Quick Reference Guide: Inventory Management

Stock Status Change

Stock Status Change

We will make use of the following stock status codes in Sage X3:
• A: Available. The stock is available and can be allocated to Sales Orders.
• Q: Quality control. Stock is pending a quality control check and cannot be used on
Sales Orders.
• R: Rejected. This status can be classified in more detail by the following 2 statuses:
• RS: Rejected – return to supplier
• RD: Rejected – disposal
Rejected stock also cannot be used on Sales Orders.

To change the status of stock, follow the procedure below:

1.) From the Browser Menu, click Stock > Internal transactions > Stock change.

2.) The Transaction Selection window is displayed:

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Stock Status Change

3.) Select “ALL Stock change”.

4.) The Stock Changes ALL: Stock Change window is displayed.

5.) Click on the new button

6.) On the Header:
 Input/select the Site code
 Allocation date is automated to todays date.

7.) In the “Selection” block

 Input/select the Product code / This is not mandatory.
 Input/select the current Location.

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Stock Status Change

 In your left list under Stocks selection you will see a left list appear.

8.) In the “Destination” block

 Input/select the new Status - R
 Input/select the new Location / Click on the magnifying glass icon and drill
down into locations. Select the new one.

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Stock Status Change

The Destination Status field is the new status that will be assigned to the product .

9.) On the Left List, click on the “Stocks selection” sub-menu.

10.) Select the icon next to the Products which are required to be changed. This will
populate them into the grid in the “Stock lines” block.

11.) On the lines in the “Stock lines” block:

 Change the quantity to that which should be changed (if less than the total).

12.) Click on the Create Button

13.) Notice your Entry number has been created.

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Stock Status Change

• Close the page

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