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Management for Engineers Barhan Özce
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Delegation of authority
> To delegate is to assign somebody to do a job.
> Delegation is the process managers use to transfer
authority and responsibility to positions below them in
the hierarchy.
> One, who does not delegate effectively, does not
manage effectively.
Benefits of delegation
> It expands your capacity to the limits of your span of
control.
> It saves you time for duties of higher importance.
> It develops capabilities of your subordinates /
employees / team members and creates opportunity for
taking initiatives.
> It renders “decision-making” more cost effective.
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Management for Engineers Barhan Özce
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Determination of time limit
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Management for Engineers Barhan Özce
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Responsibility in delegation
One who delegates can not escape from
responsibility of the delegated job ─ and the
related worry.
Responsibility belongs always to the “manager”
─Team Leader, Department Manager, Director,
AGM, VP, GM, President, CEO.
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Management for Engineers Barhan Özce
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Responsibility in delegation
Points to consider:
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Management for Engineers Barhan Özce
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How to delegate
Delegate the whole task
> This gives the individual complete responsibility and
increases his/her initiative while giving the manager
some control over the results
Select the right person
> Managers must match talent to task if delegation is to
be effective
> Identify subordinates who have made independent
decisions in the past and have shown a desire for more
responsibility
Ensure that authority equals the responsibility
> In addition to having responsibility for completing a
task, subordinate must be given authority to make
decisions about how best to do the job
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Management for Engineers The New Era of Management, Richard L. Daft Barhan Özce
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How to delegate
Give thorough instruction
> Successful delegation includes information on what,
when, why, where, who and how.
> Subordinate must clearly understand the task and the
expected results
Maintain feedback
> Keep open lines of communication with subordinate to
answer questions and provide advice, but without
exerting too much control
Evaluate and reward performance
> Once the task completed, the manager should asses
the results, not methods
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Management for Engineers The New Era of Management, Richard L. Daft Barhan Özce
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Why “upward delegation”?
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Management for Engineers Barhan Özce
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Upward delegation
1. Recognition or award:
Recognition or reward for a major achievement
becomes more important when announced by top
management .
2. Support or approval:
When recruiting somebody, involvement of the
manager together with his/her direct report is
appropriate.
3. Critical decisions and special expertise:
If the decision making is related to the expertise of the
direct report, his/her involvement in decision making
process is suitable.
4. Benefit of the power of authority:
The top manager (CEO, Chairman) should announce
a major policy change or strategic statement.
Under all circumstances, upward
delegation shall be rarely utilized.
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Management for Engineers Barhan Özce
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