Republika ng Pilipinas National (nization Admini . (Pambansang Pangasiwaan ng Patubig) Tengsod ng Quezon (Ofte Adress: Nato! Govermant Center 25S buna, Gunton ny, Pipes Telex No, 0) 9765049 Telephone os: (a) sea07 fo Tino.” Sooateats este i. MCNo.Qs 2016 MEMORANDUM CIRCULAR To | THE SENIOR DEPUTY ADMINISTRATOR, DEPUTY ADMINISTRATORS, DEPARTMENT MANAGERS, REGIONAL/OPERATIONS/PROJECT MANAGERS, DIVISION/IMO MANAGERS, PROJECT ENGINEERS AND OTHERS ‘CONCERNED SUBJECT: _ REVISED GUIDELINES IN THE PREPARATION OF PROGRAMS OF WORKS, [APPROVED BUDGET FOR THE CONTRACT, ESTIMATED PROJECT COST AND / ‘OR UNIT COST DERIVATIONS OF ALL IRRIGATION PROJECTS. ‘The following policies, rules and procedures relative to the preparation of Program of Work (POW), Approved Budget for the Contract (ABC), Estimated Project Cost (EPC), and/or Unit Cost Derivations (UCD) are hereby issued for the guidance of all concerned. POWs and its ABC/UCD shall be prepared on the basis of the design for the project which has been duly approved in accordance with the latest memorandum circular on Delegation of Authorities to NIA Officials All items of work to be used in the preparation of the ABC/EPC/UCD shall conform to the NIA Standard Technical Specifications for Dams, Irrigation Facilities and Structures and Buildings, and ‘approved Special Specifications for the Project. ‘A. PROGRAM OF WORKS ‘A.1, FEASIBILITY STUDY AND DETAILED ENGINEERING ‘A.1.1. National irrigation projects and special projects - the POW includes all components activities deemed necessary to complete the feasibility study and has two parts: A111 Direct Cost ‘A..1.1.1 Project Identification and Pre-feasibility Study ~ undertaken by “Administration”. 1.1.1.2 _ Feasibility Study and Detailed Engineering — standard activities can either be undertaken by “Administration” or “Contract” The revised prescribed formats are shown in Annex A-1 (Feasibility Study) and Annex A-2 (Detailed Engineering). Page 1 of 10A122. Indirect Cost A.1.1.2.1 Contingency - 3% - 5% of the estimated direct cost to cover the unforeseen activities during the study. Feasibility study by “Administration” may opt to conduct the survey and mapping works or the sub-surface exploration through “Contract”. The prescribed formats to be used in the preparation of POW are shown in Annex A-3 (Surveying and Mapping) and Annex A-4 (Sub- surface Exploration). A.1.2. Communal or Small Irrigation Projects - the POW includes all components/activities deemed necessary to complete the study and also have two parts the same as mentioned above. The revised prescribed form combined the feasibility study and detailed engineering as shown in Annex A-5. The cost shall be computed using the capability as indicated in the estimating guidelines. Rental rates for service vehicles and equipment to be used under “Contract” works shall be based from the latest ACEL rates, while works by “Administration” rental rates shall be based on the latest NIA Rental Rates. NEW IRRIGATION, EXTENSION, REHABILITATION AND RESTORATION PROJECTS This includes all components/acti be limited to the followin ies/sub-activities when deemed necessary, but will not A2.1, DIRECT COST A211 CIVIL WORKS (CW) A.2.1.1.1. Contract Works ~ broken down into the number of packages or schedules ie. Dam, Pumping Station, Irrigation Canals and Structures, Drainage Facilities, Road System, etc. A2.1.1.2. Force Account Works (Civil Works by Administration) 2.1.2 _ INSTITUTIONAL DEVELOPMENT PROGRAM (IDP) 2.1.2.1 For Line Projects (Locally and Foreign Assisted Projects) monitored under the Engineering Department: The IDP cost shall be computed based on the actual requirement/needs of the project and shall be supported with a justification indicated in the POW’s attachments D and D-1. 2.1.2.2 For Line Projects monitored under the Operations Department: ‘Small Irrigation Projects (SIP), Extension /Expansion of Existing Irrigation System, the estimated cost will be: Page 2 of 10A213, A214. A2LS. A.2.1.2.2.1 Maximum of 2.0% of Direct Cost for project cost up to PhP 20.0M supported with detailed computation. A2L. 2. Maximum of 1.5% of Direct Cost for project cost above PhP 20.00M supported with detailed ‘computation. A2.1.2.3 Repair, Rehabilitation & Restoration of Existing Irrigation ‘Systems, the estimated cost will be: A2.1.2.3.1 Maximum of 1.5% of Direct Cost for project cost up to PhP 20.0 M supported with detailed ‘computation. Maximum of 1.0% of Direct Cost for project cost above PhP 20.00M supported with detailed ‘computation. CONSTRUCTION SURVEY This involves survey works on dams and irrigation facilities during construction. The cost will be based on the computed remuneration of survey personnel directly involved in the work (survey personnel), fuel and oil, vehicle rental, office supplies and other requirements needed during the execution of the work. Refer to the Estimating Guide for the capability and manpower requirements to conduct the survey works. PARCELLARY MAPPING/SURVEY This survey work involves the following: 1. Data Gathering (Certificate of Title, Cadastral Map, Tax map among others) 2. Actual Survey of lot properties 3.Mapping or Plotting (Field data compilation, Computation, Plotting and Processing) The cost will be based on the computed remuneration of survey personnel involved in the work, including fuel and oil, vehicle rental, office supplies and other requirements needed in the execution of the work. Refer to the é 1B Guide for the capability and manpower requirements to conduct the survey and plotting works. RIGHT OF WAY ACQUISITION, PLANT/PROPERTY DAMAGES The cost involves the remuneration of Right-Of- Way (ROW) negotiator, travelling expenses, cost of transportation, fuel and oil, office supplies, Page 3 of 10