Republic of the Philippines

State Universities and Colleges

GUIMARAS STATE COLLEGE
Graduate School
Buenavista, Guimaras

SUBJECT: ED 216- ADVANCED SCHOOL ADMINISTRATION AND

SUPERVISIONPHILOSOPHY OF EDUCATION

Reporters: Professor: DONNA B. GABION, Ph.D.

Desiree C. Casildo
Marychel C. Salmorin

Topic: Administrative Control of School Plant, Ground, and Equipment

Subtopics:
 The Selection of School Site
 Factors to be considered in selection of School Building
 The plant community school
 Funds for construction, repair or improvement of school building
 Classroom Equipment
 Administration of school equipment and supplies
 Care and maintenance of public school buildings and supplies
 Personal used of school property and equipment

The Selection of School Site

Selecting the most appropriate site for a school is an important consideration for a school
district and the school community. The location, size, and shape of a school site can
materially affect the educational program and opportunities for students. Because program
needs differ, school districts must carefully develop selection criteria with the requirements
of the local school program in mind. The selection must be based not only on current needs
but also on projected needs. It is not a simple task. The primary purpose of this guide is to
help school districts make the wisest selection possible.

Factors to be considered in selection of School Building

Natural defects of a site will involve considerable expenditure on construction and
maintenance of the building. While unsatisfactory conditions in the neighbourhood of
locality will cause unhappy living conditions on one hand and possible deterioration of the
value of property on the other.
Therefore the following general factors should be considered while selecting a site for
building construction.
1. PURPOSE OF BUILDING
This is the most important factor to consider before purchasing or selecting a site for
residential purpose. The site should be selected keeping in view the general scope or the
purpose of building and on the basis of extent or privacy required.
2. FRIENDLY NEIGHBORHOOD
The site should be situated in locality which is already fully developed or which is fast
developing. To secure happy living conditions, generally such neighborhood is preferred
where the neighbours belong to an equal status in society and who should be social and
friendly.
3. AVAILABLE FACILITIES
The plot should be in a locality where the various facilities as mentioned below are
available.

 Community services such as police and fire protection, clearing of waste and street
cleaning
 Utility services such as water supply, gas, electricity, and drainage
 Amenities such as schools, hospitals, libraries, recreation, telephone, etc
 Shopping facilities
 Means of transportation

4. GOVERNMENT LAWS
A site which comes within the limits of an area where the by-laws of the local authority
enforce restrictions regarding proportions of plots to be built up, vacant spaces to be left in
front and sides, heights of buildings, etc., should be preferred.
5. SHAPE & SIZE
Area of the plot of land should be such that the house constructed, keeping in view the
restrictions of the local authority, would meet the requirements of the owner, preferably
with possibilities of future extensions. The site should not be irregular in shape or having
any sharp corners.
6. TERRAIN CONDITION
The site should be situated on an elevated place and also leveled with uniform slopes from
one end to the other so as to provide good and quick drainage of rain water.
7. TYPE OF GROUND SOIL
The ground soil of the site should be good enough to provide economical foundations for
the intended building without causing and problems. Generally, for most satisfactory
constructions, the site should have rock, sand or dense soil below 60 to 120 cm layer of
light soil or even black cotton soil.
8. NATURAL LIGHT & AIR
The location of the site should be such as to ensure unobstructed natural light and air.
9. ENVIRONMENTAL CONDITION
The site should be available in a locality where natural beauty and man-made environment
create healthy living and working conditions. Environment also affected by nearest
factories, kiln etc: so these thing also need to be considered.
10. LEGAL & FINANCIAL ASPECTS
The legal and financial aspects, which dictate upon ownership rights and the costs, should
be given due consideration before the purchase of a plot.
11. OTHER FACTORS
A site should be abandoned under adverse circumstances such as unhealthy, noisy or
crowded localities; immediate neighbourhood or rivers carrying heavy floods, badly
maintained drains; reclaimed soils or water logged areas, subject to submergence or
settlement and; industrial vicinity having smoke and obnoxious odors.

The plant community school

The term 'community school' refers to a type of publicly funded school serves as both an
educational institution and a centre of community life. A community school is both a place
and a set of partnerships between the school and other community resources. Its integrated
focus on academics, youth development, family support, health and social services and
community development leads to improved student learning, stronger families and healthier
communities. Using public schools as hubs, community schools bring together many
partners to offer a range of support and opportunities to children, youth, families and
communities—before, during and after school, and on weekends.

Funds for construction, repair or improvement of school building

REPUBLIC ACT No. 5447
AN ACT CREATING A SPECIAL EDUCATION FUND TO BE CONSTITUTED
FROM THE PROCEEDS OF AN ADDITIONAL REAL PROPERTY TAX AND A
CERTAIN PORTION OF THE TAXES ON VIRGINIA-TYPE CIGARETTES AND
DUTIES ON IMPORTED LEAF TOBACCO, DEFINING THE ACTIVITIES TO BE
FINANCED, CREATING SCHOOL BOARDS FOR THE PURPOSE, AND
APPROPRIATING FUNDS THEREFROM.

Section 1. Declaration of policy; creation of Special Education Fund. It is hereby declared

to be the policy of the government to contribute to the financial support of the goals of
education as provided by the Constitution. For this purpose, there is hereby created a
Special Education Fund, hereinafter referred to as the Fund, to be derived from the
additional tax on real property and from a certain portion of the taxes on Virginia-type
cigarettes and duties on imported leaf tobacco, hereinafter provided for, which shall be
expended exclusively for the following activities of the Department of Education:
(b) the programming of the construction and repair of elementary school buildings,
acquisition of sites, and the construction and repair of workshops and similar buildings and
accessories thereof to house laboratory, technical and similar equipment and apparatus
needed by public schools offering practical arts, home economics and vocational courses,
giving priority to elementary schools on the basis of the actual needs and total requirements
of the country: Provided, That the construction and repair shall be undertaken by the
Bureau of Public Works in coordination with the Bureau of Public Schools or Bureau of
Vocational Education, as the case may be, and the local school board: Provided, further,
That in cases where the cost of the school project does not exceed ten thousand pesos the
construction and repair may be undertaken by negotiated contract by the Parents-Teachers
Association or by the barrio councils concerned under the supervision and direction of the
Bureau of Public Works;

As highlighted in DepEd Order No. 13, s. 2016 (DO 13), the MOOE annually allocated to
public elementary and secondary schools must be utilized to:

 Procure school supplies and other consumables for teachers and students deemed
necessary in the conduct of classes;
 Pay for reproduction of teacher-made activity sheets or exercises downloaded from
the Learning Resource Management and Development System (LDRMS);
 Fund minor repairs of facilities, building and grounds maintenance, and upkeep of
school;
 Fund rental and minor repairs of tools and equipment deemed necessary for the
conduct of teaching and learning activities;
 Pay for wages of full-time janitorial, transportation/mobility and security services;
 Pay for school utilities (electricity and water) and communication (telephone and
Internet connectivity) expenses;
 Support expenses for school-based training and activities selected or designed to
improve learning outcomes, such as but not limited to, Learning Action Cells
(LAC) and Continuous Improvement (CI) sessions;
 Support special curricular programs (e.g. advocacy, assessment, capacity building,
learning environment, learner development, and research);
 Fund activities as identified in the approved School Improvement Plan (SIP) for
implementation in the current year and as specifically determined in the Annual
Implementation Plan (AIP) of the school;
 Finance expenses pertaining to graduation rites, moving up or closing ceremonies
and recognition activities; and
 Procure small capital expenditure items worth P15,000 and below, as provided in
the new Government Accounting Manual issued by the Commission on Audit
(COA) and subject to separate guidelines to be issued by DepEd.

Classroom Equipment
Educational facilities defined the term: educational facilities” refers to all the physical
properties of a school, consisting of the grounds, buildings, and the various facilities within
the school grounds and inside the school buildings. Also known as the school plant or the
physical facilities of a school; thus, the terms educational school facilities, school plant, and
physical facilities may be used interchangeably. Components that constitute educational
facilities are: school sites, school buildings, school furniture and equipment.

Regular classroom facilities

The classroom is contained unit of learning space. To be effective, it must be designed such
that spaces and facilities reflect the educational processes and activities that take place in
them. Every classroom shall be suitably structured and decorated to make surroundings of
pupils/students conducive to learning.

Standard Facilities

The minimum furniture and equipment requirements for a regular classroom are:

-Furniture Quantity Table with 2 chairs with all wood/or non-wood based materials for
grades 1-4

-25 sets tables with 2 chairs with all wood/ or non-wood based materials for grades 5-6

-25 sets or Tablet armchairs with all wood/ or non-wood based materials for grades 5-6

-50 units tablet armchairs with all wood/ or non-wood based materials for grades 7-10

-50 units Teacher’s Table with chair

-1 set chalkboard, framed, wall type with ledge (4 ft. x 8 feet

-3 units Teacher’s cabinet

Administration of school equipment and supplies

Best practice requires that a comprehensive facility maintenance program be established

and monitored by the school district. The maintenance program often includes several
distinct programs, including deferred, preventive, repair/upkeep, and emergency
maintenance. Responsibility for facility management is divided between the district office
and the school site, with the principal being the primary administrator responsible for the
day-to-day operation of the school, including custodial, food, and transportation services.
Custodians are typically hired by the school district but managed by the principal.
Custodial staff is generally responsible for cleaning the building; monitoring the
mechanical, electrical, and plumbing systems; and providing general maintenance of both
building and grounds. District staff is responsible for long-term maintenance programs and
the procurement of outsourced services for specialized maintenance projects.
Care and maintenance of public school buildings and supplies

School facilities maintenance is more than providing the day-to-day building operations. It
is about providing a clean and safe environment for children and fostering an environment
that is suitable for learning, according to an article on the PR Web website.

They include:
• Green cleaning. To avoid certain health hazards and protect students, school facility
managers should use ‘green’ cleaning products, which are usually low fragrance and have
no volatile organic compounds (VOCs).
• Preventative maintenance. Regularly checking and cleaning a school’s critical systems
can prevent breakdowns.
• Pest control. An Integrated Pest Management program can be a safe, economical approach
to protecting a campus from pests. Plans will include treatment for restrooms, cafeterias
and other hot spots to keep pests from entering your building.
• Proper flooring. The quality of the flooring is an important part of proper facility
maintenance. Routine scrubbing and recoating of your tile floors is necessary to ensure they
stay scratch and scuff free.

Personal used of school property and equipment

Section 5 Use of School Facilities
Teachers will be issued keys to the school. Teachers are expected to not lose their keys and
to not allow others to have access to or to use their keys. Teachers are permitted to have
access to school facilities during non-school time provided such access is for work-related
purposes. When teachers leave the building, they are to close all windows, lock their
classroom door, and make sure that the entry door is fully closed and locked. This is
especially important when teachers are using the school facilities prior to the beginning of
the school year and during any weekend or evening usage. School property is to be used for
approved work-related purposes and not for personal purposes or for personal gain or
benefit. Use of school supplies (paper, staples, etc.), school equipment (copiers, fax
machines, telephones, etc.), and school postage is to be used for approved schoolrelated
purposes only. Excess or surplus supplies or equipment, including items which have been
placed in the trash, should not be removed for non-school use without approval from the
administration.
Section 6 Care of School Property Teachers are responsible for the proper care of all
books, equipment, supplies and furniture supplied by the school. If an item is in need of
maintenance or repair, report it to the Principal. If you learn that a student has damaged
school property or equipment, or if you are responsible for damage to school property,
promptly report it to the Principal so the item may be replaced or Article 7 - Use of School
Facilities and Equipment 38 repaired if possible and appropriate responsibility for the cost
of replacement or repair may be determined.