y

nl
O
se
U
tre
en
Working with

C
Microsoft Word – Part
h
ec
I
pt
rA

Session : 03
Fo
 Objectives

y
nl
O
• Explain Word 2016 Interface

se
U
• Create Professional Documents in Word

tre
en
C
h
ec
pt
rA
Fo

Microsoft Office 2016 © APTECH LIMITED 2

 Introduction

y
nl
O
• Microsoft Word is a document editor

se
and is widely used application for

U
creating and editing documents.

tre
• It is a component of Microsoft suite
and comes along with the Microsoft

en
Office suite.

C
h
ec
pt
rA

Microsoft Word
Fo

Microsoft Office 2016 © APTECH LIMITED 3

 Getting Started with Word 2016

y
nl
O
• Word helps a user in:

se
– Creating professional documents

U
– Checking spellings and grammar

tre
– Inserting images to the document

en
– Creating tables in a Word document

C
– Applying different styles to writing

h
– Finding the correct commands via
ec
Tell me what you want to do option Microsoft Word Interface
pt
rA
Fo

Microsoft Office 2016 © APTECH LIMITED 4

 Understanding the Word 2016 Interface

y
nl
O
• Following are key elements of

se
Microsoft Word interface:

U
– Quick Access toolbar, Title bar

tre
– Share, Tell me what you want

en
to do
– Ribbon (with Tabs)

C
– Status bar, Menu bar, and

h
Status bar ec
pt
– Zoom Controls
rA

Word 2016 - Blank Document Interface

– Document area
Fo

Microsoft Office 2016 © APTECH LIMITED 5

 Creating Professional Documents

y
nl
O
• A user can easily learn to create

se
professional documents, it may be

U
needed in school, work, or for any

tre
other important task.
• After launching MS Word, user is

en
presented with in-built templates

C
to choose from along with an

h
option to create a blank document.
ec
pt
Word 2016 Window
rA
Fo

Microsoft Office 2016 © APTECH LIMITED 6

 Working with Text

y
nl
O
• After the user has typed some text, he/she
may need to select it. Some of the ways of

se
selecting text are:

U
– Select a word: Double-click the word
– Select a sentence: Drag down or up a

tre
mouse pointer while holding the CTRL key
– Select a paragraph: Triple-click in the

en
paragraph or double-click in the selection
area to the left of the paragraph

C
– Select a block of text: Click to the left of

h
the first word, press the SHIFT key, and
last word
ec
then immediately click to the right of the
A Sample Word Document
pt
– Select a line: Place the cursor at the start
of the line and press the Shift+> keys
rA

– Select an entire document: Press the CTRL

+ A keys
Fo

Microsoft Office 2016 © APTECH LIMITED 7

 Working with Styles

y
nl
O
• Word 2016 has a visual menu called

se
Style Gallery grouped together on

U
the Home tab under the Styles

tre
group.
• The Styles group contain many

en
different style sets that can change

C
the appearance of the entire Styles Group

h
document. ec
• MS Word contains built-in styles and
pt
themes, these can be modified and
rA

customized as per the requirements.

Fo

Microsoft Office 2016 © APTECH LIMITED 8

 Applying Page Layouts

y
nl
O
• Page layout defines the orientation of

se
a page, in Microsoft Word, layouts

U
can be of two types: Portrait or

tre
Landscape.
• To change the layout of the page,

en
perform the following steps:

C
– Click the Layout tab, and select

h
ec
the Orientation command in the Orientation Command
Page Setup group.
pt
– From the Orientation drop-down,
rA

select the required layout.

Fo

Microsoft Office 2016 © APTECH LIMITED 9

 Creating Lists

y
nl
O
• Microsoft Word allows users to

se
include lists, both numbered and

U
non-numbered or bullet lists in a

tre
document.
• Lists in a document can be of two

en
types:

C
– Bullets: Allows the users to list

h
ec
items in any order or sequence.
– Numbered: Allows users to list
pt
items, especially the steps in a
rA

Bullet Library
sequence.
Fo

Microsoft Office 2016 © APTECH LIMITED 10

 Creating Tables

y
nl
O
• In Word, a table can be created in any of the

se
following ways:

U
– Insert Table dialog box: Allows user to

tre
insert table size that is number of rows
and columns and choose other properties

en
before creating a table.

C
– Draw Table: Allows user to draw a table

h
using a pencil tool. ec
– Quick Table method: Allows user to
pt
choose from a built-in table template.
rA

Table Command
Fo

Microsoft Office 2016 © APTECH LIMITED 11

 Summary (1–2)
• Microsoft Word is a document editor and is •
widely used application for creating and
editing documents.
• Word helps a user in the following ways:
– Creating professional documents • User can select any of the template, however
– Checking spellings and grammar
– Inserting images to the document
– Creating tables in a Word document
en
– Applying different styles to writing
– Sharing document with other users
C
– Finding help on Word commands using the Tell me what you
want to do option
• Templates are word documents that
h
already have font and formatting styles
included, so the user does not have to ec
work on the formatting and applying
pt
specific styles.
rA
Fo
Microsoft Office 2016
y
nl
O
Microsoft Word is designed in such a way
se
that user can easily start creating a
document either through a template or by
U
simply typing in a blank document.
tre
to start with, it is recommended to use the
template titled Blank Document.
• The various commands available in Microsoft
Word are categorized into groups and each
group consists of a set of specific commands.
The groups are displayed in the Ribbon, which
appears at the top of the document area in the
•
new Word document window.
To create a word document, start typing in the
document area. Word inserts the text to the
left of the cursor and by default the margins
and line spacing are used as is.
© APTECH LIMITED 12
 Summary (2–2)

y
nl
O
• User can change the font of the text and • Microsoft Word allows users to include lists,

se
resize the text as per the requirement. Font both numbered and non-numbered or bullet
is defined as the style in which the text lists in a document. Lists enables users to

U
appears, and the default font is Calibri. better organize items of same category or add
However, the default font can be different steps to perform an action.

tre
on different machines. • A table contains horizontal rows and vertical
• The Styles group contain many different columns and the details are stored in the cells.

en
style sets that can change the appearance Cells are the units that are formed when rows
of the entire document. Styles are typically and columns intersect.

C
used to provide a structural flow of a • Tables are an extremely useful and easy way to
document and ensure consistency across organize and display information in a

h
the document for heading, sub-headings, document.
and text. ec • User can also change the properties of a table,
• Page layout defines the orientation of a such as defining row height, column width, cell
pt
page, in Microsoft Word, layouts can be of width, alignment of text in a cell, and other
rA

two types: Portrait or Landscape. such properties.

Fo

Microsoft Office 2016 © APTECH LIMITED 13