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Using Microsoft
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OneDrive 2016
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Session : 15
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 Objectives

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• Explain the interface of Microsoft OneDrive

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• Describe how to use OneDrive to Collaborate

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 Introduction

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• Microsoft OneDrive is a file

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hosting service, which is a part

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of the online services provided
by Microsoft.

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• It allows users to store and edit

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files and other personal

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information, such as settings

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and recovery keys.
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 Getting Started with Microsoft OneDrive

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• Microsoft OneDrive provides

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cloud storage in addition to the

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storage in laptop or desktop.
• OneDrive can be used in

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various ways. It can be used as

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a simple storage location for

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files and documents, which can

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be accessed from any location
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and by users who have access
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to this storage. OneDrive Window
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 Signing-in to Microsoft OneDrive

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• To access OneDrive from the Start

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menu, perform the following steps:

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– Click the Start menu and

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navigate to OneDrive

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– Click OneDrive and the
OneDrive - <organization’s

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name> window is displayed

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OneDrive Login
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 Understanding the OneDrive Interface

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• The OneDrive page consists of the

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following sections:
– Navigation pane

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• Files

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• Recent

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• Photos
• Shared with me

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• Recycle Bin

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– Search textbox ec
– Menu bar
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– Files pane
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OneDrive Navigation Pane

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 Using OneDrive to Collaborate

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• The basic function of OneDrive is

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to provide a single location for all

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files and folders that can be
accessed by multiple users. This

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location serves as a repository of

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files and folders, where users can
add files and folders, share files

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and folders with other users and

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edit files in their respective
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Microsoft applications.
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Saving Files to OneDrive

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 Working with Files and Folders

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• On the OneDrive page, when a

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user selects a file, the main menu
changes and the following menu

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options are displayed:

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– Open
– Share

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– Copy link

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– Download
–

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Delete
– Move to ec File Selected in OneDrive
– Copy to
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– Rename
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– Version history
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 Syncing the OneDrive Local Folder with

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Online OneDrive

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• OneDrive provides a local folder,

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which is a copy of the online

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OneDrive folder and is available in

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the user’s laptop/desktop.
• The Sync option on the OneDrive

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page allows the users to sync the

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online OneDrive folder with the Sync Option

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local folder. ec
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 Summary

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• Microsoft OneDrive is a file hosting service, • OneDrive is generally used in organizations,

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which is a part of the online services where employees sign-in to OneDrive using
provided by Microsoft Office 2016. their organization’s username and password.

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• OneDrive can be used in various ways. It can • OneDrive application is an amazing
be used as a simple storage location for files

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collaboration tool that provides an easy and
and documents, which can be accessed from effective way to collaborate and share files
any location and by users who have access to

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and folders with multiple users across all
this storage. geographies.
• OneDrive can also be used as a collaboration

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tool that allows users situated at different • The basic function of OneDrive is to provide a
single location for all files and folders that is

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locations to jointly edit documents and files.
to be accessed by multiple users. This location
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Microsoft OneDrive provides cloud storage in
addition to the storage in laptop or desktop serves as a repository of files and folders,
where users can add files and folders, share
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and provides 5 GB of free storage space to
valid Microsoft users. files and folders with other users and edit files
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in their respective Microsoft applications.

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