COMPENSATORY-OFF &

EXTRA WORKING DAY POLICY

Version.No.1.5

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permission in writing of KPIT Technologies Ltd. Confidential & for internal circulation only.
 Table of Contents

Purpose & Scope......................................................................................................................................................... 3

Applicability ................................................................................................................................................................... 3
Roles and responsibilities......................................................................................................................................... 3
Definitions ...................................................................................................................................................................... 3
References...................................................................................................................................................................... 3
Appendices .................................................................................................................................................................... 3
Approval ......................................................................................................................................................................... 3
Control Dates ................................................................................................................................................................ 3
Policy Owner ................................................................................................................................................................. 3
Implementation Responsibility .............................................................................................................................. 3
Policy Guidelines ......................................................................................................................................................... 4
Document Revision History ..................................................................................................................................... 6
 Compensatory Off & Extra Working Day Policy

The purpose of this policy is to provide guidelines for scenarios where an

employee is required to work on weekly offs and/or on public holidays to
meet business requirements.
1. Purpose & Scope The compensatory off policy is to ensure that employees are
compensated by some time off for their efforts to put in extra work so as
to reduce the strain and enable them to take care of personal activities.
This policy covers all KPIT India offices only.
All regular employees and direct contractors are covered under this
policy.
2. Applicability
Grade applicability:
 Applicable to all employees up to Grade F only
Role Details of Responsibilities

Employee Apply comp off attendance for extra working on weekly

offs/public holidays on path as mentioned in the policy.
Roles and
3. Apply for comp off leave.
responsibilities
Verify and Approve the Comp Off Attendance and
Comp off applied by employee.
Supervisor
Path - (ECube>>Home>>MySAP Inbox )

ESS- Employee Self Service

4. Definitions
Comp Off – Compensatory Off
6. References Leave Policy and process
7. Appendices Policy Guidelines
Vaishali Vaid
8. Approval
Vice President, Head - Global HR & Learning
Approval date : 30-Aug-13
9. Control Dates Version effective date : 10-Sep-13
Next review date : 1-Jun-14
Hemant Godbole
Policy Owner &
10. Implementation Manager-Human Resource
Responsibility
66525000-2152
Policy Guidelines

I. Compensatory-Off:
 An employee is eligible for a comp-off only when he/she has worked for minimum of 6 hours
on a weekly off or a paid holiday.
 Any such work performed on weekly off or on paid holiday should have a prior approval
from the employee’s reporting manager.
 Comp-off will not be applicable to an employee in the following scenarios:
- Extending his normal working hours on weekdays
- Working to complete the targets/assignments
- Time spent for attending any conference, meeting, training program, seminar
or social function which benefits employee and are held on holidays or week
ends
- Any time spent on journey from one place to another while on business trip on
holidays or weekly-offs.
 Employee needs to apply the comp-off attendance (minimum of 6 hours) on Ecube for the
actual additional hours of work he/she has worked on weekly off or a paid holiday.
 It is the responsibility of the approving supervisor to check and approve the comp-off quota
and comp-off (leave) applied by his team member.
 Post approval of comp-off attendance, comp-off leave will get generated in the leave
quota.
 The comp-off must be availed within 90 calendar days from the date of actual additional
work hours; post which the compensatory off thus accumulated will get lapsed.
 Backdated comp-off attendance can be applied up to 60 calendar days from the date of
actual additional work done.
 Comp-off will not get encashed under any circumstances.
 Comp-off at client site can be granted only after approvals from client site manager.
II. Path for reference:
i. To apply comp-off attendance:

ECube>>Employee Services>>Employee Personal Services>>Working Time>>Leave

Details>>Apply Comp off Attendance

ii. To apply for comp off leave:

ECube>>Employee Services>Employee Personal Services>>Working Time>Leave

Details>>Leave Request

III. Extra Working Day Allowance

 Employee who is required to work for six days a week on regular basis as per clients work
week norms for one month and above, shall not eligible for availing comp-off for the extra
days worked.
 Employee would be paid extra working day allowance in this scenario. Such extra working
day allowance shall be disbursed along with the salary of that month.
 Employee working 6 days a week on rotational basis (for 2 months and above) will be entitled
to EWD only if the EWD is billed to the client, else the employee will be governed as per the
comp-off policy.
 Payment calculation for extra working day allowance:

[Monthly salary components of the month] X [number of extra working days]

30 days
 The extra working day allowance payment will be disbursed on the basis of the last drawn
salary.
 It is the responsibility of the approving supervisor to check and approve the extra working
day allowance applied by his team member.
 An employee can claim his EWD allowance within 2 months from the actual date on which
the extra working hours was done.
 Extra working day allowance cannot be availed for time spent on trainings which are aligned
as per business needs.
 The extra working covers time spent only at work and will not cover time in travel, telephones
etc.
Note -
 The policy outlined in this document is subject to change from time to time as per
business needs.
 The policy contained in this manual may be added to, deleted or changed by our
company at its sole discretion and without any prior intimation to the employees and
the changed policy shall be uploaded on ECube portal.
 When questions arise concerning the interpretation of this policy, feel free to contact
your Biz HR or your immediate supervisor.
 It is employee’s responsibility to keep themselves abreast with the changes in the
policies.

Document Revision History

Version Clauses Prepared By/

Effective Date Overview of Changes
No. Changed Modified By

Minimum extra Policy put in standard template.

working hours Availing comp off within a month
changed. Gunjan Raj/
Ver 1.0 1st May, 10 has been changed to two months.
“Availing time” Reena Jencin
for comp off Minimum extra working required is
has changed. changed from 4.5 hours to 4 hours.
Hemant
st
Ver 1.1 None 1 May 11 Godbole/ Policy owner changed
Preeti Sawant

Extra Working Hemant Policy owner changed

st
Ver 1.2 Day Allowance 1 Mar 13 Godbole/ Payment of extra working day
Payment Richa Apte allowance clarified.
Clause on 27 extra working hours
removed.
Hemant Comp-off made applicable only for
Grade eligibility
Ver 1.3. 15th Jun 13 Godbole/ extra work put in on weekly off &
changed
Richa Apte public holidays.
Grade eligibility changed from
grade H to grade F.
Version Clauses Prepared By/
Effective Date Overview of Changes
No. Changed Modified By
Hemant
st Clarity provided w.r.t EWD
Ver. 1.4 EWD payment 1 Aug 13 Godbole/
applicability for employee
Richa Apte
Hemant
Ver. 1.5 None 10th Sep 13 Godbole/ Company name changed.
Richa Apte