Beruflich Dokumente
Kultur Dokumente
–Unit 3
Library Management Episode 1:
Academic Libraries
the librarian will find himself/herself members of groups such as the school forum, the administrative council, or the
curriculum committee among others, and will be appointed to represent the library outside the institution.
10.4 Problems Faced by Academic Librarians
The main problem facing academic libraries is their inability to maintain their acquisitions and services at
previous levels due to:
budget cuts and inflation
staff cuts and competencies
more resource allocations for ICT than acquisitions
inadequate space
absence of a strategic development plan
low image of librarians as compared with the faculty, which might be the reason for lack of
cooperation of faculty
administration’s lack of knowledge and appreciation about the importance of the library to
education
11.2 Planning
Planning establishes goals, and develops policies, procedures, and programs to achieve them. It is the
process of getting an organization to where it is to where it wants to be in a given period of time by setting it on a
pre-determined course of action.
Planning is working out in the broad outline of things that must be done and the methods of doing them in
order to accomplish the organizational purposes.
The construction of a strategic development plan with a long term vision and a short-term plan is also
involved. The plan will set out the aims and objectives of the organization and decide where the library would want
to be in certain time and indicate how to get there through various activities. Targets and performance measure for
each activity must be set.
11.3 Organizing
Organizing is grouping activities and establishing organizational structures and procedures to ensure that
activities are performed. It is the process by which the manager brings order out of chaos, removes conflicts between
people over work or responsibility, and establishes an environment suitable for teamwork.
Organizing ensures the establishment of the formal structure of authority through which work subdivisions
are arranged, defined, and coordinated for the defined objectives. Organically oriented systems/organizations are
where authority and power are delegated and dispersed. Collaboration and consultation are emphasized, and the
organizational chart features a wide span of control.
11.4 Staffing
Staffing is the process of obtaining and training personnel to work in the organization in order to achieve
goals and objectives. This is the whole personnel function of bringing in and training the staff and maintaining
favorable conditions of work.
The control of an undertaking consists of seeing that everything is being carried out in accordance with the
plan that has been adopted, the orders which have been given, and the principles which have been laid down. The
primal object is to point out mistakes in order that they may be rectified and prevented from occurring again.
In academic libraries, control is exercised by such regulatory groups like the board of trustees, chancellor,
president, dean, faculty, library committee, and students. Internal control rests with management/administration and
line supervisors within the library. Outside groups are also included in control such as accrediting associations who
set library standards and certification of libraries and librarians, friends of the library group, and certain laws that
regulate the practice of librarianship.
Coordinating is the all-important duty of interrelating the various parts of the system. The central key to
this process is communication.
11.6 Budgeting
Budgeting is what encompasses fiscal planning, accounting, and control. It is the primary means by which
formulated plans can be carried out.
Several techniques can be considered in budgeting. However, academic libraries must follow the budget
cycle and the budgeting scheme of the parent institution. Finances must not only be based on the allotment of the
parent institution alone, but the library must find other ways of securing funds and securing them in an account that
will be used for library operations.
The final outcome of budgeting is accounting and reporting. Outputs include monthly income statement or
balance sheet and formal written reports.
presence of a library board/committee or any other similar group and its role
relationship with administration
technical services versus direct service to users
12.3 Collection
Since financial resource is finite in academic libraries, academic librarians have to make decisions
regarding the collection. The collection must be guided by the nature of the academic library and the mission and
vision of the parent institution. Some issues related to content are:
collection versus services
librarian or faculty selection
print or online
balance between books and journals (60:40 or 40:60)
balance between acquisition and preservation (should binding be less than twenty percent (20%)
of combined acquisition and preservation expenditures?)
preservation or weeding
completeness versus resource sharing
security
collection development policies
involvement of the faculty and the students in the selection of materials
Because of the increase in the availability of publications, libraries cannot purchase everything in the
market. Instead, they must have policies on which materials must be available from the stock and which ones may
be borrowed from other libraries if they are members of consortia.
Certain issues exist in cooperation of libraries. They include
cooperative versus decentralized acquisition
electronic transmission
ILL versus DSS
cost
nature an specifications in the MOA
gift and exchange policies
4. Design a web site for the library. The home page of the web site must display hyperlinks to every
online resource available from the library.
5. Train library staff and library users in using ICT equipment, facilities, and resources in the library.
6. Consider the latest developments in ICT like wireless technology.