S D O B: D E Chools Ivision Ffice of Ataan

Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN
Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan
Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
EXECUTIVE COMMITTEE MEETING

July 9, 2018 – 9:30 AM
Attendance:
NAME PRESENT ABSENT
1. SDS Jessie D. Ferrer /
2. ASDS Roland M. Fronda /
3. Chief Milagros M. Peñaflor /
4. Chief Ramon C. Perez /
TOTAL 4 0
EPSs
NAME PRESENT ABSENT
5. Frederick Y. Simbol /
6. Romeo M. Layug /
7. Ma. Teresa C. Perez /
8. Jacqueline C. Tuazon /
9. Ilynne S. Samonte /
10. Jerry B. Diwa /
11. Edgar E. Garcia /
12. Mila D. Calma /
13. Diomedes G. Agrado /
TOTAL 8 1
PSDS
NAME PRESENT ABSENT
14. Bagac – Ronie S. Mendoza /
15. Hermosa – Rodger R. de Padua, Ed. D. /
16. Orani – Francisco Bautista /
17. Samal – Arlene Carlos /
18. Abucay – Gregorio Jaring /
19. Dinalupihan – Jeolfa Reyes, Ed. D. /
20. Orion – Minerva P. Rillo, Ed. D. /
21. Limay – Teresita R. Ordiales /
22. Mariveles – Elma P. Dizon /
23. Pilar – Modesta P. Abrantes, Ed. D. /
24. Morong – Jonathan de Guzman (OIC) /
TOTAL 10 1
R E G I O N III
Additional
NAME PRESENT ABSENT
1. Dra. Jenny Alip /
TOTAL 1
Agenda:
CONCERNS REMARKS AGREEMENT

1. Oplan Postponement/ a. Handwashing (July 10, if there will
Kalusugan (OK) Rescheduling be classes)
due to class b. Assign someone to document photo
suspension and video
c. Medical Dental Check-up (Pupils and
teachers)
d. Poster Making, Pilar – July 10, 2018
(if there are classes)
e. July 12, launching (OK) Alas-asin
f. July 13, Nutrition Celebration T.
Pinpin
f. July 12, Orion (Hands-only CPR,
Hypertension)
Flexibility to all supervisors given to

conduct handwashing. Documentation
required. Inform SGOD Chief that
activity will be done.
2. Training Provision Attach make-up plan for classes which
requests from will be affected before approval from
field SDO.
3. Reading Contact time Ensure maximum contact time.
For extension of classes due to class
suspension, submit plans to SDO to
secure approval before conducting
class extensions.
DLL to be checked for those districts

which have already conducted make
up classes without SDO approval
(Mariveles and Samal – EPS to check).
R E G I O N III
Hermosa ongoing
Abucay ongoing
4. School Year Computation Total 208
Calendar Suspensions to Less:
date: 4 Inset/Sembreak 5
PTC 3
Remaining 200
Less:
Student Activities 5
Remaining 195
Less:
Quarterly Exams 8
Non-negotiable 187
Samal – extension classes already

conducted to be substituted for the
conduct of election
RPMS –rollout was conducted during

class suspension. Teachers reported.
Service credit to be requested.
5. 6 hour teaching Resolution to be Resolution with SGC to be submitted.
checked. Proper procedure to be followed. Civil
service should be given a copy. Wait
for SDO go signal.
Give enough copies of the resolution

so that Civil Service can be given a
copy.
AO Ignacio to refer the resolutions

submitted to CID. Checking should be
finished by this week.
Output of Should be checked and manifested.

teachers
Load Class programs are adjusted so

dismissal is earlier. Will not be
approved.
There are teachers with minimum
load.
Attach class program to resolution for
validation.
R E G I O N III
Class size should be checked.

Excess teachers should be identified.
If the schools will not perform better
by implementing 6 hour workdays
after a year, agreement may be
scrapped by SDS. Priority is pupil
development.
6. Values Project iSAVE Should be shared with teachers
enhancement
for teachers
7. SEF Budget Proposal Additional instructional materials from
Hearing CID
Equipment and machinery
Science Equipment
Instructional materials
End of contract Submit proposal

(clerk,
watchman)
Palaro Detailed and by committee budget
proposal should be submitted to avoid
delays in release of budget
Textbook procurement
ECCD Program – Daycare
Contact Center Services
Construction of Building
Pantalan Luma
Bangkal
Kabukiran
Samal NHS
Procurement of Parang Parang NHS (right of way,
School Site enclosure). School should enforce
management of purchase of students.
8. Department Monitoring of Acts as reliever

Heads classes Classes should be monitored all the
time.
Written reports of monitoring should
be submitted by Department Heads
weekly to SDO. Submission will
commence on July 20, 2018 and
should continue every week
thereafter. Checklist will also be
R E G I O N III
prepared. Format to be downloaded.

Submission will be online through the
subject area supervisors. For those
with no department heads, the
principals will submit the
accomplishment report. (ESP/Values)
Principals should regularly submit

accomplishment report vis-à-vis the
monthly supervisory plan. There
should be more focus on instructional
supervision.
Per KRA there should be plans and

reports of what was achieved.
Ex teachers observed – indicate
names of teachers, subject, what were
observed, TA given
Meetings – who attended, agenda
agreed upon
RPMS validation – ASDS will look for

approved administrative and
supervisory plan with accomplishment
reports.
Reports of the principal should be pre-

read by the PSDS and significant
findings should be reported every
Monday at the EXECOM. To be
submitted before the succeeding
month.
Clarify ASDS only reminded that plans should

agreement if have materialized.
accomplishment
report of
principals need
to be submitted
to SDO
9. Instructional Regular Checking Frequent meetings should
Supervisory and submission d be minimized.
Plan Utilize group chats for dissemination of
information.
R E G I O N III
Actual expenses for transportation

only will be allowed.
10. District Meeting Frequency Agenda should be submitted to SDO
prior to meeting. Conduct meetings
only when decision making, workshop
is/are necessary.
Conduct of Granted, maximize time.

District
Federated
Meeting –
request for
approval
11. Focus of Delineation PSDS to focus on elementary
monitoring and EPS to focus on secondary (including
provision of TA Administrative and Supervisory Plan)
EPS to still check on elementary as
required, especially if there are issues
and concerns.
*for consolidation of reports secondary
to submit to PSDS
*for late submission of reports, visit is
necessary
*reflect late submission of reports in
performance rating (present
evidences)
12. Coordinatorship Delegation There are areas which need training
and experience, hence there should be
control in delegating coordinators.
Approval of the SDO should be

secured especially if used for ranking
purposes.
For secondary level, there should be

no coordinator if there are department
heads. But if there are no department
heads, subject area coordinators may
be delegated. (SDO Core group
headed by ASDS to fine tune
guidelines). Guidelines to be issued
next week. Implementation to follow.
Delegation of special programs and
subject area coordinators will be
R E G I O N III
approved by SDO. Guidelines to be

issued.
13. Kinder teachers Half day load May be given extra loads in
elementary, but only in Grades 3 and
4 and not core subjects.
Check enrolment (25).
14. Reading CID Scheduled monitoring with proper

program materials and step by step process to
get a bird’s eye view of the reading
program of the school
Monitoring schedule
Materials
Intervention
Tracking
Assessment
15. Reading Limay-Duale Diminished number of pupils under
update frustration level of reading.
Collaboration with parents.
16. Opening of New teachers Schedule at the SDO (10 AM)
new LBP Bring 1x1 - picture and valid ID
accounts July 9 – abucay
July 10 – Bagac
July 11 – Dinalupihan
July 12 – Hermosa
July 13 – Limay
July 16 – Mariveles
July 17 – Morong
July 18 – Orani
July 19 – Orion
July 20 – Pilar
July 23 - Abucay
17. Monitoring Hermosa Non-readers from other schools but
update also from within Hermosa
1 newly hired teacher was found to be
frequently absent. Another teacher
who did not report for a month,
dropped from the rolls.
TA by PSDS for school heads to
conduct innovative strategies.
Double shifting in some schools due to
repairs, construction.
R E G I O N III
Roll out of Phil IRI, RPMS already

conducted. Classroom organizations
established.
18. Mariveles Physical preparation of schools
checked.
Solid waste management checked.
ORT for validation
19. Orani Parang Parang NHS – no department
head, highest designation is Teacher
II. Distribution of supplies. Utilization
of rooms. Enrolment checked. Friday
schedule.
OSES – contest for classroom
structuring, incentive is more supplies
from MOOE. One area is flooded. No
solid waste management.
20. Other monitoring reports to be
submitted.
Meeting adjourned at 12:10 NN.
Prepared by:
ILYNNE SJ. SAMONTE

EPS English

S D O B: D E Chools Ivision Ffice of Ataan

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Republic of the Philippines

EXECUTIVE COMMITTEE MEETING

CONCERNS REMARKS AGREEMENT

Flexibility to all supervisors given to

DLL to be checked for those districts

Samal – extension classes already

RPMS –rollout was conducted during

Give enough copies of the resolution

AO Ignacio to refer the resolutions

Output of Should be checked and manifested.

Load Class programs are adjusted so

Class size should be checked.

End of contract Submit proposal

8. Department Monitoring of Acts as reliever

prepared. Format to be downloaded.

Principals should regularly submit

Per KRA there should be plans and

RPMS validation – ASDS will look for

Reports of the principal should be pre-

Clarify ASDS only reminded that plans should

Actual expenses for transportation

Conduct of Granted, maximize time.

Approval of the SDO should be

For secondary level, there should be

approved by SDO. Guidelines to be

14. Reading CID Scheduled monitoring with proper

Roll out of Phil IRI, RPMS already

Meeting adjourned at 12:10 NN.

ILYNNE SJ. SAMONTE

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