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VIBGYOR

High
Parent Hand
Book
INDEX
Sr. No. Particulars Pg. No.
1 Brief History 4
2 Mission 4
3 Accreditation 4
3.1 ICSE 4
3.2 IGCSE 5
3.3 CBSE 5
4 Unique Student ID 5
5 School Schedule 6
6 School Fees 6
7 Communication 7
7.1 Teacher – Parent Communication 7
7.2 Help Desk 8
8 Curriculum and Methodology 8
8.1 Primary Section (Grade 1 – Grade 4) 8
8.2 Secondary Section (Grade 5 – Grade 10) 9
Sports and Performing Arts (SPA) – Primary and Secondary
8.3 10
School
8.4 Homework and Project work Guidelines 11
8.5 Field Trips 12
8.6 Competitive Exams 13
8.7 House Concept 13
8.8 Special Days / Culminating Activities 13
9 Language Policy 14
9.1 ICSE 14
9.2 CIE 14
9.3 CBSE 15
10 Code of Conduct 16
10.1 Punctuality 16
10.2 Attendance and Absenteeism 16
11 Uniform and Grooming 17

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11.1 Uniform 17
11.2 Grooming 17
11.3 Behaviour and Ethics 19
12 Essentials to be carried everyday to school 19
12.1 Primary 19
12.2 Secondary 20
12.3 Things not to be carried to school 20
13 Discipline Policy 20
13.1 Primary and Secondary 21
13.2 Electronic item confiscation policy 23
13.3 Cell phone policy for ‘A’ level students 24
14 Birthday Celebration 25
14.1 Primary (grade I-II) 25
14.2 Primary (grade III-IV) and Secondary 25
15 Pets on campus 25
16 Lost and found 25
17 Emergency 26
17.1 Fire Drill 26
17.2 Emergency Dispersal of students during Floods / Civil Unrest 26
18 Parent Teacher Meet 27
19 Library 27
19.1 Library Books 27
19.2 Fines 28
20 Sick Bay 28
20.1 Guidelines for Health 29
21 Special Counseling Cell 29
21.1 Identification of Special Needs 30
22 Canteen/Cafeteria 30
23 Bus Service 31
23.1 Routes 33
23.2 Pick-up Points 33
23.3 Discipline in Bus 33

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24 Security 33
24.1 CCTV 34
24.2 Visitor Management Systems 34
25 Temporary Guardianship 34
26 Updation of Information 35
27 Leaving Certificate Policy 35
28 Inter VIBGYOR transfer 35
29 Change of Board 36
30 VIBGYOR Shop 37
31 Schedule - School Fees/VIBGYOR Shop/Helpdesk 37
32 Centre Specific Information 37
33 Student Portal 39-44

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1. BRIEF HISTORY
VIBGYOR High schools are the brain child of a team of professionals sharing
a common vision of providing holistic education, in a stress-free
environment with each child receiving individual attention. Our schools are
known to be ideal places for application based learning through experiential
fun activities which enhance skills and augment knowledge. Our aim is to be
considered among the finest educational institutions in the nation. We
endeavour to achieve this by employing an exceptionally well trained and
dedicated teaching staff and offering state of the art school infrastructure
which meets international standards.
VIBGYOR High are not just schools, they are a vision to bring change in the
education system and empower the new generation with life skills to
confidently face the challenges of a dynamically changing world.

2. MISSION
Our mission is to provide highest quality of education in a safe, secure and
nurturing environment to develop our students into progressive thinkers and
lifelong bearers of skills that will prepare them for the challenges of a
dynamically changing world.

3. ACCREDITATION
VIBGYOR High offers its students a choice of 3 certification examinations;
The Indian Certificate of Secondary Education (ICSE), The Central Board of
Secondary Education (CBSE), and International General Certificate of
Secondary Examination (IGCSE)

3.1 ICSE
The Indian Certificate of Secondary Education (ICSE) Class X is conducted
by the Council for Indian School Certificate Examinations, New Delhi. The
Indian Certificate of Secondary Education has been designed to provide an
examination in a course of general education, in accordance with the

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recommendations of the new education policy 1986, through the medium of
English. The subject choices and syllabi prescribed for these examinations
are varied and aim at nurturing the unique gifts of individual pupils. Students
appearing for ICSE are required to select their subjects in Grade 9.
For additional information on the ICSE visit the ICSE website; www.cisce.org

3.2 IGCSE
The International General Certificate of Secondary Examination (IGCSE) is
conducted by the University of Cambridge International Examination (CIE).
VIBGYOR High offers Cambridge Primary, Checkpoint, the IGCSE and A
level course of studies. These courses are recognized by the State Boards
and the Universities of India.
For additional information on the IGCSE examinations visit the IGCSE
website; www.cie.org.uk.

3.3 CBSE
The Central Board of Secondary Education (CBSE) curriculum at VIBGYOR is
divided into the Primary Level (Grades 1 to 4) and Secondary Level (Grades 5
to 10). Both the levels are based on Integrated Curriculum, Interdisciplinary
Approach, Experiential Learning, Research Work and Professional Talk.
For additional information on the CBSE, visit the CBSE website;
www.cbse.nic.in

Note- All VIBGYOR High schools may not have the affiliation to all the boards
mentioned here.

4. UNIQUE STUDENT ID
Every student is given a unique Enrollment number. This number is to be
used in all communications, references, fee pay-in slips and other matters
relating to the school.

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5. SCHOOL SCHEDULE
VIBGYOR High will normally have a Summer, Diwali / Dusherra and
Christmas break.
Precise dates for the above will be uploaded on the Student Portal.

6. SCHOOL FEES
• The School Fees payable for the year is divided into four quarters, which are
defined as under:
Q-1 April – June
Q-2 July – September

Q-3 October – December


Q-4 January – March

• Advance payment of school fees for the entire year is accepted.


• The Cheque / DD should be A/C Payee crossed and drawn in favour of:
“VIBGYOR HIGH” _________________ (Centre name)
The fees for the first quarter i.e. 1st April to 30th June will be collected, before
15th March , along with the Post Dated Cheques (PDC) for the remaining
quarters. All such post dated cheques should be dated as the last day of the
previous month of the each quarter i.e. 30th June, 30th Sept and 31st
December.
• If the School fee is not paid/honoured on or before 15th of the
beginning of the quarter, late payment fees will be levied @ of 3% per
month on the amount outstanding/overdue, after the due date. In such
cases, fee plus late payment fees should be tendered to the school with a new
cheque/ Pay Order.
• The parents may be requested to produce the fee receipt to confirm
payment of fee, if the same is required by the school.
• The name, enrollment number, grade and division of the student need
to be written on the reverse of the cheque.

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• In the event that the cheque gets dishonoured, a new cheque including
the cheque return charges of Rs.500/- needs to be issued.
• Fees once paid are not refundable.
• Tuition & Annual Fees include Term Fee, School Essentials (Stationery &
Books), Special Days, Sports & Performing Arts, Library Fees & Day Field
Trips (within the city).
• Tuition & Annual Fees exclude Uniforms, Shoes & External Examination
Fees.
• Outstation overnight trips, Post School Activities, Day Care Facilities etc.
are optional and not included in the above Fees.
• School fees do not include snacks/lunch from the cafeteria and bus
transport (except in case of Kolhapur centre wherein the transport fee
is inclusive).
• Those who wish to apply for a School Leaving Certificate will need to
apply before the beginning of the next quarter (i.e. before 31st March),
failing which the parent will be required to pay the fees of the current
quarter.

Please Note: In the event that the school fees are not paid on intimation
provided in writing beyond one month after the due date, the management
reserves the right to strike off the name of the student from the school records.

7. COMMUNICATION
7.1 Teacher – Parent Communication
• The school diary which has a section allocated for specific teacher / parent
communication is the recommended form of communication. Parents are
requested not to send communication on chits of paper as these can be
misplaced and not communicated to the teacher.
• It is absolutely mandatory for the parent to read and acknowledge the
student’s diary everyday and also to check for any notes / suggestions or
remarks sent by the school authorities.
• Parents should also read and update themselves on the circulars and notices
uploaded on the Student’s Portal.

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7.2 Help Desk
VIBGYOR High has a Help Desk to help you with any queries, problems or
suggestions. The school website has the contact details (email id, telephone
numbers and address) for communicating with the Help Desk

Note:
• In the event a meeting is necessary with the Principal, Coordinator or
Counselors the help desk will arrange for the meeting at a convenient time.
• Appointments will be at the discretion of the Help Desk based on time
schedule and nature of the query or problem.
• Appointments will be on a one to one basis to address the individual’s issues.
• Representations by proxy or for other than one’s own ward will not be
entertained. Appointments cannot be combined.
• In the event that there is a change in the regular procedure of fetching your
child, a written application needs to be made at least 2 working days in
advance. No phone calls will be entertained.

8. CURRICULUM AND METHODOLOGY


8.1 Primary Section (Grade 1 – Grade 4)
The Primary curriculum of VIBGYOR High is based on the ideas, theories and
practices prevalent internationally. Our dedicated curriculum team
incorporates these ideas, theories and practices within the learning objectives
and standards set out by relevant authorities.
The curriculum encourages social development, technical skills and a sound
knowledge base. In each grade students are exposed to a broad range of
historical,
scientific and cultural topics that builds on one another to prepare them for
later educational success.
VIBGYOR High tries to develop cultural literacy in a way that is systematic but
leaves room for creativity for both teacher and student. This curriculum
eliminates the lacunae and repetition that characterize a curriculum which is
based on text books and traditional teaching methods. The latest teaching
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methodologies and pedagogies are incorporated to effectively deliver the
curriculum and create an ideal environment for learning.

Assessment system
The assessment in Primary section is informal and continuous, based on a
combination of in class observations and formal work done by the students. The
assessments will evaluate the level of skill achievement and attainment of learning
goals for each subject as well as the social and cultural development of the students.
The assessment criteria fulfill recommendations laid down by the CICSE, CBSE and
CIE. At this stage the school does not follow a ranking system. Progress reports of
the child will be discussed during PTMs. Report cards can be viewed on ERP at the
end of the terms.

8.2 Secondary Section (Grade 5 – Grade 10)


The curriculum in the Secondary section is specific and focussed. The various
aptitude and strengths of individual students are further identified and honed;
thus they are encouraged to focus on their areas of interest and skills, thus
preparing them for future challenges and the relevant certification. The
curriculum is enhanced with teaching aids and experiential learning through
projects and field work.

Assessment system
The assessment system in the Secondary section moves to a formal examination
system. The formal assessment is introduced from Grade V onwards. The system
will evaluate skills acquired and attainment of learning goals for each subject. The
assessment criteria fulfill all the recommendations laid down by the CISCE, CBSE
and CIE. The school does not follow a ranking system. Progress reports of the child
will be discussed during PTMs. Report cards can be viewed on ERP at the end of
the terms.

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Promotion Policy
Students are not detained in accordance with the law. Till Grade 8 the students are
promoted as per RTE rules.

Zoroastrian Studies
Zoroastrian Studies is a part of our curriculum for Parsi students only from Grades 5
to 7. It is conducted through a research based approach.

8.3 Sports and Performing Arts (SPA)

VIBGYOR High is one of the few schools in the country which has a
structured curriculum for Sports & Performing Arts that includes in-class and
out-of-class experiences. The SPA curriculum is integrated with all other
cross-curricular activities.
The aim of the program in the Primary section is to expose children to various
sports and performing arts thereby identifying their individual aptitude and
interest. The program is also designed with the intention of developing age
specific skills in the child and bring about awareness of various activities thus
promoting self confidence. Trained coaches for various sporting activities
instruct and guide the children in all activities.
In the Secondary section the children are encouraged to focus and excel in
specific disciplines. The spirit of competition is encouraged and children are
exposed to various tournaments and competitions.
Different SPA activities are offered for different grades across different
schools of VIBGYOR High. Refer to the school’s website for ‘Centre
Specific Information’ for the list of activities offered.

Guidelines for SPA


• SPA activities are compulsory for students.
• Activities once allotted by the school cannot be changed for the academic
year.
• All the requisite personal equipment must be provided by parents.

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• Students are expected to attend the SPA activity with the required personal
equipment that is clearly labeled and marked. Students are expected to take
due care of their equipment. The school will not be responsible for damage,
loss or exchange of equipment.
• Students not attending their respective activity will face disciplinary action.
• During SPA time students are not allowed to sit idle. Students who are not
engaged in any particular activity (for a specific reason) will be required to
report to the grade level Coordinator.
• In the event that a student cannot attend the SPA activity, parents must inform
the SPA coordinator / teacher by writing a note in the student diary. If the
reason is medical, it needs to be explained suitably in the student dairy.
• Students are expected to maintain good conduct at all times in school.
• Any student found to be violating any part of the discipline policy will face the
appropriate disciplinary action.

8.4 Homework and Project Work Guidelines


Parents are expected to refer to the student’s diary and homework file
regularly and ensure that homework is completed and submitted in the
assigned time. Parents may assist the child with research and collaborative
work; however the homework and project work is to be done by the children
with the least amount of assistance from adults. Parents are advised not to do
the child’s homework.

Primary
Math Homework: Math homework will be assigned on a daily basis from Monday to
Thursday. The homework will be provided in the form of hard bound sheets. The
same should be submitted to the teacher on Friday and will be corrected by Monday
and discussed with the children in the Monday Support programme.

Other Subjects: Homework for other subjects will be sent together in a file on every
Monday. However, it will be assigned on a daily basis in the student diary. The
submission day for the same will be the following Monday. These sheets will be

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carried by the students in their Homework Assignment file. The corrected home work
will be given to the students a week after the submission of the same i.e. the next
Monday post submission. The corrected Homework sheets can be kept at home.
.
A general discussion on the homework to be done will be carried out during the class
during the specific subject period.

Secondary
In the Secondary section homework will be given on a daily basis. Project work can
be part of the homework given. Such homework will be given on long weekends or
holidays. The time factor will be considered before assigning the project work.

Project Week : Grades 5 to 7

The Project Week for Grades 5 to 7 comprises of the Project and Culminating Activity.
One project is assigned per term per subject. The project guidelines for all subjects are
sent as a “Project Guideline Booklet”. This booklet is assigned to students at the
beginning of the Term.

During the Project week the students make projects, assigned to them, in class.
Information with respect to the date on which the materials required for the project have
to be brought to school, the date on which the project will be prepared, etc is given
through the Project Guideline Booklet. Students are encouraged to complete their
projects independently which further enhances the learning process.

8.5 Field Trips


Field trips are an extension of concepts explored in the classroom. Children
learn better when they are provided with ‘hands on experience’. Field trips are
carefully planned, reviewed and monitored by our staff to ensure the safety of
the children.
During an academic year there will be 2 field trips for Primary and Secondary
sections per term. The details of the field trip will be intimated to the parents

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through diary or a circular. In situations where the field trip extends beyond
school hours, parents will be expected to collect their children from the school.
In addition to the field trips mentioned above, various overnight trips will be
organized by the school at an additional cost to the parents. The same will be
communicated through a circular.

Note: The School takes adequate safety measures, precaution and also necessary
care during transit. However the School or its Management or its Bus Contractor
shall not be held liable for any injury, accident or damage.
The children need to come in school uniform and must have their ID cards.

8.6 Competitive Exams


The students of VIBGYOR High – Primary and Secondary are given an
opportunity to participate in National and International competitive exams like
ASSET, OLYMPIAD etc. These assessments are optional. The details of such
exams and examination fees shall be communicated to you through circulars.

8.7 House Concept


The house system is an integral part of our school. It gives a sense of
belonging and hones the spirit of competition. The four houses characterize
the four basic elements of nature; Air (Yellow), Fire (Red), Water (Blue) and
Earth (Green).
Inter house competitions will be held at regular intervals throughout the
academic year. At the end of the academic year, the house with the highest
aggregate scores wins the Inter- house championship and trophy. A house
once allotted to a student will not be changed.

8.8 Special Days / Culminating Activities


Special days and Culminating activities are an important part of the academic
programme of the children. On such days parents are invited, through a
circular, to be a part of the special day activities. Culminating activities are
organized for children to demonstrate their skills and project work. Parents are

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invited to view the work done by their children. We strongly recommend that
parents enthuse the children by being proactive and attending these special
days and activities.
There will be Culminating Activities held for Sports and Performing Arts also.

9. LANGUAGE POLICY AND SUBJECT CHOICES


9.1 The Language Policy of VIBGYOR High School, as per the directives of
the ICSE Council
a. First Language:-
The First Language is English and passing in it is compulsory.
b. Second Language:-
All children have to take a second language, which is called 'Modern
Indian Language.' At VIBGYOR High, it is Hindi. However some states
give an option for Hindi with their State language. Hindi / Vernacular
language begins from Grade 1.
The option of French as 2nd Language from grade 5 onwards is also
offered depending on factors like easy availability of the teaching faculty
and resource persons in the city in which the Centre is placed.
c. Third Language:-
Third Language starts from Grade 5 up to Grade 8. The location of the
centre and the State language policy determines the third language. E.g.
in Maharashtra it is Marathi. The second and third language cannot be the
same. All children of expatriates who are Indian passport and foreign
passport holders, also have to study the third language which can be any
language approved and provided by the school. There is no Third
language for Grades 9 and 10 (ICSE Board)

9.2 The Language Policy of VIBGYOR High School as per the directives of
the CIE Board
a. First Language:-
The First Language is English and passing in it is compulsory.
b. Second Language:-
All students have to take a Second language. At VIBGYOR High,

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i) It is Hindi for Grades 1 and 2.
ii) The option of Hindi or French is offered for Grades 3 to 10

c. Third Language:-
Third Language starts from Grade 5 up to Grade 7. The location of the
centre and the State language policy determines the third language. E.g.
in Maharashtra it is Marathi. The second and third language cannot be the
same. All children of expatriates who are Indian passport and foreign
passport holders, also have to study the third language which can be any
language approved and provided by the school. There is no Third
language for Grades 8 to 10 (CIE Board).

9.3 The Language Policy of VIBGYOR High School as per the directives of
the CBSE Board
a. First Language:-
The First Language is English and passing in it is compulsory.
b. Second Language:-
All children have to take a second language, which is called 'Modern Indian
Language.' At VIBGYOR High, it is Hindi. However some states give an option
for Hindi with their State language. Hindi / State language begins from Grade
1.
The option of French as 2nd Language from grade 5 onwards is also offered
depending on factors like easy availability of the teaching faculty and resource
persons in the city in which the Centre is placed.
c. Third Language:-
Third Language starts from Grade 5 up to Grade 8. The location of the centre
and the State language policy determines the third language. E.g. in
Maharashtra it is Marathi. The second and third language cannot be the
same. All children of expatriates who are Indian passport and foreign passport
holders, also have to study the third language which can be any language
approved and provided by the school. There is no Third language for Grades
9 and 10 (CBSE Board)

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10. CODE OF CONDUCT
10.1 Punctuality
The children need to come to school on time. The children are expected to be
in school 5 minutes before the school time.

10.2 Attendance and Absenteeism


• It is important for students to have a minimum of 80% attendance for the
entire academic year.
• It is mandatory for students to attend the first (1st) and the last day of school
(i.e. before and after every vacation). If for some unavoidable reasons they
are unable to do so, a written permission needs to be obtained from the
Principal before the child can attend the academic session.
• For any other day of absence the parents should submit a written explanation
in diary.
• If sick leave is being mentioned and it is for more than 3 days, the parent
should submit a doctor’s certificate at the Help Desk or to the Grade
Coordinator once the child resumes school.
• In order to participate in athletic or other extra-curricular activities after school
or in the evening of a school day, the student must be in attendance for the
entire day on which the activity takes place.
• No half days or early leave for students will be permitted.
• When a long term absence is anticipated, parents/guardians should obtain
written permission from the Principal.
• No leave will be granted for family vacations, festivities, ceremonies, overseas
trips, etc.
• No assessments, tests, examinations will be rescheduled or re-conducted to
accommodate students’ absence.

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11. UNIFORM AND GROOMING
11.1 Uniform
• Students are expected to come to school on all days, in complete uniform
including VIBGYOR High socks and suggested school shoes, except on the
days when informed otherwise.
• Regular uniform for girls and boys of Grades I - IV: Red T-shirt with the beige
shorts and school shoes. In winter, boys and girls may wear the beige
trousers.
• Regular uniform for girls and boys of Grades V – X : Red T-shirt with the
beige trousers and school shoes.
• For ‘A’ Level students: Blue jeans with red school T-shirt / any single coloured
T-shirt with the school logo on it.
• On the days, where the child goes for SPA Activities, he / she should wear the
SPA uniform with school shoes. ( Applicable for students of Grades 1 – X)
• Mix and match of the regular school uniform with the SPA uniform is not
acceptable and no excuses for the same will be entertained.
• The school recommends that students wear black floaters till mid September
due to the monsoons.
• During winter, students are expected to come in their school winter wear :
pullovers or blazers.
• The students are expected to wear their ID Cards at all times.
• On the last Friday of every month, students of Grades 1 to 4 can wear
casual clothes. However, parents need to ensure that the clothes are decent
and appropriate. In case of any field trip planned on that Friday, students will
be required to come in school uniforms only.

11.2 Grooming
General
A student’s personal appearance is the responsibility of the student and the parents,
but is of vital concern for VIBGYOR High, especially when the appearance or

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personal grooming habits are disruptive to the functioning of the school.
Administrators reserve the right to make decisions concerning appropriate dress.
• Students should present themselves neatly and well-groomed.
• Students should maintain high levels of personal hygiene.
• Clothing that is inappropriate or that exposes chest, shoulders, bare
midsection or buttocks are not permitted. The shirt and pants must have
constant overlap with normal posture and movement; midriff should not be
visible.
• Any extra attire beyond uniforms—including jewellery, sunglasses, hats,
scarves, bandanas, stocking/skull caps, sweat/sports bands, long earrings,
chains, pendants, rings or bracelets, fancy watches/ expensive watches,
bangles etc. will not be permitted.

Girls
• Girls may wear simple studs or small thin round earrings.
• Ribbons/hair bands must be black.
• Hair should be worn neatly and plaited or worn in two ponytails if below
shoulder length.
• Nail polish or long nails or mehndi application on hands will not be allowed.
• Colouring of hair will not be permitted.

Boys
• Boys are not permitted to wear earrings or ear studs.
• The hair should be cut short and not fall over the collar or over the forehead.
• No fancy hairstyles will be allowed.
• Colouring of hair will not be permitted.

Note: If on any religious grounds any of the above cannot be followed, written
permission from the Principal of the school will have to be obtained.

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11.3 Behaviour and Ethics
• All students are responsible to the school authorities for their behaviour both
in and outside the school. Any indiscipline on the part of the students shall
render them liable for disciplinary actions.
• Fighting, bullying, creating disturbances, denying use of facilities to others,
and/ or acting in such a manner as to risk injury to others, using threats or
intimidation against others, theft or any other unlawful activity will not be
permitted.
• Students must respect the property of others, including keeping all books,
facilities, equipment and other materials used in the school in good condition
and refrain from damaging school property and/ or the property of others. No
student should scratch or spoil the desks or chairs, school furniture or fixtures,
curtains, etc. write or draw anything on the walls or in any way damage things
belonging to others.
• Care should be taken to keep the school clean at all times. Litter must be
disposed in the dustbins provided.

12. ESSENTIALS TO BE CARRIED EVERYDAY TO


SCHOOL
12.1 Primary
• Labeled School Bag
• Student ID Card
• School Diary
• Readers (when provided by the school)
• Simple compass box with sharpened pencils, eraser, ruler, sharpener, etc.
• Water bottle
• Home work file (to be carried on the day of submission)
• Snacks Tiffin and Lunch Tiffin for those who do not avail school snacks / lunch
facility
• Snacks/lunch coupon (if applicable)
• Bus ID Card (if applicable)

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12.2 Secondary
• Labeled School Bag (Care needs to be taken that the size of the bag is
adequate to accommodate 11 inches x 13 inches size homework file)
• School Diary
• Reader (when provided by school)
• Math Homenotes ( Grade 5-7)
• Prescribed textbooks (grade 8 -12)
• Simple compass box with pens, sharpened pencils, eraser, ruler, sharpener,
etc.
• Geometry box
• Home work file (to be carried on the day of submission)
• Snacks Tiffin and Lunch Tiffin for those who do not avail school snacks / lunch
facility.
• Snacks/lunch coupon (if applicable)
• Bus ID Card (if applicable)

12.3 Things not to be carried to school


• Expensive and flashy items like fancy watches, jewellery, pens, etc.
• Electronic items like IPods, Cell phones, Discman/ Walkman, PSP, Game boy
• CDs, CD Players, Hand held video games, etc.
• Toys, balls, and sporting equipment not related to SPA.
• Inappropriate books, magazines, cassettes, etc. with racist, communal or
obscene literature or images.
In the event that these items are found with the children, disciplinary
action will be taken as deemed fit by the school authorities. (Refer to
point no. 13.2)

13. DISCIPLINE POLICY


All students are held responsible for their own behaviour. When a student at
VIBGYOR High needs to be disciplined for violating school rules, the
intervening staff member may follow one or more of the following options
depending on the severity and/or nature of the behaviour.

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Parents of students, who are found repeatedly misbehaving, will need to be
called in by the Coordinator to discuss the problem. If the student continues to
misbehave and show aggressive behaviour, the parent may be asked to
withdraw the child from the school.

13.1 Primary and Secondary


The following lists provide examples of offences and their consequences.
They apply to in-school, off-school / school-related misconduct. The lists are
not necessarily all-inclusive and, therefore, teachers and coordinators are not
limited in application because an item is not on the list. A student whose
general attitude and conduct demonstrates an unwillingness to follow the
principles that govern the school, as determined by the school officials, may
be dismissed from the school upon repeated Level Two and Level Three
offences.

Disciplinary
Level Misconduct Authority Next Level
Action
1 • Cursing/Inappropriate Teacher Verbal warning Use of
(One) Language accompanied Lunch Break
• Failure to do Assignments by a for completion of work /
• Minor Disruptions in class NOTE in DIARY counseling /
room community
• Aggressive Behavior _____________ service_______________

(including, but not limited Upon receiving Use of SPA


to, slapping, hitting, 2 period for

punching, biting) NOTES in completion of

• Excessive DIARY work /counseling/

Tardiness/Absences community service and/or

• Teasing of Another loss of field trip or other

Student off school privileges

• Pushing and Unwarranted _____________ _______________

Touching Upon receiving Parent –Teacher


3 Conference in Person.
• Insubordination

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NOTES in Any
DIARY Further infractions of this
– One Yellow level will be considered
Slip as Level 2 misconduct i.e.
will be given it will lead to suspension
from school for 5 working
days.
2 • Repeated Level One Principal Issue of One Parent –Teacher
(Two) Offences Orange Slip i.e. Conference in Person.
• Bullying suspension Any further infractions of
• Threatening a School from this level will be
Member, Teachers and regular school considered as Level 3
other Students for 5 working misconduct i.e. it will lead

• Aggressive Behavior days to permanent expulsion


(including, but not limited from school.

to, slapping, hitting,


punching, biting)
• Defacing or Destroying
School Property
• Defacing or Destroying
School Members’,
Teachers’ and other
Students’ Property
• Instigating a Conflict
• Dismissed From
Class/Major Disruption
• Deliberate
Disobedience/Insubordina
tion /Disrespect
• Cheating or Plagiarism

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3 • Repeated Level Two Principal Issue of Red Immediate
(Three) Offences Slip Expulsion from school
• Striking a Teacher or Principal –
School Official Parent -
• Distribution or Use of Coordinator
Drugs /Tobacco/Alcohol Conference in
• Coming to School Under Person

the Influence of
Drugs/Alcohol
• Bringing a
Weapon/Incendiary
Device to School
• Tampering With a Fire
Alarm/Extinguisher
• Setting a False Fire
Alarm
• Conviction of a Crime
Defacing/Destroying
School Property
• Stealing
• Sexual Harassment

Note: Although the Disciplinary action will graduate from 2 notes to a yellow
slip, orange slip and the red slip, severity of a case might compel the school
management to directly issue a yellow, orange or red slip. The School
Management’s decision will be final.

13.2 Electronic Items Confiscation Policy

• Students of VIBGYOR High are not permitted to carry electronic items like
IPods, Cell phones, Discman/ Walkman, PSP, Game boy, CDs, CD Players,

VH/ACD:M/PT/01 Rev - 01 22.05.2015 P a g e | 23


Hand held video games, etc. within the school premises. The school has the
right to confiscate these items if found during school hours. In case of the
child being found in possession of an electronic item, the same on being
confiscated shall entail the following line of action :--
1st instance--- Orange slip will be issued and the electronic item returned.
2nd instance--- Orange slip will be issued and the electronic item will be
retained by the school authorities.
3rd instance-- Automatic de-enrolment of the child without any further notice.

NOTE :
• Items confiscated in the 2nd instance will be retained by the school.
• Retained items will be returned only when the child leaves the school.

13.3 Cell phone policy for A Level students


Students of VIBGYOR High are generally not permitted to carry cell phones to
school. However, in case any ‘A’ Level students (Day boarders only) need to
carry one, for any specific reason – which has to be intimated to the school –
the protocol outlined below has to be strictly followed.
• The phone must be switched off and kept in the bag while entering the school
premises and while leaving until the student exits the school gates. Under no
circumstances should it be switched on while in campus.
• The student will place the cell phone in the locker allotted to her/him before
the very first period of the day. It can be taken out only at the end of the
school day when the student is about to leave for home. The locker keys will
remain with the student.
• The school will not be responsible for any loss or misplacement of the cell
phone in school.
• Should any cell phone be found with the student during school hours, it will be
confiscated due to non-compliance of the cell phone policy, and not returned
under any circumstances. Disciplinary action will be taken as deemed fit by
the school authorities.
• No requests, applications, parent meetings or appointments for the same will
be entertained. The decision of the school authorities will be final and binding.

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14. BIRTHDAY CELEBRATION
14.1 Primary (Grades 1 to 4)
• While we understand that a birthday is a special day in a child’s life, parents
are encouraged to keep the celebration and expenses to a bare minimum.
• The birthday child of grade 1 to 4 can come to school in party wear. While
parents are permitted to send a cake for the child to cut in class, birthday
cakes are not compulsory.
• The cake needs to be eggless with no icing or cream on it.
• No return gifts or gifts for teachers should be distributed or accepted.
• If parents wish to invite the class students for a birthday party, they are
encouraged to invite all the children.
• Distribution of birthday invitations in the school will only be permitted if all
children of the class are invited.

14.2 Secondary
• The children are permitted to come to school in party wear, but the dress worn
should not violate decency and must have constant overlap with normal
posture and movement; bare midriff should not be visible.
• No return gifts or gifts for teachers should be distributed or accepted.
• Distribution of birthday invitations in the school will only be permitted if all
children of the class are invited.

15. PETS ON CAMPUS


Dogs and cats or any pets are not permitted on campus unless specifically
requested of a parent for any curriculum related matter by the school
authorities.

16. LOST AND FOUND


The school is not responsible for the loss / misplacement of items. In the
event that any item is lost, parents are required to contact the Help Desk

VH/ACD:M/PT/01 Rev - 01 22.05.2015 P a g e | 25


personally within 2 working days of the loss. If the item is not traced, it will be
considered lost. The school will not be liable for the lost item.

17. EMERGENCY
17.1 Fire drill
An emergency fire drill will be conducted twice in an academic year.
• At the sound of the fire alarm, teachers will take their students to the
designated safety area, and assemble there in class lines.
• Once lined up, teachers take attendance and fill out the attendance sheet.
• This sheet is sent to the Principal.
• The all clear signal will be given by an announcement.

Closure of school during emergencies


In the event of:
• Curfew in the area or on the roads approaching the school.
• Serious warning from the city authorities on floods / earthquakes / riots, etc.
The school authorities may take the decision to keep the school closed at their
discretion, keeping in mind the safety of the students.

Note:
• During monsoons, the school will remain open on all working days. On the
days of heavy rainfall, parents’ may use their discretion to send their
children to school.

17.2 Emergency Dispersal of students during Floods / Civil Unrest


• The school buses will not ply during such emergencies.
• The parents will be notified by the school authorities to fetch their children
from school.
• The children will be handed over to the parents or guardians on producing the
authority letter or if the parent/guardian is identified by the teacher and
student.

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• In an event, when the children cannot move out of the school premises and it
is required to take shelter in the school building, necessary basic
arrangements will be provided for the students by the school.

18. PARENT TEACHER MEET – PTM


Parent Teacher Meets are scheduled 4 times a year for the Primary and 5
times a year for Secondary section. The parents can go through the class
work sheets, review sheets, answer scripts and other work done by the
children in school. All aspects, academic and non academic related to
children can be discussed during this meet.
PTM dates will be communicated to the parents through diary/circulars.
Parents will be allotted a time slot to meet the teachers. Parents are expected
to adhere to their allotted times to avoid causing any kind of inconvenience to
themselves and other parents. It is compulsory for parents to attend the
PTM.

19. LIBRARY
Students at VIBGYOR have access to a library with an enviable collection
of books. They support the school curriculum, promote appreciation of
literature, and teach literacy skills.
While it is a veritable paradise for the avid reader, there is something for
every student, even the most diffident, reluctant reader.
Through a specially formulated programme for each section, students are
guided to enrich their vocabulary.
The purpose of having a Library programme is to encourage reading and
develop language skills in children.

19.1 Library Books


Students are permitted to borrow up to one book at a time during library
period.
• Books are issued for a one-week period. After a week, fines will be charged to
the student.
• Reference books, magazines, and videos cannot be issued.

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• Books issued can be renewed. To renew, the book has to be brought to the
library and requested for renewal.
• Students returning materials are requested to hand over the same to the
librarian / teacher.

19.2 Fines
• If a book is returned late, a fine of Rs. 5/- per calendar day will be charged.
• Overdue and fine notices will be communicated to parents by the Fee
department once a week.
• All outstanding overdue books / materials and fines must be cleared before
the child is issued the next book.
• Fines charged will be intimated to parents through ‘Circulars’ on Student
Portal.
Note-
• All patrons will be charged for damaged books / materials.
• The exact fine will be determined by the librarian on an individual case basis.
• All fines must be paid at the school fee-counter.

20. SICK BAY


• The school is equipped with a sick bay and trained nurse. The school has a
doctor - on – call, who will visit the school as and when required.
• While every precaution is taken by the school to provide a safe and secured
environment for the students, in the unfortunate eventuality of an accident or
student falling ill, the child will be taken to the sick bay.
• If the incident is minor, the nurse will administer the treatment.
However, in case of any major incident the school may need to call the doctor.
Parents will be informed of the incident by the nurse immediately. Parents
may be requested to collect their child from school.

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20.1 Guidelines for Health
• The health of all students is of vital concern to us.
• Parents need to update the medical details and health records of their ward in
the Admission Form which needs to be filled and submitted at the beginning
of each academic year.
• In case of any major change in the information given, regarding your child’s
health, parents are required to inform the school in writing.
• Do not send children to school if they have bad cold, cough, fever or are
suffering from a contagious or infectious disease.
• Medication can be administered (with parental written instruction) at the
school. Under such circumstances medicines sent to school should be
accompanied with a copy of the doctor’s prescription and submitted at the
Help desk.

21. SPECIAL COUNSELLING CELL (Resource Room)


Students face diverse challenges both personally and developmentally which
impacts their overall mental well being in positive and negative ways. The
Resource team consists of professional Psychologists and Special Educators
providing support, guidance and assistance as the need arises.

Our counseling cell is qualified: -


• To provide prevention and intervention programmes.
• To implement counseling programmes that promotes and enhances overall
development of a student.
• To cater to the students with specific learning difficulties.
• To cater to the students with special emotional/ behavioural / social needs.
• To help students attain age appropriate social skills.
• To equip students to develop decision making skills to design an appropriate
career plan.
• To provide workshops and training programmes for the school community
• To provide guidance and counselling to parents on effective parenting styles

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• To guide the teachers to provide curriculum based “Life skills” programmes for
the Secondary students
• To implement Vocational Guidance Programme for High School students

21.1 Identification of Special Needs


• References from parents at the time of admission.
• Teacher references/observation of the child during the academic year.
• 2 observations of students done by professionals, after parents/ teachers refer
the need to the Resource Room.
Note:
• An Individualized Educational Plan (IEP)/ Therapy Plan is designed to meet
the unique educational/emotional and behavioral needs of a child.
• School will provide 2 periods (35 mins each) of Special education and 1
period (35 mins) of counseling per week.
• Depending upon the level of support required for the student, parents may be
required to pay additional fees for the support.
• Parents may be asked to arrange for a Visiting Professional exclusively for
their child, who will work under the supervision and guidance of the school
Resource team.
• Parent participation is an important aspect of special support. Parent may
need to come to school more often in such cases.
• Children who do not show improvement may be guided towards institutions
which are more competent and efficient in handling such cases in the best
interest of the child.
• In all cases school authorities’ decision will be considered as final. Parents
are required to adhere by the decisions of the school authorities.

22. CANTEEN/CAFETERIA
• The canteen provides nutritious hot snacks and lunches. Children who bring
their own snacks / lunch may also sit and eat in the canteen and may
purchase additional food items with coupons.
• A monthly cyclic menu has been designed for lunch and snacks.

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• The details of the same will be available on the Student Portal.
• Snack / Lunch Coupons can be bought from the VIBGYOR Shop.
• NO CASH will be accepted at the canteen.
• The school authorities reserve the right to make any changes in the menu as
well as the pricing of lunch and snacks without prior intimation.
• Lunch and snack facility is also available through a ‘Term Pass’.

Note: Parents are requested not to send junk food, especially packets of chips
and aerated drinks to school.

23. BUS SERVICE


• We ensure that our school buses are well maintained and safe for
students
• Every bus is monitored by CCTV, has a first aid kit and a female attendant
who accompanies students on all routes.
• We also ensure that students are not handed over to the parent/guardian
without valid identification.
• Bus facilities on most routes are available for students.
• Parents are encouraged to avail of the bus facility for convenience and
safety of their wards as well as to avoid traffic congestion during arrival
and departure.
• The school is not directly responsible for transport and will appoint a school bus
Operator under contract. Parents interested in availing of the same for their
children are requested to fill the Transport Request form available at the Help
Desk. (Refer to ‘Forms Download’ Section on Student Portal)
• Bus enrollments post commencement of school for the new academic year
will require 10 days for administrative processing, before the child can avail
the school transport facility.
• The bus facility shall be extended to students depending upon the feasibility of
the bus route and availability of a seat in the specific bus.
• The school will not be responsible for any delay or cancellation of bus service.
• Non-payment of bus fees may lead to cancellation of the bus facility for the
student. The school retains the right to deny the facility to anyone without
VH/ACD:M/PT/01 Rev - 01 22.05.2015 P a g e | 31
assigning any reason whatsoever.
• Transportation fees needs to be paid term wise at the Fee Desk.
• For parents who prefer to drop their children by private transport, the school is
not responsible for their vehicle parking or traffic congestion. Parents are
requested to drop their children and leave the school premises immediately.

All transportation related queries should be directed to the Help Desk.


The various features of our bus services are:
RFID and GPS
Student Bus Attendance System enables you to know the following:-

• Track Daily attendance of students.


• Board In and Board Out time of student from the bus.
• Tracking locations of the route the bus has travelled.

Every student travelling by school bus will be provided with an intelligent IDENTITY
CARD. Every student entering or exiting the bus is required to tap his / her card on
the reader installed in the school bus. This will mark them present in the bus and
send real time information through a notification on an app (to be downloaded on
android smart phones) or through an SMS to registered parent mobile number (in
case of non-availability of android smart phone). If a student does not tap his card or
is not carrying his card; no notification/SMS will be sent to the parent. The same
process is followed on the return journey as well.

Student Bus Attendance System enables you to know the following:-

• Track Daily attendance of students.


• Board In and Board Out time of student from the bus.
• Tracking locations of the route the bus has travelled.

Every student travelling by school bus will be provided with an intelligent IDENTITY
CARD. Every student entering or exiting the bus is required to tap his / her card on
the reader installed in the school bus. This will mark them present in the bus and
send real time information through SMS to registered parent mobile number. If a

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student does not tap his card or is not carrying his card; no SMS will be sent to the
parent. The same process is followed on the return journey as well.

23.1 Routes
• The suitability of a route to school will be assessed by the bus operator. The
suitability of the route will depend on the distance, load factors, and road
conditions.

23.2 Pickup Points


• Students will be collected as near to their home as possible although they
may have to walk a ‘reasonable’ distance to meet the transport. The pickup
point will be determined by the bus contractor. The responsibility for ensuring
a child’s safety in getting to and from the pick- up / drop-off point rests with the
parent.
• Under no circumstances shall students or their parents / guardians compel the
bus employee to divert any route or change any pick-up or drop-off point
allotted at the beginning of the year.

23.3 Discipline in Bus


Students who show aggressive behaviour, creating disturbances and / or
acting in such a manner as to risk injury to themselves and others in the bus
will be permanently excluded from the transport facility.
Any damage done to the property of the school including but not limited to
school bus, furniture, fixtures etc shall be recovered from the parent of the
concern student which shall be communicated post occurrence.

24. SECURITY
• Our aim is to provide a safe and secure environment for our students, staff
and visitors. We request parents and other visitors to co-operate with the
security personnel at all levels.

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• All visitors are expected to come to security cabin at the main gate, get
registered on the Visitor Management System by showing a valid identity
proof, wear the visitor’s badge and report to the Help Desk.
• All parents who take an appointment to meet with a member of staff must
follow the same procedure as above.
• The staff has the right to challenge visitors who are not wearing a visitor’s
badge.
• Students should not come to school unescorted.
• In order to ensure safety and security of the students, parents are requested
not to dress their wards in elaborate costumes for various Special Days and
Events, which would otherwise require a change of dress during school hours.
A simple attire along with props related to the character/event is
recommended.
• During emergencies the emergency protocol will be followed.
• In the event of a change in house staff (maids/drivers) who are fetching the
child, the class teacher should be informed through an authority letter with a
photograph of the house staff.

24.1 CCTV
Every classroom, corridor and all public areas (except washrooms) will be
covered by electronic surveillance systems to ensure complete safety of
students and aid in our mission of providing a safe and secure environment for
students to learn and grow.

24.2 VISITOR MANAGEMENT SYSTEMS


Electronic Visitor management systems will be deployed at entry points to
verify and record the credentials of each visitor to the school to make the
school absolutely safe for your ward.

25. TEMPORARY GUARDIANSHIP


At times during the school year, parents may have to leave the city, but they
may wish to keep their children in school. VIBGYOR High requires the parents

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to fill out a Change of Guardianship Request Form (Refer to ‘Forms
Download’ Section on Student Portal) and send it to the office. Parents
may ask for the form from the school office during the school office hours.

26. UPDATION OF INFORMATION


• As a part of re-enrolling the students for the new Academic Year, parents of
existing students have to update the school with all the important and relevant
information related to their child/ward in the online Admission form which is
available on our new user-friendly portal: i-Campus buddy (Student Portal).
• i-Campus buddy is a cross- browser and cross-platform compatible portal
which can be accessed on all devices and smartphones.
• This process will be carried out every year.
• This is not applicable for new admissions.

27. LEAVING CERTIFICATE POLICY


• For all the applications for withdrawal of admission received after 31st of
March only Post Dated Cheques (PDC’s) for the balance quarters will be
returned.
(Refer to ‘Forms Download’ Section on Student Portal)

28. INTER VIBGYOR TRANSFER (IVT)


• Any cancellation / withdrawal of admission for transfer from one centre to
another will be treated as termination of admission in old centre and fresh
admission in new centre. Parents have to apply for and obtain school leaving
certificate at the old centre and submit the same at the new centre. (Refer to
‘Forms Download’ Section on Student Portal)
• For such students, only preference can be given, subject to availability of seat
at the new centre. There is no guarantee of admission at the new centre.
• Admission Fees: - For mid quarter IVT, where the student has spent more
than 1 year in VIBGYOR, there will be no duplication of admission fees.

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• Annual Fees: - For mid quarter IVT’s from ICSE/CBSE to ICSE/CBSE board,
there will be no recovery/refund for the difference in the annual fees between
the 2 schools.
• But In case of board change from ICSE/CBSE to CIE the difference between
the annual fees is to be paid at the new Centre.
• Tuition Fees: For mid quarter IVT’s from ICSE/CBSE to ICSE/CBSE board
there will be no recovery/refund for the difference in the tuition fees between
the 2 schools.
• But In case of board change from ICSE/CBSE to CIE the difference between
the Tuition fees is to be paid at the new Centre.
• In case of transfer in mid-quarter, there will be no change in fee for that
quarter.
• The parent will pay the fees applicable in the new school from the next quarter.
• Transport and canteen fee (if opted and paid for) will also not be applicable
(will be carried forward) in the new school for the mid-term joinees.
• Payment for the same in the new school will need to be made from the next
term as per the new school’s fees structure.
• Security deposit is to be paid as applicable in few centres.

29. CHANGE OF BOARD


1. The Board Selection Form needs to be filled and submitted at the Help Desk.
2. The child is de-enrolled from the current board and then re-enrolled in the new
board subject to availability of seat.
3. No board change fees are levied.
4. In the event of the fees paid, is in excess, the same will be adjusted in the
following quarters. In case the fees paid, is short, the difference will have to be
paid as calculated by the School Authorities
Note:
The security deposit (if applicable) once paid will not be refunded. The same will be
refunded only after the child leaves school.

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30. VIBGYOR SHOP
Items available at the School Shop
1. Lunch and Snacks Coupons
2. ID Cards and Lanyards with id card holders.
3. School Note Books, School Diary and School Text Books.
4. School Bags
5. School Shoes & Socks (not applicable to Mumbai: Goregaon Malad
and Borivali IC Colony Centres)
6. Winter Uniforms ( track pants, pullovers )
7. Uniforms (not applicable to Mumbai: Goregaon Malad and Borivali IC
Colony Centres)
8. Cafeteria Coupons ( Lunch & Snacks )
9. Cafeteria Term Passes

Note: All items will be available only on order.

31. SCHEDULE - SCHOOL FEES/ VIBGYOR SHOP/ HELP


DESK
Days and Timings for Parents
Period Days Timings
All Days (Except Sundays and
1st April to 30th April 9.00 am to 1.00 pm.
Bank Holidays)
Mondays, Thursdays & Working
30th April Onwards Saturday ( 1st, 3rd & 5th) except 9.00 am to 1.00 pm.
bank holidays

32. CENTRE SPECIFIC INFORMATION


The centre specific information pertaining to the details listed in the table below
is available for parents’ reference on the school’s website i.e.
www.vibgyorhigh.com.

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Sr. No. Centre Specific Details on School’s Website

1 Board and Grade Options

2 Subjects Offered

3 SPA Options

4 Post School Activity Details

5 Facilities Offered

6 School Timings

7 School Fees

8 Contact Details

9 KIDS Club

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Section - 33

STUDENT
PORTAL

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The Parents Login module (Student Portal) provides parents with complete
information related to the child’s academic activities. The i-Campus buddy, our new
user friendly browser, is a cross- browser and cross-platform compatible portal which
can be accessed on all devices and smartphones. The information is directly taken
from the VIBGYOR Infomatics Systems deployed by the school. It tracks various
aspects of a child’s activities like the attendance, academic progress, information
regarding events and holidays, reference manuals, syllabus details, etc. This guide
provides an overview to access the various information modules.

To login to the Parents Module visit the website http://www.vibgyorhigh.com /


http://www.vibgyorkids.com

On the top right section of the main page you can see the link for Parents Login.

When you click on the above link you will


reach the Login Page.

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Please fill in the User Name & Password

given to parents at the time of

admission, to proceed further.

On successful validation of the credentials you will be able to access the Parents
Module-Student Portal as shown below:

This module has various details as listed below:


1. Profile Update
2. My Attendance
3. My Mark sheet
4. Notices
5. Personal Circulars
6. Parents Manual
7. Forms Download
8. Syllabus
9. Password Change
10. My Discipline Slips
11. Holiday List

The top of the screen displays a Notification of the Notice board

updates and the Logout button.

VH/ACD:M/PT/01 Rev - 01 22.05.2015 P a g e | 41


My Attendance
This Section provides the student’s Attendance details summary in the format given.

2. My Marksheet

This section provides the


student’s mark sheet. Based
on the school year selection
the available mark sheets are
displayed. On clicking the
desired Term the Mark sheet
opens in a new window in
PDF format.

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3. Circulars

This Section will provide the student with General circulars and his / her
Specific Circulars. An intimation of the same will be informed to the parents
through SMS.

4. Parents Manual

Here the parents can access the Parents Manual. This will open in a new
window in PDF format.

5. Forms Download

Forms required by the parents to fill in are available in this section for parents
to download fill and submit to the School whenever required.

6. Syllabus

Students Board and Grade specific Syllabus details are available for
download in this section. This will open in a new window in PDF format.

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7. Password Change

The section enables the access


password to be changed for
enhanced security and
prevention of misuse. Enter the
current OLD password & then
the desired NEW password
and click on UPDATE.

8. My Discipline Slips

This Section provides the student with His / Her Specific Discipline Slip details.
Click on the Individual entry to get additional details.

9. Event Calendar
This Section provides the list of Events scheduled for the Class / Grade /
School.

10. Holiday List


This Section provides the Holiday List for the School.

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