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NALSAR UNIVERSITY OF LAW, HYDERABAD

Post Box No.1, NISA Hakimpet, Justice City, Shameerpet, Ranga Reddy District, Hyderabad – 500101, Telengana. Ph. 040 –
23498110 / 23498104 / 23498115.

Tender Notice : NIT No. 009/REGISTRAR / NALSAR Buildings/2014-15, Dt: 31.10.2014.

NOTICE INVITING TENDER FOR SHORT LISTING OF VENDORS


NALSAR UNIVERSITY INVITES SEALED BIDS (TECHNICAL ONLY) FOR SUPPLY, INSTALLATION,
TESTING, COMMISSIONING AND AMC FOR AUDIO VISUAL, STAGE ENGINEERING, STAGE
LIGHTING, STAGE DIMMING AND ARCHITECTURAL LIGHTING SYSTEMS FOR THE 750 SEATER
AUDITORIUM AT NALSAR UNIVERSITY OF LAW, JUSICE CITY, SHAMEERPET,HYDERABAD.
ELIGIBILY CRITERIA FOR SHORT LISTING

NALSAR University is interested in engaging a technically capable Single Window Solution provider for Supply,
Installation, Testing and Commissioning, and AMC Services for 5 years for Audio Visual, Stage Engineering, Stage
Lighting, Stage Dimming and Architectural Dimming Systems for their Auditorium Project in Hyderabad.
Interested Audio Visual Systems Integrators who have the following eligibility criteria may submit their application
with all credentials in the prescribed format.(statements I,II and III)

1. Satisfactory completion of group of works for an amount of Rs 6 Cr in similar nature in Govt. departments
/corporate offices as a prime contractor in the same name and style in any one financial year during the last
five years i.e. from 2009-2010 to 2013-2014 updated to 2013-2014.
2. Satisfactory completion as prime contractor for single similar work costing not less than 1.5Cr in any one
financial year during last five financial years i.e. 2009-2010 to 2013-2014 updated to 2013-2014.

Vendors who are confident of their capability to execute the work and have sound technical knowledge and
capability to render after sales service may apply. Applications must be submitted as per prescribed formats
(statements I,II and III)as detailed failing which it shall be liable for cancellation. Technical competence of the
applicants will be the only parameter to identify suitable single window solutions provider for execution of the above
job and shall form the basis for obtaining competitive tenders from such vendors. Decision of NALSAR University in
regard to identifying the suitable solutions providers for participating in the two bid tender process for execution of
the above job shall be final and binding on the respondents of this advertisement. NALSAR University reserves the
right to accept or reject and/ or all application(s) in full or part without assigning any reason whatsoever.

Sealed offers along with soft copy (in CD form, to be inserted in the envelope) must be addressed to:
The Registrar,
NALSAR University of Law,
Post Box No. 1, Justice City,
Shameerpet, Hyderabad – 500101, Telangana.

Offers shall be submitted not later than 17/11/2014 up to 5: 00 P.M. Tenders received after this time shall not be accepted.

REGISTRAR
Page 1
STATEMENT – I

Details of value of similar works executed in each year during the last five financial years by the Tenderer.
Sl. No. Financial Year Value in Rs.
1 2009 – 2010
2 2010 - 2011
3 2011 – 2012
4 2012 – 2013
5 2013 - 2014

a) Attach certificate(s) issued by the Executive Engineer concerned and counter signed by SE showing work wise /
year wise value of work done in respect of all the works executed by the Tenderer during last five years

OR

b) Certificate from Chartered Accountant supported with Annual Balance Sheet tallying with I.T. Clearance
certificate.

Signature of the Tenderer


STATEMENT – II

Details of similar works completed in the Name of the Tenderer during the last five financial years.
Address of Agt. Concluding Agreement No. & Value of
Sl. No Name of the work
Authority dated. Contract
1 2 3 4 5

Total value of
Stipulated period of Actual date of work done.
completion completion

6 7 8

Attach certificates issued by the Executive Engineer concerned and countersigned by the SE Showing work wise / year wise value
of work done and date of completion.

Signature of the Tenderer

STATEMENT – III
Details of Existing Commitments.
Details of works on hand and, yet to be completed as on the date of submission of the Tender and works for which Tenders have
been submitted are to be furnished.
Existing Commitments of ongoing works:
Address
Agt. Value of Balance
of Agt. Stipulated Anticipated Updated
Sl. Name No. Value of work Value of
Conclu- period of date of value of
No of work & contract done so works to be
ding completion completion balance work
Date far. completed
authority
1 2 3 4 5 6 7 8 9 10

Attach certificates issued by the Executive Engineer concerned and countersigned by SE, indicating the balance work to be done,
and likely period of completion.

Signature of the Tenderer


Page 2
NALSAR UNIVERSITY OF LAW,
HYDERABAD
SAMPLE TENDER DOCUMENTS FOR SUPPLY, INSTALLATION, TESTING & COMMISSIONING AND MAINTENANCE OF
AUDIO VISUAL SYSTEMS, STAGE LIGHTING, DIMMING, RIGGING AND DRAPERY SYSTEMS, ARCHITECTURAL
DIMMING FOR NALSAR UNIVERSITY AUDITORIUM @ HYDERABAD

( FOR REFERANCE ONLY)

Page 3
CONTENTS
Section 1 – Scope of Work ................................................................................................................................................................... 7
Project Overview ............................................................................................................................................................................. 7
Section 2 – Instruction to Bidders ........................................................................................................................................................ 8
Section 2.1 - Reference to the Client’s General Conditions ............................................................................................................... 8
Section 2.2 - Qualifications of Bidders .............................................................................................................................................. 8
Section 2.3 - Definitions of Terms.................................................................................................................................................... 9
Section 2 .4 - Bidder’s Conference .................................................................................................................................................. 10
Section 2.5 - Information to Be Submitted With the Bid Return ..................................................................................................... 10
S2.5.1 Equipment Costs .................................................................................................................................................................
S2.5.2 Non-Equipment Costs .........................................................................................................................................................
S2.5.3 General Information on Your Company ..............................................................................................................................
S2.5.4 Project References ...............................................................................................................................................................
S2.5.6 List of products in the tender for which the firm is a direct dealer .................................................................................... 11
S2.5.7 List of technical products in this tender that your firm has installed & serviced previously, but are not a direct dealer for.....
S2.5.8 Not Used in this Tender ......................................................................................................................................................
S2.5.9 Not Used in this Tender ......................................................................................................................................................
S2.5.10 Warranty Statement ............................................................................................................................................................
S2.5.11 Telephone Support ............................................................................................................................................................
S2.5.12 On-Site Support .................................................................................................................................................................
S2.5.13 Service Contract .................................................................................................................................................................
S2.5.14 Operational Contract .........................................................................................................................................................
S2.5.15 Schedule of Implementation...............................................................................................................................................
S2.5.16 Alternate equipment ...........................................................................................................................................................
S2.5.17 Exceptions and Proposed Modifications ............................................................................................................................
S2.6 Sub-Contract Information ...................................................................................................................................................... 13
S2.7 Tender Drawings .................................................................................................................................................................... 14
S2.8 Specification Information Requests......................................................................................................................................... 14
S2.9 Sub-Contract .......................................................................................................................................................................... 14
S2.10 Investigation of Contractual and Scheduling Questions ......................................................................................................... 14
S2.11 Award of Contract ................................................................................................................................................................ 14
S2.12 Bid Submission ..................................................................................................................................................................... 15
SECTION 3A – AV GENERAL SPECIFICATION ...................................................................................................................... 166
S3.1 General Conditions .....................................................................................................................................................................
S3.2 Project Management ...................................................................................................................................................................
S3.3 Status Reports ............................................................................................................................................................................
S3.4 Not In Contract ..........................................................................................................................................................................
3.5 Owner Furnished Equipment ................................................................................................................................................... 19
3.6 Quality of Materials and Equipment ......................................................................................................................................... 19
3.7 Codes, Permits and Inspections ................................................................................................................................................ 20
3.8 Sub-Contract ............................................................................................................................................................................ 20
3.9 Cooperation With Other Trades ............................................................................................................................................... 23
3.10 Equipment Delivery and Storage ............................................................................................................................................ 23
3.11 Clean-up and Repair ............................................................................................................................................................... 23
3.12 Owner Training ...................................................................................................................................................................... 23
3.13 Publication ............................................................................................................................................................................. 23
3.14 Insurance ................................................................................................................................................................................ 24
3.15 Installation Practices ............................................................................................................................................................... 24
3.15.1 General ................................................................................................................................................................................
3.15.2 Physical Installation .............................................................................................................................................................
3.15.3 Cable Installation .................................................................................................................................................................
3.15.4 Cable Types .........................................................................................................................................................................
3.15.5 Connection Plate Receptacles ...............................................................................................................................................
3.15.6 Patch Panel Assignments .....................................................................................................................................................
3.15.7 Patch Panel Designation Strips .............................................................................................................................................
3.16 Grounding Procedures............................................................................................................................................................ 29
3.16.1 System Ground ....................................................................................................................................................................
3.16.2 Audio Cable Shields .............................................................................................................................................................
3.16.3 Video Receptacles ................................................................................................................................................................
3.16.4 Audio Receptacles ................................................................................................................................................................
3.16.5 General ................................................................................................................................................................................
3.17 Performance Standards ........................................................................................................................................................... 29
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3.17.1 Audio...................................................................................................................................................................................
3.17.2 Video (signal) .......................................................................................................................................................................
3.17.3 Performance Test Signal Paths .............................................................................................................................................
3.17.4 Optical .................................................................................................................................................................................
3.17.5 Control System User Interface .............................................................................................................................................
3.18 Contractor System Testing .................................................................................................................................................. 31
3.19 System Acceptance Tests ........................................................................................................................................................ 33
3.20 Recognition ............................................................................................................................................................................ 33
SECTION 3B – STAGE LIGHTING GENERAL SPECIFICATION ............................................................................................................. 344
S3.1 General Conditions ....................................................................................................................................................................
S3.2 Project Management.................................................................................................................................................................
S3.3 Status Reports ...........................................................................................................................................................................
3.4 Not In Contract........................................................................................................................................................................ 37
3.5 Owner Furnished Equipment .................................................................................................................................................. 37
3.6 Quality of Materials and Equipment ....................................................................................................................................... 38
3.7 Codes, Permits and Inspections .............................................................................................................................................. 38
3.8 Sub-Contract ........................................................................................................................................................................... 40
3.9 Cooperation With Other Trades.............................................................................................................................................. 41
3.10 Equipment Delivery and Storage ...................................................................................................................................... 4242
3.11 Clean-up and Repair .............................................................................................................................................................. 42
3.12 Owner Training ..................................................................................................................................................................... 42
3.13 Publication ............................................................................................................................................................................ 43
3.14 Insurance ............................................................................................................................................................................... 43
3.15 Installation Practices ............................................................................................................................................................. 43
3.15.1 General ...............................................................................................................................................................................
3.15.2 Physical Installation............................................................................................................................................................
3.15.3 Cable Installation ...............................................................................................................................................................
3.15.4 Cable Types ........................................................................................................................................................................
3.15.5 Connection Plate Receptacles ............................................................................................................................................
3.15.6 Patch Panel Assignments ...................................................................................................................................................
3.15.7 Patch Panel Designation Strips ..........................................................................................................................................
3.16 Grounding Procedures .......................................................................................................................................................... 46
3.16.1 System Ground...................................................................................................................................................................
3.16.4 DMX Receptacles ...............................................................................................................................................................
3.16.5 General ...............................................................................................................................................................................
3.17 Performance Standards ........................................................................................................................................................ 46
3.17.1 DMX ...................................................................................................................................................................................
3.18 Contractor System Testing .................................................................................................................................................... 47
3.19 System Acceptance Tests ...................................................................................................................................................... 47
3.20 Recognition ........................................................................................................................................................................... 48
SECTION 3C – ARCHITECTURAL DIMMING GENERAL SPECIFICATION ........................................................................................... 49
S3.1 General Conditions .....................................................................................................................................................................
S3.2 Project Management ...................................................................................................................................................................
S3.3 Status Reports ............................................................................................................................................................................
3.4 Not In Contract........................................................................................................................................................................ 51
3.5 Owner Furnished Equipment ................................................................................................................................................... 51
3.6 Quality of Materials and Equipment ......................................................................................................................................... 51
3.7 Codes, Permits and Inspections ................................................................................................................................................ 52
3.8 Contractor’s Documentation .................................................................................................................................................... 52
3.8 Sub-Contract ............................................................................................................................................................................ 55
3.9 Cooperation With Other Trades ............................................................................................................................................... 55
3.10 Equipment Delivery and Storage ............................................................................................................................................ 55
3.11 Clean-up and Repair ............................................................................................................................................................... 55
3.12 Owner Training ...................................................................................................................................................................... 55
3.13 Publication ............................................................................................................................................................................. 56
3.14 Insurance ................................................................................................................................................................................ 56
3.15 Installation Practices ............................................................................................................................................................... 56
3.15.1 General ................................................................................................................................................................................
3.15.2 Physical Installation .............................................................................................................................................................
3.16 Grounding Procedures............................................................................................................................................................ 57
3.16.1 System Ground ....................................................................................................................................................................
Page 5
3.16.5 General ................................................................................................................................................................................
3.17 Contractor System Testing ...................................................................................................................................................... 57
3.18 System Acceptance Tests ........................................................................................................................................................ 57
3.19 Recognition ............................................................................................................................................................................ 58
SECTION 4- MASTER DRAWING LIST ....................................................................................................................................... 58
5.1 GENERAL .............................................................................................................................................................................. 60
5.1.1 System Interconnections ........................................................................................................................................................
5.1.2 Equipment Layout .................................................................................................................................................................
5.1.3 Owner Furnished Equipment ................................................................................................................................................
5.1.4 Related Work Specified Elsewhere .........................................................................................................................................
5.2 Auditorium .............................................................................................................................................................................. 61
5.2.1 Functional Description .........................................................................................................................................................
5.2.2 Systems Interconnection .....................................................................................................................................................
SECTION 6 - SYSTEM HARDWARE ............................................................................................................................................. 62
6.1 GENERAL ...............................................................................................................................................................................
6.2 Detailed Audio Equipment Specifications ................................................................................................................................. 62
6.3 Detailed Video Equipment Specifications ................................................................................................................................. 62
6.4 Detailed Control Equipment Specifications .............................................................................................................................. 62
6.5 Stage Lighting Equipment Specifications .................................................................................................................................. 62
6.6 Stage Dimming Specifications ................................................................................................................................................... 62
6.7 Stage Drapery Specifications ..................................................................................................................................................... 62
6.8 Stage Engineering Specification ................................................................................................................................................ 62
6.9 Detailed Installation Equipment Specifications ......................................................................................................................... 62
6.10 Architectural Dimming Specifications ..................................................................................................................................... 62
Appendix A – Client Form of Tender ................................................................................................................................................ 63
Appendix 1 – General Information on your Company ....................................................................................................................... 66
Appendix 2 – Project References........................................................................................................................................................ 66
Appendix 3 - List of products in the tender for which the firm is a direct dealer ................................................................................. 66
Appendix 4 - List of products in this tender that your firm has installed and serviced previously, but are not a direct dealer for ......... 66
Appendix 5 – Not Used in this Tender ............................................................................................................................................... 67
Appendix 6 – Not Used in this Tender ............................................................................................................................................... 67
Appendix 7 – Offer for “On Site” service support with 4 hours response time ................................................................................... 68
Appendix 8 – Annual Service Contract for Years 3-5 after completion of warranty ............................................................................ 68
Appendix 9 – Operational Contract ................................................................................................................................................... 68
Appendix 10 – Implementation Schedule ........................................................................................................................................... 68
Appendix 11 – Request for Information ............................................................................................................................................. 68
Appendix 12 – Not Used in this Tender ............................................................................................................................................. 69
Appendix 13 – Schedule of Rates ....................................................................................................................................................... 70
Appendix 14 – Schedule of Equipment Delivery ................................................................................................................................ 70
Appendix 15 – Schedule of Commercial Offer ................................................................................................................................... 70
Appendix 16 – Schedule of Technical Compliance ............................................................................................................................. 70
Appendix 17 – Confidentiality Statement ........................................................................................................................................... 70
Appendix 18 – Schedule of Test Equipment ...................................................................................................................................... 71
Appendix 19 – Detailed Scope of Works ........................................................................................................................................... 71
Stage Lighting, Machinery and Drapery (SLMD) ...........................................................................................................................
SLMD Contractor ...........................................................................................................................................................................
Electrical Contractor .....................................................................................................................................................................
Main Contractor/Base Building .....................................................................................................................................................

Page 6
SECTION 1–SCOPE OF WORK
PROJECT OVERVIEW
This specification describes the components and systems that make up the proposed audio visual installations within NALSAR
University. The Auditorium is located at NALSAR University’s Auditorium in Shamirpet, Hyderabad,Telangana

The specific spaces receiving audio visual outfitting includes:

 Auditorium (750 Seats)

The scope of service for the AV System Integrator (AVSI) is to Supply, Install, Test &Commission and Maintenance the systems as
per the design given in the tender drawings and the specifications included in this document. It is the responsibility of the AVSI to
read the tender documents through completely and understand all of the requirements. Any doubts should be raised at the pre-bid
meeting and any items not clarified at this stage will be at the risk of the vendor.

For this project, Client are looking to appoint a vendor with a high skill level in AV System Integration, and extremely high quality of
work and excellent project management and coordination skills as this area under development is high profile and only the best of
finishes and installation works will be accepted by the Client and Consultant.

This specification describes the components and systems that make up the proposed Stage Lighting systems within NALSAR
University. The Auditorium is located at NALSAR University’s Auditorium in Shamirpet, Hyderabad, Telangana

The specific spaces receiving Stage Lighting systems outfitting includes:

This specification describes the components and systems that make up the proposed Architectural Dimming systems within NALSAR
University. The Auditorium is located at NALSAR University’s Auditorium in Shamirpet, Hyderabad, and Telangana

The specific spaces receiving dimming systems outfitting includes:

(End of Section I)

Page 7
SECTION 2 –INSTRUCTION TO BIDDERS
SECTION 2.1 - REFERENCE TO THE CLIENT’S GENERAL CONDITIONS
S2.1.1 The Client's General Conditions are as per Appendix A shall be considered as forming an integral part of the
Specification and shall be carefully examined before proposals for any work are submitted. Unless this Section contains
statements which are more definitive or more restrictive than those contained in the Client's General Conditions, this
Specification shall not be interpreted as waiving or overruling any requirements expressed in the Owners General
Conditions. If you require any clarification on this then please contact the Registrar,NALSAR University

S2.1.2 Where General Conditions are repeated within this Section, it is to emphasize the importance thereof, or to further define
requirements specific to the Work included in this Section.

S2.1.3 To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Client, Architect, Engineer,
Audio Visual, Stage lighting Consultant and agents and employees of any of them from and against claims, damages, losses
and expenses, which shall include, but not be limited to attorney's fees, arising out of, or resulting from performance of
the Work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or
to injury to or destruction of tangible property (other than the Work itself) including loss of use resulting there from, but
only to the extent caused in whole or in part by negligent acts or omissions of the Contractor, a Subcontractor, anyone
directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such
claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed
to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person
described in this paragraph.

SECTION 2.2 - QUALIFICATIONS OF BIDDERS


S2.2.1 Work specified herein shall be the responsibility of a single Audio Visual , Stage lighting Systems integration contractor.

S2.2.2 Tenderers shall document a minimum of five years’ experience in the fabrication, assembly and installation of systems of
similar complexity as specified herein. This requirement shall apply equally to suppliers and manufacturers of the audio
visual, Stage lighting subsystems and major components to be used on this Project.

S2.2.3 The documentation shall include the names, locations, and points of contact for at least three installations of the type and
complexity specified herein. Tenderers shall indicate the type of each referenced system and certify that each system has
performed satisfactorily in the manner intended for a period of not less than 24 months.

S2.2.4 Each bidder shall have at least one supervisory employee possessing a certificate, from either ICIA or another recognized
organization or institution, providing formal training in audio visual, Stage lighting engineering or installation. Proof of this
shall be supplied with bid.

S2.2.5 Each bidder shall have at least one supervisory employee possessing a Bachelor or Master’s degree in
Electrical/Electronics Engineering. Proof of this shall be supplied with bid. Trade school degrees are not acceptable.

S2.2.6 All employees used by the contractor to install this system must be competent technicians who are experienced in the
installation and interconnection of professional audio visual, Stage lighting systems.

S2.2.7 The Contractor shall have local in-house engineering and project management capabilities consistent with the
requirements of the Work.

S2.2.8 The Contractor shall provide a full-time project manager who is to be present on site at all times that Work is actively in
progress. This person shall be the same individual throughout the course of the Project and shall be the person responsible
for system programming, preparation of Operation and Maintenance Manuals, training programs and schedules, test
protocols, documentation of system testing, maintenance of Record Documentation and coordination and scheduling of
all subcontract labour (as applicable). The Architect and Client reserve the right to approve the Contractor's Project
Manager.
S2.2.9 Each bidder shall be currently authorized by the manufacturer of the major components of the system to sell their
products and initiate warranty service on the same items. Major components of the system shall include, but not be limited
to, data/video projectors, video processing equipment, audio processing equipment, power amplifiers, speakers, etc. Proof
of this may be requested during the bidding process. Proof of franchise shall be in the form of a letter from the
appropriate manufacturer addressed to the consultant stating that the contractor is currently authorized to sell their
products. Letters from the sales representative (rep) shall not be accepted as proof.

S2.2.10 By submitting a Tender, the Contractor thereby certifies that it is qualified in all areas pertaining to, either directly or
Page 8
indirectly, the Work. In the event the Contractor becomes unable to complete the Work in accordance with the Contract
Documents, or the satisfaction of the Client or its representatives, due to a lack of understanding of equipment, systems or
services required by the Contract Documents, it shall be the responsibility of the Contractor to retain the services of the
applicable manufacturers' representatives to expeditiously complete the Work in accordance with the Architect's
construction schedule with no additional cost to the Owner.

S2.2.11 The Contractor shall maintain, or establish and maintain, a fully staffed local office including a service centre capable of
providing comprehensive maintenance and service to the Audio Visual, Stage lighting Systems in this scope of work. The
Contractor shall staff the service centre with factory trained technicians and adequately equip the office to provide services
as detailed in Section S2.5.11, 12, 13, 14whether or not the Client elects to purchase a maintenance contract from the
Contractor.

S2.2.12 The Contractor shall provide factory-certified technicians to install, commission, and maintain the Work.

S2.2.13 All installing personnel shall be licensed as required by local and/or national jurisdictions.

S2.2.14 The Contractor shall ensure compliance with, and have a thorough understanding of, all local codes and contract
conditions pertaining to this Project.

S2.2.15 The Contractor shall maintain an inventory of spare parts and other items critical to system operation and as necessary to
meet the emergency service requirements of this Project within the local service centre

SECTION 2.3 - DEFINITIONS OF TERMS


S2.3.1 The term “Client” shall refer to NALSAR University, Hyderabad

S2.3.2 Deleted

S2.3.3 Deleted

S2.3.4 The term “General Contractor” shall refer to the Interior

S2.3.5 The term “Consultant” shall refer to AV consultant of the project.

S2.3.6 Deleted

S2.3.7 The term “Bidder” shall refer to a firm submitting a bid response to this specification.

S2.3.8 The term “Contractor” shall refer to the Systems Contractor who has been awarded the contract for the subject job and
who has responsibility for performance of the work specified herein.

S2.3.9 The term “NIC” shall refer to material and work which is Not In Contract and for which the Contractor is not responsible
except as otherwise detailed herein.

S2.3.10 The term “OFE” shall refer to “Owner Furnished Equipment”, which will be provided by the Client. The Contractor shall
be responsible for removing this equipment from the Client’s premises, and re-installing and integrating this equipment in
good working order as detailed herein.

S2.3.11 “Supply” as used in this section means “to supply, complete with instructions, for installation by others.

S2.3.12 “Provide” as used in this section means “to furnish, install and make operable”.

S2.3.13 “NIC” as used in this section and on the contract drawings means “not included in this contract, not to be supplied”.

S2.3.14 “By Others” as used in this section and on the drawings means “not included in this contract, supplied as part of another
contract”.

S2.3.15 “Or As Approved” as used in this section and on the drawings means “substitution only after written approval by the
Consultant”.

S2.3.16 The term “shall” is mandatory; the term “will” is informative; the term “should” is Advisory; and the term “provide”
means furnish and install.

S2.3.17 The term “equivalent” as used in this section and on the contract documents means the same specification as provided or

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higher specification and the opinion of the Consultant shall be final in this matter.

SECTION 2 .4 -
S2.4.1 All queries if any shall be address to the Registrar, NALSAR University.

These queries should be in the form of RFI and the format can be found in Appendix 11.

SECTION 2.5 - INFORMATION TO BE SUBMITTED WITH THE BID RETURN


S2.5.1 EQUIPMENT COSTS
S2.5.1.1 The bid return shall include detailed schedules of all equipment to be supplied. Unit pricing will be established
for each piece of equipment on the Equipment Schedule.

Please provide the prices for Optional Equipment’s as shown in the BOQ.

S2.5.1.2 In the event that the Equipment Schedule is made available to the bidders electronically, Consultant is not
responsible for any formulas that may be resident in the schedule. The results of any calculations in the
schedule are the sole responsibility of the Bidder.

S2.5.1.3 The design intent of the system may require equipment not listed in the attached schedule, but are indicated
elsewhere in the contract documents, in either the drawings or the written specification. It is the sole
responsibility of the Bidder to reconcile the contract documents with the equipment and labour required for
this project.

S2.5.1.4 No claims for additional equipment required will be allowed, if the sole reason for such claims is that the
equipment was not listed in the attached schedule. It is the sole responsibility of the Bidder to verify the
completeness of the Equipment Schedule.

S2.5.1.5 Equipment costs shall reflect all required modifications and accessories.

S2.5.1.6 All substitutions for specified equipment shall be listed and individually priced on a separate page.

S2.5.1.7 Equipment totals from each Equipment Schedule shall be entered in the Master Recapitulation of Costs form.

S2.5.2 NON-EQUIPMENT COSTS

S2.5.2.1 Non-equipment costs shall be furnished separately on a Master Recapitulation of Costs form. These non-
equipment costs shall be detailed for each of the following categories:

S2.5.2.1.1 Engineering: Including all required designs, drawings, run sheets, instruction manuals, etc.

S2.5.2.1.2 Pre-installation: Including all fabrication, modification, assembly, rack wiring, etc., performed on the
Contractor’s premises.

S2.5.2.1.3 Electrical Installation: Including all costs and materials associated with the installation of the low-voltage audio
visual cabling and devices.

S2.5.2.1.4 Installation: Including all on-site installation and wiring, coordination and supervision, testing, checkout,
Owner training, etc. performed on the Owner’s premises.

S2.5.2.1.5 General and Administrative: Including all G & A expenses, shipping, insurance, and guarantees.

S2.5.2.1.6 Taxes: Bidders are to verify with the administering agency the tax ramifications

S2.5.3 GENERAL INFORMATION ON YOUR COMPANY


Please complete appendix 1 in full and failure to submit will mean your bid is disqualified

S2.5.3.1 Appendix 1 must include the following minimum information:

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S2.5.3.1.1 The number of years in business

S2.5.3.1.2 Resumes of key personnel that must reflect skills relating to audio, video, teleconferencing (audio and video),
integrated control systems, programming, project management, CTS , CTS-I & CTS-D Certification etc.

S2.5.3.1.3 Locations of all currently staffed and operational offices complete with the number of technical support
personnel in each office.

S2.5.4 PROJECT REFERENCES


Please complete appendix 2 in full and failure to submit will mean your bid is disqualified

S2.5.5.1 Appendix 2 must include the following minimum information:

S2.5.5.1.1 End User contact name, with current telephone number and e-mail address.

S2.5.5.1.2 Functional description of the project

S2.5.5.1.3 Project scope and approximate US Dollar or INR amount

S2.5.5.1.4 Completion date

S2.5.5.1.5 All projects identified must be verifiable, and have been completed within the last twelve (12) months.

S2.5.5.1.6 By completing this Appendix you agree that the Owner, Architect or Consultant may contact the listed parties
for verification of the information supplied and for a statement on performance and support that may be used
to evaluate your company’s ability to complete this project.

S2.5.6 LIST OF PRODUCTS IN THE TENDER FOR WHICH THE FIRM IS A DIRECT DEALER
Please complete appendix 3 in full and failure to submit will mean your bid is disqualified

S.2.5.6.1 You shall including the duration of the dealership, the extent of any factory training, and level of certification.
You shall also provide a letter confirming this information and your authorisation to sell and support this
product from your principal that is no more than 30 days old – letters from sales representatives or local
distributors will not be accepted

S2.5.6.2 This list should include, but not limited to and the Consultant may request information on additional products:

S2.5.6.2.1 Large screen display systems, including LCD/DLP Projectors, Plasma/LCD displays and LED Displays

S2.5.6.2.2 Video Projection Cubes

S2.5.6.2.3 DSP audio systems.

S2.5.6.2.4 Amplification Systems

S2.5.6.2.5 Video and Audio Switching/Routing/Scaling/Amplification/Signal Distribution Systems

S2.5.6.2.6 Video Image Processing Equipment

S2.5.6.2.7 Integrated control systems including show control.

S2.5.7 LIST OF TECHNICAL PRODUCTS IN THIS TENDER THAT YOUR FIRM HAS INSTALLED & SERVICED
PREVIOUSLY , BUT ARE NOT A DIRECT DEALER FOR
Please complete appendix 4 in full and failure to submit will mean your bid is disqualified

S2.5.8 NOT USED IN THIS TENDER

S2.5.9 NOT USED IN THIS TENDER

S2.5.10 WARRANTY STATEMENT

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To maintain certain manufacturer’s warranties, said equipment must be installed, aligned and serviced by those
installers authorized by said manufacturer to perform those duties. If the contractor is not authorized by said
manufacturer, it is his sole responsibility to make the appropriate arrangements and bear all cost and
consequences thereof.

The Bidder shall include a statement of warranty on the entire system and on the individual pieces of
equipment. The system warranty shall be for a minimum of 24 months from the date of system acceptance by
the Client.

This warranty shall obligate the Contractor to provide all equipment, material, and labour at no charge to the
Owner, during the warranty period, in the event of a system or equipment malfunction.

In cases where the manufacturer’s warranty period is greater than twenty-four months, the contractor must be
prepared to honour that warranty for the full extent of the manufacturer’s warranty period. This shall exclude
anylabour costs incurred by the contractor removing and re-installing the defective items.

In cases where the manufacturer’s warranty period is less than 24 months, the contractor is liable for defects in
the item up to-but not exceeding-the first twenty-four month period on any contractor provided items.

The system warranty shall include a minimum of four (4) preventative maintenance visits, to perform
operation checks of the equipment, to clean, screens, projector lenses and other critical surfaces, to lubricate
moving parts as recommended by the respective manufacturers and to adjust and align projector to maintain
optimum registration and focus.

All manufacturers’ equipment warranties shall be activated in the Client’s name and shall commence on the
date of system acceptance. In the case of Contractor-modified equipment, the manufacturer’s warranty is
normally voided. In such cases, the Contractor shall provide the Owner with a warranty equivalent to that of
the original manufacturer.

S2.5.11 TELEPHONE SUPPORT

The Contractor shall respond via telephone within two (2) hours to any request for service. This first contact
should outline the nature of the problem or functional anomaly. The Contractor shall make available an
individual knowledgeable with the installed system, and who can address specific system issues described by
the system operators.

Telephone support shall be available between normal business hours, Monday through Saturday.

S2.5.12 ON-SITE SUPPORT

The system warranty shall be an “on-site” warranty, with a twenty four (24) hour response time. The Bidder
shall include alternate pricing for four (4) hour response time and this shall be provided as Appendix 7.

S2.5.13 SERVICE CONTRACT


The Bidder shall offer a separate annual service contract by pricing for three (3) years on a year-to-year basis,
covering all installed systems. This service contract shall cover a minimum of four (4) visits per year, at regular
intervals, to perform operation checks of the equipment, to clean recording heads, screens, projector lenses
and other critical surfaces, to lubricate moving parts as recommended by the respective manufacturers and to
adjust and align projector to maintain optimum registration and focus. The service contract shall commence
immediately after expiration of the warranty period.

The Bidder shall also submit separate costs for other emergency “on-call” service visits and an “in-shop”
hourly rate for repair and maintenance work.

The costs for this service contract shall not be commingled with the costs for the systems base bid and shall be
given only in Appendix 8.

This shall be provided as Appendix 8 and failure to provide this offer will mean your tender is disqualified.

S2.5.14 OPERATIONAL CONTRACT


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The Bidder shall offer a separate annual service contract by pricing for One (1) years for operating the installed
Audio-visual systems. This operational contract shall cover manning the system with one (1) Audio Visual
technicians and One (1) Senior Audio Visual technician from 8.00 a.m. to 5.30 p.m. from Monday to Saturday
for all working days excluding any public holidays.

The Bidder shall submit separate costs per month for Audio-visual technicians and Senior Audio-visual
technicians, whose services may be called upon from time to time based on the operational schedule for the
owner.

The costs for this service contract shall not be commingled with the costs for the systems base bid.

This shall be provided as Appendix 9 and failure to provide this offer will mean your tender is disqualified.

S2.5.15 SCHEDULE OF IMPLEMENTATION


The Bidder shall submit a scheduling plan with the bid return, indicating the various pertinent terminal dates
after award of contract for completion of design, pre-installation work, on-site installation work, and testing
and acceptance on a “per phase” basis.

The Bidder shall obtain from the General Contractor, projected dates when the relevant areas will be available
for the on-site installation.

This shall be provided as Appendix 10.

S2.5.16 ALTERNATE EQUIPMENT


All bids shall be submitted on the basis of the specified equipment or equivalent. The Bidder may propose
alternate equipment. However, all such proposals shall be submitted separately and will be identified as
“alternates” with equipment costs shown separate and apart from the costs of the equipment “as specified”.

Proposals for alternate equipment will receive careful and equitable consideration if the differences do not
depart from the overall intent of the design and operation of the system, and are in the best interests of the
Client.

All such proposals for alternate equipment shall be accompanied by full technical information, “cuts sheets”
and specifications for the equipment so proposed. Failure to provide this information will mean that you
alterative offer will not be considered

The Bidder shall identify the substantive differences between the alternate and the specified equipment in the
Compliance Schedule. Failure to provide this information will mean that you alterative offer will not be
considered

S2.5.17 EXCEPTIONS AND PROPOSED MODIFICATIONS


Should the Bidder have recommendations, which will enhance the performance of the system, or reduce costs
without loss of performance, such comments shall be made in the bid submission. All suggestions that are of
value to the Client will be taken into consideration in the evaluation of the bid returns. All such proposals shall
be made as “alternates”, with the appropriate cost modifications shown separate and apart from the costs of
the system “as specified”.

Any and all exceptions to these specifications and related drawings must be made with the bid submission. In
the absence of exceptions, these specifications and related drawings shall be binding in letter and intent on the
successful Bidder. It will further be assumed that the Bidder has examined the design and specifications in
detail, and is prepared to take full responsibility for the performance of the complete installation as designed
and specified.

S2.6 SUB-CONTRACT INFORMATION


If the Bidder proposes to sub-contract portions of the work, as provided for under Section 2.5.10 – Sub
Contract; which follows, such sub-contractors shall be identified and their responsibilities and qualifications
detailed in the Bidder’s bid submission. The work as performed by a sub-contractor shall be considered as part
of the contractor’s responsibility with that work as part of the contractor’s statement. Any contract arising as a
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direct result of these proceedings shall be binding on the successful bidder.

The Contractor must identify the Electrical Contractor who will be performing the Electrical Installation, as
outlined in Section 2.3.6.

S2.7 TENDER DRAWINGS


All drawings referred to herein are furnished with and become an integral part of this specification. These
drawings and specifications shall remain the property of the Owner and shall be returned by all unsuccessful
bidders, within 10 days after formal notification.

S2.8 SPECIFICATION INFORMATION REQUESTS


Any requests for clarification, substitution, or changes in these specifications or drawings shall be directed to
by email and a hard copy may be lodged at the address given though this is optional:

A copy of the same should also be addressed to:

Mr. Chandrashekar Naik and Mr. Raghunath.V of T2 Consulting – chandrashekar@t2consulting.co.in and


raghunath@t2consulting.co.in

All requests for information must be in writing and in the format given in Appendix 11.

Information Requests and answers of a general nature will be published, and made available to all bidders.

S2.9 SUB-CONTRACT
If the Bidder proposes to sub-contract the installation and wiring, or other portions of the work, the Bidder
shall provide direct supervision of the subcontracted work.

Because of the complexity of the systems, the supervision of such sub-contracted work cannot be intermittent,
but shall be continuous during the installation. If it is the intention of the Bidder to the “team” with one or
more other Contractors, then this must be clearly identified in the bid return. The Contractor returning the bid
will be considered as the prime in respect of this, and will hold full responsibility for the performance of the
members of their team, including themselves and all other sub-contractors engaged in the performance of this
contract.

S2.10 INVESTIGATION OF CONTRACTUAL AND SCHEDULING QUESTIONS


It shall be the responsibility of the Bidder to investigate all potential contract, union, and scheduling questions,
and to guarantee compliance with all requirements and regulations n effect on the job site. Any potential
problems inthis respect shall be identified in the bid return. The contractor shall comply with all state and
national regulations.

S2.11 AWARD OF CONTRACT


S2.11.1 A single award of contract will be made for all systems as detailed in this specification. The quoted prices shall
remain firm for a minimum of ninety (90) days.

The bid reviewers reserve the right to reject any or all bids for any reason. Some of the reasons for rejection
might include:

S2.11.2 Insufficient experience of the contractor. Failure to meet one or more of the requirements in Section 2.5.3 to
S2.5.9.

An unreasonably high or low bid in relation to the estimated cost of the audio visuals, Stage lighting system
Failure of the contractor to provide sufficient documentation with his bid to prove that he is capable of
installing a complete and functional system in keeping with the intent of these specifications.

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S2.12 BID SUBMISSION
Sealed offers along with soft copy (in CD form, to be inserted in the envelope) of Tender Price must be addressed to:

Kind Attn:
The Registrar,
NALSAR University of Law,
Post Box No. 1, Justice City,
Shameerpet, Hyderabad – 500101, Telangana.

Offers shall be submitted not later than ………… . Tender received after this time shall not be accepted. All the pages of the
RFP documents (Tender document, Terms & BOQ) to be printed, signed with company seal.

NO CHANGES TO BE MADE IN THE BOQ PROVIDED BY WNS, INCLUDING ADDITION/DELETION OF


CELLS/COLUMNS/ROWS. ADDITIONS/CHANGES IF ANY, TO BE PROVIDED IN A SEPARATE SHEET.

(End of Section II)

Page 15
SECTION 3A–AV GENERAL SPECIFICATION
S3.1 GENERAL CONDITIONS
S3.1.1 The Contractor shall be responsible for delivering a turnkey system to the Client.

S3.1.2 The Contractor represents that he/she is familiar with, and has expertise in the Work of this nature and
scope. The Contractor further agrees that he/she shall provide all Work as may be required to make a
complete job of that which may not be fully defined in the Contract documents. The NIC and OFE
equipment and materials are specifically exempted from this requirement.

S3.1.3 The Contractor shall comply with all of the legal regulations, including HSA regulations and regulations of
municipal, city, local, and other government agencies having jurisdiction concerning the Work of the
Contractor. The Contractor shall give all notices and comply with all laws, ordinances, codes, rules, and
regulations bearing on the conduct of the Work. If the Contractor performs any Work, which is contrary to
such laws, ordinances, codes, rules and regulations, he/she shall make all changes to comply therewith and
bear all costs arising there from.

S3.1.4 Because drawings are, in general, diagrammatic, the Contractor shall coordinate all installations with the
Owner, based on the field conditions.

S3.1.5 All permits required for any part of the Contractor's Work shall be procured and paid for by the Contractor.
The Contractor shall determine all permits required and transmit this information to the Owner.

S3.1.6 The Contractor warrants that he/she and his/her subcontractors are licensed by the relevant authorities and
as required by local ordinances.

S3.1.7 The Contractor must state if he/she intends to utilize a subcontractor, and provide said subcontractor's name
and address. The subcontractor shall comply with all the same rules, regulations, laws, codes, licenses etc. as
required by the Contractor and as specified herein. The Owner reserves the right to approve or disapprove
any subcontractor proposed by Contractor.

S3.1.8 Prior to ordering equipment, the Contractor shall field verify all conditions, with respect to dimensions and
placement of equipment. Any and all discrepancies from the contract documents shall be brought to the
attention of the Owner, Project Manager and the Audio Visual, Stage lighting Consultant.

S3.1.9 The Audio-visual Contractor shall furnish software necessary to operate software controlled audio-visual sub-
systems e.g. remote control system. This software shall, in every case, be provided by the manufacturer(s) of
the sub-system, and shall be installed and tested prior to delivery of equipment at site.

S3.1.10 The Contractor shall generate all shop drawings and information for the complete installation and wiring of
the system. The Contractor shall provide (or sub-contractor for) the on-site installation and wiring, and shall
provide on-going supervision and coordination during the implementation phase.

S3.1.11 The Contractor shall be responsible for the initial adjustment of the systems as herein prescribed and shall
provide all test equipment for the system checkout and acceptance tests. Contractor shall provide on-the job
training in the operation and maintenance of the systems for personnel designated by the Owner.

S3.1.12 The Contractor shall be responsible to provide and maintain his/her own storage facility. If this storage
facility is required to be on-site it shall be the Contractor's responsibility to coordinate the size and spatial
requirements with the Owner and/or their representatives. The Contractor shall assume full responsibility for
both their storage facility and all contents therein, unless otherwise indicated by the Owner.

S3.1.13 The Contractor shall utilize good housekeeping practice with respect to his/her Work including clean-up of
all dirt and debris created by the Contractor during his installation operations on a daily basis.

S3.1.14 The Contractor shall provide protection necessary to safeguard his/her own Work from damage by his/her
own operations and others. Unless the Contractor proves to the Owner's satisfaction that their Work has
been damaged by others, the Contractor shall, at his/her own cost and expense, promptly repair, adjust and
clean all defective installations as shown on the punch list prepared by the Owner.

S3.1.15 All of the Contractor's Work shall be tested and inspected by all authorities having jurisdiction and in
accordance with all Specifications. The Contractor shall coordinate and cooperate fully and shall provide at
no additional cost to the Owner, manpower, blueprints, facilities, scaffolds, etc. to reasonably assist the

Page 16
inspectors.

S3.1.16 The Contractor shall examine the site and the Contract Documents and review with the Owner the
designated areas of access, delivery, and storage for the Contractor's use. The Contractor agrees that such
areas are satisfactory and sufficient for his/her needs in the prosecution of his Work in conformance with the
terms of this Contract.

S3.1.17 The Contractor shall at his own expense collect and dispose of packing and debris in at the end of each
working shift.

S3.1.18 Should any questions of union jurisdiction arise, the Contractor shall immediately take steps to settle such
disputes and shall use such labour as may be determined to have jurisdiction, at no additional cost to the
Owner. Should he/she fail to take expeditious action, he/she shall be responsible for any time lost because of
delays arising from such a dispute.

S3.1.19 The Owner reserves the right to furnish any materials necessary for the Project.

S3.2 PROJECT MANAGEMENT


S3.2.1 After the award of contract, the Contractor shall provide to the Owner, as a part of the prefabrication
submittal, the name of the Project Manager that will provide all duties and responsibilities as specified herein,
during the term of the project.

S3.2.2 The Owner reserves the right to approve or disapprove the individual that shall be designated as the Project
Manager.

S3.2.3 If at any point during the term of the project, and for any reason, the Project Manager is replaced, it shall be
the responsibility of the Contractor to submit such information onto the Owner expeditiously for approval
prior to any position replacement.

S3.2.4 The Project Manager shall maintain the ability of making all managerial decisions on behalf of the Contractor
on a day-to-day basis, and shall retain the authority of accepting notices of deduction, inspection reports,
payment schedules and any other project related correspondence on behalf of the Owner.

S3.2.5 The Project Manager shall schedule and attend weekly project management meetings, during which time all
system related issues are discussed, scheduled, confirmed and/or resolved.

S3.2.6 The project management meetings shall continue weekly until such time that the Contractor and Owner
schedule otherwise. The scheduling of the project management-meetings shall be approved by the Owner
prior to commencement.

S3.2.7 The Project Manager shall be available during normal business hours (8:00 a.m. to 5:00 p.m.) within two (2)
hours by phone during the term of the project.

S3.2.8 After normal business hours, they shall be available within four (4) hours by phone during the term of the
project.

S3.2.9 In the event that the Project Manager is not available within the allotted time frame, the Contractor may
designate another employee to temporarily act as the Project Manager in all correspondence with the Owner.

S3.2.10 The Contractor shall ensure that any individual temporarily assuming the duties of the Project Manager is at
equal or higher level in the Contractor's managerial chain of command.

S3.2.11 Upon notification by the Owner, of any project related installation issue, or issue that may contradict the
system specifications as stated herein, the Project Manager shall respond to such issue, verbally and/or in
writing within an eight (8) hour period.

S3.2.12 Responses to such issues as stated above shall include a clear understanding of the issue, along with a
tentative plan of action, reflecting milestones and/or deadlines to resolve the issue.

S3.2.13 The Project Manager shall follow-up their initial response with a written response to the issue within twenty-
four (24) hours of identification of the issue.

Page 17
S3.2.14 The Project Manager shall provide a Gantt chart showing the projected project milestones and update the
Gantt chart on a weekly basis to reflect the status of each key milestone as the project installation progresses.

S3.2.15 As the system installation progresses, the Project Manager shall be capable of discussing any or all of the
above mentioned items at the request of the Owner, and shall address each item, as it relates to the current
status of the system installation, at the weekly project management meetings.

S3.2.16 The Consultant shall be copied on all correspondence.

S3.3 STATUS REPORTS


S3.3.1 After the award of contract, the Contractor is responsible for providing weekly field and status reports
outlining his progress on the project. These reports should include information on the work completed
during the week, the work to be completed during the upcoming week and any potential scheduling issues.
The following should be included in this Status Report:

S3.3.1.1 Expected date of project submittals, including equipment cut sheets, shop drawings, control system interface
designs, etc.

S3.3.1.2 Anticipated completion date and percentage complete of in-house rack fabrication and testing, prior to
shipping to the job-site

S3.3.1.3 Anticipated completion date and percentage complete of control system programming, prior to shipping to
the job-site

S3.3.1.4 Schedule and percentage complete of on -site wiring and supervision

S3.3.1.5 Schedule and percentage complete of on-site installation

S3.3.1.6 Schedule for Owner training

S3.3.1.7 Schedule for systems checkout and turnover to the Owner

S3.3.1.8 The field and status reports are to be e-mailed to the Consultant weekly by3:00pm on Thursday.

S3.3.1.9 Field and status reports are to commence the second week following contract signing and conclude with all
the audio-visual punch-list items are complete.

S3.4 NOT IN CONTRACT


S3.4.1 Certain equipment and materials will be provided and installed by others. Unless otherwise indicated in these
specifications, or on the related drawings, these will include the following:

S3.4.1.1 Conduit, room lighting fixtures, dimmers, power receptacle outlets, and interconnecting wiring for these
circuits, except as specified or indicated herein.

S3.4.1.2 Electrical breaker panels required to power the audio-visual and television equipment.

S3.4.1.3 Electrical boxes, junction boxes, pull boxes and conduit as defined in the electrical contract drawings and
specifications.

S3.4.1.4 All audio-visual floor boxes

S3.4.1.5 Structural work, wall openings, platforms, railings, stairs, fire prevention and safety devices, rough and
finished trim, painting and patching, drapes, carpets, floor coverings, computer floors, glazing, acoustical
treatments, and heating, ventilating, and air conditioning systems

S3.4.1.6 Moveable furniture, desks, and chairs, except as specified herein

Page 18
S3.4.1.7 Telecommunications cabling

S3.4.1.8 Lighting dimmer lighting systems

S3.4.1.9 Window drapery/shade systems

S3.4.1.10 SMATV dishes & receivers

S3.4.1.11 LAN connections

S3.4.1.12 Fibre Optic Connectivity

S3.4.1.13 Telephone jacks and special telecom outlets, (switch 56, ISDN, T1)

3.5 OWNER FURNISHED EQUIPMENT


3.5.1 The Contractor shall be responsible for removing and/or obtaining OFE equipment from the Owner’s
location and bringing it back to his facility. At the Contractor’s facility, he shall ascertain that the OFE
equipment is performing at or above factory specifications.

3.5.2 If the equipment is not operating “as-new”, or is missing accessories necessary to properly integrate the
equipment into the system as intended, the Contractor shall provide a proposal, including a time line, for
returning the equipment to “as-new” condition and providing the needed accessories.

3.6 QUALITY OF MATERIALS AND EQUIPMENT


3.6.1 All materials and equipment supplied by the Contractor shall be new and shall meet or exceed the latest
published specification of the manufacturer in all respects.

3.6.2 The Contractor shall supply the latest model available at the time at the time of order placement for each
piece of equipment.

3.6.3 All equipment shall be CE compliant and marked accordingly, or equivalent.

3.6.4 The Contractor, upon receiving notice from Owner that the Contractor has furnished inferior, improper or
unsound Work or materials (including equipment) (whether worked or unworked), or Work or materials at
variance with that which is specified, will, within twenty-four (24) hours, proceed to remove such Work or
materials and make good all other Work or materials damaged thereby, and, at the option of the Owner, the
Contractor shall immediately replace such Work or materials with Work or materials as specified. The
removal, replacement and repair shall be performed at such times and with manpower sufficient, in the
judgment of the Owner, so as not to avoid disturbance to occupants, or other on-going work.

3.6.5 If the Contractor does not remove such unsound Work within a reasonable time, the Owner may remove it
and may store the material at the expense of the Contractor. If the Contractor does not pay the expenses of
such removal within ten (10) days' time thereafter, the Owner may, upon ten (10) days' written notice, sell
such materials at auction or at private sale and shall account for the net proceeds thereof, after deducting all
the costs and expenses that should have been borne by the Contractor and all expenses of the sale.

3.6.6 The Owner shall have the authority at all times, until Final Completion and acceptance of the Work, to
inspect and reject Work and materials which in its judgment are not in conformity with the Drawings and
Specifications, and its decision in regard to character and value of Work shall be final and conclusive on both
contracting parties. If the Owner permits said Work or materials to remain, the Owner shall be allowed the
difference in value or shall at its election have the right to have said Work or materials repaired or replaced,
as well as the damage caused thereby, at the expense of the Contractor, at any time within one year after the
completion of the entire project, or within such longer period as may be covered by any guaranty; and neither
payments made to the Contractor, nor any other acts of the Owner, shall be construed as evidence of
acceptance, waiver or estoppels.

3.6.7 Any expense incurred by the Owner in connection with the foregoing shall be borne by the Contractor, and
the Owner may withhold money due to the Contractor or recover money already paid to the Contractor, to
theextent of such expense.

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3.7 CODES, PERMITS AND INSPECTIONS
3.7.1 All audio-visual work shall meet or exceed the latest requirements of all National, City, Municipal and other
authorities having jurisdiction over the audio-visual work and the project.

3.7.2 Any portion of the audio-visual work which is not subject to the requirements of an electrical code, published
by a specific authority having jurisdiction over such work, shall be governed by the Local/National Electrical
Code and any and all applicable sections of the Fire regulations.

3.7.3 Installation procedures, methods and conditions shall be in compliance with the
latest requirements of the;

3.7.3.1 Local/National Electrical codes

3.7.3.2 Local/National Health & Safety codes

3.7.3.3 Fire Regulations applicable for the Client and building or environment.

3.7.3.4 Telecommunications Industry Association/Electronics Industry Association (TIA/EIA)


 TIA/EIA-568-B.1& Addenda General Requirements.
 TIA/EIA-568B.2& Addenda Balanced Twisted Pair Cabling Components.
 TIA/EIA-568B.3& Addenda Optical Fibre Cabling Components.
 TIA/EIA-569-B Pathways & Spaces.
 TIA/EIA-606-A Administration.
 TIA/EIA-607-A Grounding & Bonding.
 ICIA& BICSI Guidelines

3.8 CONTRACTOR’S DOCUMENTATION


3.8.1 Prior to fabrication, the Contractor shall submit to the Consultant, for approval, any custom designs
pertaining to the systems. Drawing submittals shall be on reproducible media and CD-ROM. These designs
include, but are not limited to, the following:

3.8.1.1 Complete system construction and point to point wiring schematic drawings, including all component values,
and showing complete letter and number identification of all wire and cable as well as jacks, terminals and
connectors. All connections are to be shown; a detail sheet with “typical” connection diagrams is not
acceptable.

3.8.1.3 All control system and digital audio pages, both touch panels based and control computer based.

3.8.1.4 All control system and digital audio systems front panel layouts, where applicable.

3.8.1.5 All panels, plates, and designation strips, including details relating terminology, engraving finish and colour.

3.8.1.6 All custom designed consoles, tables, carts, support bases, and shelves.

3.8.1.7 Schematic drawings of all custom components, assemblies and circuitry, including wall and/or floor plates.

3.8.1.8 All unusual equipment modifications.

3.8.1.9 Run sheets or field wiring details.

3.8.1.10 Patch panel assignment layout drawings.

3.8.1.11 Front mechanical drawings of each equipment rack.

3.8.1.12 All items of equipment, whether a stock manufactured item or custom-built item, shall be supported by
complete and detailed schematic drawings and replacement parts lists. No “black boxes” or unidentified
components shall be acceptable under this specification.

3.8.1.13 Verification of the focal lengths of projection lenses to achieve the specified image sizes.
Page 20
3.8.2 At the completion of the installation, the Contractor shall provide two (2) copies each of the following:

3.8.2.1 Test results, in “spread sheet” format, of electrical audio and/or video performance testing for all systems
end-to-end in every room and/or between rooms as applicable. These test results must include a gain
structure chart showing measured levels at each and every gain point through the system. This will be
submitted as the reference setup for the system.

NOTE:
Until these test results are provided, no other testing (functional or otherwise) will be performed. If any
anomalies in system performance are detected, the Contractor shall correct these before performing any
other tests.

3.8.2.2 Equipment manufacturer’s operation manuals for each piece of equipment.

3.8.2.3 “As-built” drawings for every system. A final, approved copy shall be placed in a metal pocket mounted on
the inside of the rear door of the rack.

3.8.2.4 System functional block drawing identical to the Consultants specification drawing with the addition of all
input and output circuit cable and terminal block numbers as well as all jack field circuit I.D. designations. A
copy of this drawing shall be framed in protective plastic and mounted near the equipment racks.

3.8.2.5 A System Operation and Maintenance Manual shall be produced by the Contractor especially for the systems
detailed herein. The “Operation” section shall describe all typical procedures necessary to activate each
system to provide for the functional requirements as listed under the Detailed Specifications.

3.8.2.6 The reader of this manual shall be assumed to be technically competent, but unfamiliar with this particular
facility. It is estimated that this manual will require a minimum of thirty (30) pages.

3.8.2.7 Additionally, the Contractor shall provide a single page of basic operating instructions for each Conference
Room, and other audio visually equipped spaces.

3.8.2.8 The “Maintenance” section shall provide a recommended maintenance schedule with reference to the
applicable pages in the manufacturer’s maintenance manuals. Where inadequate information is provided by
the manufacturer, the Contractor shall provide the information necessary for proper maintenance.

3.8.3 Software Documentation and Obligations

3.8.3.1 Title to, and exclusive ownership of, any software commissioned under this contract shall at all times remain
with the Owner. All source code becomes the exclusive property of the Owner.

3.8.3.2 At the time of submitting the System to the Acceptance Tests, the Contractor will furnish media which will
contain:
 All source code pertaining to the System, where there is custom code.
 Instructions and full description of equipment required which will enable the Owner to
create executable programs from source code.
 All executable programs.
 Instructions and full description of equipment required which will enable the Owner to
prepare operating systems and other third party Software as licensed hereunder for use.
 All production files for Web pages
 Graphic files for all interface screens, if any
 For any Software as purchased hereunder not developed by the Contractor all information,
data, codes and documentation distributed to the Contractor and otherwise available to the
Contractor.

Note: When a third party software developer has been employed and sub-contracted by the Contractor, the
Contractor must demonstrate best effort in fulfilling these requirements. This best effort will be
demonstrated to the Owner by copies of correspondence between the Contractor and the third party stating
the Contractor's request and giving the third party statement of compliance or otherwise.

3.8.3.3 One copy of the above documentation will be retained by the Owner.

3.8.3.4 One copy shall be delivered to the Consultant prior to the System Acceptance Tests

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3.8.4 Acceptance Tests

3.8.4.1 An acceptance test will be performed for a ten (10) day period, during which this changed or additional code
must perform accurately and error free. During this acceptance test, if the Owner discovers an error in the
coding or the logic of the software as supplied under the terms of this Agreement to the Owner, which
prevents the system from performing in accordance with shall notify the Contractor of the error and upon
request the Contractor will deliver to the Owner its analysis thereof accompanied by complete program,
module, data listings and sample runs exhibiting and rectifying the error.

Note:
No program resident in a control system shall be overwritten until a back-up of the resident
program is made.

3.8.4.2 The Owner shall assist the Contractor in its performance under the terms of this Specification by allowing
the Contractor to use the Owner's System, data listings and sample runs to reproduce and/or correct the
reported error and to install and check updated versions of the delivered Software licensed hereunder. The
Contractor represents and warrants that it is the owner or Licensee of the supplied Software as licensed
hereunder and has the right to permit the Owner to use the same. The Owner shall not be liable for any
incidental or consequential damages, whether foreseeable or not, even if the Owner has been advised of the
possibility of such damages, resulting from or in any way connected with the use of the supplied Software as
licensed hereunder.

3.8.4.3 Subsequent to system acceptance, source code changes and/or additional programming, whether requested
by the client or performed by the vendor, will be warranted by the vendor for a period of one (1) year, with
the vendor responsible for the diagnosis and repair. The vendor shall ensure that the current program is
saved to a floppy diskette, and stored as outlined. The Contractor shall defend any suit or proceeding
brought against the Owner, and shall pay any adverse judgment entered therein, so far as such suit or
proceeding is based upon a claim that the use of the Software as provided hereunder and furnished by the
Contractor under this Agreement constitutes infringement of any copyright or patent, provided the Owner is
promptly notified in writing and given authority, information and assistance (at the Contractor's expense) for
the defence of same. The Contractor shall, at its own expense and at its option, procure for the Owner the
right to continue to use the said Software as licensed hereunder, or to replace the same with a non-infringing
release. The foregoing shall not be construed to include any agreement by the Owner to accept any liability
whatsoever in respect to copyrights or patents for inventions including more than the Software as purchased
and furnished hereunder, or in respect of copyrights or patents for methods and processes to be carried out
with the aid of said Software as licensed hereunder, except those which are inherent in said System as
furnished. The foregoing states the entire liability of the Contractor with regard to copyright and patent
infringement as related to the delivered Software as licensed hereunder.

3.8.4.4 Provided that the Owner has obtained, under the terms of this Specification or subsequent agreements, all
items, such as but not limited to source code and compilers, required to modify the Software, the Contractor
hereby grants the Owner the right to modify and to enhance the Software as supplied and licensed under the
terms of this Agreement at its own risks and expense and further agrees such modifications and
enhancements developed by the Owner to be the property of the Owner without prejudice to the rights of
the Contractor to the basic Software. The Owner furthermore is under no obligation to notify the Contractor
of any such modifications and enhancements.

3.8.4.5 Any new version of Software as provided hereunder and delivered to the Owner by the Contractor during
the warranty period, under the terms of this Specification which is deemed, and advised so by the Contractor,
to rectify a failure which occurred during the operations of an event, will cause the warranty period for the
Software as provided hereunder to restart.

3.8.4.6 The Contractor warrants that all contracts, contacts and arrangements between the Contractor and all third
party Software suppliers providing Software as licensed hereunder will transfer to the Owner with the
successful completion of the Final Acceptance. The Owner will inform the Contractor of all its dealings with
third party Software suppliers supplying software as licensed hereunder for the duration of the warranty
period.

3.8.4.7 The Contractor warrants that at no charge to the Owner it will reply to verbal queries from the Owner
provided that:
 The queries relate to the System provided by the Contractor pursuant to this Specification.
 The query is raised by Owner's staff or an authorized agent of the Owner.
 The query is during the Contractor's normal business hours.
 The Owner's representative or employee has attended standard basic training in the use of the

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System as provided by the Contractor, or is otherwise qualified.

3.8.4.8 The Bidder shall also offer an annual “Software Maintenance” contract. This shall cover all software provided
as part of this system and/or written for this system, and shall include both routine upgrades to applications
and operating systems, as well as any modifications to software that may be required by the Owner. The
Software Maintenance contract shall commence immediately after expiration of the warranty period, and
continue for five (5) years. Please inset this offer as Appendix 12.

3.8 SUB-CONTRACT
3.8.1 No sub-contract will be permitted for the Contractor’s responsibilities, as herein defined, unless specifically
identified in the bid submission and approved by the Owner.

3.8.2 The Contractor shall have sole responsibility for the satisfactory implementation of each system, even though
the Contractor may have sub-contracted a portion of the installation or had certain manufacturers install their
own equipment.

3.9 COOPERATION WITH OTHER TRADES


3.9.1 It shall be the responsibility of the Contractor to cooperate at all times, and to the fullest extent, with all
trades doing work in the building, to the end that lost time, work stoppages, interference, and inefficiencies
do not occur.

3.9.2 It shall be the responsibility of the AV Contractor to liaise with all other trades to ensure that all
containment required by the AV systems, all telecom, power and grounding systems are provided by
other trades as required. The AV contractor shall provide drawings and communicate these
requirements within 1 week of signoff on the contract.

3.9.3 It shall also be the responsibility of the Contractor to participate in the preparation of coordination drawings
and attend coordination meetings, before and during construction, at the request of the Construction
Manager. It is not anticipated that these meetings will be held more than once a week.

3.10 EQUIPMENT DELIVERY AND STORAGE


3.10.1 All equipment delivered prior to installation shall be stored by the contractor at his place of business. Costs
of all shipping, and of all unusual storage requirements, shall be borne by the Contractor. The contractor
shall inform the Owner seven (7) days in advance to delivery to the site. It shall be the responsibility of the
Contractor to make appropriate arrangements, and to coordinate with authorized personnel at the site, for
the acceptance, handling, protection, and storage of equipment so delivered.

3.11 CLEAN-UP AND REPAIR


Upon completion of the work the Contractor shall remove all his refuse and rubbish from and about the
premises, and shall leave the relevant areas and equipment clean and in an operational state. The Contractor
shall be responsible for repairing any damage caused to the premises by the Contractor’s installation
activities, at no cost to the Owner.

3.12 OWNER TRAINING


3.12.1 The Contractor shall provide on-the-job training by a suitably qualified instructor, to personnel designated by
the Owner, to instruct them in the operation and maintenance of the systems. In the event the Contractor
does nothave qualified instructors on staff for certain sophisticated equipment, a manufacturer’s
representative for such instruction will be provided by the contractor at no additional cost to the Owner. All
training shall take place after the systems are operational, but before the acceptance tests. Estimated training
times are as follows:

Forty Hours (40) hours of technical training for Auditorium system.

Follow-up training within sixty (60) days, at the request of the Owner, shall also be provided at no additional
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charge.

3.13 PUBLICATION
3.13.1 No information relative to this job may be released for publication without prior written approval from the
Owner.

3.14 INSURANCE
3.14.1 Before commencing work, the Contractor shall procure and maintain, during the life of the contract, such
comprehensive liability and property damage insurance as shall protect him and the Owner from claims for
bodily injury, including death, and claims for property damage which may arise from the operations under
this contract.

3.15 INSTALLATION PRACTICES


3.15.1 GENERAL
3.15.1.1 Installation shall include the delivery to the installation site, unloading, setting in place, fastening to walls,
floors, ceilings, counters, or other structures where required, interconnecting wiring of the system
components, equipment alignment and adjustment, and all other work whether or not expressly required
herein which is necessary to result incomplete and fully operational systems.

3.15.1.2 Prior to ordering equipment, the contractor shall coordinate the frequencies of all wireless devices to prevent
unwanted interaction between devices and rooms. This includes, but is not limited to, wireless microphones,
assisted listening system devices, wireless control panels,etc.

3.15.1.3 All accessories, including rack mounting hardware, power supplies, etc., shall be obtained from the original
equipment manufacturer. Unless otherwise noted or specified, third party accessories shall not be used. All
unbalanced sources shall be converted into balanced signals.

3.15.1.4 All installation practices shall be in accordance with, but not limited to, these specifications and drawings.
Installation shall be performed in accordance with the applicable standards, requirements, and
recommendations of National, State, and Local authorities having jurisdiction.

3.15.1.5 If, in the opinion of the Contractor, an installation practice is desired or required, which is contrary to these
specifications or drawings, a written request for modification shall be made to the Consultant. Modifications
shall not commence without written approval from the Consultant. During the installation, and up to the
date of final acceptance, the Contractor shall be under obligation to protect his finished and unfinished work
against damage and loss. In the event of such damage or loss, he shall replace or repair such work at no cost
to the Owner.

3.15.2 PHYSICAL INSTALLATION


3.15.2.1 All equipment shall be firmly secured in place unless requirements of portability dictate otherwise.

3.15.2.2 Cables shall be secured using Velcro grips and not Plastic Cable ties.

3.15.2.3 All equipment shall have an engraved plaque permanently affixed, denoting its function.
3.15.2.4 Fastenings and supports shall be adequate to support their loads with a safety factor of at least three. All
boxes, equipment, etc., shall be secured plumb and square.

3.15.2.5 In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but
also to overall aesthetic factors.

3.15.2.6 Trim and Escutcheon Components

3.15.2.7 To insure a proper finished appearance, the AV Contractor shall furnish and install trim/escutcheon
components at all conditions where A/V components pass through the finished ceilings. This would include
but not be limited to video projector supports, television monitor/receiver supports and any other
component which is not specifically supplied with integral flanges/trim components; i.e. speaker mounts,
assistive listening devices, etc. The visible component of any trim should be to a minimum in size, preferably

Page 24
no wider than 1/2”. All trim components at the ceiling plane shall be finished to match the approved ACT
ceiling grid system components. The audio-visual contractor should obtain a sample from the General
Contractor, including any custom colour information, or standard colour numbers. All trim components shall
be submitted to the Architect for review and approval prior to fabrication.

3.15.3 CABLE INSTALLATION


3.15.3.1 All wire bundles are to be neat and combed free of cable crossovers.

3.15.3.2 All cables, regardless of length, shall be marked with a permanent, self-laminating wrap-around number or
letter cable marker at both ends, similar to the Panduit “Pan-Code” system. Labels must be computer-
generated for legibility. Wire labels done by hand in the field must be replaced with computer generated
labels. There shall be no unmarked cables at any place in the system. Marking codes used on cables shall
correspond to codes shown on drawings and or run sheets.

3.15.3.3 All cables shall be grouped according to the signals being carried. In order to reduce signal contamination,
separate groups shall be formed for the following cable families:

 Power cables
 Control cables
 Video cables
 Audio cables carrying signals less than – 20 dBm
 Audio cables carrying signals between – 20 dBm and +20dBm
 Audio cables carrying signals above +20 dBm

As a general practice, all power cables, control cables, and high level cables shall be run on the left side of an
equipment rack as viewed from the rear. All other cables shall be run on the right side of an equipment rack,
as viewed from the rear. Velcro ties shall be placed at appropriate intervals of no greater than six inches for
vertical bundles, two inches for horizontal bundles.

3.15.3.4 All vertical cable bundles shall be attached to the rack frame. All cables shall be continuous lengths without
splices. All system wire, after being cut and stripped, shall have the wire strands twisted back to their original
lay and be terminated by approved soldered or mechanical means. Except where noted otherwise in the
specifications, NO BARE WIRE TERMINATIONS WILL BE ACCEPTED. Heat-shrink tubing shall be
used to insulate the ground or drain wire. Unused wires at the end of a cable shall remain un-stripped and
shall be laid back and held in place with wire ties.

3.15.3.5 All solder connections shall be made with rosin-core solder using temperature-controlled solder stations.
Care shall be taken to avoid cold or cracked solder joints. Any connections which do not appear to be clean
and shiny, or which show signs of cracking, shall be re-soldered by the contractor before final acceptance of
the system.

3.15.3.6 Mechanical connections using insulated, crimp-type connectors shall be bonded to the connector by
soldering the wire to the metal part of the connector.

3.15.3.7 Connections made with screw actuated pressure type terminal strips shall be made by stripping approximately
1/4 inch of insulation from the stranded conductor. Then the un-tinned wire shall be inserted into the
terminal and the screw tightened using a secure fitting precision screwdriver.

3.15.3.8 Terminal blocks, boards, strips or connectors shall be furnished for all cables which interface with racks,
cabinets, consoles, or equipment modules. No audio cables shall run directly to the audio patch panel jacks.
Each audio patch panel shall be furnished with an audio terminal block and all audio cables to and from the
audio patch panel shall terminate on this block.

3.15.3.9 All wire markers shall face a common direction.

3.15.3.10 All cables shall have proper connector housing.

3.15.3.11 Cables shall not protrude from the back of racks.

3.15.3.12 All cable entry shall be through the tops of racks or through entrance holes in the base of the rack. No cable
shall enter racks through front, rear or side panel openings.

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3.15.3.13 Unless otherwise noted, all video and computer video cables are to be terminated using Seventy five ohm
(75Ω) connectors, with a captive centre pin.

3.15.3.14 Cables running in plenum areas without conduit shall be plenum rated cable, and match the specified cable
above. It is the responsibility of the Bidder to inspect the electrical drawings, and verify in what spaces
plenum cable shall be used.

Note:
No claims for additional monies, based on the use of plenum cable, will be allowed.

3.15.3.15 All cables (except video and pulse cables, which must be cut to an electrical length) shall be cut to the length
dictated by the run. No splices shall be permitted in any pull boxes without prior permission of the
Consultant. For equipment mounted in drawers or on slides, the interconnecting cables shall be provided
with a service loop of appropriate length.

3.15.3.16 No cable shall be installed with a bend radius less than that recommended by the cable manufacturer.

3.15.3.17 Where cables are installed in architectural niches, ensure that the cables are black, unless otherwise directed,
to reduce visibility from the audience.

3.15.4 CABLE TYPES


3.15.4.1 Unless otherwise called for in these specifications and drawings, the following cables, or their approved
equals, shall be used in these systems:

TYPE 1:

BELDEN 8451-AUDIO (MIC/LINE FOR FIXED INSTALLATION CONNECTION) - Miniature PVC


insulated, AWG 22 stranded copper wire twisted pair with 100% foil shield and Drain wire, in PVC jacket,
3.51mm-nominal overall diameter. Plenum Equivalent: Belden 88761

TYPE 2:

CANARE L-4E6S AUDIO (MICROPHONE, PORTABLE, HAND HELD, HIGH FLEX, NOISE
CANCELLING) - Star-quad type high flexibility, 4 x AWG 24 stranded copper conductors for equivalent
AWG 21 conductor area, braided shield minimum 95% coverage, matte finish PVC outside jacket, 6mm
nominal overall diameter.

TYPE 3A

BELDEN 5300UP AUDIO (LOUDSPEAKER CABLE - 70V) – PVC insulated AWG 18 high strand count
copper twisted pair, individually PVC insulated with Black & White jackets, in an overall PVC insulated
Jacket, 4.67mm nominal overall diameter. Plenum Equivalent: Belden 82740

TYPE 3B

BELDEN 5200UP AUDIO (LOUDSPEAKER CABLE - 8O) – PVC insulated AWG 16 high strand count
copper twisted pair, individually PVC insulated with Black & White jackets, in an overall PVC insulated
Jacket, 5.28mm nominal overall diameter. Plenum Equivalent: Belden 6200UE

TYPE 3C

BELDEN 5100UP AUDIO (LOUDSPEAKER CABLE - 8O) - PVC insulated AWG 14 high strand count
copper twisted pair, individually PVC insulated with Black & White jackets, in an overall PVC insulated
Jacket, 6.6mm nominal overall diameter. Plenum Equivalent: Belden 6100UE

TYPE 3D

BELDEN 5T00UP AUDIO (LOUDSPEAKER CABLE - 8O) – PVC insulated AWG 10 high strand count
copper twisted pair, individually PVC insulated with Black & White jackets, in an overall PVC insulated
Jacket, 9.04mm nominal overall diameter. Plenum Equivalent: Belden 6T00UP

TYPE 4A

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BELDEN 8281 VIDEO (ANALOG BASEBAND) - Low loss 75 Ohm Coaxial Video cable, RG-59U, equal
to or better in High Frequency attenuation performance at 100 MHZ (-9dB, 100m) as specified, with double
braided shield for minimum 98% coverage, in an overall PVC insulated jacket, 8mm nominal overall
diameter. Plenum Equivalent: Belden 88281

TYPE 4B

BELDEN 1505A VIDEO (SERIAL DIGITAL) - Low loss 75 Ohm Coaxial Video cable, RG-59U, equal to
or better in High Frequency attenuation performance at 100 MHZ (-7.6dB, 100m) as specified, with braided
shield for minimum 95% coverage and foil shielding for minimum 100% coverage, in an overall PVC
insulated jacket, 6mm nominal overall diameter. Plenum Equivalent: Belden 1506A

TYPE 5

BELDEN 9744 REMOTE CONTROL SYSTEMS (Interconnection) – two twisted pair Stranded AWG 22
copper wire, individually jacketed, in an overall PVC jacket, 6.20mm nominal overall diameter. Plenum
Equivalent: Belden 88741

TYPE 6

BELDEN 8723 REMOTE CONTROL SYSTEMS (Interconnection) – two twisted pair Stranded AWG 22
copper wire, individually jacketed with individual shielding of pairs, in an overall PVC jacket, 4.39mm
nominal overall diameter. Plenum Equivalent: Belden 88723

TYPE 7

BELDEN 1502R REMOTE CONTROL SYSTEMS (C-Net) - one twisted pair Stranded AWG 22 copper
wire with shield; one AWG 18 Unshielded power pair in an overall PVC jacket, 6.35mm nominal overall
diameter.
Plenum Equivalent: Belden 1502P

TYPE 8A

BELDEN 9118 RF (BROADBAND) - 75 Ohm Broadband Coaxial Video cable, RG-6, with braided shield
for minimum 60% coverage and triple foil shielding for minimum 100% coverage. Acceptable for horizontal
cable runs of less than 150’.Sweep Tested: 5 MHz - 1 GHz, Structural Return Loss 20 dB minimum. High
Frequency Attenuation performance equal to or better than at 1000MHZ (-21.5dB, 100m), as specified type,
in an overall PVC insulated jacket, 6.99mm overall diameter. Plenum Equivalent: Belden 1152A

TYPE 8B

BELDEN 1694A VIDEO (HD-SERIAL DIGITAL) - Low loss 75 Ohm Coaxial Video cable, RG-6U,
18AWG equal to or better in High Frequency attenuation performance at 100 MHZ (-5.9 dB, 100m) as
specified, with braided shield for minimum 95% coverage and foil shielding for minimum 100% coverage, in
an overall PVC insulated jacket,7 mm nominal overall diameter. Plenum Equivalent: Belden 1695A

TYPE 9

BELDEN 9064 RF (BROADBAND) - 75 Ohm Broadband Coaxial Video cable, RG-11, with braided shield
for minimum 77% coverage and triple foil shielding for minimum 100% coverage. Acceptable for horizontal
cable runs of less than 250’.Sweep Tested: 5 MHz - 1 GHz, Structural Return Loss 20 dB minimum. High
Frequency Attenuation performance equal to or better than at 1000MHZ (-13.9dB, 100m), as specified type,
in an overall PVC insulated jacket, 10.16mm overall diameter. Plenum Equivalent: Belden 1153A

TYPE 10

CANARE A2V1 TWO AUDIO ONE VIDEO - combined low-loss 75 Ohm Video coaxial cable, with
double braided shield for minimum 98%coverage and High frequency Attenuation at 100 MHZ not less than
Belden 8281 and two numbers individually jacketed AWG 22 copper stranded twisted pair’s with
100%coverage foil shield and drain wire, in overall PVC jacket.

TYPE 11

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CANARE V5-5C RGBS DATA PROJECTION CABLE - five (5) element low-loss 75 Ohm Coaxial Video
cable, each with double braided shield and external high flexibility PVC Jackets in Red, Blue, Green and
Yellow jacket colours, in overall PVC jacket, 17mm in overall diameter. High frequency attenuation
performance at 100 MHZ shall not be less than Belden 8281.

TYPE 12

CANARE L-4E3-16P 16 PAIR AUDIO SNAKE CABLE FOR PORTABLE APPLICATIONS -(HIGH
FLEX, NOISE CANCELLING) - AWG 25 effective cross sectional area per conductor, 16 pair star-quad
twisted groups, each group shielded with a braided shield, encased in a colour coded PVC jacket, and an
overall high flex jacket, 47mm OD.

TYPE 13A

BELDEN 1858A TRIAXIAL VIDEO CABLE (CAMERA) - 75 Ohm High-Flex Video Trixie Cable, RG-
11, bare copper braid, 95% coverage. Inner jacket of polyethylene between braids. Bare copper braid, 95%
coverage. Sweep Tested: 5 MHz - 850 MHz Plenum Equivalent: Belden 1859A

TYPE 13B

BELDEN 8233 TRIAXIAL VIDEO CABLE (CAMERA) - 75 Ohm 14 AWG solid bare copper conductor
with foam polyethylene insulation. Bare copper braid, 96% shield coverage. Polyethylene insulation between
braids. Bare copper braid, 80% shield coverage. Sweep Tested: 5 MHz - 3 GHz.

Note:
These cable types are cited to illustrate the type and quality of cable required. Unless otherwise
noted, cables from other manufacturers, i.e. West Penn, Comm-Scope, Liberty Cable, Extron,
Kramer will be considered acceptable if data sheets are submitted prior to installation.

3.15.5 CONNECTION PLATE RECEPTACLES

3.15.5.1 Audio (microphone or line level) – XLR type.

Audio (loudspeaker level) – Neutrik “Speak-On” Type.

Intercom – ¼ inch diameter tip/ring/sleeve type, or as required by the intercom system. Jack shall be
insulated from panel type.

Video – BNC type.

VGA – DE-15HD jack, isolated from panel type, with hex nuts.

RF – “F” type. Receptacles shall be insulated from panel type.

Note:
All connectors on wall plates, or in other exposed locations, are to be recessed.

3.15.6 PATCH PANEL ASSIGNMENTS

3.15.6.1 All patch panels shall be wired so that signal “sources” (outputs from)appear on the upper row of a row pair;
and all “loads” (inputs to) appear on the lower row of a row pair.

3.15.7 PATCH PANEL DESIGNATION STRIPS

3.15.7.1 All audio and video patch panel designation strips shall utilize alphanumeric identifications and descriptive
information. The jack position in each horizontal row shall be numbered sequentially from left to right. The
horizontal jack rows shall be lettered sequentially from top to bottom. The alphanumeric identification of
each jack shall be included on the functional block drawings, as well as on reproductions of these drawings,
which shall be mounted in an appropriate location near the patch bays.

3.16 GROUNDING PROCEDURES


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In order to minimize problems resulting from improper grounding, and to achieve maximum signal-to-noise
ratios, the following grounding procedures shall be adhered to:

3.16.1 SYSTEM GROUND

3.16.1.1 A single primary “system ground” shall be established for the systems in each particular area. All grounding
conductors in that area shall connect to this primary system ground.

3.16.1.2 The system ground shall be provided in the audio equipment rack for the area, and shall consist of a copper
bar of sufficient size to accommodate all secondary ground conductors. A copper conductor having a
maximum of 0.1 Ohms total resistance shall connect the primary system ground bar to the nearest approved
electrical ground. The Contractor shall be responsible for determining if the metallic conduit is properly
electrically bonded to the building ground system.

3.16.1.3 Secondary system grounding conductors shall be provided from all racks, audio consoles, and grounding
point for the area. Each of these grounding conductors shall have a maximum of 0.1 Ohms total resistance.

Under no conditions shall the AC neutral conductor, either in the power panel or in a receptacle
outlet, be used for a system ground. Under no conditions shall the technical ground be connected
to non-technical ground conductors.

3.16.2 AUDIO CABLE SHIELDS

3.16.2.1 All audio cable shields shall be grounded at one point only. There are no exceptions. For inter and intra-rack
wiring, this requires that the shield be connected at one end only. For ungrounded portable equipment, such
as microphones, the shield shall be connected at both ends but grounded at only one end.

3.16.2.2 The Contractor shall submit for approval a detail showing standard wiring procedures indicating the
following:

 Audio connection methodology for balanced to balanced line level interfaces


 Audio connection methodology for balanced to unbalanced line level interfaces
 Audio connection methodology for unbalanced to balanced line level interfaces.
3.16.3 VIDEO RECEPTACLES

3.16.3.1 All video receptacles that are provided and installed by the Contractor shall be insulated from the mounting
panel, outlet box, or wire way. Unless otherwise detailed herein, this shall be accomplished by using
insulated-from-panel type receptacles.

3.16.4 AUDIO RECEPTACLES

3.16.4.1 All audio receptacles that are provided and installed by the Contractor shall be insulated from the mounting
panel, outlet box, or wire way. Unless otherwise detailed herein, this shall be accomplished by using
insulated-from-panel type receptacles.

3.16.5 GENERAL
3.16.5.1 Because of the great number of possible variations in grounding systems, it shall be the responsibility of the
Contractor to follow good engineering practice, as outlined above, and to deviate from these practices only
when necessary to minimize crosstalk and to maximize signal-to-noise ratios in the audio, video, and control
systems.

3.17 PERFORMANCE STANDARDS


Unless restricted by the published specifications of a particular piece of equipment, or unless otherwise
required under the Detailed Specifications, the following performance standards shall be met be each system:

3.17.1 AUDIO
Frequency Response ......................................Within plus or minus 0.5dB, 20 Hz to 20,000 Hz.
Signal to Noise Ratio...................................... greater than 90dB, (including crosstalk and hum at all
input/output levels)
Total Harmonic Distortion ............................0.05% maximum from 20 Hzto 20,000 Hz.
Input Levels
Page 29
Microphone (Nominal) .................................. -50dbu
Overload (Minimum gain)............................. -5dbu
Maximum Gain............................................... -26dbu
Line (Nominal) ...............................................+4dbu
Overload (Minimum gain) .............................+24bu
Maximum Gain...............................................+9dbu
Input Common Mode Rejection ....................>100db
Output Levels
Line (Nominal) ...............................................+4dbu
Maximum .......................................................+24dbu
Output Impedance .........................................<0.5 Ohms
Load Impedance.............................................>150 Ohms

3.17.2 VIDEO (SIGNAL)


Frequency Response ......................................Within plus or minus 0.5dB, DC to 4.2 MHz
Signal to Noise Ratio...................................... 55 dB minimum (peak to RMS) unweighted, DC to 4.2 MHz
Crosstalk......................................................... 45 dB minimum unweighed to DC to 4.2 MHz
Line and Field Tilt.......................................... 2% maximum.
Differential Gain: ........................................... 3% maximum.
Differential Gain: ........................................... 2 degrees maximum.

3.17.3 PERFORMANCE TEST SIGNAL PATHS


The signal paths for the above Performance Standards shall be as follows:

Audio:

From all source inputs (for microphones, audio tape units, video tape units, etc.) through all mixers,
switchers, etc., to all signal destinations.

Video Signals:

From all sources of the above signal paths. This shall not exempt the Contractor from the responsibility of
checking all paths and outlets for appropriate compliance with the Performance Standards, see section below
for detailed requirements.
3.17.4 OPTICAL
3.17.4.1 All optical projection systems shall meet the following performance standards:

3.17.4.1.1 The total averaged light output from a projector, in lumens, shall be within plus-or-minus 15% of that
specified by the projector manufacturer. The light fall-off from the centre of the projected image to all four
corners, as measured at the projected image plane, shall not exceed 35%. The light intensity shall be
measured at all five positions of the projected image after the projector has been adjusted to provide the light
output as specified above.

3.17.4.1.2 The “corner” location shall be defined as the four points determined by intersecting lines drawn 5% of the
distance in from the focused edges of the image.

The light meter used for the above measurements shall be a properly calibrated foot-candle (or lux) meter
and shall be cosine-corrected. Projectors, lenses, and mirrors shall be solidly mounted and braced, so that
there will be no observable movement in the image induced by motor vibration or other mechanical
operations.

3.17.5 CONTROL SYSTEM USER INTERFACE


3.17.5.1 Control system user interfaces pages shall be designed for this project exclusively. While there are a great
number of design approaches to designing the user interface, the following guidelines shall be adhered to:

All panels are to have the time and date as icons, in the same position on every page.

3.17.5.2 All panels are to have a title, indicating the piece of equipment and/or functionality being controlled.

3.17.5.3 No individual component shall be programmed to function atypically.

3.17.5.4 Devices similar in nature shall be programmed to operate with a common format.
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3.17.5.5 Final programming shall include capability to remotely control all functions of the Audio-visual system.
Individual device controls shall provide full manufacturer’s functionality.

3.17.5.6 Provide control capability for every function available on every piece of equipment being controlled by the
system. Define and provide “macro” commands for the most used functions.

3.17.5.7 Provide control panel layouts that are consistent from page to page.

3.17.5.8 Functions used during a general presentation shall be accessible with a minimal amount of button
presses/page flips.

3.17.5.9 Where feasible, multi-level access to controls should be implemented.

3.17.5.10 During performance testing, all equipment shall be operated under standard conditions as recommended by
the manufacturer.

3.18 CONTRACTOR SYSTEM TESTING


3.18.1 Before Acceptance Tests are scheduled, the Contractor shall perform his own system tests. He shall furnish
all required test equipment and shall perform all work necessary to determine and/or modify performance of
the system to meet the requirements of this specification. This work shall include the following:

3.18.2 Provide documentation that all matrix switching cross points have been tested and verified.

3.18.3 Provide documentation that Dimmer circuits and Dimmers have be trialled and tested and are full
operational as per agreed test protocol

3.18.4 Provide documentation that DMX Circuits have be trialled and tested and are full operational as per agreed
test protocol

3.18.5 Test all audio and video systems for compliance with the Performance Standards, using the following test
procedure:

3.18.6 Test Equipment.


Test Protocol and Equipment Requirement will be provided at the pre-bid meeting.

3.18.7 Assemble the following test equipment (or equivalent) on site.

Video Test Equipment:

 Video signal generator, Leader 410C


 RGBS signal generator, Extron VTG 200
 Combined waveform monitor/vector scope, Leader 5872A
 Pre-recorded VHS tape (NTSC)
 Pre-recorded VHS tape (PAL)
 Pre-recorded VHS tape (SECAM)
 Pre-recorded SVHS tape (NTSC)
 Blank VHS tape
 DVD
 RGB cable, Extron BNC-5-6’HR
 Video cable
 Set of terminations, ‘T’ pieces etc.

Audio Test Equipment:

 Signal generator, Leader LAG-120B


 Time-based acoustic analyzer, Goldline TEF, SIASmaart, Meyer SIM System II
or approved equivalent, with all required accessories.
 AC mill voltmeter, Leader LMZ-181A
 Audio test set, Audio Precision P1PLUS
 Pre-recorded cassette tape
 Compact Disk

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 Audio cable
 Set of terminations, adapters etc.

Signal Paths; Video/Audio

(i) Connect the output of the video signal generator to a floor box/table/rack connector and select the “Full
Field Colour Bar” signal. Connect the combined waveform monitor/vector scope to a final output point, e.g.
an input to a picture monitor or video projector. Ensure that the test signal is routed to the selected output.
(ii) Measure and record the signal amplitudes.
(iii) Repeat item ‘i’ after selecting the “Multiburst, 50 IRE” test signal.
(iv) Measure and record the signal amplitudes.
(v) Repeat item ‘i’ after selecting the “Modulated 5-step” test signal.
(vi) Measure and record the signal differential phase and gain.
(vii) Repeat item #’s ‘i’ through ‘vi’ for other video signal paths.
(viii) Repeat item ‘i’ after selecting the Window test signal.
(ix) Measure and record the signal line and field tilt.
(x) Repeat item ‘i’ after connecting the Black Burst signal from a rear mounted connector.
(xi) Measure and record the signal/noise ratio.
(xii) Connect the output of the audio test set to a floor box/table/rack program audio connector and connect
the input of the audio test set to a final output point, e.g. an input to a program speaker power amplifier.
Ensure that the test signal is routed to the selected output, that the volume control is set to 100% and that
the equalizers are bypassed.
(xiii) Measure and record the signal/noise ratio, total harmonic distortion and frequency response.
(xiv) Repeat items ‘xii’ and ‘xiii’ for other audio signal paths.
(xv) Connect the output of the audio test set to a floor box/table/rack speech audio connector and connect
the input of the audio test set to a final output point, e.g. an input to a speech speaker power amplifier.
Ensure that the test signal is routed to the selected output, that the volume control is set to 100% and that
the equalizer is bypassed.
(xvi) Measure and record the signal/noise ratio, total harmonic distortion and frequency response.
(xvii) Repeat items ‘xv’ and ‘xvi’ for other audio signal paths.
(xviii) Provide a Gain Structure chart showing measured levels at each and every gain point through the
system. This will be submitted as the reference setup for the system.

Signal Paths; RGB

(i) Connect the RGB output of the signal generator to a floor box/table/rack connector and select the
SMPTE & PLUGE signal at the various computer scan rates as follows:

 640 x 480................... 31.5kHz H, 60Hz V


 640 x 480................... 37.5kHz H, 75Hz V
 800 x 600 .................. 38kHz H, 60Hz V
 832 x 624 ................... 49.7kHz H, 75 Hz V
 1024 x 768.................. 48kHz h, 60Hz V
 1280 x 1024................ 64kHz H, 60Hz V
 1280 X 768................. 48kHz H, 60Hz V

(ii) Check that the image is correctly displayed on the picture monitor(s) and/or by the video projector.
(iii) Repeat item ‘ii’ using Crosshatch signal, checkerboard signal and H Pattern signal.
(iv) Repeat item ‘ii’ for other RGB connection locations.
(v) Connect the output of the audio signal generator to a floor box/table/rack ‘Left’ and ‘Right’ connectors
and select the 1kHz tone. Check that the signal is emitted from the left and right program speakers.
(vi) Repeat item ‘v’ for other audio connection location.

Note:
The term “RGB” is used generically. The system will be tested with the sync format dictated by
functional requirements, including, but not limited to, sync-on-green, composite sync and separate
horizontal and vertical sync. Whenever possible, include computer sources provided by the Owner,
at the desired resolution, in your testing.

Signal Paths; Video Cassette Recorder(s)

(i) Insert the pre-recorded tape into the VCR(s) and check operation of the remote control panel(s) transport
controls as well as picture image quality. Also check that the audio signal is heard from the left and right
speakers.
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(ii) Check that the transport controls are logically presented etc.
(iii) Re-select the SMPTE & PLUGE signal output of the video signal generator.
(iv) Insert the blank video tape into the VCR(s) and select the ‘Record’ mode. Check that the audio and video
signals are recorded and can be played back on the picture monitor(s) and/or the video projector and the left
and right speakers.

Gain Setting
(i) Adjust all components (starting at source equipment and ending at the power amplifiers or active
loudspeaker inputs), for maximum signal-to-noise ratio per conventions outlined in Sound System
Engineering, Second Edition (Don and Carolyn Davis, Howard W. Sams & Co. 1987).
(ii) Provide a Gain Structure chart showing measured levels at each and every gain point through the system.
This will be submitted as the reference setup for the system.
(iii) At the conclusion of audio system gain structure setting no hiss or noise should be audible through any
loudspeaker, and ample electronic headroom should be available throughout the signal chain.
(iv) At the conclusion of the tests, return all equipment settings to previously calibrated positions.
(v) Provide written records of all test results in spread sheet form. Check all control functions, from all
controlling devices to all controlled devices, for proper operations.

3.18.8 Adjust, balance, and align all equipment for optimum quality and to meet the manufacturer’s published
specifications. Establish and mark normal settings for all level controls, and record these settings in the
“System Operation and Maintenance Manual”.

3.18.9 Check all optical projection images for average light level, light fall-off, and image alignment and size to
comply with the Performance Standards and specifications drawings. Check to determine that all projectors,
projector bases, carts, tables, and mirrors are rigid and vibration-less in operation.

3.18.10 Maintain documentation of all performance tests for reference by the Consultant during the System
Acceptance Tests.

3.19 SYSTEM ACCEPTANCE TESTS


3.19.1 System Acceptance Tests will not be performed until the Contractor’s System Checkout has been completed
and the test results have been reviewed. The System Acceptance Tests will be supervised by the Consultant
and will consist of the following:

3.19.2 A physical inventory will be taken of all equipment on site and will be compared to Equipment Schedule in
the contract documents.

3.19.3 The operation of all system equipment shall be demonstrated by the Contractor.

3.19.4 Both subjective and objective tests will be required by the Consultant to determine compliance with the
specifications. The Contractor shall be responsible for providing test equipment for these tests.

3.19.5 All final, “As-Built” drawings, run sheets, manuals, and other required documents, as detailed in Section III-
D-3, shall be on hand. Two complete sets of these documents shall be delivered to the Owner at this time.
(One complete set shall have been delivered to the Consultant prior to the scheduling of Acceptance Tests).

3.19.6 In the event further adjustment is required, or defective equipment must be repaired or replaced, tests may be
suspended or continued at the option of the Consultant.

3.19.7 Any charge for additional time incurred by the Consultant required to over-see the system tests, due to
improper system installation or previous failed systems, shall be the responsibility of, and charged directly to
the contractor.

3.20 RECOGNITION
3.20.1 All installations shall bear the following identification plate, supplied by this contractor, mounted on the front
of the each rack at the top:

SYSTEMS ENGINEERED & DESIGNED BY:


T2 TECHNOLOGY CONSULTING PRIVATE LIMITED
“Shalom”, Near St. Lourdes English School
CMR Colony, Bank Avenue, Ring Road Main
Banasawadi, Bangalore 560 043, India
Email: info@t2consulting.co.in

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Web: www.t2consulting.co.in

SYSTEMS FABRICATED & INSTALLED BY:


(This Contractor)

3.20.2 Engraving shall be white filled Helvetica lettering on a black background or as appropriate to the
identification plate material.

3.20.3 A CAD drawing for this can be provided on request.

(End of Section III)

SECTION 3B–STAGE LIGHTING GENERAL SPECIFICATION


S3.1 GENERAL CONDITIONS
S3.1.1 The Contractor shall be responsible for delivering a turnkey system to the Owner.

S3.1.2 The Contractor represents that he/she is familiar with, and has expertise in the Work of this nature and
scope. The Contractor further agrees that he/she shall provide all Work as may be required to make a
complete job of that which may not be fully defined in the Contract documents. The NIC and OFE
equipment and materials are specifically exempted from this requirement.

S3.1.3 The Contractor shall comply with all of the legal regulations, including HSA regulations and regulations
of municipal, city, local, and other government agencies having jurisdiction concerning the Work of the
Contractor. The Contractor shall give all notices and comply with all laws, ordinances, codes, rules, and
regulations bearing on the conduct of the Work. If the Contractor performs any Work, which is contrary
to such laws, ordinances, codes, rules and regulations, he/she shall make all changes to comply
therewith and bear all costs arising there from.

S3.1.4 Because drawings are, in general, diagrammatic, the Contractor shall coordinate all installations with
the Owner, based on the field conditions.

S3.1.5 All permits required for any part of the Contractor's Work shall be procured and paid for by the
Contractor. The Contractor shall determine all permits required and transmit this information to the
Owner.

S3.1.6 The Contractor warrants that he/she and his/her subcontractors are licensed by the relevant authorities
and as required by local ordinances.

S3.1.7 The Contractor must state if he/she intends to utilize a subcontractor, and provide said subcontractor's
name and address. The subcontractor shall comply with all the same rules, regulations, laws, codes,
licenses etc. as required by the Contractor and as specified herein. The Owner reserves the right to
approve or disapprove any subcontractor proposed by Contractor.

S3.1.8 Prior to ordering equipment, the Contractor shall field verify all conditions, with respect to dimensions
and placement of equipment. Any and all discrepancies from the contract documents shall be brought
to the attention of the Owner, Project Manager and the Consultant.

S3.1.9 The Contractor shall furnish software necessary to operate software controlled sub-systems e.g. remote
control system. This software shall, in every case, be provided by the manufacturer(s) of the sub-
system, and shall be installed and tested prior to delivery of equipment at site.

S3.1.10 The Contractor shall generate all shop drawings and information for the complete installation and
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wiring of the system. The Contractor shall provide (or sub-contractor for) the on-site installation and
wiring, and shall provide on-going supervision and coordination during the implementation phase.

S3.1.11 The Contractor shall be responsible for the initial adjustment of the systems as herein prescribed and
shall provide all test equipment for the system checkout and acceptance tests. Contractor shall provide
on-the job training in the operation and maintenance of the systems for personnel designated by the
Owner.

S3.1.12 The Contractor shall be responsible to provide and maintain his/her own storage facility. If this storage
facility is required to be on-site it shall be the Contractor's responsibility to coordinate the size and
spatial requirements with the Owner and/or their representatives. The Contractor shall assume full
responsibility for both their storage facility and all contents therein, unless otherwise indicated by the
Owner.

S3.1.13 The Contractor shall utilize good housekeeping practice with respect to his/her Work including clean-up
of all dirt and debris created by the Contractor during his installation operations on a daily basis.

S3.1.14 The Contractor shall provide protection necessary to safeguard his/her own Work from damage by
his/her own operations and others. Unless the Contractor proves to the Owner's satisfaction that their
Work has been damaged by others, the Contractor shall, at his/her own cost and expense, promptly
repair, adjust and clean all defective installations as shown on the punch list prepared by the Owner.

S3.1.15 All of the Contractor's Work shall be tested and inspected by all authorities having jurisdiction and in
accordance with all Specifications. The Contractor shall coordinate and cooperate fully and shall
provide at no additional cost to the Owner, manpower, blueprints, facilities, scaffolds, etc. to reasonably
assist the inspectors.

S3.1.16 The Contractor shall examine the site and the Contract Documents and review with the Owner the
designated areas of access, delivery, and storage for the Contractor's use. The Contractor agrees that
such areas are satisfactory and sufficient for his/her needs in the prosecution of his Work in
conformance with the terms of this Contract.

S3.1.17 The Contractor shall at his own expense collect and dispose of packing and debris in at the end of each
working shift.

S3.1.18 Should any questions of union jurisdiction arise, the Contractor shall immediately take steps to settle
such disputes and shall use such labour as may be determined to have jurisdiction, at no additional cost
to the Owner. Should he/she fail to take expeditious action, he/she shall be responsible for any time lost
because of delays arising from such a dispute.

S3.1.19 The Owner reserves the right to furnish any materials necessary for the Project.

S3.2 PROJECT MANAGEMENT


S3.2.1 After the award of contract, the Contractor shall provide to the Owner, as a part of the prefabrication
submittal, the name of the Project Manager that will provide all duties and responsibilities as specified
herein, during the term of the project.

S3.2.2 The Owner reserves the right to approve or disapprove the individual that shall be designated as the
Project Manager.

S3.2.3 If at any point during the term of the project, and for any reason, the Project Manager is replaced, it
shall be the responsibility of the Contractor to submit such information onto the Owner expeditiously
for approval prior to any position replacement.

S3.2.4 The Project Manager shall maintain the ability of making all managerial decisions on behalf of the
Contractor on a day-to-day basis, and shall retain the authority of accepting notices of deduction,

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inspection reports, payment schedules and any other project related correspondence on behalf of the
Owner.

S3.2.5 The Project Manager shall schedule and attend weekly project management meetings, during which
time all system related issues are discussed, scheduled, confirmed and/or resolved.

S3.2.6 The project management meetings shall continue weekly until such time that the Contractor and Owner
schedule otherwise. The scheduling of the project management-meetings shall be approved by the
Owner prior to commencement.

S3.2.7 The Project Manager shall be available during normal business hours (8:00 a.m. to 5:00 p.m.) within two
(2) hours by phone during the term of the project.

S3.2.8 After normal business hours, they shall be available within four (4) hours by phone during the term of
the project.

S3.2.9 In the event that the Project Manager is not available within the allotted time frame, the Contractor
may designate another employee to temporarily act as the Project Manager in all correspondence with
the Owner.

S3.2.10 The Contractor shall ensure that any individual temporarily assuming the duties of the Project Manager
is at equal or higher level in the Contractor's managerial chain of command.

S3.2.11 Upon notification by the Owner, of any project related installation issue, or issue that may contradict
the system specifications as stated herein, the Project Manager shall respond to such issue, verbally
and/or in writing within an eight (8) hour period.

S3.2.12 Responses to such issues as stated above shall include a clear understanding of the issue, along with a
tentative plan of action, reflecting milestones and/or deadlines to resolve the issue.

S3.2.13 The Project Manager shall follow-up their initial response with a written response to the issue within
twenty-four (24) hours of identification of the issue.

S3.2.14 The Project Manager shall provide a Gantt chart showing the projected project milestones and update
the Gantt chart on a weekly basis to reflect the status of each key milestone as the project installation
progresses.

S3.2.15 As the system installation progresses, the Project Manager shall be capable of discussing any or all of
the above mentioned items at the request of the Owner, and shall address each item, as it relates to the
current status of the system installation, at the weekly project management meetings.

S3.2.16 The Consultant shall be copied on all correspondence.

S3.3 STATUS REPORTS


S3.3.1 After the award of contract, the Contractor is responsible for providing weekly field and status reports
outlining his progress on the project. These reports should include information on the work completed
during the week, the work to be completed during the upcoming week and any potential scheduling
issues. The following should be included in this Status Report:

S3.3.1.1 Expected date of project submittals, including equipment cut sheets, shop drawings, control system
interface designs, etc

S3.3.1.2 Anticipated completion date and percentage complete of in-house rack fabrication and testing, prior to
shipping to the job-site

S3.3.1.3 Anticipated completion date and percentage complete of control system programming, prior to

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shipping to the job-site

S3.3.1.4 Schedule and percentage complete of on -site wiring and supervision

S3.3.1.5 Schedule and percentage complete of on-site installation

S3.3.1.6 Schedule for Owner training

S3.3.1.7 Schedule for systems checkout and turnover to the Owner

S3.3.1.8 The field and status reports are to be e-mailed to the Consultant weekly by 3:00pm on Thursday.

S3.3.1.9 Field and status reports are to commence the second week following contract signing and conclude with
all the audio visual punch-list items are complete.

3.4 NOT IN CONTRACT


S3.4.1 Certain equipment and materials will be provided and installed by others. Please refer to the scope of
works in Appendix 19. Unless otherwise indicated in these specifications, or on the related drawings,
these will include the following:

S3.4.1.1 Conduit, room lighting fixtures, dimmers, power receptacle outlets, and interconnecting wiring for these
circuits, except as specified or indicated herein in Appendix 19.

S3.4.1.2 Electrical breaker panels required to power the stage lighting and stage engineering equipment as
detailed in Appendix 19.

S3.4.1.3 Electrical boxes, junction boxes, pull boxes and conduit as defined in the electrical contract drawings
and specifications and in Appendix 19.

S3.4.1.4 This clause is not used in this tender

S3.4.1.5 Structural work, wall openings, platforms, railings, stairs, fire prevention and safety devices, rough and
finished trim, painting and patching, drapes, carpets, floor coverings, computer floors, glazing,
acoustical treatments, and heating, ventilating, and air conditioning systems

S3.4.1.6 Moveable furniture, desks, and chairs, except as specified herein

S3.4.1.7 Telecommunications cabling

S3.4.1.8 Lighting dimmer lighting systems

S3.4.1.9 Window drapery/shade systems

S3.4.1.10 SMATV dishes & receivers

S3.4.1.11 LAN connections

S3.4.1.12 Fibre Optic Connectivity

S3.4.1.13 Telephone jacks and special telecom outlets, (switch 56, ISDN, T1)

3.5 OWNER FURNISHED EQUIPMENT


3.5.1 The Contractor shall be responsible for removing and/or obtaining OFE equipment from the Owner’s
location and bringing it back to his facility. At the Contractor’s facility, he shall ascertain that the OFE
equipment is performing at or above factory specifications.

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3.5.2 If the equipment is not operating “as-new”, or is missing accessories necessary to properly integrate the
equipment into the system as intended, the Contractor shall provide a proposal, including a time line,
for returning the equipment to “as-new” condition and providing the needed accessories.

3.6 QUALITY OF MATERIALS AND EQUIPMENT


3.6.1 All materials and equipment supplied by the Contractor shall be new and shall meet or exceed the latest
published specification of the manufacturer in all respects.

3.6.2 The Contractor shall supply the latest model available at the time at the time of order placement for
each piece of equipment.

3.6.3 All equipment shall be CE compliant and marked accordingly, or equivalent.

3.6.4 The Contractor, upon receiving notice from Owner that the Contractor has furnished inferior, improper
or unsound Work or materials (including equipment) (whether worked or unworked), or Work or
materials at variance with that which is specified, will, within twenty-four (24) hours, proceed to remove
such Work or materials and make good all other Work or materials damaged thereby, and, at the option
of the Owner, the Contractor shall immediately replace such Work or materials with Work or materials
as specified. The removal, replacement and repair shall be performed at such times and with manpower
sufficient, in the judgment of the Owner, so as not to avoid disturbance to occupants, or other on-going
work.

3.6.5 If the Contractor does not remove such unsound Work within a reasonable time, the Owner may
remove it and may store the material at the expense of the Contractor. If the Contractor does not pay
the expenses of such removal within ten (10) days' time thereafter, the Owner may, upon ten (10) days'
written notice, sell such materials at auction or at private sale and shall account for the net proceeds
thereof, after deducting all the costs and expenses that should have been borne by the Contractor and
all expenses of the sale.

3.6.6 The Owner shall have the authority at all times, until Final Completion and acceptance of the Work, to
inspect and reject Work and materials which in its judgment are not in conformity with the Drawings
and Specifications, and its decision in regard to character and value of Work shall be final and conclusive
on both contracting parties. If the Owner permits said Work or materials to remain, the Owner shall be
allowed the difference in value or shall at its election have the right to have said Work or materials
repaired or replaced, as well as the damage caused thereby, at the expense of the Contractor, at any
time within one year after the completion of the entire project, or within such longer period as may be
covered by any guaranty; and neither payments made to the Contractor, nor any other acts of the
Owner, shall be construed as evidence of acceptance, waiver or estoppels.

3.6.7 Any expense incurred by the Owner in connection with the foregoing shall be borne by the Contractor,
and the Owner may withhold money due to the Contractor or recover money already paid to the
Contractor, to the extent of such expense.

3.7 CODES, PERMITS AND INSPECTIONS


3.7.1 All works shall meet or exceed the latest requirements of all National, City, County, Municipal and other
authorities having jurisdiction over the work and the project.

3.7.2 Any portion of the work which is not subject to the requirements of an electrical code, published by a
specific authority having jurisdiction over such work, shall be governed by the Local/National Electrical
Code and any and all applicable sections of the Fire regulations.

3.7.3 Installation procedures, methods and conditions shall be in compliance with the latest requirements of
the;

3.7.3.1 Local/National Electrical codes

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3.7.3.2 Local/National Health & Safety codes

3.7.3.3 Fire Regulations applicable for the Client and building or environment.

3.8 CONTRACTOR’S DOCUMENTATION


3.8.1 Prior to fabrication, the Contractor shall submit to the Consultant, for approval, any custom designs
pertaining to the systems. Drawing submittals shall be on reproducible media and CD-ROM. These
designs include, but are not limited to, the following:

3.8.1.1 Complete system construction and point to point wiring schematic drawings, including all component
values, and showing complete letter and number identification of all wire and cable as well as jacks,
terminals and connectors. All connections are to be shown; a detail sheet with “typical” connection
diagrams is not acceptable.

3.8.1.3 This clause is not used in this tender

3.8.1.4 This clause is not used in this tender

3.8.1.5 All panels, plates, and designation strips, including details relating terminology, engraving finish and
colour.

3.8.1.6 All custom designed consoles, tables, carts, support bases, and shelves.

3.8.1.7 Schematic drawings of all custom components, assemblies and circuitry, including wall and/or floor
plates.

3.8.1.8 All unusual equipment modifications.

3.8.1.9 Run sheets or field wiring details.

3.8.1.10 Patch panel assignment layout drawings.

3.8.1.11 Front mechanical drawings of each dimmer rack.

3.8.1.12 All items of equipment, whether a stock manufactured item or custom-built item, shall be supported by
complete and detailed schematic drawings and replacement parts lists. No “black boxes” or unidentified
components shall be acceptable under this specification.

3.8.1.13 This clause is not used in this tender

3.8.2 At the completion of the installation, the Contractor shall provide two (2) copies each of the following:

3.8.2.1 Test results, in “spread sheet” format, of electrical and control performance testing for all systems. Test
protocol will be agreed after bid award and this will be used for final testing and commissioning.

NOTE:
Until these test results are provided, no other testing (functional or otherwise) will be performed. If any
anomalies in system performance are detected, the Contractor shall correct these before performing
any other tests.

3.8.2.2 Equipment manufacturer’s operation manuals for each piece of equipment.

3.8.2.3 “As-built” drawings for every system. A final, approved copy shall be placed in a metal pocket mounted
on the inside of the rear door of the dimmer rack.

3.8.2.4 System functional block drawing identical to the Consultants specification drawing with the addition of
all input and output circuit cable and terminal block numbers as well as all jack field circuit I.D.

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designations. A copy of this drawing shall be framed in protective plastic and mounted near the
equipment racks.

3.8.2.5 A System Operation and Maintenance Manual shall be produced by the Contractor especially for the
systems detailed herein. The “Operation” section shall describe all typical procedures necessary to
activate each system to provide for the functional requirements as listed under the Detailed
Specifications.

3.8.2.6 The reader of this manual shall be assumed to be technically competent, but unfamiliar with this
particular facility. It is estimated that this manual will require a minimum of thirty (30) pages.

3.8.2.7 Additionally, the Contractor shall provide a single page of basic operating instructions for each System
installed.

3.8.2.8 The “Maintenance” section shall provide a recommended maintenance schedule with reference to the
applicable pages in the manufacturer’s maintenance manuals. Where inadequate information is
provided by the manufacturer, the Contractor shall provide the information necessary for proper
maintenance.

3.8.3 Software Documentation and Obligations

3.8.3.1 Title to, and exclusive ownership of, any software commissioned under this contract shall at all times
remain with the Owner. All source code becomes the exclusive property of the Owner.

3.8.3.2 At the time of submitting the System to the Acceptance Tests, the Contractor will furnish media which
will contain:
All source code pertaining to the System, where there is custom code.
Instructions and full description of equipment required which will enable the Owner to create
executable programs from source code.
All executable programs.
Instructions and full description of equipment required which will enable the Owner to
prepare operating systems and other third party Software as licensed hereunder for use.
All production files for Web pages
Graphic files for all interface screens, if any
For any Software as purchased hereunder not developed by the Contractor all information,
data, codes and documentation distributed to the Contractor and otherwise available to the
Contractor.

Note: When a third party software developer has been employed and sub-contracted by the Contractor, the
Contractor must demonstrate best effort in fulfilling these requirements. This best effort will be
demonstrated to the Owner by copies of correspondence between the Contractor and the third party
stating the Contractor's request and giving the third party statement of compliance or otherwise.

3.8.3.3 One copy of the above documentation will be retained by the Owner.

3.8.3.4 One copy shall be delivered to the Consultant prior to the System Acceptance Tests

3.8.4 Acceptance Tests

3.8.4.1 An acceptance test will be performed for a ten (10) day period, during which this changed or additional
code must perform accurately and error free. During this acceptance test, if the Owner discovers an
error in the coding or the logic of the software as supplied under the terms of this Agreement to the
Owner, which prevents the system from performing in accordance with shall notify the Contractor of
the error and upon request the Contractor will deliver to the Owner its analysis thereof accompanied by
complete program, module, data listings and sample runs exhibiting and rectifying the error.

Note:

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No program resident in a control system shall be overwritten until a back-up of the resident program
is made.

3.8.4.2 The Owner shall assist the Contractor in its performance under the terms of this Specification by
allowing the Contractor to use the Owner's System, data listings and sample runs to reproduce and/or
correct the reported error and to install and check updated versions of the delivered Software licensed
hereunder. The Contractor represents and warrants that it is the owner or Licensee of the supplied
Software as licensed hereunder and has the right to permit the Owner to use the same. The Owner shall
not be liable for any incidental or consequential damages, whether foreseeable or not, even if the
Owner has been advised of the possibility of such damages, resulting from or in any way connected with
the use of the supplied Software as licensed hereunder.

3.8.4.3 Subsequent to system acceptance, source code changes and/or additional programming, whether
requested by the client or performed by the vendor, will be warranted by the vendor for a period of one
(1) year, with the vendor responsible for the diagnosis and repair. The vendor shall ensure that the
current program is saved to a floppy diskette, and stored as outlined. The Contractor shall defend any
suit or proceeding brought against the Owner, and shall pay any adverse judgment entered therein, so
far as such suit or proceeding is based upon a claim that the use of the Software as provided hereunder
and furnished by the Contractor under this Agreement constitutes infringement of any copyright or
patent, provided the Owner is promptly notified in writing and given authority, information and
assistance (at the Contractor's expense) for the defence of same. The Contractor shall, at its own
expense and at its option, procure for the Owner the right to continue to use the said Software as
licensed hereunder, or to replace the same with a non-infringing release. The foregoing shall not be
construed to include any agreement by the Owner to accept any liability whatsoever in respect to
copyrights or patents for inventions including more than the Software as purchased and furnished
hereunder, or in respect of copyrights or patents for methods and processes to be carried out with the
aid of said Software as licensed hereunder, except those which are inherent in said System as furnished.
The foregoing states the entire liability of the Contractor with regard to copyright and patent
infringement as related to the delivered Software as licensed hereunder.

3.8.4.4 Provided that the Owner has obtained, under the terms of this Specification or subsequent agreements,
all items, such as but not limited to source code and compilers, required to modify the Software, the
Contractor hereby grants the Owner the right to modify and to enhance the Software as supplied and
licensed under the terms of this Agreement at its own risks and expense and further agrees such
modifications and enhancements developed by the Owner to be the property of the Owner without
prejudice to the rights of the Contractor to the basic Software. The Owner furthermore is under no
obligation to notify the Contractor of any such modifications and enhancements.

3.8.4.5 Any new version of Software as provided hereunder and delivered to the Owner by the Contractor
during the warranty period, under the terms of this Specification which is deemed, and advised so by
the Contractor, to rectify a failure which occurred during the operations of an event, will cause the
warranty period for the Software as provided hereunder to restart.

3.8.4.6 The Contractor warrants that all contracts, contacts and arrangements between the Contractor and all
third party Software suppliers providing Software as licensed hereunder will transfer to the Owner with
the successful completion of the Final Acceptance. The Owner will inform the Contractor of all its
dealings with third party Software suppliers supplying software as licensed hereunder for the duration
of the warranty period.

3.8.4.7 The Contractor warrants that at no charge to the Owner it will reply to verbal queries from the Owner
provided that:
The queries relate to the System provided by the Contractor pursuant to this Specification.
The query is raised by Owner's staff or an authorized agent of the Owner.
The query is during the Contractor's normal business hours.
The Owner's representative or employee has attended standard basic training in the use of
the System as provided by the Contractor, or is otherwise qualified.

3.8.4.8 The Bidder shall also offer an annual “Software Maintenance” contract. This shall cover all software
provided as part of this system and/or written for this system, and shall include both routine upgrades

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to applications and operating systems, as well as any modifications to software that may be required by
the Owner. The Software Maintenance contract shall commence immediately after expiration of the
warranty period, and continue for three (3) years. Please inset this offer as Appendix

3.8 SUB-CONTRACT
3.8.1 No sub-contract will be permitted for the Contractor’s responsibilities, as herein defined, unless
specifically identified in the bid submission and approved by the Owner.

3.8.2 The Contractor shall have sole responsibility for the satisfactory implementation of each system, even
though the Contractor may have sub-contracted a portion of the installation or had certain
manufacturers install their own equipment.

3.9 COOPERATION WITH OTHER TRADES


3.9.1 It shall be the responsibility of the Contractor to cooperate at all times, and to the fullest extent, with all
trades doing work in the building, to the end that lost time, work stoppages, interference, and
inefficiencies do not occur.

3.9.2 It shall be the responsibility of the contractor to liaise with all other trades to ensure that all
containment required by the systems, all power and grounding systems are provided by other trades
as required. The contractor shall provide drawings and communicate these requirements within 1
week of signoff on the contract.

3.9.3 It shall also be the responsibility of the Contractor to participate in the preparation of coordination
drawings and attend coordination meetings, before and during construction, at the request of the
Construction Manager. It is not anticipated that these meetings will be held more than once a week.

3.10 EQUIPMENT DELIVERY AND STORAGE


3.10.1 All equipment delivered prior to installation shall be stored by the contractor at his place of business.
Costs of all shipping, and of all unusual storage requirements, shall be borne by the Contractor. The
contractor shall inform the Owner seven (7) days in advance to delivery to the site. It shall be the
responsibility of the Contractor to make appropriate arrangements, and to coordinate with authorized
personnel at the site, for the acceptance, handling, protection, and storage of equipment so delivered.

3.11 CLEAN-UP AND REPAIR


Upon completion of the work the Contractor shall remove all his refuse and rubbish from and about the
premises, and shall leave the relevant areas and equipment clean and in an operational state. The
Contractor shall be responsible for repairing any damage caused to the premises by the Contractor’s
installation activities, at no cost to the Owner.

3.12 OWNER TRAINING


3.12.1 The Contractor shall provide on-the-job training by a suitably qualified instructor, to personnel
designated by the Owner, to instruct them in the operation and maintenance of the systems. In the
event the Contractor does not have qualified instructors on staff for certain sophisticated equipment, a
manufacturer’s representative for such instruction will be provided by the contractor at no additional
cost to the Owner. All training shall take place after the systems are operational, but before the
acceptance tests. Estimated training times are as follows:

Forty Hours (40) hours of technical training for Auditorium system.


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Follow-up training within sixty (60) days, at the request of the Owner, shall also be provided at no
additional charge.

3.13 PUBLICATION
3.13.1 No information relative to this job may be released for publication without prior written approval from
the Owner.

3.14 INSURANCE
3.14.1 Before commencing work, the Contractor shall procure and maintain, during the life of the contract,
such comprehensive liability and property damage insurance as shall protect him and the Owner from
claims for bodily injury, including death, and claims for property damage which may arise from the
operations under this contract.

3.15 INSTALLATION PRACTICES


3.15.1 GENERAL
3.15.1.1 Installation shall include the delivery to the installation site, unloading, setting in place, fastening to
walls, floors, ceilings, counters, or other structures where required, interconnecting wiring of the
system components, equipment alignment and adjustment, and all other work whether or not expressly
required herein which is necessary to result in complete and fully operational systems.

3.15.1.2 Prior to ordering equipment, the contractor shall coordinate the frequencies of all wireless devices to
prevent unwanted interaction between devices and rooms. This includes, but is not limited to, wireless
microphones, assisted listening system devices, wireless control panels, etc.

3.15.1.3 All accessories, including rack mounting hardware, power supplies, etc., shall be obtained from the
original equipment manufacturer. Unless otherwise noted or specified, third party accessories shall not
be used. All unbalanced sources shall be converted into balanced signals.

3.15.1.4 All installation practices shall be in accordance with, but not limited to, these specifications and
drawings. Installation shall be performed in accordance with the applicable standards, requirements,
and recommendations of National, State, and Local authorities having jurisdiction.

3.15.1.5 If, in the opinion of the Contractor, an installation practice is desired or required, which is contrary to
these specifications or drawings, a written request for modification shall be made to the Consultant.
Modifications shall not commence without written approval from the Consultant. During the
installation, and up to the date of final acceptance, the Contractor shall be under obligation to protect
his finished and unfinished work against damage and loss. In the event of such damage or loss, he shall
replace or repair such work at no cost to the Owner.

3.15.2 PHYSICAL INSTALLATION

3.15.2.1 All equipment shall be firmly secured in place unless requirements of portability dictate otherwise.

3.15.2.2 Cables shall be secured using Velcro grips and not Plastic Cable ties.

3.15.2.3 All equipment shall have an engraved plaque permanently affixed, denoting its function.

3.15.2.4 Fastenings and supports shall be adequate to support their loads with a safety factor of at least three.
All boxes, equipment, etc., shall be secured plumb and square.

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3.15.2.5 In the installation of equipment and cable, consideration shall be given not only to operational
efficiency, but also to overall aesthetic factors.

3.15.2.6 Trim and Escutcheon Components

3.15.2.7 To insure a proper finished appearance, the Contractor shall furnish and install trim/escutcheon
components at all conditions where components pass through the finished ceilings. The visible
component of any trim should be to a minimum in size, preferably no wider than 1/2”. All trim
components at the ceiling plane shall be finished to match the approved ACT ceiling grid system
components. The contractor should obtain a sample from the General Contractor, including any custom
colour information, or standard colour numbers. All trim components shall be submitted to the
Architect for review and approval prior to fabrication.

3.15.3 CABLE INSTALLATION

3.15.3.1 All wire bundles are to be neat and combed free of cable crossovers.

3.15.3.2 All cables, regardless of length, shall be marked with a permanent, self-laminating wrap-around number
or letter cable marker at both ends, similar to the Panduit “Pan-Code” system. Labels must be
computer-generated for legibility. Wire labels done by hand in the field must be replaced with computer
generated labels. There shall be no unmarked cables at any place in the system. Marking codes used on
cables shall correspond to codes shown on drawings and or run sheets.

3.15.3.3 All cables shall be grouped according to the signals being carried. In order to reduce signal
contamination, separate groups shall be formed for the following cable families:

Power/Dimming cables
Control cables

As a general practice, all power cables, control cables, and high level cables shall be run on the left side
of an equipment rack as viewed from the rear. All other cables shall be run on the right side of an
equipment rack, as viewed from the rear. Velcro ties shall be placed at appropriate intervals of no
greater than six inches for vertical bundles, two inches for horizontal bundles.

3.15.3.4 All vertical cable bundles shall be attached to the rack frame. All cables shall be continuous lengths
without splices. All system wire, after being cut and stripped, shall have the wire strands twisted back to
their original lay and be terminated by approved soldered or mechanical means. Except where noted
otherwise in the specifications, NO BARE WIRE TERMINATIONS WILL BE ACCEPTED. Heat-shrink tubing
shall be used to insulate the ground or drain wire. Unused wires at the end of a cable shall remain
unstripped and shall be laid back and held in place with wire ties.

3.15.3.5 All solder connections shall be made with rosin-core solder using temperature-controlled solder
stations. Care shall be taken to avoid cold or cracked solder joints. Any connections which do not appear
to be clean and shiny, or which show signs of cracking, shall be re-soldered by the contractor before
final acceptance of the system.

3.15.3.6 Mechanical connections using insulated, crimp-type connectors shall be bonded to the connector by
soldering the wire to the metal part of the connector.

3.15.3.7 Connections made with screw actuated pressure type terminal strips shall be made by stripping
approximately 1/4 inch of insulation from the stranded conductor. Then the un-tinned wire shall be
inserted into the terminal and the screw tightened using a secure fitting precision screwdriver.

3.15.3.8 Terminal blocks, boards, strips or connectors shall be furnished for all cables which interface with racks,
cabinets, consoles, or equipment modules.

3.15.3.9 All wire markers shall face a common direction.

3.15.3.10 All cables shall have proper connector housing.


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3.15.3.11 Cables shall not protrude from the back of racks.

3.15.3.12 All cable entry shall be through the tops of racks or through entrance holes in the base of the rack. No
cable shall enter racks through front, rear or side panel openings.

3.15.3.13 This clause is not used in this tender

3.15.3.14 Cables running in plenum areas without conduit shall be plenum rated cable, and match the specified
cable above. It is the responsibility of the Bidder to inspect the electrical drawings, and verify in what
spaces plenum cable shall be used.

Note:
No claims for additional monies, based on the use of plenum cable, will be allowed.

3.15.3.15 All cables (except video and pulse cables, which must be cut to an electrical length) shall be cut to the
length dictated by the run. No splices shall be permitted in any pull boxes without prior permission of
the Consultant. For equipment mounted in drawers or on slides, the interconnecting cables shall be
provided with a service loop of appropriate length.

3.15.3.16 No cable shall be installed with a bend radius less than that recommended by the cable manufacturer.

3.15.3.17 Where cables are installed in architectural niches, ensure that the cables are black, unless otherwise
directed, to reduce visibility from the audience.

3.15.4 CABLE TYPES

3.15.4.1 Unless otherwise called for in these specifications and drawings, the following cables, or their approved
equals, shall be used in these systems:

TYPE 5

BELDEN 9744 REMOTE CONTROL SYSTEMS (Interconnection) – two twisted pair Stranded AWG 22
copper wire, individually jacketed, in an overall PVC jacket, 6.20mm nominal overall diameter. Plenum
Equivalent: Belden 88741

TYPE 6

BELDEN 8723 REMOTE CONTROL SYSTEMS (Interconnection) – two twisted pair Stranded AWG 22
copper wire, individually jacketed with individual shielding of pairs, in an overall PVC jacket, 4.39mm
nominal overall diameter. Plenum Equivalent: Belden 88723

TYPE 7

BELDEN 1502R REMOTE CONTROL SYSTEMS (C-Net/AMX) - one twisted pair Stranded AWG 22
copper wire with shield; one AWG 18 TC unshielded power pair in an overall PVC jacket, 6.35mm
nominal overall diameter.
Plenum Equivalent: Belden 1502P

Note:
These cable types are cited to illustrate the type and quality of cable required. Unless otherwise
noted, cables from other manufacturers, i.e. West Penn, Comm-Scope, Liberty Cable, Extron, Kramer
will be considered acceptable if data sheets are submitted prior to installation.

3.15.5 CONNECTION P LATE RECEPTACLES

3.15.5.1 DMX – 5 Pin XLR type.


Page 45
Note:
All connectors on wall plates, or in other exposed locations, are to be recessed.

3.15.6 PATCH PANEL ASSIGNMENTS

3.15.6.1 All patch panels shall be wired so that signal “sources” (outputs from) appear on the upper row of
a row pair; and all “loads” (inputs to) appear on the lower row of a row pair.

3.15.7 PATCH PANEL DESIGNATION STRIPS

3.15.7.1 All patch panel designation strips shall utilize alphanumeric identifications and descriptive
information. The socket in each horizontal row shall be numbered sequentially from left to right.
The horizontal jack rows shall be lettered sequentially from top to bottom. The alphanumeric
identification of each socket shall be included on the functional block drawings, as well as on
reproductions of these drawings, which shall be mounted in an appropriate location near the patch
bays.

3.16 GROUNDING PROCEDURES


In order to minimize problems resulting from improper grounding, and to achieve maximum signal-
to-noise ratios, the following grounding procedures shall be adhered to:

3.16.1 SYSTEM GROUND

3.16.1.1 A single primary “system ground” shall be established for the systems in each particular area. All
grounding conductors in that area shall connect to this primary system ground.

3.16.1.2 The system ground shall be provided in the dimmer equipment rack for the area, and shall consist
of a copper bar of sufficient size to accommodate all secondary ground conductors. A copper
conductor having a maximum of 0.1 Ohms total resistance shall connect the primary system
ground bar to the nearest approved electrical ground. The Contractor shall be responsible for
determining if the metallic conduit is properly electrically bonded to the building ground system.

3.16.4 DMX RECEPTACLES

3.16.4.1 All DMX receptacles that are provided and installed by the Contractor shall be insulated from the
mounting panel, outlet box, or wire way. Unless otherwise detailed herein, this shall be
accomplished by using insulated-from-panel type receptacles.

3.16.5 GENERAL
3.16.5.1 Because of the great number of possible variations in grounding systems, it shall be the
responsibility of the Contractor to follow good engineering practice, as outlined above, and to
deviate from these practices only when necessary to minimize crosstalk and to maximize signal-to-
noise ratios in the systems.

3.17 PERFORMANCE STANDARDS


Unless restricted by the published specifications of a particular piece of equipment, or unless
otherwise required under the Detailed Specifications, the following performance standards shall be
met be each system:

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3.17.1 DMX
3.17.1.1 All DMX installation works shall comply fully with USITT DMX/1990 ANSI E1.11 - Entertainment
Technology - USITT DMX512-A - Asynchronous Serial Digital Data Transmission.

3.17.2 DMX cable will follow ANSI E1.27-1-2006, Entertainment Technology - Standard for Portable
Control Cables for Use with USITT DMX512/1990 and E1.11 (DMX512-A) Products. There is an
option to cable the DMX in a permanent installation with CAT 5 Cable and if the tenders chose to
go this route then we would use ANSI E1.20-2006, Entertainment Technology - Remote Device
Management over USITT DMX512 standards for the installation.

3.18 CONTRACTOR SYSTEM TESTING


3.18.1 Before Acceptance Tests are scheduled, the Contractor shall perform his own system tests. He shall
furnish all required test equipment and shall perform all work necessary to determine and/or
modify performance of the system to meet the requirements of this specification. A full test
protocol will be agreed with the contractor before works commence and shall include but not be
limited to the following:

3.18.2 Provide documentation that Dimmer circuits and Dimmers have be trialled and tested and are full
operational as per agreed test protocol

3.18.3 Provide documentation that DMX Circuits have be trialled and tested and are full operational as
per agreed test protocol

3.18.4 Test Equipment.


Test Protocol and Equipment Requirement will be provided at the pre-bid meeting.

3.18.5 Maintain documentation of all performance tests for reference by the Consultant during the System
Acceptance Tests.

3.19 SYSTEM ACCEPTANCE TESTS


3.19.1 System Acceptance Tests will not be performed until the Contractor’s System Checkout has been
completed and the test results have been reviewed. The System Acceptance Tests will be supervised by
the Consultant and will consist of the following:

3.19.2 A physical inventory will be taken of all equipment on site and will be compared to Equipment Schedule
in the contract documents.

3.19.3 The operation of all system equipment shall be demonstrated by the Contractor.

3.19.4 Both subjective and objective tests will be required by the Consultant to determine compliance with the
specifications. The Contractor shall be responsible for providing test equipment for these tests.

3.19.5 All final, “as-built” drawings, run sheets, manuals, and other required documents, as detailed in Section
III-D-3, shall be on hand. Two complete sets of these documents shall be delivered to the Owner at this
time. (One complete set shall have been delivered to the Consultant prior to the scheduling of
Acceptance Tests).

3.19.6 In the event further adjustment is required, or defective equipment must be repaired or replaced, tests
may be suspended or continued at the option of the Consultant.

3.19.7 Any charge for additional time incurred by the Consultant required to over-see the system tests, due to
improper system installation or previous failed systems, shall be the responsibility of, and charged
directly to the contractor.

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3.20 RECOGNITION
3.20.1 All installations shall bear the following identification plate, supplied by this contractor, mounted on the
front of the each rack at the top:

SYSTEMS ENGINEERED & DESIGNED BY:


T2 TECHNOLOGY CONSULTING PRIVATE LIMITED
“Shalom”, Near St. Lourdes English School
CMR Colony, Bank Avenue, Ring Road Main
Banasawadi, Bangalore 560 043, India
Email: info@t2 consulting.co.in
Web: www.t2consulting.co.in

SYSTEMS FABRICATED & INSTALLED BY:


(This Contractor)
3.20.2 Engraving shall be white filled Helvetica lettering on a black background or as appropriate to the
identification plate material.

3.20.3 A CAD drawing for this can be provided on request.

(End of Section III)

Page 48
SECTION 3C–ARCHITECTURAL DIMMING GENERAL SPECIFICATION
S3.1 GENERAL CONDITIONS
S3.1.1 The Contractor shall be responsible for delivering a turnkey system to the Owner.

S3.1.2 The Contractor represents that he/she is familiar with, and has expertise in the Work of this nature and
scope. The Contractor further agrees that he/she shall provide all Work as may be required to make a
complete job of that which may not be fully defined in the Contract documents. The NIC and OFE
equipment and materials are specifically exempted from this requirement.

S3.1.3 The Contractor shall comply with all of the legal regulations, including HSA regulations and regulations of
municipal, city, local, and other government agencies having jurisdiction concerning the Work of the
Contractor. The Contractor shall give all notices and comply with all laws, ordinances, codes, rules, and
regulations bearing on the conduct of the Work. If the Contractor performs any Work, which is contrary to
such laws, ordinances, codes, rules and regulations, he/she shall make all changes to comply therewith and
bear all costs arising there from.

S3.1.4 Because drawings are, in general, diagrammatic, the Contractor shall coordinate all installations with the
Owner, based on the field conditions.

S3.1.5 All permits required for any part of the Contractor's Work shall be procured and paid for by the Contractor.
The Contractor shall determine all permits required and transmit this information to the Owner.

S3.1.6 The Contractor warrants that he/she and his/her subcontractors are licensed by the relevant authorities and
as required by local ordinances.

S3.1.7 The Contractor must state if he/she intends to utilize a subcontractor, and provide said subcontractor's name
and address. The subcontractor shall comply with all the same rules, regulations, laws, codes, licenses etc. as
required by the Contractor and as specified herein. The Owner reserves the right to approve or disapprove
any subcontractor proposed by Contractor.

S3.1.8 Prior to ordering equipment, the Contractor shall field verify all conditions, with respect to dimensions and
placement of equipment. Any and all discrepancies from the contract documents shall be brought to the
attention of the Owner, Project Manager and the Consultant.

S3.1.9 The Contractor shall furnish software necessary to operate software controlled sub-systems e.g. remote
control system. This software shall, in every case, be provided by the manufacturer(s) of the sub-system, and
shall be installed and tested prior to delivery of equipment at site.

S3.1.10 The Contractor shall generate all shop drawings and information for the complete installation and wiring of
the system. The Contractor shall provide (or sub-contractor for) the on-site installation and wiring, and shall
provide on-going supervision and coordination during the implementation phase.

S3.1.11 The Contractor shall be responsible for the initial adjustment of the systems as herein prescribed and shall
provide all test equipment for the system checkout and acceptance tests. Contractor shall provide on-the job
training in the operation and maintenance of the systems for personnel designated by the Owner.

S3.1.12 The Contractor shall be responsible to provide and maintain his/her own storage facility. If this storage
facility is required to be on-site it shall be the Contractor's responsibility to coordinate the size and spatial
requirements with the Owner and/or their representatives. The Contractor shall assume full responsibility for
both their storage facility and all contents therein, unless otherwise indicated by the Owner.

S3.1.13 The Contractor shall utilize good housekeeping practice with respect to his/her Work including clean-up of
all dirt and debris created by the Contractor during his installation operations on a daily basis.

S3.1.14 The Contractor shall provide protection necessary to safeguard his/her own Work from damage by his/her
own operations and others. Unless the Contractor proves to the Owner's satisfaction that their Work has
been damaged by others, the Contractor shall, at his/her own cost and expense, promptly repair, adjust and
clean all defective installations as shown on the punch list prepared by the Owner.

S3.1.15 All of the Contractor's Work shall be tested and inspected by all authorities having jurisdiction and in
accordance with all Specifications. The Contractor shall coordinate and cooperate fully and shall provide at
Page 49
no additional cost to the Owner, manpower, blueprints, facilities, scaffolds, etc. to reasonably assist the
inspectors.

S3.1.16 The Contractor shall examine the site and the Contract Documents and review with the Owner the
designated areas of access, delivery, and storage for the Contractor's use. The Contractor agrees that such
areas are satisfactory and sufficient for his/her needs in the prosecution of his Work in conformance with the
terms of this Contract.

S3.1.17 The Contractor shall at his own expense collect and dispose of packing and debris in at the end of each
working shift.

S3.1.18 Should any questions of union jurisdiction arise, the Contractor shall immediately take steps to settle such
disputes and shall use such labour as may be determined to have jurisdiction, at no additional cost to the
Owner. Should he/she fail to take expeditious action, he/she shall be responsible for any time lost because of
delays arising from such a dispute.

S3.1.19 The Owner reserves the right to furnish any materials necessary for the Project.

S3.2 PROJECT MANAGEMENT


S3.2.1 After the award of contract, the Contractor shall provide to the Owner, as a part of the prefabrication
submittal, the name of the Project Manager that will provide all duties and responsibilities as specified herein,
during the term of the project.

S3.2.2 The Owner reserves the right to approve or disapprove the individual that shall be designated as the Project
Manager.

S3.2.3 If at any point during the term of the project, and for any reason, the Project Manager is replaced, it shall be
the responsibility of the Contractor to submit such information onto the Owner expeditiously for approval
prior to any position replacement.

S3.2.4 The Project Manager shall maintain the ability of making all managerial decisions on behalf of the Contractor
on a day-to-day basis, and shall retain the authority of accepting notices of deduction, inspection reports,
payment schedules and any other project related correspondence on behalf of the Owner.

S3.2.5 The Project Manager shall schedule and attend weekly project management meetings, during which time all
system related issues are discussed, scheduled, confirmed and/or resolved.

S3.2.6 The project management meetings shall continue weekly until such time that the Contractor and Owner
schedule otherwise. The scheduling of the project management-meetings shall be approved by the Owner
prior to commencement.

S3.2.7 The Project Manager shall be available during normal business hours (8:00 a.m. to 5:00 p.m.) within two (2)
hours by phone during the term of the project.

S3.2.8 After normal business hours, they shall be available within four (4) hours by phone during the term of the
project.

S3.2.9 In the event that the Project Manager is not available within the allotted time frame, the Contractor may
designate another employee to temporarily act as the Project Manager in all correspondence with the Owner.

S3.2.10 The Contractor shall ensure that any individual temporarily assuming the duties of the Project Manager is at
equal or higher level in the Contractor's managerial chain of command.

S3.2.11 Upon notification by the Owner, of any project related installation issue, or issue that may contradict the
system specifications as stated herein, the Project Manager shall respond to such issue, verbally and/or in
writing within an eight (8) hour period.

S3.2.12 Responses to such issues as stated above shall include a clear understanding of the issue, along with a
tentative plan of action, reflecting milestones and/or deadlines to resolve the issue.

S3.2.13 The Project Manager shall follow-up their initial response with a written response to the issue within twenty-
four (24) hours of identification of the issue.

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S3.2.14 The Project Manager shall provide a Gantt chart showing the projected project milestones and update the
Gantt chart on a weekly basis to reflect the status of each key milestone as the project installation progresses.

S3.2.15 As the system installation progresses, the Project Manager shall be capable of discussing any or all of the
above mentioned items at the request of the Owner, and shall address each item, as it relates to the current
status of the system installation, at the weekly project management meetings.

S3.2.16 The Consultant shall be copied on all correspondence.

S3.3 STATUS REPORTS


S3.3.1 After the award of contract, the Contractor is responsible for providing weekly field and status reports
outlining his progress on the project. These reports should include information on the work completed
during the week, the work to be completed during the upcoming week and any potential scheduling issues.
The following should be included in this Status Report:

S3.3.1.1 Expected date of project submittals, including equipment cut sheets, shop drawings etc.

S3.3.1.2 This section is not used in this tender

S3.3.1.3 This section is not used in this tender

S3.3.1.4 Schedule and percentage complete of on -site wiring and supervision

S3.3.1.5 Schedule and percentage complete of on-site installation

S3.3.1.6 Schedule for Owner training

S3.3.1.7 Schedule for systems checkout and turnover to the Owner

S3.3.1.8 The field and status reports are to be e-mailed to the Consultant weekly by 3:00pm on Thursday.

S3.3.1.9 Field and status reports are to commence the second week following contract signing and conclude with all
the lighting systems punch-list items are complete.

3.4 NOT IN CONTRACT

3.5 OWNER FURNISHED EQUIPMENT


3.5.1 The Contractor shall be responsible for removing and/or obtaining OFE equipment from the Owner’s
location and bringing it back to his facility. At the Contractor’s facility, he shall ascertain that the OFE
equipment is performing at or above factory specifications.

3.5.2 If the equipment is not operating “as-new”, or is missing accessories necessary to properly integrate the
equipment into the system as intended, the Contractor shall provide a proposal, including a time line, for
returning the equipment to “as-new” condition and providing the needed accessories.

3.6 QUALITY OF MATERIALS AND EQUIPMENT


3.6.1 All materials and equipment supplied by the Contractor shall be new and shall meet or exceed the latest
published specification of the manufacturer in all respects.

3.6.2 The Contractor shall supply the latest model available at the time at the time of order placement for each
piece of equipment.

3.6.3 All equipment shall be CE compliant and marked accordingly, or equivalent.

3.6.4 The Contractor, upon receiving notice from Owner that the Contractor has furnished inferior, improper or
unsound Work or materials (including equipment) (whether worked or unworked), or Work or materials at
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variance with that which is specified, will, within twenty-four (24) hours, proceed to remove such Work or
materials and make good all other Work or materials damaged thereby, and, at the option of the Owner, the
Contractor shall immediately replace such Work or materials with Work or materials as specified. The
removal, replacement and repair shall be performed at such times and with manpower sufficient, in the
judgment of the Owner, so as not to avoid disturbance to occupants, or other on-going work.

3.6.5 If the Contractor does not remove such unsound Work within a reasonable time, the Owner may remove it
and may store the material at the expense of the Contractor. If the Contractor does not pay the expenses of
such removal within ten (10) days' time thereafter, the Owner may, upon ten (10) days' written notice, sell
such materials at auction or at private sale and shall account for the net proceeds thereof, after deducting all
the costs and expenses that should have been borne by the Contractor and all expenses of the sale.

3.6.6 The Owner shall have the authority at all times, until Final Completion and acceptance of the Work, to
inspect and reject Work and materials which in its judgment are not in conformity with the Drawings and
Specifications, and its decision in regard to character and value of Work shall be final and conclusive on both
contracting parties. If the Owner permits said Work or materials to remain, the Owner shall be allowed the
difference in value or shall at its election have the right to have said Work or materials repaired or replaced,
as well as the damage caused thereby, at the expense of the Contractor, at any time within one year after the
completion of the entire project, or within such longer period as may be covered by any guaranty; and neither
payments made to the Contractor, nor any other acts of the Owner, shall be construed as evidence of
acceptance, waiver or estoppels.

3.6.7 Any expense incurred by the Owner in connection with the foregoing shall be borne by the Contractor, and
the Owner may withhold money due to the Contractor or recover money already paid to the Contractor, to
the extent of such expense.

3.7 CODES, PERMITS AND INSPECTIONS


3.7.1 All works shall meet or exceed the latest requirements of all National, City, County, Municipal and other
authorities having jurisdiction over the work and the project.

3.7.2 Any portion of the work which is not subject to the requirements of an electrical code, published by a
specific authority having jurisdiction over such work, shall be governed by the Local/National Electrical
Code and any and all applicable sections of the Fire regulations.

3.7.3 Installation procedures, methods and conditions shall be in compliance with the latest requirements of the;

3.7.3.1 Local/National Electrical codes

3.7.3.2 Local/National Health & Safety codes

3.7.3.3 Fire Regulations applicable for the Client and building or environment.

3.8 CONTRACTOR’S DOCUMENTATION


3.8.1 Prior to fabrication, the Contractor shall submit to the Consultant, for approval, any custom designs
pertaining to the systems. Drawing submittals shall be on reproducible media and CD-ROM. These designs
include, but are not limited to, the following:

3.8.1.1 Complete system construction and point to point wiring schematic drawings, including all component values,
and showing complete letter and number identification of all wire and cable as well as jacks, terminals and
connectors. All connections are to be shown; a detail sheet with “typical” connection diagrams is not
acceptable.

3.8.1.3 This clause is not used in this tender

3.8.1.4 This clause is not used in this tender

3.8.1.5 All panels, plates, and designation strips, including details relating terminology, engraving finish and colour.

3.8.1.6 All custom designed consoles, tables, carts, support bases, and shelves.

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3.8.1.7 Schematic drawings of all custom components, assemblies and circuitry, including wall and/or floor plates.

3.8.1.8 All unusual equipment modifications.

3.8.1.9 Run sheets or field wiring details.

3.8.1.10 This clause is not used in this tender

3.8.1.11 Front mechanical drawings of each dimmer rack.

3.8.1.12 All items of equipment, whether a stock manufactured item or custom-built item, shall be supported by
complete and detailed schematic drawings and replacement parts lists. No “black boxes” or unidentified
components shall be acceptable under this specification.

3.8.1.13 This clause is not used in this tender

3.8.2 At the completion of the installation, the Contractor shall provide two (2) copies each of the following:

3.8.2.1 Test results, in “spread sheet” format, of electrical and control performance testing for all systems. Test
protocol will be agreed after bid award and this will be used for final testing and commissioning.

NOTE:
Until these test results are provided, no other testing (functional or otherwise) will be performed. If any
anomalies in system performance are detected, the Contractor shall correct these before performing any
other tests.

3.8.2.2 Equipment manufacturer’s operation manuals for each piece of equipment.

3.8.2.3 “As-built” drawings for every system. A final, approved copy shall be placed in a metal pocket mounted on
the inside of the rear door of the dimmer rack.

3.8.2.4 System functional block drawing identical to the Consultants specification drawing with the addition of all
input and output circuit cable and terminal block numbers as well as all jack field circuit I.D. designations. A
copy of this drawing shall be framed in protective plastic and mounted near the equipment racks.

3.8.2.5 A System Operation and Maintenance Manual shall be produced by the Contractor especially for the systems
detailed herein. The “Operation” section shall describe all typical procedures necessary to activate each
system to provide for the functional requirements as listed under the Detailed Specifications.

3.8.2.6 The reader of this manual shall be assumed to be technically competent, but unfamiliar with this particular
facility. It is estimated that this manual will require a minimum of thirty (30) pages.

3.8.2.7 Additionally, the Contractor shall provide a single page of basic operating instructions for each System
installed.

3.8.2.8 The “Maintenance” section shall provide a recommended maintenance schedule with reference to the
applicable pages in the manufacturer’s maintenance manuals. Where inadequate information is provided by
the manufacturer, the Contractor shall provide the information necessary for proper maintenance.

3.8.3 Software Documentation and Obligations

3.8.3.1 Title to, and exclusive ownership of, any software commissioned under this contract shall at all times remain
with the Owner. All source code becomes the exclusive property of the Owner.

3.8.3.2 At the time of submitting the System to the Acceptance Tests, the Contractor will furnish media which will
contain:
 All source code pertaining to the System, where there is custom code.
 Instructions and full description of equipment required which will enable the Owner to create
executable programs from source code.
 All executable programs.
 Instructions and full description of equipment required which will enable the Owner to prepare
operating systems and other third party Software as licensed hereunder for use.
 All production files for Web pages
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 Graphic files for all interface screens, if any
 For any Software as purchased hereunder not developed by the Contractor all information, data,
codes and documentation distributed to the Contractor and otherwise available to the Contractor.

Note: When a third party software developer has been employed and sub-contracted by the Contractor, the
Contractor must demonstrate best effort in fulfilling these requirements. This best effort will be
demonstrated to the Owner by copies of correspondence between the Contractor and the third party stating
the Contractor's request and giving the third party statement of compliance or otherwise.

3.8.3.3 One copy of the above documentation will be retained by the Owner.

3.8.3.4 One copy shall be delivered to the Consultant prior to the System Acceptance Tests

3.8.4 Acceptance Tests

3.8.4.1 An acceptance test will be performed for a five (5) day period, during which this changed or additional code
must perform accurately and error free. During this acceptance test, if the Owner discovers an error in the
coding or the logic of the software as supplied under the terms of this Agreement to the Owner, which
prevents the system from performing in accordance with shall notify the Contractor of the error and upon
request the Contractor will deliver to the Owner its analysis thereof accompanied by complete program,
module, data listings and sample runs exhibiting and rectifying the error.

Note:
No program resident in a control system shall be overwritten until a back-up of the resident
program is made.

3.8.4.2 The Owner shall assist the Contractor in its performance under the terms of this Specification by allowing
the Contractor to use the Owner's System, data listings and sample runs to reproduce and/or correct the
reported error and to install and check updated versions of the delivered Software licensed hereunder. The
Contractor represents and warrants that it is the owner or Licensee of the supplied Software as licensed
hereunder and has the right to permit the Owner to use the same. The Owner shall not be liable for any
incidental or consequential damages, whether foreseeable or not, even if the Owner has been advised of the
possibility of such damages, resulting from or in any way connected with the use of the supplied Software as
licensed hereunder.

3.8.4.3 Subsequent to system acceptance, source code changes and/or additional programming, whether requested
by the client or performed by the vendor, will be warranted by the vendor for a period of two (2) year, with
the vendor responsible for the diagnosis and repair. The vendor shall ensure that the current program is
saved to a floppy diskette, and stored as outlined. The Contractor shall defend any suit or proceeding
brought against the Owner, and shall pay any adverse judgment entered therein, so far as such suit or
proceeding is based upon a claim that the use of the Software as provided hereunder and furnished by the
Contractor under this Agreement constitutes infringement of any copyright or patent, provided the Owner is
promptly notified in writing and given authority, information and assistance (at the Contractor's expense) for
the defence of same. The Contractor shall, at its own expense and at its option, procure for the Owner the
right to continue to use the said Software as licensed hereunder, or to replace the same with a non-infringing
release. The foregoing shall not be construed to include any agreement by the Owner to accept any liability
whatsoever in respect to copyrights or patents for inventions including more than the Software as purchased
and furnished hereunder, or in respect of copyrights or patents for methods and processes to be carried out
with the aid of said Software as licensed hereunder, except those which are inherent in said System as
furnished. The foregoing states the entire liability of the Contractor with regard to copyright and patent
infringement as related to the delivered Software as licensed hereunder.

3.8.4.4 Provided that the Owner has obtained, under the terms of this Specification or subsequent agreements, all
items, such as but not limited to source code and compilers, required to modify the Software, the Contractor
hereby grants the Owner the right to modify and to enhance the Software as supplied and licensed under the
terms of this Agreement at its own risks and expense and further agrees such modifications and
enhancements developed by the Owner to be the property of the Owner without prejudice to the rights of
the Contractor to the basic Software. The Owner furthermore is under no obligation to notify the Contractor
of any such modifications and enhancements.

3.8.4.5 Any new version of Software as provided hereunder and delivered to the Owner by the Contractor during
the warranty period, under the terms of this Specification which is deemed, and advised so by the Contractor,
to rectify a failure which occurred during the operations of an event, will cause the warranty period for the

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Software as provided hereunder to restart.

3.8.4.6 The Contractor warrants that all contracts, contacts and arrangements between the Contractor and all third
party Software suppliers providing Software as licensed hereunder will transfer to the Owner with the
successful completion of the Final Acceptance. The Owner will inform the Contractor of all its dealings with
third party Software suppliers supplying software as licensed hereunder for the duration of the warranty
period.

3.8.4.7 The Contractor warrants that at no charge to the Owner it will reply to verbal queries from the Owner
provided that:
 The queries relate to the System provided by the Contractor pursuant to this Specification.
 The query is raised by Owner's staff or an authorized agent of the Owner.
 The query is during the Contractor's normal business hours.
 The Owner's representative or employee has attended standard basic training in the use of the
System as provided by the Contractor, or is otherwise qualified.

3.8.4.8 Not used in this tender

3.8 SUB-CONTRACT
3.8.1 No sub-contract will be permitted for the Contractor’s responsibilities, as herein defined, unless specifically
identified in the bid submission and approved by the Owner.

3.8.2 The Contractor shall have sole responsibility for the satisfactory implementation of each system, even though
the Contractor may have sub-contracted a portion of the installation or had certain manufacturers install their
own equipment.

3.9 COOPERATION WITH OTHER TRADES


3.9.1 It shall be the responsibility of the Contractor to cooperate at all times, and to the fullest extent, with all
trades doing work in the building, to the end that lost time, work stoppages, interference, and inefficiencies
do not occur.

3.9.2 It shall be the responsibility of the contractor to liaise with all other trades to ensure that all
containment required by the systems, all power and grounding systems are provided by other trades
as required. The contractor shall provide drawings and communicate these requirements within 1
week of signoff on the contract.

3.9.3 It shall also be the responsibility of the Contractor to participate in the preparation of coordination drawings
and attend coordination meetings, before and during construction, at the request of the Construction
Manager. It is not anticipated that these meetings will be held more than once a week.

3.10 EQUIPMENT DELIVERY AND STORAGE


3.10.1 All equipment delivered prior to installation shall be stored by the contractor at his place of business. Costs
of all shipping, and of all unusual storage requirements, shall be borne by the Contractor. The contractor
shall inform the Owner seven (7) days in advance to delivery to the site. It shall be the responsibility of the
Contractor to make appropriate arrangements, and to coordinate with authorized personnel at the site, for
the acceptance, handling, protection, and storage of equipment so delivered.

3.11 CLEAN-UP AND REPAIR


Upon completion of the work the Contractor shall remove all his refuse and rubbish from and about the
premises, and shall leave the relevant areas and equipment clean and in an operational state. The Contractor
shall be responsible for repairing any damage caused to the premises by the Contractor’s installation
activities, at no cost to the Owner.

3.12 OWNER TRAINING


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3.12.1 The Contractor shall provide on-the-job training by a suitably qualified instructor, to personnel designated by
the Owner, to instruct them in the operation and maintenance of the systems. In the event the Contractor
does not have qualified instructors on staff for certain sophisticated equipment, a manufacturer’s
representative for such instruction will be provided by the contractor at no additional cost to the Owner. All
training shall take place after the systems are operational, but before the acceptance tests. Estimated training
times are as follows:

Ten Hours (10) hours of technical training

Follow-up training within sixty (60) days, at the request of the Owner, shall also be provided at no additional
charge.

3.13 PUBLICATION
3.13.1 No information relative to this job may be released for publication without prior written approval from the
Owner.

3.14 INSURANCE
3.14.1 Before commencing work, the Contractor shall procure and maintain, during the life of the contract, such
comprehensive liability and property damage insurance as shall protect him and the Owner from claims for
bodily injury, including death, and claims for property damage which may arise from the operations under
this contract.

3.15 INSTALLATION PRACTICES


3.15.1 GENERAL
3.15.1.1 Installation shall include the delivery to the installation site, unloading, setting in place, fastening to walls,
floors, ceilings, counters, or other structures where required, interconnecting wiring of the system
components, equipment alignment and adjustment, and all other work whether or not expressly required
herein which is necessary to result in complete and fully operational systems.

3.15.1.2 Prior to ordering equipment, the contractor shall coordinate the frequencies of all wireless devices to prevent
unwanted interaction between devices and rooms. This includes, but is not limited to, wireless microphones,
assisted listening system devices, wireless control panels, etc.

3.15.1.3 All accessories, including rack mounting hardware, power supplies, etc., shall be obtained from the original
equipment manufacturer. Unless otherwise noted or specified, third party accessories shall not be used. All
unbalanced sources shall be converted into balanced signals.

3.15.1.4 All installation practices shall be in accordance with, but not limited to, these specifications and drawings.
Installation shall be performed in accordance with the applicable standards, requirements, and
recommendations of National, State, and Local authorities having jurisdiction.

3.15.1.5 If, in the opinion of the Contractor, an installation practice is desired or required, which is contrary to these
specifications or drawings, a written request for modification shall be made to the Consultant. Modifications
shall not commence without written approval from the Consultant. During the installation, and up to the
date of final acceptance, the Contractor shall be under obligation to protect his finished and unfinished work
against damage and loss. In the event of such damage or loss, he shall replace or repair such work at no cost
to the Owner.

3.15.2 PHYSICAL INSTALLATION


3.15.2.1 All equipment shall be firmly secured in place unless requirements of portability dictate otherwise.

3.15.2.2 Cables shall be secured using Velcro grips and not Plastic Cable ties.

3.15.2.3 All equipment shall have an engraved plaque permanently affixed, denoting its function.

3.15.2.4 Fastenings and supports shall be adequate to support their loads with a safety factor of at least three. All

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boxes, equipment, etc., shall be secured plumb and square.

3.15.2.5 In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but
also to overall aesthetic factors.

3.15.2.6 Trim and Escutcheon Components

3.15.2.7 Not Used in this Tender

3.16 GROUNDING PROCEDURES


In order to minimize problems resulting from improper grounding, and to achieve maximum signal-to-noise
ratios, the following grounding procedures shall be adhered to:

3.16.1 SYSTEM GROUND

3.16.1.1 A single primary “system ground” shall be established for the systems in each particular area. All grounding
conductors in that area shall connect to this primary system ground.

3.16.1.2 The system ground shall be provided in the dimmer equipment rack for the area, and shall consist of a
copper bar of sufficient size to accommodate all secondary ground conductors. A copper conductor having a
maximum of 0.1 Ohms total resistance shall connect the primary system ground bar to the nearest approved
electrical ground. The Contractor shall be responsible for determining if the metallic conduit is properly
electrically bonded to the building ground system.

3.16.1.3 Under no conditions shall the AC neutral conductor, either in the power panel or in a receptacle
outlet, be used for a system ground. Under no conditions shall the technical ground be
connected to non-technical ground conductors.

3.16.5 GENERAL
3.16.5.1 Because of the great number of possible variations in grounding systems, it shall be the responsibility of the
Contractor to follow good engineering practice, as outlined above, and to deviate from these practices only
when necessary to minimize crosstalk and to maximize signal-to-noise ratios.

3.17 CONTRACTOR SYSTEM TESTING


3.17.1 Before Acceptance Tests are scheduled, the Contractor shall perform his own system tests. He shall furnish
all required test equipment and shall perform all work necessary to determine and/or modify performance of
the system to meet the requirements of this specification. A full test protocol will be agreed with the
contractor before works commence and shall include but not be limited to the following:

3.17.2 Provide documentation that Dimmer circuits and Dimmers have be trialled and tested and are full
operational as per agreed test protocol

3.17.3 This clause is not used in this tender

3.17.4 Test Equipment - Test Protocol and Equipment Requirement will be provided at the pre-bid meeting.

3.17.5 Maintain documentation of all performance tests for reference by the Consultant during the System
Acceptance Tests.

3.18 SYSTEM ACCEPTANCE TESTS


3.18.1 System Acceptance Tests will not be performed until the Contractor’s System Checkout has been completed
and the test results have been reviewed. The System Acceptance Tests will be supervised by the Consultant
and will consist of the following:

3.18.2 A physical inventory will be taken of all equipment on site and will be compared to Equipment Schedule in
the contract documents.

3.18.3 The operation of all system equipment shall be demonstrated by the Contractor.

3.18.4 Both subjective and objective tests will be required by the Consultant to determine compliance with the
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specifications. The Contractor shall be responsible for providing test equipment for these tests.

3.18.5 All final, “as-built” drawings, run sheets, manuals, and other required documents, as detailed in Section III-
D-3, shall be on hand. Two complete sets of these documents shall be delivered to the Owner at this time.
(One complete set shall have been delivered to the Consultant prior to the scheduling of Acceptance Tests).

3.18.6 In the event further adjustment is required, or defective equipment must be repaired or replaced, tests may be
suspended or continued at the option of the Consultant.

3.18.7 Any charge for additional time incurred by the Consultant required over-seeing the system tests, due to
improper system installation or previous failed systems, shall be the responsibility of, and charged directly to
the contractor.

3.19 RECOGNITION
3.20.1 All installations shall bear the following identification plate, supplied by this contractor, mounted on the front
of the each rack at the top:

SYSTEMS ENGINEERED & DESIGNED BY:


T2 TECHNOLOGY CONSULTING PRIVATE LIMITED
“Shalom”, Near St. Lourdes English School
CMR Colony, Bank Avenue, Ring Road Main
Banasawadi, Bangalore 560 043, India
Email: info@t2 consulting.co.in
Web: www.t2consulting.co.in

SYSTEMS FABRICATED & INSTALLED BY:


(This Contractor)
3.20.2 Engraving shall be white filled Helvetica lettering on a black background or as appropriate to the
identification plate material.

3.20.3 A CAD drawing for this can be provided on request.

(End of Section III)

SECTION 4- MASTER DRAWING LIST


The following drawings are included and are an integral part of this specification. Kindly note that the system schematics provided
represent the only intent of the system & it shall be the responsibility of the AV integrator to deliver a fully functional system.
List of Drawings – AV

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List of Drawings – Stage Lighting

List of Drawings – ArchitecturalDiming

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SECTION 5 – DETAILED SPECIFICATIONS
This section of the specification defines the functional details of the audio visual system to be furnished and installed for each of the
rooms detailed below.

5.1 GENERAL
5.1.1 SYSTEM INTERCONNECTIONS
The functional interconnections of the audio, video and control systems shall be as detailed on the drawings. The Contractor shall
provide all interconnection cable, connectors, terminal strips, wire ways, flexible conduit, etc., to facilitate the audio visual systems as
detailed within these specifications and drawings. The conduit and power systems are detailed in the Electrical Engineer’s drawings.

5.1.2 EQUIPMENT LAYOUT


5.1.2.1 The equipment rack layouts shall be as detailed on drawings.
5.1.2.2 Provide audio visual equipment racks with blank and vent panels, as required. There are not to be any open areas on the front
of the racks.
5.1.2.3 Provide a lockable drawer in audio visual racks for storage of loose items, such as equipment remote controls, wireless
microphones, and other equipment dedicated to a specific room. Not required for racks at high level.
5.1.2.4 All equipment shall be installed with “rack ears” or custom rackmounts/face-plates, using security screws.
5.1.2.5 Provide rack shelves for OFE equipment located in audio-visual racks
5.1.2.6 Provide suitable enclosures for equipment installed outside of equipment racks.

5.1.3 OWNER FURNISHED EQUIPMENT


5.1.3.1 All room furniture will be furnished by the Owner
5.1.3.2 All PCs will be furnished by the Owner
5.1.3.3 All Satellite Receivers will be furnished by the Owner

5.1.4 RELATED WORK SPECIFIED ELSEWHERE


The following systems and equipment are not provided under this contract:
5.1.4.1 Lighting dimmers and lighting systems
5.1.4.2 LAN connections,
5.1.4.3 Telephone jacks and special telecom outlets, (switch 56, ISDN, T1)

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5.2 AUDITORIUM
5.2.1 FUNCTIONAL DESCRIPTION
The facility is a multipurpose auditorium and caters to the requirements as set out earlier in this document. The text below is
provided as a written explanation of the general system requirements and operational parameters.

5.2.1.1 S TAGE L IGHTING D IMMING S YSTEMS


A theatrical grade dimming system is to be provided for this venue. There are approximately 150 unswitched dimming/direct
power outlets located as shown in the drawings (stage floor, on-stage lighting bars, on-stage side light lighting positions, FOH
lighting bar, FOH ¾ side light position and balcony bars) and these come back to a 96 channel patch field located Stage Right in
the alcove. There are 48 Channels of permanently installed theatrical grade leading edge dimmers at 3.5amp per circuit
provided which any of the outlet sockets can be patched to for dimming or mains feed to provide complete flexibility of
operation. Additional power is provided for further portable dimmers to be provided as required taking the complete dimmer
level to 96 channels.
A DMX reticulation system is provided to master sockets at each stage lighting bar location as per the drawings for control signal
distribution and looping and a 11 channel DMX splitter is used for signal distribution.
Fixed un-switched sockets are provided as shown in the drawings for flown and fixed lighting locations as per the drawings.
Socket labelling and identification is to be as detailed in the tender documents.
A 48 channel digital lighting control desk with LCD Display is provided with capability for 2 DMX universes (2048 Channels) and
will handle generic dimming control and up to 200 moving light fixtures. The lighting control desk has USB memory ports, 999
memories, 200 sub masters and full tracking support. The desk is fully soft patchable. The desk is simple and straight forward to
use for basic operation and can also handle the most complicated show with full moving light support through on board palettes
for ease of programming.
Locations for connection of the lighting control desk are provided onstage (L&R), centre of the auditorium, and in the AV control
room.
The system is designed for maximum flexibility and ease of use, and is allows for hire equipment and future expansion as
required.

5.2.1.2 S TAGE L IGHTING F IXTURES


A full range of professional stage lighting fixtures is to be provided for the basic operation of the venue and additional stage
lighting equipment would be hired in by the user as required to complement the house equipment. All equipment is industry
standard and to be of professional quality. All fixtures are fully portable and can be used in any lighting location as required.
Provision has been made for follow spot to be operated from Stage Left and Right location on the main FOH lighting catwalk and
from the AV control room and follow spots will be hired in as and when required.
The stage lighting luminaires are as detailed in the BOQ and a full range of fixtures is provided for the multi use functionality of
the space and consists of:
 1000 & 2000W Fresnel Fixtures with Hookclamp, Barndoor and Safety Chain for general area wash lighting
 Narrow & Medium Angle 600/800/1000W Zoomspots with gobo holder, hookclamp and safety chain
 Cyclorama Battens (3 unit 3 x 800W) and Single Unit 800W units with Hook Clamp and Safety Chain
 1000W Par Cans with medium and narrow lamps with hookclamp and safety chain
A range of colour filter is provided for use in the fixtures and to form the house stock.
5.2.1.3 S TAGE D RAPERY
The BOQ calls for a complete stage drapery system as per the tender drawings to be provided consisting of:
 FOH Curtain and Valance
 Legs (Wings) and Borders
 Mid Stage Tab
 Plastic Cyclorama and demountable frame system
The FOH curtain is to be an electrically operated centre opening drape with 100% fullness, 900mm overlap, and made from
320gsm fully inherently fire proof burgundy brushed velvet to provide lush and full drape and is chain weighted at the bottom.
The Legs and Borders are to be 50% fullness and electrically operated centre opening Mid Stage Tab is to be 75% fullness
inherently fireproofed brushed cotton (corduroy) fabric with the legs and mid stage tab chain weighted.
The cyclorama will be a plastic fire retardant light grey stretched cyclorama fitted to a tension frame that shall be constructed in
demountable sections to allow for access to the scenery dock located in the rear wall of the stage.
All of the drapery is to be mounted on height adjustable bars and professional track systems are to be used for all moving
curtains. These shall be mounted to I Beams using a clamping system that will allow for the manual movement up and down
stage as required by the specific production.
All drapers are to be fully finished with chain pockets, double stitching, fully edged and of professional quality.
All electrically operable curtains shall have a control station located at the Stage left and AV Control Locations and shall have
open/close/stop functions and shall have a key lock out provided to prevent unauthorised use.

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5.2.1.4 S TAGE E NGINEERING S YSTEMS
The stage engineering required for this project is for supply and installation of all stage systems as set out in the scope of works
in Appendix 19 and the drawing set attached with the tender and includes but is not limited to:
 On-Stage electric winch lighting bars with integral power distribution for lighting (dimmed and switched)
 Side Light Lighting Bars and dimming/switched connection boxes
 FOH lighting bar with dimming/switched power connection boxes
 All drapery height adjustable mounting bars
 Full engineering for the demountable cyclorama
 Other items as per the scope and tender drawings
The On-Stage lighting bars can be lowered from operating to 1.3m from finished floor level for loading of fixtures and
maintenance and will be controlled using up/down/stop control under key lock to ensure no unauthorised use. Full cable
management will be provided for DMX, Dimming and Switched power provided to the lighting bars.
All of the stage engineering systems are to be of professional quality, safe and easy to operate with the highest consideration
being given to safe use and security of systems operation from unauthorised users.
5.2.2 SYSTEMS INTERCONNECTION
Systems interconnection is as detailed in the schematics provided for the project as part of the tender drawings.

SECTION 6 - SYSTEM HARDWARE


6.1 GENERAL
All equipment and materials for permanent installation shall be the products of recognized manufacturers and shall be new. The
Bidder shall supply the latest made available at the time of bidding of each piece of equipment. If a newer version becomes available
within thirty (30) days of the issuance of a purchase order by Owner or if a new technology becomes available that offers an alternative
to selected equipment or software, the Bidder shall offer to substitute such new equipment or software for selected equipment and
software. The Owner shall decide whether or not such substitutions are appropriate and prices shall be adjusted to reflect increases or
decreases in cost to Owner. The cost of any changes to infrastructure cabling or physical plant design due to such changes will be
included in the cost revision presented to the client prior to Owner acceptance.

6.2 DETAILED AUDIO EQUIPMENT SPECIFICATIONS


The specifications are contained in the following sections. The BOQ reference number refers to the specific specification item.

6.3 DETAILED VIDEO EQUIPMENT SPECIFICATIONS


The specifications are contained in the following sections. The BOQ reference number refers to the specific specification item.

6.4 DETAILED CONTROL EQUIPMENT SPECIFICATIONS


The specifications are contained in the following sections. The BOQ reference number refers to the specific specification item.

6.5 STAGE LIGHTING EQUIPMENT SPECIFICATIONS


6.6 STAGE DIMMING SPECIFICATIONS
6.7 STAGE DRAPERY SPECIFICATIONS
6.8 STAGE ENGINEERING SPECIFICATION
6.9 DETAILED INSTALLATION EQUIPMENT SPECIFICATIONS
The specifications are contained in the following sections. The BOQ reference number refers to the specific specification item.

6.10 ARCHITECTURAL DIMMING SPECIFICATIONS

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APPENDIX A – CLIENT FORM OF TENDER
These conditions and requirements supersede any and all conditions of tender as shown elsewhere in these documents and we refer
you to section 2.1.
1. Name of Project NALSAR University, Hyderabad
2. Validity of Offer 90 days from submission of offer
3. Taxes, Duties, Levies & Registration All the relevant taxes, duties and levies applicable to the
project shall be included in the quoted price of works,
however the percentage of tax etc., are to be indicated
separately for reference. It is clarified that the quoted and/or
the final price shall always be deemed to be inclusive of all
taxes, duties and levies and the Contractor shall at no time
raise an additional bill and/or debit note for the same for any
reason whatsoever including but not limited to change in law
and/or change in rate, etc.

4. Guarantees and Warranties Guarantee shall be valid for a period of 24 months, which 24
months shall commence and be effective from the Handing
Over Of the Project.

5. Insurance / Registration requirement Contractor to comply with CAR, TPI, Workmen’s


compensation, EPF, Sales Tax, Work Contract Tax, ESIC, all
local labour laws & insurance requirements and shall
indemnify the Principal/the Client for all costs, damages,
losses so sustained due to breach thereof by the Contractor.

6. Safety & Security Contractor to ensure safety of all his personnel engaged in the
work execution and Security of materials and finished /
assembled products at site till final takeover by the Client and
shall obtain adequate insurance in this regard and further
indemnify the Client in this regard to the fullest extent.

7. Indemnification Contractor shall indemnify the Client, Architect/Consultant


against the following. (i) Safety aspect. (ii) Payments,
Workmen’s Compensation etc., (iii) Taxes, duties, Levies etc.,
applicable and payable (iv) Works/ services as carried out by
Contractor/ its personnel.

8. Scope of Work-withdrawal  The Contractor / Supplier / Vendor is in


total agreement to withdrawal from their scope,
during the tenure of the Contract Agreement, any of
the Bill of Quantity (“BOQ”) item in part or whole
as considered suitable by the Client and awarding the
same to any other Contractor / Supplier / Vendor, in
the overall interest of project completion and shall
not challenge the said decision of the Client on any
count whatsoever.
 Contractor shall be responsible for
complete coordination with relevant stakeholders for
delivery of materials within the specified timelines.
 Contractor to continuously update the
Client on progress of the shipment.
 Contractor to ensure that the quality of
materials is as per approved specs only.
 Any deviation from Specs will need prior
approval from the Client/Consultant.
 Contractor shall be responsible for
complete coordinating with all regularities / local
authorities /local bodies till the time of completion
of their scope of activity.
 Custom Clearance, Transportation, Loading
/unloading, Installation of Materials at site etc. to be
managed by the Contractor only and is in the scope
of the Contractor.
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9. Mobilization period 3 days from the issue of Letter of Intent or on issue of
confirmation on email to start mobilization.

10. Time of completion 90days after the mobilization period i.e. expiry of three days
mobilization period
11. Liquidated Damages 1% of the contract value per week of delay or part thereof
subject to maximum of 5% of the accepted contract value to
agree upon consequences and remedies post delay beyond 5
weeks.

12 Performance Bond Total 10% of the Total Contract Value, deposited with the
Employer should be and valid till the virtual completion.

For the purposes of CV (Contract Value means: Total Material


and Installation cost including all applicable taxes).

13 Retention Amount 2.5% in the beginning. (in the form of EMD) Further
Retention will be 7.5% of each bill up to the total value of the
contract. 5% Retention Value will be released upon successful
completion of the Project and Hand Over. The balance 5%
Retention will be released on successful completion for Defect
Liability Period.

14. Payment Terms On receipt of any equipment, 75% of the value of the contract
rate or bill rates whichever is less. Balance against Running
Bills as per work done on site on the prorate basis.
15. Increase or Decrease in Cost No Escalation is payable as per the Contract.

16. Test Certificate Wherever applicable, manufacturer's test certificates have to be


submitted or Laboratory test certificates have to be submitted
as per Architects/Consultants instruction.

17. Hidden /Joint Measurements Hidden/Joint Measurements are to be recorded at site after
verification and photocopies are to be enclosed along with Bill.
18. Bills submission Bills to be submitted in both hard as well as soft copy, in the
same serial order of BOQ format issued as Purchase Order.
Bills without Joint Measurement Sheets and Test Certificates
shall not be acceptable. All the Invoices should be submitted
along with the Work Order/ Purchase Order and Duly
Certified Measurement Sheets/ Delivery Chillan’s.

19. Period for RA Bill payment Project Managers shall certify the bills presented subject to all
enclosures being attached to the bills within 10 Working days
of presentation and 10 days for release of payment thereafter.

20. Handing Over Document After successful completion of work, including identifying and
attending snags, as desired by Architect/Consultant, the
Contractor shall submit neatly bound six sets of hard copies &
soft copies (in CD) of Handing Over Documents.

21. Final Bill Bill Invoice for Final Payment to be submitted only after
compliance of the following: (I) Successful Tender/Variation
Order scope of work completion / Testing & Commissioning.
(ii) Identification & attending snags. (iii) Submission of Hand
Over Documents. (iv) Submission of work Completion
Certificate issued by Architect/Consultant. (v) No Further
Claim Letter. (vi) All Measurement Sheets duly certified.
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22. Period for honouring final bill Architect/Consultant/ Project Managers shall certify the Final
bill presented for within 30days of presentation subject to
receipt of all enclosures to be attached to the Final Bill and 45
days for release of payment thereafter.
23. Mark up value on owner supplied Non 5% to be considered.
Standard material.
24. Deductions towards defective or sub- If the Client/Architect/Consultant/Project Managers deems it
standard workmanship inexpedient to correct work damaged or not done in
accordance with the desired quality and workmanship as per
the contract, an equitable deduction from the agreed contract
price shall be made and would be approved by Client.

25. Power supply to contractors during Client will provide power to the contractors for the purpose of
construction. construction. Contractor's to make their own arrangement for
safe drawl and distribution. The Contractor shall take full
responsibility for the safety of its men and workers with
respect to the power drawn and/or distributed and shall not
hold the Client responsible and/or liable for the same on any
count whatsoever.

ITEM DESCRIPTION
Amount of Performance Total 10% of the Total Contract Value, deposited with the Employer should be and
Security valid till the virtual completion.
For the purposes of CV (Contract Value means: Total Material and Installation cost
including all applicable taxes).
Temporary Site Facilities to be Nil.
provided for Employer and his
Representatives
CAR policy and Third Party Liability will be taken by BEL on behalf of all contractors in
Minimum Insurance amount
contract. The actual cost incurred on account of this will be debited to all contractors
proportionately based on the contract value and will include.

1) Terrorism cover for the contract price


2) Debris removal cover

Note: Insurance for contractor’s equipment and Workmen Compensation policies


shall be taken by contractor at his own cost and Indemnify BEL against the same.
Contract Commencement Date
Time for Completion of the 30 days from the date of commencement of Works including all Sundays, holidays and
Works monsoon days.
Amount & limit of Liquidated Minimum of 1% per week subject to a maximum of 5% of the total work done value.
Damages
Percentage of Retention 2.5% in the beginning (in the form of EMD) and 7.5% of the Total Contract Value will be
retained from the Bills as Retention Money.
Payment of Retention Money. 5% will be released along with the Final Bill and balance 5% will be released after
completion of Defects Liability Period.
Defects Liability Period 24 months from the date of Virtual completion certificate by the Employer, whichever
is later.
Not applicable
Extra items / Non Tendered
items.
Type of Contract Item Rate Contract
Value of Mob. Advance To be discussed.
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Payment
Payment against value of Nil.
unused Materials at site
Materials for which the Nil.
advance will be paid
Payment Application To be discussed.
Recovery of Mobilization To be discussed.
Advance
Time for Payment To be discussed.
AMC For Equipment’s BEL or any authorized person may at its option to choose or accept your offer for
operation and maintenance.
During the guarantee period your personnel will have to visit the site periodically verify
Free Services during guarantee
and reset necessary equipment’s.
period
Water & Electricity Electricity shall be provided at one single point and consumption charges shall be borne
by the contractor. Water shall be arranged by the contractor for the project at his own
cost.
Hyderabad
Place of Arbitration/
Jurisdiction
Increase or Decrease in Cost No Escalation is payable as per the Contract.

APPENDIX 1 – GENERAL INFORMATION ON YOUR COMPANY


This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 2 – PROJECT REFERENCES


This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 3 - LIST OF PRODUCTS IN THE TENDER FOR WHICH THE FIRM IS A


DIRECT DEALER
This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 4 - LIST OF PRODUCTS IN THIS TENDER THAT YOUR FIRM HAS


INSTALLED AND SERVICED PREVIOUSLY , BUT ARE NOT A DIRECT DEALER FOR
This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

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APPENDIX 5 –NOT USED IN THIS TENDER

APPENDIX 6 – NOT USED IN THIS TENDER

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APPENDIX 7 – OFFER FOR “ON SITE” SERVICE SUPPORT WITH 4 HOURS
RESPONSE TIME
This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 8 – ANNUAL SERVICE CONTRACT FOR YEARS 3-5 AFTER


COMPLETION OF WARRANTY
This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 9 – OPERATIONAL CONTRACT


This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 10 – IMPLEMENTATION SCHEDULE


This section must be completed in full and failure to provide this information will mean you tender submission is disqualified. Please
answer all field and indicate “NA” is the specific field is not applicable to your company and include all additional and supporting
information where indicated.

APPENDIX 11 – REQUEST FOR INFORMATION

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APPENDIX 12 – NOT USED IN THIS TENDER

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APPENDIX 13 – SCHEDULE OF RATES
Please insert in this schedule your hourly rates for the employee types shown. This information is used for calculating additional works
costs. Please add any additional staff that may be required for this project.
ITEM Employee Type Hourly Rate Overtime Rate

1.0 Project Manager

1.1 Site Foreman

1.2 Site Skilled Tradesman

1.3 Site Labour

1.4 CAD Operator

1.5 System Designer

1.6 Maintenance Engineer

1.7 Systems Programmer

APPENDIX 14 – SCHEDULE OF EQUIPMENT DELIVERY

APPENDIX 15 – SCHEDULE OF COMMERCIAL OFFER

APPENDIX 16 – SCHEDULE OF TECHNICAL COMPLIANCE

APPENDIX 17 – CONFIDENTIALITY STATEMENT


I/We hereby declare that I/We shall treat the tender documents, drawings and other records connected with the work as secret
confidential documents and shall not communicate information derived there from to any person (s) other than a person to whom
I/We am/are authorized to communicate the same or use the information in any manner prejudice to the safety of the same.
Signed _____________________________________________

Name in Block Capitals _________________________________

Company Name and Chop_______________________________

Date _______________________

Witness Signature _____________________________________

Name in Block Capitals _________________________________

Date _______________________

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APPENDIX 18 – SCHEDULE OF TEST EQUIPMENT
Tender Submitted By
Instruments owned by (or available to) the Tender for this project.

No. Type Brand name Type No.


1. Signal Generator (Sine/Square)

2. Pink Noise Generator

3. Multi Meter – Digital

4. Impedance Meter
250 Hz to 1KHz
5. Oscilloscope

6. Real Time Analyser and calibrated


microphone – 1/3 Octave
7. Polarity Checker

We certify that the above information given is true.


Signature: Date:

Name and Position: _____________________________________________________________

APPENDIX 19 – DETAILED SCOPE OF WORKS


The following document outlines the expected scope of Stage lighting tender package vendor, under packages being prepared
by T2 Consulting on behalf of client. This scoping or works is a part of our standard pre tender process and the scope becomes
incorporated in the tender, as the scope of work.
STAGE LIGHTING, MACHINERY AND DRAPERY (SLMD)
The SLMD contractor is responsible for the complete supply, installation, testing and commissioning of the SMLD systems as
contained in the tender documents. This is a fixed price contract, and the tender documentation and the tender award process
used by T2 ensures no cost escalation throughout the contract period unless there are changes in the overall scope of the SLMD
contractor requested by the Client. The tender also calls for the SLMD contactor to provide full on-site preventative
maintenance and support for 1 year from final completion and also requires them to have a site based engineer to assist the
user for the first three months of operation of the systems. Equipment warranty is full onsite for 1 year. Also as part of their
submission they have to provide AMC costs for years 2-6 which can be fixed as per Client requirements.
SLMD tender is a specifications based tender and the vendor is free to offer any equipment that meets the specifications, that
they are trained to install and support, and are authorised to by the original equipment manufacturer. The contract has
requirements for level of skill for onsite Project Manager, training and experience levels of the installation staff etc in order to
ensure high quality works are carried out and that the Contractor actually possess the skills to complete a project of this sort,
size and complexity.
The scope of work and the works by others are as detailed below:
SLMD CONTRACTOR
1. The SLMD Contractor is responsible to provide a complete turnkey solution for all requirements to fulfil the
specification, intent and functionality of the SLMD systems.
2. The SLMD shall provide all equipment, brackets, fixing, sub structure works, specialised works beyond that
supplied by the base building detailed below.
3. The SLMD shall provide all electrical works beyond that which is supplied under the base build as detailed
below.
4. The SLMD shall be responsible for providing shop drawings, and structural approvals certified by a registered
structural engineer, electrical loads, and any other information required for the successful completion of the project
other than what is shown as being provided by others below.

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5. All conduit, cable tray, trunking, back boxes and isolators from the DB or Sub DB shall be provided by the SLMD
Contractor.
6. All cable containment and management from the stage left and right grid location, FOH lighting catwalk Left
and Right, Balcony, and ¾ stage light positions and from the entry points where containment and management entre
the Control Room and Dimming room shall be provided by the SLMD contractor. The SLMD contractor will provide
shop drawings detailing the works that come under the Electrical contractor’s scope as detailed below.
7. All electrical cabling works for the dimming system, switched power in SLMD scope, termination, sockets,
switches and isolators will be in the scope of the SLMD contractor.

ELECTRICAL CONTRACTOR
1. The Electrical contractor scope shall be limited to providing the following services to the SLMD contractor:
a. Electrical Distribution Boards and Sub Distribution Bards correctly sized and providing the relevant
power supply to meet the requirements of the Consultant/SLMD Contractor located in the stage for the stage
machinery, in the dimming room/location, FOH Lighting Catwalk and the Control Room.
b. Cable trays from the control room and dimming room/location, to the stage grid position (stage left
and right), FOH lighting Positions (left and right at the edge of the Catwalk), balcony, ¾ stage left and right
lighting positions shall be provided by the electrical contractor as per the shop drawings supplied by the SLMD
contractor or to details provided by the Architect/Consultant.
MAIN CONTRACTOR/BASE BUILDING
1. The Main Contractor/Base Building scope shall be limited to providing the following service to the SLMD
Contractor:
a. The I beams as detailed in the SLMD tender drawings will be provided under the base build and shall
have the load tolerances etc as detailed in the base building architectural/structural drawings. All other
structural, mounting, fixing requirements to complete the SLMD systems shall be provided by the SLMD
contractor.
b. The catwalk structure shall be provided as per the architectural base build drawings and the lighting
bars will be provided as shown but all power, DMX and any other required services including sockets and
containment shall be provided by the SLMD contractor.
c. The ¾ side lighting bars will be provided under the base build but all cabling, containment etc
required for lighting and DMX will be provided by the SLMD contactor.

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