First year Project Report requirements and format 2017

General Guidelines for Submission of Project Reports

Contents of Project Study Report

The summer project report shall be titled “Organizational Study” and shall consist of
three sections viz.
Section I - Profile Study of the Organization (in detail) (if given by the organization) and,
Section II - Problem Centered Study in the Organization (if given by the organization).
Section III- Routine work given by the organization (if given by the organization).
For PGDM- Section I and Section II compulsory
For MHRM- Section I and II compulsory
For MBA (2016-18) II SEMESTER- section I compulsory and Either Section II or
Section III compulsory.

Duration of Project Study: From April 1 to May 31, 2015 (8 weeks)

Type of organization that can be chosen for study - Nationally and internationally
reputed with all functional departments

Requirements (mandatory):
Minimum of Eight E-mail based communication with the faculty guide at the college.
Step one-The student is free to divide the below mentioned structure (listed areas) of the
Organization study (OS) and Problem centered study into eight blocks for reporting via
e-mail to the concerned faculty guide. A block in an OS need not have any order. The
candidate can choose 2 or 3 areas together and study in detail through reading website,
literature review, having discussions and clarifications with the concerned managers in
the organization or even customers/retailers or distributors for acquiring deep in-sight
about the area of study.
Step two- The learning in the specified area of study and doubts (constraints) need to be
reported to the college faculty, with a copy to iipc@rajagiri.edu (called trigger mail one
for the area ‘one’ chosen for study by the student). The faculty needs to compulsorily
read and direct the student as to what is to be done further through e-mail with a copy
to iipc@rajagiri.edu A single trigger mail in an area of study may conclude, say for an
example with 5-6 e-mails both ways. The concluding mail for each area must have
the concluding statement eg. “Trigger mail one concluded” in the subject line of the
mail from faculty.
Step three- The student has to take up area two (of OS) and further go on till all eight
areas are complete and repeat the process as said before with regard to trigger mail. The
areas (themes) need to be equally spread out both in terms of time duration of study and
clubbing of themes.
Step four- All the mails is to be produced as physical record for verification by the
student when he produces the draft report on return to college. The draft report will not
be accepted without the e-mail print out.
Step five-First trigger mail send to faculty can include a portion of OS as chosen by the
student, and a portion of the Problem centered study or routine work done. However,
problem centered study should duly follow the systematic research procedure given as

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First year Project Report requirements and format 2017

outline. For example, you cannot talk about the variables unless you have decided on the
business and research problem.

Section I

Profile Study of the Organization

Report on the Profile Study may include information/data collected on:
 Industry analysis-Challenges in the industry, number of players, pricing strategy,
nature of demand, nature of supply (production), Inter-firm behavior and their
implications, potential of the industry like growth rate, size etc.- Explanation-
Preliminary understanding of the industry and its dynamics to better understand
the firm. Is it an Oligopoly? Or Monopoly? Etc if so how will be the generic
behavior of firm?
 History/incorporation of the company. Explanation-Can be obtained from
website. Used to understand where it started, what business it did/does? And
where is it now? Who are the founders? Any importance for them no/has owner
ship pattern changed?
 Vision/mission statements, if any Explanation—Talks about the aspirations of the
firm. Can you identify them in action when goal setting is done? What is the firm
strategy?
 Corporate office/head quarters, number of units
 Capital structure, initial investments, shares etc Explanation-Obtain a draft from
Website, Annual report and have a meaningful discussion about them relating to
the firm’s business model. Why such a structure? Advantageous? Limitations?
What need to be changed?
 Business turn over, profit/loss, market share etc.
 Ratios like Profitability, Activity, Liquidity, Leverage (Trends) and their
implications- Explanation-Work out these ratios and try linking them to the firm
business model. Is the firm operational ready? Solvent? Liquid? What need to be
changed?
 Organizational structure/hierarchy, employee strength- Explanation-Is the
structure apt? What are the advantageous? Limitations? Employee Turnover,
Appraisal policy, Promotion, Get details from the HR department.
 Products/services/customers/clients- domestic / multi domestic- Explanation-
Work out their revenue contributions, pricing policy, and market share etc.
 Production process/service operations- domestic/ multi domestic
 Functional departments (like Production, Finance, Marketing, HR, Logistics etc.)
their organization and main activities- Explanation-Understand the role of each
designation within each department. How interdepartmental linkages
established? Understand how each department helps the firm on short term,
medium term and long term (functions).
 Future plans & business strategy/expansion/diversification
 USPs/innovative management/ practices unique to respective departments
 SWOT analysis and how to move forward in the given scenario Explanation-SW
is internal to organization, OT are outside the organization.

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First year Project Report requirements and format 2017

 Observations, if any (negative and derogatory remarks/comments to be avoided)

 Any other relevant information gathered through interaction with company
managers or data from handbook, brochure, files or policy documents of the
company.

The profile study may run into 25 to 30 pages.

The data presented shall be factually correct.

Section II
Problem Centered Study in the Organization
Report on the problem centered study may include:
 Title of the study
 Elaboration of the problem/issue
 Relevance of the study in relation to the firm or industry
 Objectives
 Methodology of study
 Tools for data collection – questionnaire/checklists
 Sampling and sample size
 Type of analysis to be used and the adequacy of the data collection tool to capture
the needed information
 Presentation and analysis of data – relevant tables, graphs etc.
 Interpretation and conclusions
 Suggestions/Recommendations

Section III- Routine Work

Routine work is any work given to a summer trainee. It has to be documented in the
specified format (below) and incorporated as part of the Organizational Study. Routine
work is to be orderly and should be listed and reported to the faculty guide in college for
his e-mail concurrence. The person who allotted this routine job (in organization) has also
to sign on a format (provided by college) and has to be produced when the candidate
reports back to college. Without signed routine work document the routine work will not
be accepted as part of reporting.

A few examples of routine work. It can be simple telephone calling of prospective clients,
or designing a marketing brochure or even accompanying a sales man for a sales call or
undertaking the shop floor time and motion study or helping the manager in a department
in any of his activities or understanding ERP implementation for the organization by
being part of the ERP team etc.

The problem centered study may run into another 25 to 30 pages making a total of 50 to
60 pages for the entire report. The routine work can also add up a few pages that have to
be incorporated as part of the Organizational Study report.

Format of Routine work:

1. Objective of the routine work
2. Achievements on completion of work
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First year Project Report requirements and format 2017

3. Limitations on completion of work

4. Learning from the work
5. Areas of improvement in the work for the organization
6. How routine work learning’s can be incorporated as part of Organizational study?
7. Time duration in days for the work
8. Signature of the Authority who has sanctioned this work

The report shall be neatly typed and presented.

The draft report, preferably a spiral bound one approved by the guide needs to be
submitted at the RBS office on or before June 13, 2015.

The final report shall be made after incorporating the suggestions and corrections they
receive from their guides/research committee constituted.

Submission of Final Report

Students are required to submit their final project study reports to the PGP office on or
before June 30, 2015.

The final report should be hard bound and two such copies (one copy to be retained by
the student after getting the Director’s signature) are to be submitted to the PGP office.

An additional soft copy of the full project report in the PDF format in a reasonably
good quality CD (Sony, Moserbaer etc,) need also be submitted.

The final report shall also consist of:

 A title page indicating the names of the student and the company and, the roll
number and the institution emblem (specimen copy available with the PGP office)
 Certificate (Approval sheet) from the college signed by the Director and the
faculty guide in the letterhead of Rajagiri Business School (specimen copy
available with the PGP office)
 Copy of the certificate from the company and attendance
 Declaration by the student (specimen copy available with the PGP office)
 Acknowledgement
 List of contents (specimen copy attached)
 Executive Summary
 Section I – Profile Study of the Organization
 Section II – Problem Centered Study in the Organization
 Bibliography, if any
 Annexure (questionnaire/interview schedule/checklist)

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First year Project Report requirements and format 2017

FORMAT REPORT
List of Contents

Page No.
Executive Summary
Section I Profile Study of the Organization
1. Industry profile- Details
2. Incorporation and history of the organization
3. Vision/mission statements
4. Corporate office/head quarters, number of units
5. Capital structure, initial investments, shares
6. Business turn over, profit/loss details, market share
7. Organizational structure/hierarchy, employee strength
8. Products/services
9. Production process/business & service operations
10. Customers/Clients
11. Functional departments, their organization and activities
13. Innovative management practices
14. Future plans & business strategy/expansion/diversification
15. SWOT analysis
16. Observations
Report routine work as part of the Organizational Study

Section II Problem Centered Study of the Organization

Chapter I – Problem Formulation
i. Title of the study
ii. Background of the study
iii. Statement of the problem
iv. Relevance of the study
Chapter II – Research Process
v. Objectives of the study
vi. Scope of the study
vii. Research design
viii. Tools for data collection
ix. Methods of data collection
viii. Sampling and Sample size
Chapter III - Presentation and Analysis of data
Chapter IV - Interpretation and Conclusions
Chapter V - Suggestions/Recommendations
 Bibliography
 Annexure

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