Documentation for Pre-Production

Timescales and Milestones

Weekly Plans for Activities

Legal and Ethical Issues

The Data Protection Act controls how your personal information is used by organisations,
businesses or the government and how it is handles according to the person’s data
protection rights. This keeps your information or work safe and secure. The Data Protection
Act has eight principles:

 First Principle: Personal data shall be processed fairly and lawfully and shall not be
processed unless at least one of the conditions in Schedule 2 is met and in the case of
sensitive personal data, at least one of the conditions set out in Schedule 3 or either of the
two Statutory Instruments below is met.
 Second Principle: Personal data shall be obtained only for one or more specified and lawful
purposes, and shall not be further processed in any manner incompatible with that purpose
or those purposes.
 Third Principle: Personal data shall be adequate, relevant and not excessive in relation to the
purpose or purposes for which they are processed.
 Fourth Principle: Personal data shall be accurate and kept up to date.
 Fifth Principle: Personal data processed for any purpose shall not be kept for longer than is
necessary for that purpose.
 Sixth Principle: Personal data shall be processed in accordance with the rights of data subjects
under this Act.
 Seventh Principle: Appropriate technical and organisational measures shall be taken against
unauthorised processing of personal data and against accidental loss or destruction of, or
damage to, personal data.
 Eighth Principle: Personal data shall not be transferred to a country or territory outside the
European Economic Area, unless that country or territory ensures an adequate level of
protection for the rights and freedoms of data subjects in relation to the processing of
personal data.

Creative Commons licenses require licensees to get permission to do any of the things with a
work that the law reserves exclusively to a licensor and that the license does not expressly
allow. Copyright is a legal right created by the law of a country that grants the creator of an
original work exclusive rights for its use and distribution.

It is important that my video is created inside of these laws, firstly because, if I happened to
break the data protection act, I may be at the risk of being fined up to £500,000. With using
the data protection act, any information or data stored on a computer or an organised paper
filing system about living people is covered so it is important that this act is used when
making my video so that any information or work I have documented is confidential and safe.
Secondly, going through with the creative commons licenses when making my video insures
that others will be able to tweak, build on, or remix my work non-commercially and will give
me credit for it if they decide to do any of this. Thirdly, although any work gets automatic
protection, it isn't certain that people won’t copy any of my work for their own gain. Any
original ideas or creative pieces of work I create, including the non-smoking campaign video,
is a potential asset and should be treated like one because any of the work may result in
having considerable value in the future and could even potentially be used for financial
collateral.

Company Name All Saints Sixth Form College

Production Title No Smoking Campaign Production Date(s)29th January 2018

Producer Name Shannon Barlow Director Name Shannon Barlow
Date of Risk Assessment 22nd January 2018 Risk Assessment conducted by Shannon Barlow
Hazard Person who Property which Risk controls Risk assessment Further action
may be harmed may be already in place LOW, required to
damaged MODERATE, control risk
HIGH, EXTREME
Fire Actors & Body parts Fire May be
Make sure
Crew burned, extinguisher, candles are
either low or
furniture fire alarm dealt with
high,
burnt or and smoke carefully and
depending
anything else detectors are kept
on how big
flammable secure so
fire is
they do not
fall
Falling Over Actor, crew Body parts of School Low Keep floor
or anybody the person cleaners will and staging
else coming or any clear the area clear so
in and out of furniture/ floor nothing puts
staff room objects they throughout people at
knock over the day so risk of
when they there is no slipping over
fall mess causing or tripping
people to over
fall/trip over something
Boiling Water Actors or Skin of the The boiling Moderate, Be sure to
anyone else person water will be depending keep the
walking in touching the in a kettle on how kettle out of
and out of boiling hot not out so much they're the way of
the staff water anyone can burnt the filming
room touch it so it doesn't
get knocked
 over and spill
on anyone
Choking Anybody in May affect There will be Moderate, There are
the staff the water and can be high if first aid
room eating breathing of other drinks not helped trained
the 'party individual around the soon enough teachers that
food' choking room so that will be on
if anyone standby
does need to whilst filming
clear their
throats they
will be able
to have a
drink

Weekly Plans for Activities

Week 1 – Research
Week 2 – Genre Film Analysis
Week 3 – Setting Plan
Week 3 & 4 - Storyboard
Week 5 & 6 – Film Proposal
Week 7 – Target Audience Questionnaire
Week 8 – Test Shot
Week 9 – Print Screen and Development
Week 10 – Filming
Week 11, 12, 13, 14 & 15 - Editing

Call Sheet

Monday 29th
9:15am – Set up scene: place the candles on the birthday cake and light them, make the
room look tidy and homely, less like a school
9:30am – Begin recording first scene: several people singing happy birthday in the back
behind the camera, younger, much healthier non-smoker is videoed blowing out candles on
birthday cake

9:35 – Tidy up setting, light the candles again and record second scene: several people will
be singing happy birthday and the older character who smokes will blow out the candles on
the birthday cake

9:40 – Keep the setting as it is but light the candles on the birthday cake twice again to
record another two separate videos of both of the characters blowing out the candles, both
at a closer angle. This will catch their emotions and create a much different effect. The
second close up video which is of the character that smokes involves him coughing when
blowing the candles out. These close up videos will be kept as a backup video that may be
used when editing the non-smoking video.