HIPLA - Visitor Management System

HIPLA – Visitor Management System
By Hipla – a unit of Future Netwings Pvt. Ltd.

designed by tinyPPT.com
www.hipla.io
Hipla – From Future Netwings Pvt. Ltd.
.
About Us
Hipla’s end-to-end solution towards building the most robust IoT platform, analytics, devising state of the art
digital solutions to facilitate every enterprise. Our deep research along with technology enablement and expertise
across platforms build intelligent and scalable solutions for any kind of enterprise set up.
Hipla instantly improves productivity, increases services levels, eliminate time lags through long queues. We help
companies to transform their operational modus operandi through end-to-end engineering and IoT solutions to
design and build products which have the capability to connect , sense, act, and derive actionable intelligence.
www.hipla.io
Problem Statement – Risks today
Do you know how many people accessed your facility as a visitor in

last month?
It is quite impossible to determine the exact answer with the

traditional system based on pen and paper. WHY?
A. there is no validation done on the visitor whereabouts, duration
of stay in the premises and exit details.
B. Moreover, some visitors overlooked registering the in and out
time .
C. Some of them may fill wrong information resulting in security
risks.
www.hipla.io
Advantages of HIPLA VMS
• Fast and error free Visitor Self check-in and check-out system
• Record visitor valuables digitally
• Provides reports and analytics of visitor in any specific time period
• Brings smart and secure environment to your office
www.hipla.io
3. QR Code and
Access control
• On arrival at the entry gate, Visitor scans
the QR code at the kiosk, and the entry
gate automatically opens after successful
authentication.
• The overall system is about self check-in/
check-out and mobile friendly.
2. Visitor Verification
• Successful meeting request generates
meeting approval authentication to
employee
• Employee accepts the meeting request 4. Advance Security
when he agrees with time and agenda of
meeting • HIPLA-VMS provides security boost to
• Once the request is accepted, an your office, as the system only allows
automated mail is sent to visitor with authenticated visitors inside office
unique QR code and PIN
1. WEB/KIOSK
Meeting Booking 5. Visitor reports and Analytics
• Pre-scheduled Meetings can be • HIPLA provides a report of visitors / log
booked from web portal across any specific time period.
• Instant and pre-scheduled
meetings can be booked from HIPLA • Bundled report of meeting details with
filter capabilities can be downloaded in
VMS
Kiosk tab at the venue pdf or other formats.
www.hipla.io
Meeting booking from Web Portal
Pre-scheduled meeting booking
• Visitor initiated request –

a) Visitor sign up on web portal
b) Visitor log in the web portal
c) Visitor clicks on “create meeting”
d) Visitor fills up the credentials (Employee
name, meeting date & time, meeting
agenda)
e) Visitor clicks on “create”
f) Confirmation from employee end
g) Meeting successfully booked
www.hipla.io
Pre-scheduled meeting booking
• Employee initiated request –

a) Employee sign in on web portal
b) Employee clicks on “create meeting”
c) Employee fills up credentials
(Visitor/Employee name, meeting date, time
and agenda)
d) Employee clicks on “create”
e) Confirmation from Visitor end
f) Successfully Meeting Booked
www.hipla.io
• Visitor Pass can be downloaded and printed

from home or any place after successful
meeting booking
www.hipla.io
Kiosk Feature (Android/iOS)
Instant Meeting Booking
• Visitor taps on “Meeting”
www.hipla.io
• Visitor taps on “Instant Meeting”
www.hipla.io
• Visitor enters his phone/email for verification
www.hipla.io
• Visitor receives OTP on phone/mail and enters it
www.hipla.io
• Visitor enters his details and taps on “Next”
www.hipla.io
• The front camera of kiosk opens and visitor

uploads his picture
www.hipla.io
• Visitor enters meeting details (Employee name,

meeting agenda, time, laptop serial no, if any, no
of pen-drive(s)/hard disk). After adding all
credentials visitor taps on “Send Request” button
www.hipla.io
• Instant meeting request successfully sent!
www.hipla.io
A Peep into your Return On Investment with HIPLA
www.hipla.io
• Cost Economy • Time Efficiency & • Customer Satisfaction
Workforce Improvement
www.hipla.io
Cost Economy
A large facility with typically seven to ten entry points , employs receptionist
and security person at each entry points. At a bare minimum , the annual
investment for 2 receptionist and 2 Security Guard is around 10 lakhs/annum.
On the other hand HIPLA VMS Solution replaces or reduces the employees
required at entry gate. The one time investment for HIPLA VMS costs around 3
lakhs.
The monthly cost saving will range from 30,000 to almost (2-3) lakhs. Just by
this factor alone the payback period in which you will regain your expense for
purchasing HIPLA VMS varies from (4 – 6) months
www.hipla.io
Time Efficiency and Workforce Improvement
You will no longer be busy in handling the visitor entry. The

security guard will neither be busy validating your visitors.
It normally takes 60-90 man hours/day on an average towards

visitor management of any office.
Hipla optimizes the same to maximum 5-10 hours/day.
Deployment of manpower into shared / other functions get

optimized with Hipla’s Smart Office solutions ----instantly
www.hipla.io
Customer Satisfaction
HIPLA IoT platform provides a wow moment to your visitors,

which creates a positive and bold impact to the clients and helps
in improvement of business relation.
Your visitor can be a potential client, vendor or any other service
person. The final and most important return on investment is the
added benefit is of use and wow factor delivery to your visitor. It
helps In many way –
• Facilitating Sales
• Facilitating Vendor Transaction
• Making service delivery by your service delivery personnel more
efficient
• 10x more efficient
www.hipla.io
Check Status
• Visitor taps on “Check Status”
www.hipla.io
Check Status
• Visitor enters his phone/mail, which he/she

had entered at the time of creating meeting
request
www.hipla.io
Check Status
• The meeting booking status appears on the

screen
www.hipla.io
Meeting Confirmation Workflow
Successful meeting
request generates After clicking on attached
meeting approval link link a webpage opens After approval, Visitor and
mail/SMS to employee with meeting details and employee both receive
accept/cancel button unique QR code with PIN
www.hipla.io
Access Control
• After arrival at the Entry Gate, the visitor scans

the unique QR code
www.hipla.io
Access Control
• Alternately, the visitor can also enter PIN
• After scanning of QR code or entry of alternative

PIN, The entry gate automatically opens
www.hipla.io
Entry gate access control system
Step 1 - Visitor scans the

unique QR code in kiosk Step 2 – QR code
Step 4 – Microcontroller
validation by checking
controls the gate lock with
through HIPLA cloud
relays
HIPLA,
Step 3 – After validation
Step 5 – Gate Automatically
MQTT broker returns
opens
values to the controller
www.hipla.io
Reception Tab
• From reception tablet visitor prints the visitor

pass and walks to meeting room.
• This visitor pass can be used for accessing
meeting rooms and self check-out.
www.hipla.io
Report Management Features
• Admin clicks on “Report”

• Admin selects the time period
• Admin enters the name of employee
• Admin clicks on “Search”
www.hipla.io
Report Management Features:
• A report appears on screen, which shows the list

of previous meeting held.
• The report can be downloadable in the format of
.pdf , .csv and .xlsx
www.hipla.io
Conclusion
Today, the digital technology through the IoT platform is transforming lives and
fashion of work diametrically. It has paved way to instant cost and energy economy. If
implemented effectively, a connected & integrated visitor management solution
allows organizations to mitigate risks, adhere to regulatory compliances, optimize the
existing security system and optimize operational efficiencies. With significantly
improving visitor experience, it results into greater business value today. Standalone
and non-integrated visitor management solutions are a thing of the past as they are
operationally inefficient as well as expensive.
For more information about our solutions and offerings, get in touch with us:
Headquarter: Kolkata Mumbai New Delhi Singapore

Synergy Building, 5th Floor Level 3, Platinum Techno Park, Red Fort Capital Parsvnath 21, Bukit Batok Crescent, #17-82
Thakdari Road, P.O. Krishnapur, 17 & 18 Sector 30 Vashi Towers, Bhai Vir Singh Marg, Wcega Tower Singapore 658065.
Rajarhat Kolkata 700102. India Mumbai-400705, India. Gole Market, New Delhi Phone- +65 62255788
Phone: +91 8274001559 Phone- +91 22 61818459 110001, India.
Phone- +91 11 66782419
www.hipla.io

HIPLA - Visitor Management System

Hochgeladen von

Dokumentinformationen

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

HIPLA - Visitor Management System

Hochgeladen von

Copyright:

Verfügbare Formate

HIPLA – Visitor Management System

By Hipla – a unit of Future Netwings Pvt. Ltd.

Do you know how many people accessed your facility as a visitor in

It is quite impossible to determine the exact answer with the

Pre-scheduled meeting booking

• Visitor initiated request –

Pre-scheduled meeting booking

• Employee initiated request –

• Visitor Pass can be downloaded and printed

Instant Meeting Booking

• Visitor taps on “Meeting”

Instant Meeting Booking

• Visitor taps on “Instant Meeting”

Instant Meeting Booking

• Visitor enters his phone/email for verification

Instant Meeting Booking

• Visitor receives OTP on phone/mail and enters it

Instant Meeting Booking

• Visitor enters his details and taps on “Next”

Instant Meeting Booking

• The front camera of kiosk opens and visitor

Instant Meeting Booking

• Visitor enters meeting details (Employee name,

Instant Meeting Booking

• Instant meeting request successfully sent!

You will no longer be busy in handling the visitor entry. The

It normally takes 60-90 man hours/day on an average towards

Hipla optimizes the same to maximum 5-10 hours/day.

Deployment of manpower into shared / other functions get

HIPLA IoT platform provides a wow moment to your visitors,

• Visitor taps on “Check Status”

• Visitor enters his phone/mail, which he/she

• The meeting booking status appears on the

• After arrival at the Entry Gate, the visitor scans

• Alternately, the visitor can also enter PIN

• After scanning of QR code or entry of alternative

Step 1 - Visitor scans the

• From reception tablet visitor prints the visitor

• Admin clicks on “Report”

• A report appears on screen, which shows the list

Headquarter: Kolkata Mumbai New Delhi Singapore

Das könnte Ihnen auch gefallen