Beruflich Dokumente
Kultur Dokumente
FI REPORTS.........................................................................................................84
CUSTOMER LINE ITEM DISPLAY................................................................................................................................84
CUSTOMER ANALYSIS...............................................................................................................................................85
CUSTOMER MASTER DISPLAY..................................................................................................................................86
VENDOR LINE ITEM DISPLAY....................................................................................................................................89
VENDOR MASTER DISPLAY......................................................................................................................................90
GL LINE ITEM DISPLAY............................................................................................................................................92
G/L BALANCES REPORT............................................................................................................................................93
TRAIL BALANCE AS PER LEGACY ACCOUNT CODE..................................................................................................94
2
TRAIL BALANCE AS PER SAP...................................................................................................................................95
COMPACT JOURNAL REPORT.....................................................................................................................................96
MIS REPORT ON TDS...............................................................................................................................................98
MIS REPORT ON E-RETURNS.................................................................................................................................100
TDS ANNUAL & QUARTERLY REPORT:..................................................................................................................102
SOME USEFUL DEVELOPED TRANSACTION............................................................................................................104
YRFS001 Voucher Printing...............................................................................................................................104
YRFS002 Deposit pay in slip............................................................................................................................104
YRFS003 Cheque Forwarding..........................................................................................................................104
YRFS004 Bank Receipt.....................................................................................................................................104
YRFS005 Document printing for IUT...............................................................................................................105
YRFS006 Credit Note (printing).......................................................................................................................105
YRFS007 Debit Note (Printing)........................................................................................................................105
CLOSING.............................................................................................................106
DAY END CLOSING.................................................................................................................................................106
Month End Closing................................................................................................................................................108
3
Vendor/Employee Related Transactions
1. ESS- Employee to fill up all the medical bills in ESS ( XXXX Intranet)
2. PA30 – Finance will check the medical bills in SAP
3. YRHR005- This will populate the Payable amount of all employees in Infotype 267 (Off-
cycle payments.
4. Off Cycle Run- HR will Process the Off cycle Run centrally
5. FBL1N- After Off cycle has been executed, finance will check the balance in FBL1N
6. F110- E-Payments of the employees will be done through F110
Flow chart
CHECK THE
ENTRIES IN T
OFFCYLE RUN
F110 CODE FBL1N &
BY HR
AUTOMATIC THEN PRINT
PAYMENT RUN THE
DOCUMENT BY
T CODE
YRFS001
Step 2. PA30
a. Enter the personnel Number
b. Enter the Period (From period To period)
c. Enter the Info type 9110 and click the Change mode Icon as shown in the image below
4
The new screen will appear (As shown below)
5
Check the details and if it is ok
Check the box “Data checked and approved by Finance” and provide the Finance Approved date.
In case of Medical Advance, employee will apply through ESS (Medical Advance) and same will
appear in PA30. FI user had to give Advance date, Advance Amount and Settlement Date.
6
Step3. YRHR005 (Updation by System in Infotype 0267)
Give the personnel no of employee and check on the “Approval”. Approval date will come and
give the approval date. If you have more than one personnel no, provide them in multiple
selections.
In case of Advance, check the advance box and give the date. The system will provide the list of
all the employees along with the payable amount, may please check these entries with the bills
processed.
Step4. After Off Cycle run, liability will be shown in the Vendor Account in FBL1N. And
payment if the same will be done through F110.
7
ENTRIES PASSED BY OFF CYCLE RUN
Tcode: FK03 (CHECK the vendor master first for the bank account and house
bank).This is a one time exercise
1. Run date: date on which the Payment program is being carried out.
2. Identification: Any Description for the payment run.
3. Press the parameter tab
4. Enter the Company code
5. Enter the Payment method
6. Enter the Next payment date
7. Enter the Vendors/Employees to be paid.
8. Press the additional log screen
9. Place a “tick” on “due date check”, “payment method check if not
successful” and “line items of the payment documents”.
10. Save the parameters.
11. Come back to the initial screen again by pressing the STATUS tab.
12. The system will show that the “parameters is been entered”
13. Click on the “Proposal” radio button (on top)
14. Place a tick on “start immediately
15. Press enter.
16. Status shown on the screen as “Proposal has been created”.
17. Press the Edit proposal Tab
18. Check House Bank, Account ID, Vendor Code & amount and carry out the
changes if required by clicking on reallocate.
19. The system will show exception if it found some error in the payment line
item.
20. To rectify double click the same line item on which exception has been
shown and see the error message.
21. Common error message being “no valid payment method found or house
bank not found”
22. To rectify it click on the “Reallocate” button and enter the payment method
and house bank. It should be noticed that the line item which was showing
8
error before has become blue which indicates that error has been
removed.
23. Save the changes made.
24. Come back to the status TAB again
25. Press the payment run Tab now.
26. In the pop up screen place a tick mark on “start immediately”.
27. Keep on pressing TAB “status” to get the status.
28. The status will be shown on the screen as “Payment run has been carried
out and ‘x’ documents generated and ‘y’ completed. Always ensure that
these two ‘x’ & ‘y’ are always same.
29. Press Printout button and click start Immediately, remove the ‘?’ and press
enter
30. Go to Menu Environment -----payment medium------DME administration
31. Download the file from there.
32. Remember that reference number has to be copied and pasted in place of
file name while downloading.
33. The system will download the e-banking file in your computer.
9
TO DISPLAY PAYMENT VOUCHERS/PAYMENT LIST.
1. The system generates output in two forms. One is the E-banking file generated in
step above.
2. It also create payment list which is the detail summary of all payment made in
that payment run. It also give detail of amount, Bank and the payee. And the third
is the payment voucher.
Voucher Printing
1. Tcode: YRFS001
2. Just enter the document number may be a payment or liability
3. Enter the company code
4. Enter fiscal year
5. Execute
10
B) Travel Advance
FLOW CHART
PRRW
YRFS001 F110 POSTING OF
VOUCHER AUTO. THE POSING
PRINTING PAYMENT RUN RUN DONE
&DOCUMENT
POSTED
(A/C DOC.
GENERATED)
ENTRIES PASSED
1) Tour Adv. Dr
To employee Cr
(This entry is generated automatically)
2) Employee Dr
To Bank Cr
(Entry passed after executing F110)
11
ESS
1. Select ESS in HR menu in XXXX intranet.
2. Select Business Trip under ESS.
3. Client: 300
4. User login id (0000CPFno.)
5. Password to log in.
6. Click `Create Travel Expense Report’
7. Choose from the drop down list: Domestic Trip / Foreign trip / Local Conveyance.
8. In the `Travel Expenses’ screen fill as follows.
General Trip Data: fill up the basic information on the ensuing trip.
In case the trip is for only a day, the trip start time and the trip end time
must be filled up.
In the Expense Receipts section select from the drop down list for an
advance before the tour is being performed
9. Amount relating to the above.
10. Save
11. The system will generate an internal trip number.
12. The Travel Expense Statement is mandatory required to be approved by the
supervisor in the ESS.
12
PRRW (Posting Run Management)
For posting of the accounting document
13
14
C) Imprest Advance to Employee
Flow Chart
F-43
IPMPREST ADV. F110
GIVEN TO AUTO.
EMPLOYEE PAYMENT RUN
YRFS001
VOUCHER
PRINTING
ENTRIES PASSED
1. Employee Spl g/l Dr
To employee Cr
(Manually passed in F-43)
2. Employee Dr
To Bank Cr
(Auto entry after executing F110)
Steps to be followed
15
6. Pst Ky:31(default)
7. Enter the Vendor code
8. Press enter
9. Enter the Amount
10. Enter the Business area
11. Enter the Section code
12. Text: Narration
13. Enter the Pst ky:29
14. Enter the Vendor Code
15. Enter the relevant advance spl g/l - “6”
16. Press enter
17. Enter the amount
18. Enter the Section code
19. Enter narration in the Text field
20. Go to Document and simulate the document
16
D) Advance to Employee (HBA/ Conveyance/ Scooter/ Misc)—through
Off Cycle
YRFS001
VOUCHER
PRINTING
ENTRIES PASSED
1. Advance adv. Dr
To Salary Clearing A/c
(Entry generated by off cycle run)
17
E) LTA Advance/ Holiday Home advance to Employee— through Off
Cycle
YRFS001
VOUCHER
PRINTING
ENTRIES PASSED
1. LTA adv/ Holiday Home Adv. Dr
To Salary Clearing A/c
(Entry generated by off cycle run)
18
F) Contingent Advance to Employee
F-43
LIABILTY FOR F110
VENDOR IS AUTO.
CREATED PAYMENT RUN
YRFS001
VOUCHER
PRINTING
ENTRIES PASSED
1. Employee Spl g/l Dr
To employee
2. Employee Dr
To Bank
Tcode: F-43
19
9. Enter the Amount
10. Enter the Business area
11. Enter the Section code
12. Text: Narration
13. Enter the Pst ky:29
14. Enter the Vendor Code
15. Enter the relevant advance spl g/l “ :”
16. Press enter
17. Enter the amount
18. Enter the Section code
19. Enter narration in the Text field
20. Go to Document and simulate the document
20
RELEVANT
ENTRIES MADE F110
BY HR IN PA30 AUTO.
& THEN OFF PAYMENT RUN
CYCLE
PROCESSED
CENTRALLY BY
HR
YRFS001
VOUCHER
PRINTING
ENTRIES PASSED
1. Relevant Expense A/c Dr
To Salary Clearing A/c
(Entry generated by off cycle run)
21
CASE 1: WHEN EXPENSE IS MORE THAN ADVANCE
F-51 F110
Settlement of AUTO.
advance PAYMENT RUN
YRFS001
VOUCHER
PRINTING
ENTRIES PASSED
T Code :- F-51
1. Expense Dr With Actual exp. amount
To Employee with Spl G/L With adv. amount
To employee Money to be given to employee
T Code:- F110
2. Employee Dr
To Bank
(Entry by executing T Code F110)
F-51 22 YRFS001
F-52
Settlement of VOUCHER
Incoming
advance receipts/payments
PRINTING
from vendors
ENTRIES PASSED
T Code:- F-51
1. Expense Dr With Actual exp. amount
To Employee with SplG/l With adv. amount
Employee Dr Money to be given to employee
T Code:- F-52
2. Bank Dr With the Cheque amount given by employee
To Employee
23
I) Travel Advance Settlement
CASE 1: WHEN EXPENSE IS MORE THAN ADVANCE
Advances are already given in ESS
PRRW
YRFS001 F110 POSTING OF
VOUCHER AUTO. THE POSING
PRINTING PAYMENT RUN RUN DONE
&DOCUMENT
POSTED
(A/C DOC.
GENERATED)
ENTRIES PASSED
1. Expense Dr
To Tour Adv.
To Employee
(This settlement entry is generated automatically)
2. Employee Dr
To Bank
24
ESS
1. Select ESS in HR menu in XXXX intranet.
2. Select Business Trip under ESS.
3. Client: 300
4. User login id (0000CPFno.)
5. Password to log in.
6. Click List of all trips
7. Choose your trip no.
8. In the `Travel Expenses’ screen fill as follows.
9. All the expenses incurred on boarding, lodging, conveyance during the tour.
10. from the drop options put settlement amount same as advance amount
11. Save
12. The system will save the modified trip number.
13. The Travel Expense Statement is mandatory required to be approved by the
supervisor in the ESS.
25
F110 and Yrfs001 see page 7&8
26
CASE 2: WHEN EXPENSE IS LESS THAN ADVANCE
Advances are already given in ESS
PRRW
YRFS001 F-52 POSTING OF
VOUCHER Incoming THE POSING
PRINTING receipts/payments RUN DONE
from vendors &DOCUMENT
POSTED
(A/C DOC.
GENERATED)
ENTRIES PASSED
1. Expense Dr
To Tour Adv.
Employee Dr
(This settlement entry is generated automatically)
2. Bank Dr
To Employee
27
The procedure till PRRW is same as above, after that an entry for incoming payment
from vendor is passed in T Code F-52 as per steps below:-
28
BWS - Misc. Bills
E-
BWS : FBVO: BANKING
MISC. POST BY F110 OR
BILLS PARKED CHEQUE
DOCUME PRINTING
NT FBZ5
29
Double click on the line item
30
Accounting Entries:
1. Expenses A/C Dr.
To Vendor
31
BWS - Against Purchase /Work Order:
MRBR: IF THE
INVOICE IS BLOCKED
FOR PAYMENT, IT
WILL BE RELEASED
FOR PAYMENT
THROUGH MRBR.
32
Execute the transaction
33
Process of Invoice Verification
34
Accounting Entry:
35
Down Payment to vendors through cheque
F – 48 YRFS001
Down payment to vendors Voucher printing
FBZ5
Cheque printing
Journal entries
Tcode: F-48
4. Enter the Document Date
5. Doc. Type: KZ
6. Enter the Company Code: Relevant
7. Enter the Posting Date
8. Enter the Vendor Code
9. Enter the Special G/L Indicator: Down Payment or any other relevant indicator.
10. Enter Bank Details
11. Enter Business Area
12. Enter the Amount
13. Enter Value Date
14. Enter Profit Center
15. Go to Overview
36
16. Enter Amount
17. Enter Business Area
18. Enter Due on
19. Enter Profit Center
20. Go to Document>Simulate>Save
Cheque printing
1. Tcode: FBZ5
37
2. Document No.: Put the document no.
3. company code: relevant
4. fiscal year: relevant
5. Payment method will be default “c” which stands for cheque
6. Cheque lot number: Enter the cheque lot number. This lot number is required to
be changed only when lot 1 is fully exahausted.
7. Print the cheque
38
Down Payment to vendors By E-banking
F – 43 F – 110
Create liability for Automatic
vendor payment run
YRFS001
Voucher printing
Journal entries
39
Vendor debit Note
Tcode: F-41
40
16. Enter the amount
17. Enter the Business Area
18. Enter the Cost center if required
19. Enter the narration in text Field
41
Vendor credit Note
Tcode: F-41
1. Enter the Document Date
2. Enter the Posting Date
3. Document Type: default KG
4. Enter the Company Code
5. Enter the Currency: INR
6. Enter Pst Ky:31
7. Enter the Vendor code
8. Press enter
9. Enter the Amount
10. Enter the Business area
11. Enter the Section Code.
12. Enter House Bank in More Data Tab
13. Enter narration in the Text field
14. Enter Pst ky:40
15. Enter the GL Account : relevant G/L
42
17. Enter the amount
18. Enter the Cost center if required
19. Enter the narration in text Field
43
Receipt of Insurance claims
Entry on admission of the claim by Insurance Company & insurance company is taken
as vendor:
T.Code: F-41
44
Post an incoming payment through Vendor
T. CODE- F-52
45
Invoice Verfication (incl. Custom Duty Invoice Verification):
In Invoice verification, we compare Purchase order& Goods receipt and vendor invoices and
checked on 3 parameters i.e. Price, Quantity, and Content. For Invoice Verification we require
Purchase Order (Material)/Work Order (Services) and MIGO/Service Entry sheet. In SAP, we
can do MIRO before Goods Receipt (MIGO) e.g. MIRO for Custom duty.
1) Go to T.Code MIRO
2) Change the Currency to INR
3) Change the Vendor code and put the Custom authority vendor code
4) Enter the Purchase Order number and press enter
5) Enter the Section code
6) Enter the Text Field
7) Take the printout of the accounting document through T.Code YRFS001
46
1) Enter the payment baseline date which calculated the due date
2) Enter the business area
3) Enter the House bank from which the payment is to be made
4) Enter the payment method of the relevant House bank
47
1) Enter the quantity and amount manually against relevant items
2) Simulate the transaction and check the Accounting Entry
3) If everything is OK click the post Icon.
4) Invoice document will be generated(note the Invoice document number)
5) Go to T.Code MIR4 put the invoice document number and the fiscal year
6) Go to Follow on document and double click on the accounting document number you can
view the accounting document.
7) Take the printout of the accounting document through T.Code YRFS001
48
Invoice Verification ( For Vendors foreign payment)
In Invoice verification, we compare Purchase order& Goods receipt and vendor invoices and
checked on 3 parameters i.e. Price, Quantity, and Content. For Invoice Verification we require
Purchase Order (Material)/Work Order (Services) and MIGO/Service Entry sheet. In SAP, we
can do MIRO before Goods Receipt (MIGO) e.g. MIRO for Custom duty.
49
1) Enter the payment baseline date which calculated the due date
2) Enter the business area
3) Enter the House bank from which the payment is to be made
4) Enter the payment method of the relevant House bank
50
1) Enter the quantity and amount manually against relevant items
2) Simulate the transaction and check the Accounting Entry
3) If everything is OK click the post Icon.
4) Invoice document will be generated(note the Invoice document number)
5) Go to T.Code MIR4 put the invoice document number and the fiscal year
6) Go to Follow on document and double click on the accounting document number you can
view the accounting document.
7) Take the printout of the accounting document through T.Code YRFS001
51
Invoice Verification ( For Domestic Contractor/Supplier)
In Invoice verification, we compare Purchase order& Goods receipt and vendor invoices and
checked on 3 parameters i.e. Price, Quantity, and Content. For Invoice Verification we require
Purchase Order (Material)/Work Order (Services) and MIGO/Service Entry sheet. In SAP, we
can do MIRO before Goods Receipt (MIGO) e.g. MIRO for Custom duty.
1) Go to T.Code MIRO
2) Enter the Purchase Order number and press enter
3) Enter the Section code
4) Enter the Text Field
52
1) Enter the payment baseline date which calculated the due date
2) Enter the business area
3) Enter the House bank from which the payment is to be made
4) Enter the payment method of the relevant House bank
5) Check If TDS is to be deducted against the contractor
53
1) Check the quantity and amount
2) Simulate the transaction and check the Accounting Entry
3) If everything is OK click the post Icon.
4) Invoice document will be generated(note the Invoice document number)
5) Go to T.Code MIR4 put the invoice document number and the fiscal year
6) Go to Follow on document and double click on the accounting document number you can view
the accounting document.
7) Take the printout of the accounting document through T.Code YRFS001
54
Recurring Entries
FBD1
ENTER REFRENCE DOCUMENTS (RECURRING
ENTRIES)
FBD2
CHANGE
REFRENCE
DOCCUMENT
F14
CREATE POSTING DOCCUMENTS FROM
RECURRING DOCCUMENTS
FBD3
DISPLAY
REFERENCE
DOCCUMENT
SM35
RUN BATCH INPUT
SESSION
55
RECURRING ENTRIES
1. Enter Co Code.
2. First Run Date: Enter the date from which first recurring entry should be carried
out.
3. Last Run date: Enter the date upto which recurring entries should be carried
out.
4. Interval in months :Interval in months between each runs of recurring entry.
5. Run Date : Calendar day on which the recurring entry is to be carried out
6. Document type : Choose the document type according to the nature of
transaction like SA, KA.
7. Currency/ Rate : The currency in which document is to be entered .
The above information is specific to enter a recurring document. The next TAB
56
First Line
Item and all subsequent fields like
Posting Key
Account(G/L Account, Vendor account)
Special G/L Indicator
Amount
Cost Center Code, etc
8. After all the posting have been made go to Document/Simulate to view the
document, whether Debit equals Credit.
STEP 2: Execute the recurring document created in previous step T Code F.14:
2. Document type,
3. Settlement Period
4. Run schedule: The schedule applicable to the recurring document
5. Batch input session name: Name a session name of your own.
57
STEP 3: Execute the session through F8
STEP 4: A message will be displayed saying “Session <Session name> was created.”
58
The reference document can be changed using FBD2.
59
Security deposit / Retention deduction and release
F-51, E-BANKING
TRANSFER BY F110 OR
WITH CHEQUE
CLEARING PRINTING BY
FBZ5 FOR
RESIDUAL
LINE ITEM
DOCUMENT
PRINTIG BY
YRFS001
60
61
Accounting Entries:
The above mentioned accounting entries will update Vendor Account which can be viewed
by FBL1N.
62
T.code :F-51
63
TDS/WCT Deduction and Payment
1. TDS/WCT DEDUCTION AT THE STAGE OF INVOICE :
F-48(Vendor
Down
Payment) or F-
53 (Vendor
Outgoing J1INCERT,
Payment) or Print TDS
F110 (E- challan
Accounting Entries:
T Code : YRFU007
64
EXTENDED WITHHOLDING TAX CYCLES
The TDS is deducted at the time of payment or creation of liability whichever is earlier.
The TDS codes are entered in the vendor master in the withholding tax data portion of
master. Exemption details and exemption percentage etc, can also be defined in the
master.
65
The TDS is deducted at the time of transactions depending upon the tax code fed in the
master. In case of multiple TDS codes in the master, irrelevant TDS codes can be
removed while doing transaction.
During transaction, even base amount can be changed and actual TDFS amount can be
put. The withholding tax tab during transaction screen appears like:
The subsequent steps required from remitting the TDS to certificate generation are as
follows :
66
2. Company code,
3. Section code
4. Vendor recipient type (i.e. corporate, on corporate or government)etc.
5. Document Date: Current Date
6. Bank A/c: put 2013299
7. Execute
8. The system will show the screen same as it shows while processing open items.
67
68
9. Assign the relevant amount and simulate the transaction and save. the system
will give an internal challan number and the clearing document will get generated
69
Step 2 The next step is to enter the bank challan in the system.
1. Tcode-J1INBANK
70
2. Company code
3. fiscal year
71
Step 3 Now the final step is to print the certificate.
1. Tcode J1INCERT.
72
2. Company code
3. fiscal year
5. section
6. posting dates
The TDS cycle is nothing different in case of payment. Except that now will be deducting
it at the time of payment. In any of the payment screen like advance payment (F-48) or
normal payment (F-53) the system will again give a pop up of TDS screen and now
73
delete the tax codes not relevant. Now simulate the transaction and verify the deduction
of TDS.
REST ALL STEPS ARE SAME STEP 1 TO STEP Deduction of TDS at time for
Foreign Vendor at invoice and payment level
The TDS cycle is nothing different in case of customers except that now will be
deducting in respect of customers and the T codes for creation of remittance challan
and certificate generation are different. TDS will be deducted from any T code which is
there for crediting the customer ( for example f-27)
T code J1INCHLC
T code J1INCC
74
Deduction of TDS at time for Foreign Vendor at invoice and payment
level
1. On screen Enter Vendor invoice enter information like document date, posting date.
Company code.
The special consideration has to be given to the currency field which is to be the key for
foreign currency.
When the line item information starts enter the information like posting key(31 for
vendor credit)and the vendor SAP code.
75
2. Enter into the next screen and fill up the fields like business area, section code and
amount. The screen will show up with the data of withholding tax. Remove those which
are not relevant.
3. Enter the next GL line item and place the posting key as 40)GL Debit).put the
relevant GL code of the expense item and fill up the same field as filled in step
4.Simulate the entry and the see the line items including that of TDS
5.In case of Foreign Vendor payments same procedure has to be followed as in case of
normal vendor payments except the currency has to be changed to the foreign currency.
76
TDS provisioning at year end
..
Entering Provisions
77
2. Enter the following information:
Data, such as company code and financial year
The G/L accounts that you want to post provisions for.basically the GL accounts like
2010700
Other information relating to the items that you want to adjust (for example, vendors or
purchase orders)
Information relating to the posting document that the system will make the tax postings with
.This will help provisioning document by document
3. Choose .
A list appears, which shows you per purchase the following:
Column Information
Open amount The total amount of all services received that have yet to be invoiced,
irrespective of whether you have already calculated tax on them
Open provision The amount from goods receipts that you have already calculated tax
on.It indicates that to the extent of this amount tax has already been
accounted.
LC bas.amt (Base The amount on which tax still has to be calculated
amount in local
currency)
78
4. You now have to specify how much tax has to be withheld. For each purchase order:
...
a. Enter the tax type and tax code of the tax that has to be applied
Use invoice tax types only.
b. Enter the section code.
c. Enter the business area, if required.
d. If you have made a down payment on the purchase order, reduce the tax
base amount by this amount.
1. 5. When you have entered all the data, save it.
The system will itself calculate the provisioning amount and post the entries to
accounting.
Following accounting entry is passed
79
Claims recoverable Provision TDS adjustment (3719100) Dr
To TDS payable a/c Cr
The amount lying in Claims recoverable account can be transferred to recoverable special GL of vendors
for control and recovering the same from vendors accounts.
At the time of payment/ invoice verification of bills already provided with TDS deduction, the base amount
needs to be changes and such cases needs to be monitored and controlled manually
80
Check Printing
Method 1 Creation of payment voucher and than going for cheque printing
a)Tcode: FBZ5
b)Document No.: Put the document no.
c)company code: relevant
d)fiscal year: relevant
e)Payment method will be default “c” which stands for cheque
f)Cheque lot number: Enter the cheque lot number. This lot number is
required to be changed only when lot 1 is fully exahausted.
g) Print the cheque
2) Manual creation of Cheque.
a) Tcode: FCH5
b) company code: relevant
c) fiscal year: relevant
d) House bank
e) A/C Id:
f) Cheque No. check number which is to be used
g) Save
.
.
Method 2) Creation of payment voucher and printing of cheque simultaneously
1. TCode: F110.
2. same transaction as for E-banking.
81
3. The basic difference is that in E-Banking check printing is not required and the
output comes as a text file but here we need to print the check. So one additional
step is to be carried out.
4. enter into the screen “Printout/data medium” just after the “additional log screen”
5. Enter the name of the variant maintained for your site. don’t forget place a tick
mark on create payment medium box while creating proposal and making
payment run
6. Cheque will get automatically printed in the check printer.
This method is used to print the check simultaneously with automatic payment process.
Cheque Register
82
Cheque Void
There may be cases when a Cheque created has to be cancelled and a new
Cheque has to be created against the payment document
Similarly Issued Cheque can be voided using the T-Code FCH9 with the same menu
path and same input fields. The difference between Void Cheque and Void Issued
Cheque is that in case of void Cheque the system shall only void the last Cheque that
was created. However in case of Void Issued Cheque any Cheque can be voided. A
cheque number voided cannot be used again.
83
Manual Check Deposit List (FF68)
Menu - Accounting®Financial Accounting®Banks®Incomings® Check deposit ® FF68 - Manual Entry
This is used for deposit of cheque(s)
Company Code - The code of the company in which the cheques need to be deposited
House Bank- Code of the House bank
Account ID - The ID of the bank.
Group - The Pay in slip Number
User Name - System User
Entry date - Date of the system
Transaction - Enter the nature of transaction - Eg,ADV-Advance from Customers, TFEE- Tender fees
received
Posting Date - Date of Posting
Value date
Currency – INR
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Amount - The amount of Cheque received
Cheque Number - The number of the Cheque
Customer - The account number of the customer
Allocation - Allocation number of the item to be cleared - Enter the SD Invoice Number
Business area
To save the transactions Press save and to create the batch press save again.
Execute the batch by T-Code SM35 or System/Services/Batch Input/Session and process the batch to
deposit the cheque(s)
The document posted can be viewed through T-Code FB03
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FEBA_CHECK_DEPOSIT: The following are the steps involved in it.
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5. Click on OTHER DISPLAY and this screen will appear. Red colour entries are outstanding while green
entries are cleared ones.
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6.
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10. Select the relevant entries in the open items.
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11. Simulate the document and Post it.
12. Clear all the entries accordingly
13. After all entries are cleared come again to SAP main menu
14. Go to FBL5N and verify the balances.
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Cheque Dishonor
STEP 3: Go to Transaction Code FBL5N, it will show that item as Open Item.
Statistical Entries are those entries which have no financial impact, but still are required
for record e.g. Income Tax claim, Sales Tax claim. These types of entries are booked in
Statistical GL codes. The below mentioned are the steps involved for its accounting:
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k. Due on date and text.
3. Save the transaction by ctrl+s or press save icon.
The above document can be reversed via T-Code FBO8, if and when required.
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CUSTOMER RELATED TRANSACTIONS
Credit Management
FD32
CREDIT EXPOSURE OF CUSTOMER IS MAINTAINED
F-22
RAISING OF INVOICE. FI INVOICE IS RAISED AND CUSTOMER A/C
IS UPDATED
FBL5N
CUSTOMER ACCOUNT IS CHECKED AND
CREDIT LIMIT IS INCREASED.
FBRA
CLEARED INVOICE AND PAYMENT RESET
FB08
REVERSAL OF INCOMING PAYMENT VOUCHER
FBL5N
INVOICE REMAINS OPEN AND CREDIT LIMIT
REDUCED.
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CUSTOMER CREDIT MANAGEMENT (CREATION / CHANGE)
On every Invoicing with customer and receipts from customer SAP will check the
“Customer Credit Limit”.
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Customer Invoice
Enter
Press Enter
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1. Enter Amount
2. Enter the Business Area
3. Enter narration in Text
With this first line item is completed.
The next line item will start and user need to provide the
1. Enter the Posting Key - (50 for Cr GL of Misc. Income for e.g.)
2. Enter the Account – GL code for Misc. Income
Press enter.
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1. Enter the Amount
2. Enter the Business Area
3. Enter the Profit Centre
Tcode: F-29
1. Enter Document Date
2. Doc. Type: default DZ
3. Enter the Company Code
4. Enter the Posting Date
5. Enter the Customer Code
6. Enter the Special G/L: put relevant spl g/l
7. Enter the Bank Account: incoming g/l code
8. Enter the Business area
9. Enter the Amount
10. Go to document and Simulate the document and save
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If clearing of receipt and Sales invoice Side by Side
Tcode: F-28
1. Enter the Document Date
2. Doc. Type: default DZ
3. Enter the Company Code
4. Enter the Posting Date
5. Enter the Bank Account: bank Incoming g/l
6. Enter the amount
7. Enter the Cheque date and bank name
8. Enter the Cheque number in the assignment.
9. Enter the business area
10. Enter the customer code
11. Click process open item
12. choose your relevant amount those should be in blue
13. Go to document and simulate than save
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Customer Debit Note
Tcode: F-27
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FI REPORTS
This program lists customer line items. You can also display the items from more
than one customer account in a list
1. Tcode: FBL5N
3. Company Code
8. Click on clock
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Customer Analysis
The above transaction is a comprehensive report which shows the total balances
and lines item of customer for the following items period wise:
Account balances
Sales
Spl G/l Transactions
Open items
1. Tcode: FD11
3. Company Code
4. Fiscal Year
5. Press Enter
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6. Click on the relevant Tab of which you want to see information
1. Tcode: FD03
4. Check the mark the data you want to see in the screen
5. Press enter
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Similar screen would appear
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Customer Account Analysis
7. Tcode: FD11
8. Customer: customer account
9. Company Code
10. Fiscal Year
11. Press Enter
12. Click on the relevant Tab of which you want to see information
1. Tcode: FD32
Steps given before
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Vendor Line Item display
This program lists vendor line items. You can also display the items from more than
one vendor in a list.
Above screen shows the SAP Easy Access Menu Path which can be explored in
the similar manner for every transaction.
OR
1. Tcode: FBL1N
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3. Company Code: relevant Company code
8. Click on clock
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This transaction displays the master data of the vendor
1. Tcode: FK03
4. Check the mark the data you want to see in the screen
5. Press enter
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GL Line Item display
Menu Path: General Ledger -> Account -> Display/Change Line Items
This program lists G/L account line items. You can also display items from more than
one G/L account in a list.
1. Tcode:FBL3N
3. Company Code
7. Click on clock
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G/L balances report
1. Tcode: FS10N
2. Company code
3. Fiscal Year
4. Business Area
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Trail balance as per Legacy Account Code
This is a report required to output data for upload into legacy. The expected output is
Legacy account Trial balance with the debit and credit balances.
1. T. Code: YRFR005
3. G/L account
4. Company code
5. Fiscal year
7. Click on Clock
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Similar screen would appear
The output is SAP account Trial balance with the debit and credit balances. The output
may be shown both company code or business area wise.
1. TCode: S_ALR_87012301
3. G/L account
4. Business area
5. Company code
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6. Reporting year
7. Reporting period
8. Click on Clock
The compact document journal displays the most important data from document
headers and items in table form for the selected documents. The list can be used as
a journal and for reconciliation with the lists of account balances (accounting
reconciliation).
1. TCode: S_ALR_87012289
2. Company Code:
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3. Document no.: if you want to put document
4. Fiscal year:
7. Click on Clock
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MIS Report on TDS
Step1: Use T-code J1INMIS is or go through SAP Menu> Accounting> Financial Accounting>
Accounts Payable> Withholding Tax> India> Extended Withholding Tax> Information System>
Withholding Tax
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Step 3:
1. After execution the above report will come which shows the status of the TDS (Challan
generated or not, Bank Payment and Certificate printing).
2. To save this report on to the hard drive use the circled icon above or press Ctrl+Shift+F9. This
will pop up a window with the options to save the report in different file format as shown below,
choose the desired format and save the file.
3. Thus, the final report is generated with line items of the vendors along with the TDS status and
the same can be saved. The report can be drilled down on the line items to look at the document.
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MIS Report on E-Returns
Pre-requisite: TDS challans are printed
Step1: Use T-code J1INEFILE file or go through SAP Menu> Accounting> Financial
Accounting> Accounts Payable> Withholding Tax> India> Extended Withholding Tax>
Reporting> E-returns
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Step 3:
1. After execution the above report will come which shows all the details of the TDS
2. To save this report on to the hard drive use the circled icon above or press Ctrl+Shift+F9.
3. This will pop up a window with the options to save the report in different file format as
shown below, choose the desired format and save the file.
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4. Thus, the final report is generated with line items of the vendors and the same can be
saved.
5. The report can be drilled down on the line items to look at the document.
END USER MANUAL FOR TDS ANNUAL & QUATERLY RETURN REPORT:
2. On selection screen, enter Transaction Period, Company Code, Section Code, Fiscal Year
and Withholding Tax Type.
3. Press Execute icon or Shift+F8.
4. The report will be displayed like this.
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5. The Output will help User in filing annual as well as Quarterly return.
6. The User can convert this data into Microsoft excel.
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Some Useful Developed Transaction
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YRFS005 Document printing for IUT
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Closing
FCHN FBL3N
GENERATION GENERATION OF
CHECK REGISTER CASH BOOK
S_ALR_87012309
GENERATION
OF CASH
JOURNAL
FBV3
PROCESSING OF
PARK
DOCUMENTS
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Closing Activities Transaction code
GL Account Selection:
Select Chart of accounts
Select G/L account
Select Company code
Execute
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Month End Closing
FBV0
PROCESSING OF
PARK
DOCUMENTS
ASSET CLOSING
SETTLEMENT OF INTERNAL ORDER TO AUC KO02
SETTLEMENT OF PROJECT COST CENTER TO WBS KB11
SETTLEMENT OF WBS TO AUC CJ02
SETTLEMENT OF AUC TO ASSETS AIAB
AFAB
DEPRECIATION RUN
S_BCE_68000174
FOREIGN CURRENCY
VALUATION
F.05
VALUATE FOREIGN CURRENCY
F.13
GR/IR CLEARING AND OTHER
AUTOMATIC CLEARING
F.19
GR/IR ADJUSTMENT
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Month end closing Activities
2) Assets Closing
Select other parameters required under different tabs in the main screen including valuation method
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5) GR/IR clearing and Automatic clearing F.13
Select Company Code
Select Posting Date
Select GL Account(s)
Enter GL Account(s)
Select ‘Only document can be cleared’
Execute
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6) GR/IR Adjustment F.19
Select GL Account(s)
Select Company Code
In Parameters Tab enter the following:
Key date - Documents which have not been cleared at this date, or whose clearing date is after this
date, are included in the program run.
GR/IR Clearing - If this parameter is selected, the GR/IR accounts are cleared.
In Postings Tab enter the following:
Select ‘Create Postings’ - Select this option to have the system create a batch input session for the
postings
Enter a name for the batch input session to be created.
Enter the Document Date / Posting date - Defaults to the Key date
Reversal Date - Defaults to opening date of next period
Document type (SA) - This document type is used for posting the documents.
Execute
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7) Regroup receivables/payables F101
Select Company Code
Select Posting Date
Select Document type
Select Reverse document type
Select reverse Posting date
Select GL Account
Select other parameters required under different tabs in the main screen including sort method
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