyors for the purpose of handling NLCIL claims.
NLCIL may use their discretion in deputing
Surveyors from the panel, when required.
2. For Claims below Rs. 20,000/- survey is waived,
insured can go ahead with the repair and submit the
bills for reimbursement.
c. Process of 3. On A/c Payment: Where the Estimated Loss is likely
Claims to be more than Rs. 5,00,000/-, and upto Rs. 1 crore,
Settlement upto 75% of the Estimated loss within 14 working
is likely to be more than Rs. 1 crore, upto 75% of the
Estimated loss within 30 working days of the
survey report.
4. Final Settlement: within 30 days after submission of
4. Marine Insurance Policy:
b. Documents
7. Claim Bill lodged on carriers with Acknowledgment
Required for
due card or proof of receipt by carrier.
Claims
Settlement 8. Original Consignment note, Invoice with detailed
packing list, Open Delivery/Short Delivery/Non
delivery Certificate.
Page 17 of 40
Page 17 of 40
consultation with NLCIL shall make panel of Surveyors
for the purpose of handling NLCIL claims. NLCIL may
c. Process of use their discretion in deputing Surveyors from the
Claims panel, when required.
Settlement
2. Survey waived upto Rs. 10,000/-.
3. Self survey can be done uptoRs. 20,000/-.
to be more than Rs. 5,00,000/-, and upto Rs. 1 crore,
upto 75% of the Estimated loss within 14 working days
of the admission of liability and submission of
preliminary survey report. Where the Estimated Loss is
likely to be more than Rs. 1 crore, upto 75% of the
Estimated loss within 30 working days of the admission
of liability and submission of preliminary survey report.
5. Final Settlement: within 30 days after submission of all
required documents.
5. All Risk / Special Contingency Policy:
a. Basis of
The Basis of Valuation for Claims Settlement shall be in
Claims
accordance with what is stated in the Policy.
Settlement
b. Documents
6. Books of accounts, stock statements, bank statements, copy of
Required for
Purchase Order, budgetary offer where ever feasible, log books,
Claims
production records called for by the Insurer / Surveyor.
Settlement
8. Where the circumstances of loss necessitate submission of any
further documents, the Insurer/Surveyor shall advise the Insured
of the same within 7 days of being informed of the loss.
1.Appointment of Surveyors: Lead Insurers in consultation with
NLCIL shall make panel of Surveyors for the purpose of
handling NLCIL claims. NLCIL may use their discretion in
deputing Surveyors from the panel, when required.
2. On A/c Payment: Where the Estimated Loss is likely to be
more than Rs. 5,00,000/-, and upto Rs. 1 crore, upto 75% of the
c. Process of
Estimated loss within 14 working days of the admission of
Claims
liability and submission of preliminary survey report. Where the
Settlement
Estimated Loss is likely to be more than Rs. 1 crore, upto 75%
of the Estimated loss within 30 working days of the admission
3. Final Settlement: within 30 days after submission of all
required documents.
Page 18 of 40
Page 18 of 40
6. Burglary Insurance Policy:
a. Basis of
The Basis of Valuation for Claims Settlement shall be in
Claims
accordance with what is stated in the Policy.
Settlement
2.Duly Completed Claim Form.
5. Books of accounts, stock statements, bank statements, copy
b. Documents
of Purchase Order, budgetary offer where ever feasible, log
Required for
books, production records called for by the Insurer/Surveyor.
Claims
Settlement
7. Where the circumstances of loss necessitate submission of
any further documents, the Insurer/Surveyor shall advise the
Insured of the same within 7 days of being informed of the
loss.
1. Appointment of Surveyors: Lead Insurers in consultation
with NLCIL shall make panel of Surveyors for the purpose
of handling NLCIL claims. NLCIL may use their discretion
in deputing Surveyors from the panel, when required.
2. On A/c Payment: Where the Estimated Loss is likely to be
more than Rs. 5,00,000/-, and upto Rs. 1 crore, upto 75% of
c. Process of
the Estimated loss within 14 working days of the admission
Claims
Settlement
Where the Estimated Loss is likely to be more than Rs. 1
crore, upto 75% of the Estimated loss within 30 working
preliminary survey report.
3. Final Settlement: within30 days after submission of all
required documents.
************
Page 19 of 40
Page 19 of 40
ANNEXURE–I
Claim Experience for the preceding 60 months, excluding expiring Policy Period. (in Rupees)
TOTAL FOR 2012-2017
2012-13 2013-14 2014-15 2015-16 2016-17
UNITS POLICIES
Premium Claims Premium Claims Premium Claims Premium Claims Premium Claims Premium Claims ICR%
SEGMENT
-I MINE -I MD 2581415 0 2634597 0 3333315 0 3115509 11103581 3837203 0 15502039 11103581 71.6
DECL 125276 0 156761 0 507042 0 526213 0 286902 0 1602194 0 0.0
TOTAL 2706691 0 2791358 0 3840357 0 3641722 11103581 4124105 0 17104233 11103581 64.9
MINE-II, MD 8761836 0 13347443 0 14225371 0 13465118 4435112 5717987 56257000 55517755 60692112 109.3
Mine-II
DECL 249244 0 267300 0 322022 0 308403 0 102323 0 1249292 0 0.0
Expn &
Barsingsar
Mine TOTAL 9011080 0 13614743 0 14547393 0 13773521 4435112 5820310 56257000 56767047 60692112 106.9
MINE-1A MD 872385 0 982619 0 1048007 0 991996 24018058 1390898 0 5285905 24018058 454.4
DECL 102735 0 112132 0 182431 0 174716 0 80892 0 652906 0 0.0
TOTAL 975120 0 1094751 0 1230438 0 1166712 24018058 1471790 0 5938811 24018058 404.4
TOTAL
SEG I 12692891 0 17500852 0 19618188 0 18581955 39556751 11416205 56257000 79810091 95813751 120.1
SEGMENT
- II TPS-I MD 5599621 0 5018176 0 5507945 0 4959570 34540731 3326030 0 24411342 34540731 141.5
OIL 34066 0 76349 0 50898 0 44387 0 5222 0 210922 0 0.0
TOTAL
MD 5633687 0 5094525 0 5558843 0 5003957 34540731 3331252 0 24622264 34540731 140.3
LOP+UI 543900 0 758300 0 788732 0 712170 6033580 959800 0 3762902 6033580 160.3
TOTAL
TS-I 6177587 0 5852825 0 6347575 0 5716127 40574311 4291052 0 28385166 40574311 142.9
NNTPP FIRE 0 0 0 0 3975 0 7188 0 4812 0 15975 0 0.0
Others-
Telecom, FIRE &
CARD Etc. MISC 400097 75225 478531 408880 449835 0 492800 0 263512 0 2084775 484105 23.2
IMP/INLA
TRANSIT ND 904333 59500 201468 0 937500 0 937500 0 125000 0 3105801 59500 1.9
TOTAL
SEG-II 7482017 134725 11472029 408880 13554331 0 12729684 40574311 4684376 0 49922437 41117916 82.4
Page 20 of 40
Page 20 of 40
UNITS POLICIES 2012-13 2013-14 2014-15 2015-16 2016-17 TOTAL FOR 2012-2017
Premium Claims Premium Claims Premium Claims Premium Claims Premium Claims Premium Claims ICR%
SEGMENT-
III TPS-I EXPN MD 4347409 0 3948793 0 4529410 0 4091468 0 2745510 0 19662590 0 0.0
STOCK OIL 14887 0 13482 0 46732 0 152371 0 7184 0 234656 0 0.0
TOTAL MD 4362296 0 3962275 0 4576142 0 4243839 0 2752694 0 19897246 0 0.0
LOP+UI 959068 0 795411 0 792956 0 855910 0 847384 0 4250729 0 0.0
TOTAL
TS-I Exp 5321364 0 4757686 0 5369098 0 5099749 0 3600078 0 24147975 0 0.0
TPS-
Barsingsar FIRE 3647561 633640 4217529 0 4809545 0 3476474 0 2352683 0 18503792 633640 3.4
DECL 131071 0 39580 0 170651 0 0.0
LOP+UI 940039 0 864023 0 1804062 0 0.0
TOTAL
BTPP 3647561 633640 4217529 0 4809545 0 4547584 0 3256286 0 20478505 0 0.0
TOTAL
SEG-III 8968925 633640 8975215 0 10178643 0 9647333 0 6856364 0 44626480 0 0.0
SEGMENT-
IV TPS-II STG-I MD 2910462 0 2577398 0 2781993 0 2606627 0 1741339 0 12617819 0 0.0
STG-I CIVIL 22763 0 20085 0 20085 0 19421 0 13390 0 95744 0 0.0
STG-II MD 4941860 0 4382634 0 4718370 0 4362462 0 2907821 0 21313147 0 0.0
STG-II CIVIL 86191 0 76051 0 81131 0 73545 0 50707 0 367625 0 0.0
LHS 494504 0 436251 0 468552 0 433406 0 289534 0 2122247 0 0.0
OTHERS 109252 0 92107 0 111511 0 162794 0 64882 0 540546 0 0.0
TOTAL MD 8565032 0 7584526 0 8181642 0 7658255 0 5067673 0 37057128 0 0.0
STGI
LOP+UI 302882 0 672554 0 670002 0 801410 0 1127945 0 3574793 0 0.0
STG 2
LOP+UI 404220 0 917906 0 915522 0 1068190 0 1631917 0 4937755 0 0.0
TOTAL
LOP 707102 0 1590460 0 1585524 0 1869600 0 2759862 0 8512548 0 0.0
TOTAL TSII 9272134 0 9174986 0 9767166 0 9527855 0 7827535 0 45569676 0 0.0
TPS-II EXPN DECL 0 0 0 0 0 0 28697 0 2895 0 31592 0 0.0
FIRE 256175 0 721676 0 1005901 0 999788 37000 3817957 0 6801497 37000 0.5
TOTAL
TSII EXP 256175 0 721676 0 1005901 0 1028485 37000 3820852 0 6833089 37000 0.5
TOTAL
SEG-IV 9528309 0 9896662 0 10773067 0 10556340 37000 11648387 0 52402765 37000 0.1
TOTAL NLCIL 38672142 768365 42905553 408880 48308783 0 45939243 80168062 34605332 56257000 210431053 137602307 65.4
Page 21 of 40
Page 21 of 40
ANNEXURE-II
PREMIUM SCHEDULE for Unit-1 (Segment-1) - Mine - I, Mine - IA, Mine - II, Mine - II Expansion & Barsingsar Mine
for the period 01.04.2018 to 31.03.2019.
Sl. Unit / Type of Policies Sum Net Premium Premium GST Total
No Insured in Rate (in Rs. Amount (@ 18%) Premium
. Rs. Lakhs per (Rs.) (Rs.) Payable
Thousand) (Rs.)
(%0)
MINE - I ----- ----- ----- ----- -----
1 Fire Policy 91277.00
2 Fire (Declaration) Policy for Lignite at Bunker 12300.00
3 Fire Policy for Stock at Mines Sub Stores (MSS) 858.40
Sub Total 104435.40 -----
MINE - IA ----- ----- ----- ---- -----
2 Fire (Declaration) Policy for Lignite Stock at Bunker 10250.00
Sub Total 48396.19 -----
MINE - II & Expansion ----- ----- ----- ---- -----
1 Fire Policy for Mine-II 78451.73
2 Fire Policy for Mine-II Expansion 177687.22
3 Fire (Declaration) Policy for Lignite Stock at Bunker 44840.00
4 Fire Policy for Stock of Explosives stored in Magazines. 50.00
5 Belt Reconditioning Plant - Fire Policy (Equipments Rs. 400 608.35
Lakhs, Belts Rs.160 Lakhs & Chemicals Rs. 48.35 Lakhs)
Sub Total 301637.30 -----
Barsingsar Mine ----- ----- ----- ---- -----
Sub Total 3413.09 -----
Grand Total 457881.98 -----
Page 22 of 40
Page 22 of 40
ANNEXURE-III
PREMIUM SCHEDULE for Unit-2 (Segment-2) -TPS - I & Others
for the period 01.04.2018 to 31.03.2019.
Sl. Unit / Type of Policies Sum Insured Net Premium Premium GST Total
No. in Rs. Lakhs Rate (in Rs. per Amount (@ 18%) Premium
Thousand) (%0) (Rs.) (Rs.) Payable
(Rs.)
Thermal Power Station - I ---- ---- ---- ---- ----
1 a) Fire Policy (includes Rs. 30.65 Lakhs for Startup 244455.10
Expenses Add on Cover & excludes Plinth & Foundations
Rs. 707.62 Lakhs).
b) Plinth & Foundations (for Earth Quake Cover only). 707.62
(Total = Rs. 245162.72 lakhs) ---- ---- ---- ---- ----
2 Fire Loss of Profit Policy (Indemnity Period - 9 months). 33000.00
3 Fire Policy for Stock at Sub Stores. 7.75
4 Fire (Declaration) Policy for Oil Stock & Store Items 572.43
(Oil Rs.525.80 Lakhs + Stores Stock Rs. 46.63 Lakhs).
5 CD Special Contingency Policy (AOA : AOY 1 : 4). 8.00
Sub Total 278750.90 ----
A) Permanent Central Stores (PCS) ---- ---- ---- ---- ----
1 Fire Policy for: ---- ---- ---- ---- ----
a) Chemicals 49.03
b) Miscellaneous Items (Cotton waste, Empty Gunny Bags, 264.31
Packing Materials, Manila Rope, Cotton Rope, Uniform
Materials, Mattros)
c) Stationery 53.99
d) Timber 49.04
e) Paints 26.96
f) Oxygen, Aceytelene and other Gases 3.45
g) Petrol - UG Tank 9.96
Page 23 of 40
Page 23 of 40
h) HSD - UG Tank 17.87
i) Kerosene - UG Tank 7.29
(Total = Rs. 481.90 lakhs) ----

2 Permanent Central Stores (PCS) - Fire (Declaration) Policy ---- ---- ---- ----
for Stock.
a) Protective Wears. 125.18
b) Cables and Electricals 198.98
(Total = Rs. 324.16 lakhs) ----
Sub Total 806.06
B) Fire Policy for Telecom Equipments at ---- ---- ---- ---- ----
1 a) Township Area 168.00
b) New Service Unit 43.58
c) General Zone 498.67
Sub Total 710.25 ----
C) CARD Complex ---- ---- ---- ---- ----
2 Burglary including Theft Policy 83.96
3 Electronics Equipment Policy 760.60
Sub Total 984.19 ----
D) Money Insurance Policy ---- ---- ---- ---- ----
1 a) Annual Carrying Limit (CSU-Rs. 0.70 Lakhs & TPS-II 2.70
- Rs. 2.00 Lakhs) with Single Carrying Limit of Rs. 2 Lakhs.
b) Cash in Safe (CSU - Rs. 0.75 Lakhs, TPS-II - Rs. 2.00 4.75
Lakhs & T. A Office – Rs. 2.00 Lakhs)
c) Cash being taken outside office (including Rajasthan 12.00
Project) to any where in India for Official purpose - Single
Carrying limit
Rs.1.2 Lakhs & Annual limit Rs. 12 Lakhs)
Sub Total 19.45 ----
Page 24 of 40
Page 24 of 40
E) Computer Insurance (includes computers at various Units of ---- ---- ---- ---- ----
NLC
at Neyveli and also at Chennai office and Barsingsar Project).
2 Burglary including Theft Policy 1604.40
3 All Risk Policy for Laptop Computers (51 Nos) 19.54
Sub Total 3228.34 ----
F) Transit Insurance Policy for MMC ---- ---- ---- ---- ----
(per sending limit Rs. 10.0 Crores)
1 Imported Items 5000.00
2 Indigenous Items 7500.00
Sub Total 12500.00 ----
G) Neyveli New Thermal Power Project ---- ---- ---- ---- ----
1 Fire Policy for Civil assets 537.65
2 Fire Policy for Electrical assets 211.44
Sub Total 749.09 ----
H) Neyveli Solar Power Projects (10 MW & 130 MW)
1 Fire Policy for 10 MW Solar Power Project 6708.40
2 Fire Policy for 130 MW Solar Power Project (2 X 65 MW) 65094.00
Sub Total 71802.40 ----
Grand Total 369550.68 ----
******
Page 25 of 40
Page 25 of 40
ANNEXURE-IV
PREMIUM SCHEDULE for Unit-3 (Segment-3) -TPS - I Expansion & Barsingsar Thermal Power Station
for the period 01.04.2018 to 31.03.2019.
Sl. Unit / Type of Policies Sum Insured in Net Premium Premium GST(@ Total
No. Rs. Lakhs Rate (in Rs. per Amount (Rs.) 18%) Premium
Thousand) (%0) (Rs.) Payable(Rs.)
Thermal Power Station – I Expansion ---- ---- ---- ---- ----
1 a) Fire Policy (includes Rs. 82.98 Lakhs for Startup 224230.98
Expenses Add on Cover & excludes Plinth and
Foundations Rs. 6668.55 Lakhs)
b) Plinth and Foundations (for Earth Quake Cover only) 6668.55
(Total = Rs. 230899.53 lakhs) ---- ---- ---- ---- ----
2 Fire Loss of Profit Policy (Indemnity Period - 9 months) 27545.00
3 Fire (Declaration) Policy for Oil Stock 495.43
4 Fire (Declaration) Policy for Stores Stock 2409.64
5CD Special Contingency Policy (AOA:AOY 1:1) 5.82
Sub Total 261355.42 ----
Barsingsar Thermal Power Station ---- ---- ---- ---- ----
1 a) Fire Policy - Power Plant & Township Area 206481.28
(includes Rs. 19.80 Lakhs for Startup Expenses Add
on Cover & excludes Plinth & Foundations Rs.
11349.62 Lakhs)
b) Plinth & Foundations (for Earth Quake Cover only) 11349.62
(Total = Rs. 217830.90 lakhs) ---- ---- ---- ---- ----
2 Fire Loss of Profit Policy (Indemnity Period - 9 months) 11515.71
3 Fire (Declaration) Policy for Oil Stock. 401.89
4 Fire (Declaration) Policy for Stores Stock. 2603.52
5 Fire (Declaration) Policy for Lignite Stock at Thermal Plant. 631.40
6 CD Special Contingency Policy (AOA:AOY 1:1) 4.92
Sub Total 232988.34 ----
Grand Total 494343.76 ----
Page 26 of 40
Page 26 of 40
ANNEXURE-V
PREMIUM SCHEDULE for Unit-4 (Segment-4) -TPS - II & TPS - II Expansion
for the period 01.04.2018 to 31.03.2019.
Sl. Unit / Type of Policies Sum Net Premium Premium GST Total
No. Insured in Rate (in Rs. Amount (@ 18%) Premium
Rs.Lakhs per Thousand) (Rs.) (Rs.) Payable
(%0) (Rs.)
Thermal Power Station – II ---- ---- ---- ---- ----
1 Fire Policy for Stage-I Assets & Switchyard (includes Rs. 18.00 158201.41
Lakhs for Startup Expenses Add on Cover)
2 a) Fire Policy for Stage-I Civil Assets (excluding Plinth and 1071.20
Foundation Rs. 267.81 Lakhs).
b) Plinth and Foundation (for Earth Quake Cover only) 267.81
(Total = Rs. 1339.01 lakhs) ---- ---- ---- ----
3 a) Fire Policy for Stage-II Civil Assets (excluding Plinth and 4056.54
Foundation Rs. 1014.11 Lakhs).
b) Plinth and Foundation (for Earth Quake Cover only) 1014.11
(Total = Rs. 5070.65 lakhs) ---- ---- ---- ----
4 Fire Policy for Stage-II Assets (includes Rs. 18.00 Lakhs for 262057.00
Startup Expenses Add on Cover)
5 Fire Policy for LHS (Lignite Handling System of Stage-I & II) 26175.86
6 Fire Policy for Dry Fly Ash Handling System (FAHS) 4092.55
7 Fire (Declaration) Policy for Oil Stocks 874.95
8 Fire (Declaration) Policy for Stock at Sub Store 172.93
9 Electronics Equipment Policy 38.10
Page 27 of 40
Page 27 of 40
10 CD Special Contingency Policy ---- ---- ---- ---- ----
Stage – I (AOA:AOY 1:2) 8.11
Stage – II (AOA:AOY 1:3) 12.16
11 Loss of Profit Policy (Indemnity Period - 9 months) ---- ---- ---- ---- ----
Stage – I 31101.96
Stage – II 39838.24
Sub Total 528982.93 ----
Thermal Power Station – II Expansion ---- ---- ---- ---- ----
2 Fire (Declaration) Policy for Oil Stock. 271.52
3 Loss of Profit Policy (Indemnity Period - 9 months) 29521.00
4 Fire (Declaration) Policy for Stock at Sub Store 1345.20
5 CD Special Contingency Policy (AOA:AOY 1:1) 6.82
Sub Total 373664.91 ----
Grand Total 902647.84 ----
******
Page 28 of 40
Page 28 of 40
ANNEXURE-VI
RULES FOR REVERSE BIDDING/AUCTION
1. All Shortlisted Bidders shall be intimated about their eligibility for participation in
Reverse Auction.
2. Schedule for Reverse Bidding: After Part-II Price e-Bids are opened online, date and
time of start of Reverse Auction shall be intimated to all the eligible bidders. Scheduled
duration of Reverse Auction shall be normally One hour.
3. Auction extension time: If a valid bid is placed within Ten (10) minutes of End Time of
the Reverse auction (RA), then RA duration shall get automatically extended for another
Ten (10) minutes from the existing end time. It may be noted that the auto-extension
will take place only if a valid bid comes in those last Ten (10) minutes. If a bid does not
get accepted as the lowest bid, the auto-extension will not take place even if that bid
might have come in the last Ten (10) minutes. The above process will continue till no
bid is received in last Ten (10) minutes which shall mark the completion of Reverse
Auction. However, bidders are advised not to wait till the last moment to enter their
bid to avoid complications related to internet connectivity, their network problems,
system crash down, power failure etc.
4. Procedure of Reverse Auctioning:
i. Reverse Auction will be conducted separately for each Unit., namely Unit-1
(Annexure-II for Segment-1),Unit-2 (Annexure-III for Segment-2),Unit-3 (Annexure-IV
for Segment-3) and Unit-4 (Annexure-V for Segment-4) based on Lowest Grand Total
Bid Price for each Unit.
ii. The ‘Opening Price’ i.e. Start Price for RA (Reverse Auction) shall be the Lowest Grand
Total Bid Price for each Unit.
iii. Bid Decrement shall be Rs. 10,000/- of Start Price and its multiples for each Unit.
iv. “RL1” Bid is the last offered rate i.e. further no bidders responds within the time limit
for each Unit.
v. After completion of the online Reverse Auction, the Closing Price i.e. RL1 bid, shall be
available for further processing.
vi. After completion of the online Reverse Auction, the RL1 Bidder of each Unit shall
furnish the item wise Price breakup for each Policy.
5. System Requirement
Refer to NLCIL’s portal (econts.nlcindia.com) for System Requirements:
6. Bidding in Reverse auction:In all cases, bidder should use their own ID and Password
along with Digital Signature at the time of submission of their bid.
7. During the entire e-reverse auction process, the bidders will remain completely
anonymous to one another.
8. The e-reverse auction shall remain open from the pre-announced date & time and for as
much duration as mentioned above.
9. All electronic bids submitted during the e-reverse auction process shall be legally binding
on the bidder. Any bid will be considered as the valid bid offered by that bidder and
acceptance of the same by the Buyer will form a binding contract between NLCIL and the
Bidder for execution of supply.
Page 29 of 40
Page 29 of 40
10. It is mandatory that all the bids are submitted with digital signature certificate otherwise
the same will not be accepted by the system.
11. NLCIL reserves the right to cancel or reject or accept or withdraw or extend the tender in
full or part as the case may be without assigning any reason thereof.
12. The prevailing/current lowest bid will be displayed on the bidding screen for each Unit
(Unit-1 to Unit-4) during the course of e-reverse auction and all subsequent bids shall
have to be quoted lower than the prevailing/current lowest bid.
13. The server time shall be treated as final and binding. Bids recorded in the server before
the bid closing time will only be treated as valid bid. Bidders are, therefore, advised to
submit their bids well before the closing time of e-reverse auction. If any bid reaches the
server after the bid closing time as per server time, the same will not be recorded and no
complaint in this regard shall be entertained.
14. Bidders are advised to exercise caution in quoting their bids in e-reverse auction to avoid
any mistake. Bids once submitted can’t be recalled.
15. Any order resulting from this bidding process shall be governed by the terms and
conditions mentioned in the NIB. No deviation to the technical and commercial terms &
conditions are allowed. NLCIL reserves the right to cancel this bidding process
(e-reverse auction) or extend the due date of receipt of bid(s) without assigning any
reason thereof.
*****
Page 30 of 40
Page 30 of 40
PART-I FORMS
ANNEXURE-A
UNDERTAKING
Sl. No Description Bidder

Acceptance
1.0 I/We have read and understood all the terms and conditions of the
tender including corrigendum, if any, and hereby agree and undertake to
YES / NO
confirm all General Tender conditions and Service Parameters of this
tender without any deviation.
2.0 I/We hereby declare that the Policy Wordings, except those Clauses
which are detailed in this Tender, are as per guidelines issued by IRDA YES / NO
or GIC and the same are uniformly followed by all the Insurance
Companies.
3.0 I/We hereby agree and undertake that NLC India Limited, shall have the
right to reject the offer and take action against us as specified in the
YES / NO
tender, if any deviation is noticed during evaluation of the tender in
contradictory to this undertaking.
4.0 The information and documents provided by us are correct and
YES / NO
authentic to the best of our knowledge.
5.0 I/We attached the duly filled in Check list for Compliance of Important
YES / NO
Tender Conditions.
*****
Page 31 of 40
Page 31 of 40
PART-I FORMS
Check list for Compliance of Important Tender Conditions
(to be attached with the Undertaking)
Bidders to submit their bid, accepting all the terms and conditions of the Tender and the
required/relevant documents wherever required, as per the formats given below:
Sl. Bidder
Description
No Acceptance
1.0 I/We agree to abide by and keep our Bid valid for a period of 120 days
from the date of opening of Part-I Bid by NLC India Limited and it shall
YES / NO
remain binding on us and may be accepted at any time before the expiry
of that period.
2.0 I/We, the undersigned hereby agree to issue the Policy as per prices
YES / NO
quoted by us.
3.0 Should our Bid be accepted, we hereby agree to abide by and fulfill all
Terms and conditions of Tender Document as accepted by us. We
understand that NLCIL is not bound to accept the lowest or any Bids YES / NO
received and NLCIL has the right to reject any bid, without assigning
any reason whatsoever.
4.0 This Bid together with written acceptance thereof shall constitute a
binding Contract between NLCIL and ourselves till a formal Order is YES / NO
issued by NLCIL.
5.0 General Instructions for quoting Schedule of Prices.
5.1 Price should be quoted in Indian rupees. YES / NO
5.2 Rate considered for GST is 18 % (Any variation in GST shall be paid by
YES / NO
NLCIL while making premium payment)
6.0 Please ensure that all the attachments in the offer are only in English
language. If any document is in any other Language, the same shall be
YES / NO
got translated in English version duly authorized by the Notary Public or
Competent Authority by the Bidder and upload both the versions.
7.0 Have you read and filled all the forms?. YES / NO
Page 32 of 40
Page 32 of 40
PQR QUESTIONNAIRE:
Acknowledgement
Sl. Details of documents submitted in
Description for enclosing as per
No. support of QR conditions
NIT
PQR Condition
1. YES/NO
stipulated in 1.0 (a)
PQR Condition
2. YES/NO
stipulated in 1.0 (b)
PQR Condition
3. YES/NO
stipulated in 1.0 (c)
PQR Condition
4 YES/NO
stipulated in 1.0 (d)
Documentary
evidences for meeting
5 YES/NO
the above PQR
conditions
PQR Documents for satisfying
Sl. No.1 to 4 above and Scanned
6 Attachment UPLOAD
signed copy of Integrity Pact as
per Annexure-B
******
Page 33 of 40
Page 33 of 40
ANNEXURE–B
INTEGRITY PACT PROGRAMME
1. NLCIL is committed to have most ethical business dealing with the Vendors, Bidders and
Contractors of goods and services and deal with them in a transparent manner with equity
and fairness.
2. In order to achieve these goals, NLCIL is implementing the Integrity Pact Programme in co-
operation with Central Vigilance Commission (CVC) and renowned International Non-
Governmental Organization, Transparency International India (TII).
3. The Integrity Pact Programme will cover Tenders / Contracts valued at Rs. 1 (one) Crore or
above.
4. The Integrity Pact Programme covers the following aspects.
i). Commitments and Obligations of NLCIL (Principal).
ii). Commitments and Obligations of Vendors / Bidders / Contractors
(Counterparties).
iii). Violations and Consequences.
iv). Independent External Monitors.
5. As per the Integrity Pact Programme, an “Integrity Pact”, which envisages an agreement
between the prospective Vendors, Bidders & Contractors and NLCIL, committing the
persons / officials of both parties, not to exercise any influence on any aspect of the
contract. Only those Vendors / Bidders / Contractors, who have entered into such an
“Integrity Pact” with NLCIL would be competent to participate in the bidding. In other
words, entering into this Pact would be a preliminary qualification.
6. Hence the bidder shall submit the Integrity Pact agreement duly filled and signed in his
offer enclosed in Part-I cover.
7. The format of “Integrity Pact”, which should form a part of the tender of value more than
Rs. 1 Crore is enclosed as Appendix – I.
8. The details of the Independent External Monitors of NLCIL are given below :
INDEPENDENT EXTERNAL MONITORS OF NLCIL
1. Shri. Sundaradevan, IAS (Retd), Phone No:

No.18, S.K.Prestige, Mobile : 098405 94444
Dr. Radhakrishnan Salai, Email: sundaradevan@gmail.com
Tatabad, Coimbatore - 641 012.
2. Shri. D.Mukherjee, IPS (Retd), Phone Nos:
2/670, IPS/IAS Officer’s Colony, 044 – 2252 2466
Manappakkam, Porur, Mobile : 099400 60000
CHENNAI - 600 116. Email: ratnajee@hotmail.com
3. Shri. P.N.Pathak, IRS (Retd.), Phone Nos:
No. 14/118, Indira Nagar, 0522 - 2356977
Nirmal Resham, 094154 02654
Lucknow – 226 010. 094150 66921
Email: pnpathak1944@gmail.co.in
However, the Bidders are requested to see NLCIL’s web site: www.nlcindia.com
for changes, if any of the Independent External Monitors of NLCIL, before
submitting their Bid.
*****
Page 34 of 40
Page 34 of 40
APPENDIX-I
(To be executed on plain paper and applicable for all tenders of value above Rs.1 crore)
INTEGRITY PACT
Between
NLC India Limited (NLCIL) hereinafter referred to as "The Principal”
and
............................................. hereinafter referred to as ''The Bidder/ Contractor"
Preamble
The Principal intends to award, under laid down organizational procedures, contract/s for
………………………………………………………………………………………………………
………………………………………………………………………………………………………
The Principal values full compliance with all relevant laws and regulations, and the principles of
economic use of resources, and of fairness and transparency in its relations with its Bidder/s and
Contractor/s.
In order to achieve these goals, the Principal cooperates with the renowned international Non-
Governmental Organization ''Transparency International" (TI). Following TI's national and
international experience, the Principal will appoint an external independent Monitor who will
monitor the tender process and the execution of the contract for compliance with the principles
mentioned above.
Definitions
In pursuance of the above Pact, for the purposes of this provision, the Principal defines the
relevant terms set forth therein as under:
1) “Contract” means the contract entered into between the Principal and Bidder (or
Tenderer) / Contractor for the execution of work mentioned in the preamble above.
2) “Contractor” means the bidder or tenderer whose tender (bid) has been accepted by the
principal or Company whose tender (bid) has been accepted and shall be deemed to
include his/its/their successors, representatives, heirs, executors and administrators unless
excluded by the Contract.
3) “Coercive practice” means harming or threatening to harm, directly or indirectly, persons
or their property to influence their participation in the procurement process or affect the
execution of a contract: In order to achieve these goals, the Principal proposes to appoint
one or more External Independent Monitor/s who will monitor the tender process and the
execution of the contract for compliance with the principles mentioned above.
4) “Collusive practice” means a scheme or arrangement between two or more bidders, with
or without the knowledge of the Principal designed to establish bid prices at artificial,
noncompetitive levels; and
5) “Corrupt practice” means the offering, giving, receiving or soliciting of anything of
value to influence the action of a public official in the procurement process or in contract
execution;
6) “External Independent Monitor” means a person, hereinafter referred to as EIM,
appointed, in accordance with Section 8 below, to verify compliance with this agreement.
7) “Fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the Principal and
includes collusive practices among Bidders (Prior to or after bid submission) designed to
Page 35 of 40
Page 35 of 40
establish bid prices at artificial, non competitive levels and to deprive the Principal of the
benefits of free and open competition;
8) “Party” means a signatory to this agreement.
9) “Purchaser” means NLCIL India Limited, Neyveli, incorporated under the Companies
Act 1956, having their registered Office at Chennai, 600 010 and includes their
successors.
10) “Bidder or Tenderer” means the person, firm or company submitting a tender (bid)
against the invitation to Tender (bid) and includes his/its/their staff, consultants, parent
and associate and subsidiary companies, agents, consortium and joint venture partners,
sub-contractors and suppliers, heirs, executors, administrators, representatives, successors.
Section 1 - Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent corruption and to
observe the following principles:
i). No employee of the Principal, personally or through family members, will in
connection with the tender for, or the execution of a contract, demand, take a
promise for or accept, for him/herself or third person, any material or immaterial
benefit which he / she is not legally entitled to.
ii). The Principal will, during the tender process treat all Bidders with equity and
reason. The Principal will in particular, before and during the tender process,
provide to all Bidders the same information and will not provide to any Bidder
confidential/additional information through which the Bidder could obtain an
advantage in relation to the tender process or the contract execution.
iii). The Principal will exclude from the process all known prejudiced persons.
(2) If the Principal obtains information on the conduct of any of its employees which is a
criminal offence under the relevant Anti-Corruption Laws of India, or if there be a
substantive suspicion in this regard, the Principal will inform its Vigilance Office and in
addition can initiate disciplinary actions.
Section 2 - Commitments of the Bidder/Contractor
(1) The Bidder / Contractor commits itself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution.
i). The Bidder / Contractor will not, directly or through any other person or firm,
offer, promise or give to any of the Principal's employees involved in the tender
process or the execution of the contract or to any third person any material or
immaterial benefit which he/she is not legally entitled to, in order to obtain in
exchange any advantage of any kind whatsoever during the tender process or
during the execution of the contract.
ii). The Bidder / Contractor will not enter with other Bidders into any undisclosed
agreement or understanding, whether formal or informal. This applies in
particular to prices, specifications, certifications, subsidiary contracts,
submission or non-submission of bids or any other actions to restrict
competitiveness or to form cartels in the bidding process.
iii). The Bidder / Contractor will not commit any offence under the relevant
Anticorruption Laws of India: further the Bidder / Contractor will not use
improperly, for purposes of competition or personal gain, or pass on to others,
Page 36 of 40
Page 36 of 40
iv). any information or document provided by the Principal as part of the business
relationship, regarding plans, technical proposals and business details, including
information contained or transmitted electronically.
v). The Bidder / Contractor will, when presenting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents, brokers or
any other intermediaries in connection with the award of the contract.
vi). The Bidder / Contractor of foreign origin shall disclose the name and address of
the Agents / representatives in India, if any. Similarly the Bidder / Contractor of
Indian Nationality shall furnish the name and address of the foreign principals, if
any.
(2) The Bidder / Contractor will not instigate third persons to commit offences outlined above
or be an accessory to such offences.
Section 3 - Disqualification from tender process and exclusion from future contracts
If the Bidder, before contract award has committed a transgression through a violation of
Section 2 or in any other form such as to put his reliability or credibility as Bidder into
question, the Principal is entitled to disqualify the Bidder from the tender process or to
terminate the contract, if already signed, for such reason.
(1) If the Bidder / Contractor has committed a transgression through a violation of Section 2
such as to put his reliability or credibility into question, the Principal is entitled also to
exclude the Bidder / Contractor from future contract award processes. The imposition and
duration of the exclusion will be determined by the severity of the transgression. The
severity will be determined by the circumstances of the case, in particular the number of
transgressions, the position of the transgressors within the company hierarchy of the
Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6
months and maximum of 3 years.
(2) A transgression is considered to have occurred if the Principal after due consideration of
the available evidence, concludes that no reasonable doubt is possible.
(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to
resort to and impose such exclusion and further accepts and undertakes not to challenge or
question such exclusion on any ground, including the lack of any hearing before the
decision to resort to such exclusion is taken. This undertaking is given freely and after
obtaining independent legal advice.
(4) If the Bidder / Contractor can prove that he has restored / recouped the damage caused by
him and has installed a suitable corruption prevention system, the Principal may revoke
the exclusion prematurely, provided such systems has been audited by an independent
agency.
Section 4 - Compensation for Damages
(1) If the Principal has disqualified the Bidder from the tender process prior to the award
according to Section 3, the Principal is entitled to demand and recover from the Bidder
liquidated damages equivalent to Earnest Money Deposit / Bid Security.
(2) If the Principal has terminated the contract according to Section 3 or if the Principal is
entitled to terminate the contract according to Section 3, the Principal shall be entitled to
demand and recover from the Contractor liquidated damages equivalent to Security
Deposit / Performance Bank Guarantee.
Page 37 of 40
Page 37 of 40
Section 5 - Previous Transgression
(1) The Bidder declares that no previous transgressions occurred in the last 3 years with any
other Company in any country conforming to the TI approach or with any other Public
Sector Enterprise in India that could justify his exclusion from the tender process.
(2) If the Bidder makes incorrect statement on this subject he can be disqualified from the
tender process or the contract, if already awarded, can be terminated for such reason.
Section 6 - Equal treatment of all Bidders / Contractors/ Subcontractors
(1) The Bidder / Contractor undertakes to demand from all subcontractors a commitment in
conformity with this Integrity Pact, and to submit it to the Principal before contract
signing.
(2) The Principal will enter into agreements with identical conditions as this one with all
Bidders, Contractors and Subcontractors.
(3) The Principal will disqualify from the tender process all bidders who do not sign this Pact
or violate its provisions.
Section 7 - Criminal charges against violating Bidders/Contractor/ Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of an
employee or a representative or an associate of a Bidder, Contractor or Subcontractor, which
constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal
will inform the Vigilance Office.
Section 8 – External Independent Monitor / Monitors (three in number depending on the
size of the contract) (to be decided by the Chairperson of the Principal)
(1) The Principal appoints competent and credible external independent Monitor for this Pact.
The task of the Monitor is to review independently and objectively, whether and to what
extent the parties comply with the obligations under this agreement.
(2) The Monitor is not subject to instructions by the representatives of the parties and
performs his functions, neutrally and independently. He reports to the Chairperson of the
Board of the Principal.
(3) The Contractor accepts that the Monitor has the right to access without restriction to all
Project documentation of the Principal including that provided by the Contractor. The
Contractor will also grant the Monitor, upon his request and demonstration of a valid
interest, unrestricted and unconditional access to his project documentation. The same is
applicable to Subcontractors. The Monitor is under contractual obligation to treat the
information and documents of the Bidder / Contractor / Subcontractor with
confidentiality.
(4) The Principal will provide to the Monitor sufficient information about all meetings among
the parties related to the Project provided such meetings could have an impact on the
contractual relations between the Principal and the Contractor. The parties offer to the
Monitor the option to participate in such meetings.
(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will
so inform the Management of the Principal and request the Management to discontinue or
heal the violation, or to take other relevant action. The monitor can in this regard submit
non-binding recommendations. Beyond this, the Monitor has no right to demand from the
parties that they act in a specific manner, refrain from action or tolerate action.
(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal
within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and,
should the occasion arise, submit proposals for correcting problematic situations.
Page 38 of 40
Page 38 of 40
(7) Monitor shall be entitled to compensation on the same terms as being extended to /
provided to Outside Expert Committee members / Chairman as prevailing with Principal.
(8) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an
offence under relevant Anti-Corruption Laws of India, and the Chairperson has not,
within reasonable time, taken visible action to proceed against such offence or reported it
to the Vigilance Office, the Monitor may also transmit this information directly to the
Central Vigilance Commissioner, Government of India.
(9) The word 'Monitor' would include both singular and plural.
10) The Monitor can be removed from his office, before the expiry of his tenure only with the
approval of the Board of the Principal.
Section 9 - Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12
months after the last payment under the respective contract, and for all other Bidders 6
months after the contract has been awarded.
If any claim is made / lodged during this time, the same shall be binding and continue to
be valid despite the lapse of this pact as specified above, unless it is discharged /
determined by Chairperson of the Principal.
Section 10 – Other Provisions
(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. Chennai / Neyveli. The Arbitration clause provided
in the main tender document / contract shall not be applicable for any issue / dispute
arising under Integrity Pact.
(2) Changes and supplements as well as termination notices need to be made in writing.
(3) If the Contractor is a partnership or a consortium this agreement must be signed by all
partners or consortium members.
(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of
this agreement remains valid. In this case, the parties will strive to come to an agreement
to their original intentions.
For the Principal For the Bidder / Contractor
Place …………………………. Witness1 ………………………….
Date ………………………….
Witness2 ……………………….
*****
Page 39 of 40
Page 39 of 40
ANNEXURE-C
Bank Account Details for e-payment
Sl. No Description Bidder Response

1.0 Particulars of the Insurance Company
1.1 Principal Bidder
1.2 Name and Address
1.2.1 Telephone No.
1.2.2 Fax No.
1.2.3 E – Mail address
2.0 Bank Details
2.1 Name of the beneficiary
2.2 Bank A/c No.
2.3 Name of the Bank
2.4 Name of the Branch
2.5 IFS Code (For NEFT/RTGS Payment)
3.0 PAN No.
4.0 GST Registration No.
5.0 Other Statutory Registration No., if any
6.0 Name and full address of Chief
Executives with phone number
7.0 Details of the Insurers
i) Year of Establishment
ii) Actual Commencement of
Commercial Operation
iii) Total Premium received during last
year
iv) Net Worth as per last year accounts
v) Reserve & Surplus as per last year
accounts
vi) Number of policies issued with a sum
insured of Rs. 500 Crores and above
during the last year as a sole Insurer
or as a Co - Insurer.
vii) List of major clients with whom
Insurance business are handled as a
sole Insurer or as a lead Insurer for a
sum of Rs. 500 Crores during the last
year
viii) Any other details the Insurance
Company wishes to submit
********
Page 40 of 40
Page 40 of 40

Specification Tender No 1718000030

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Specification Tender No 1718000030

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NLC India Limited

(formerly Neyveli Lignite Corporation Limited)

OFFICE OF THE CHIEF GENERAL MANAGER/CONTRACTS

PRESS TENDER ENQUIRY

Tender Document for

RENEWAL OF INSURANCE POLICIES OF ASSETS AND STOCKS OF

Date & Time of Tender Opening: 19.03.2018 at15.00 Hrs.

Phone: 04142–252210/251620 E-Mail: gmconts_co@nlcindia.com

Page 1 of 40 This Document has been digitally signed.

1.1 Tender No: CO CONTS/0003G/Insurance Policy/e-Conts/2018, Dt: 13.02.2018.

CHIEF GENERAL MANAGER/CONTRACTS

GENERAL TENDER CONDITIONS

5.1 Perils to be covered:

1 Jayaraman. S Chief Manager. Corporate Office.

7 Mahalakshmi. N Addl. Chief Manager. TPS–I Expansion.

5.3.1 MINES (Fire Policies)-Mine-I, Mine-IA, Mine–II& Expansion and Barsingsar

Add on Covers opted for

5.3.3 10 MW Solar Plant and 130 MW Solar Plant:

5.3.4 Other Policies:

24.0 INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS

 Operating system: Windows XP-- SP3 & above.

CHIEF GENERAL MANAGER/CONTRACTS.

Service Parameters with regard to documentation and claims settlement

b. Endorsements Within 7 working days.

II. Claims Settlement:

a. Basis of Claims The Basis of Valuation for Claims Settlement shall be in

a. Basis of Claims The Basis of Valuation for Claims Settlement shall be in

a. Basis of Claims The Basis of Valuation for Claims Settlement shall be in

(Total = Rs. 481.90 lakhs) ----

Sl. No Description Bidder

INDEPENDENT EXTERNAL MONITORS OF NLCIL

1. Shri. Sundaradevan, IAS (Retd), Phone No:

For the Principal For the Bidder / Contractor

Place …………………………. Witness1 ………………………….

Sl. No Description Bidder Response

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