DRAFT

Annex I: Key Agreed Actions

Due Date as per ISR
No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

Upgradation of Financial Management
1.
System to Multi-User system
2. Submission of Sustainability Plan
Uploading all post review package
3.
documents in STEP
Adaptation of labor influx monitoring
4.
system and report quarterly
BD-DDM-29946 CS-QBS / Consultancy
5. Services for Training Exercises and Drills
(TED) Program
All PIUs
On-going All IA’s are uploading financial data into IBAS++
Only DNCC organized a Workshop on
On-going
Sustainability plan on March 14, 2019
On-going
On-going Only DNCC prepared the report
DDM
Final Curriculum Approved by Ministry on May 16.
Contract Signing Done: November 19, 2018 2019. Tentative Training July 7, 2019.
Confirmation of the availability of Reviewing ongoing of budget for Comprehensive
Done: November 26, 2018
the key personnel Budget Plan. Approval procedure needs to be
confirmed.
Contract Effectiveness Done: December 11, 2018
Submission of Inception Report Done: January 21, 2019 Prior concurrence from Bank to clear line item.

Submission of Draft Done: May 16, 2019 Flowchart to be prepared as an agreed action to
show the direct flow of authority by June 13, 2019.
Quarterly Budget to be sent to Bank for next phase
Commencement of Training July 7, 2019 by June 30, 2019.

Preparation of Tender Documents

BD-DDM-28928 CS-QBS /Consultancy for NDMRTI and ERCC renovation Done: January 7, 2019
Services for "Design and Supervision works
6.
Consultancy" to outfit NDMRTI & ERCC
Facilities in Dhaka Approval from DG (DDM) Done: January 27, 2019

7. Tender Floating Done: January 31, 2019

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

NoA pending from DG. PD will talk to DG. DG will

Completion of Tender Evaluation
be invited to the meeting with the Minister.
BD-DDM-44875 CW-RFB /Renovation
of the facility that would house ERCC Contract Signing June 16, 2019
(BD-DDM-44875-GO-RFB)
Commencement of works June 17, 2019

Completion of works December 1, 2019

Tender Floating Done: January 31, 2019

NoA pending from DG. PD will talk to DG. DG will

Completion of Evaluation
BD-DDM-44877-CW-RFB /Renovation be invited to the meeting with the Minister.
8. of the facility that would house NDMRTI
(BD-DDM-44877-GO-RFB) Contract Signing June 16, 2019

Commencement of works June 17, 2019

Completion of works December 1, 2019

Recruitment of Contract Management

9.
Specialist
Done: April 1, 2019

Draft Bid Documents including Clauses

Share with Task Team and
10. for Labor Management and Occupational
Environment Safeguard Team
Done: January 7, 2019
Health and Safety

Submission of Safeguard Screening Environmental Screening Report &

11.
Report Social Screening Report
Done: December 9, 2018

DNCC

URP-DNCC/G-1-1 / Procurement of Done: Lot 1: May 21, 2018

Contract Signing
12. Specialized ICT Equipment (VHF and HF Done: Lot 2: May 30, 2018
Radio Terminals and Related Delivery of Equipment Done: Lot 1: January 6, 2019

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)
Installations) for FSCD (Lot-1: VHF, Lot-
2: HF)
Done: Lot 2: April 11, 2019

URP-DNCC/G-1-2 / Procurement of
Specialized ICT Equipment (VHF and HF
13. Radio Terminals and Related
Installations) for City Corporations (Lot-
1: VHF, Lot-2: HF)
Done: Lot 1: October 17, 2018 For VHF, Frequency Allocation permit is obtained.
Contract Signing But for HF the issue is still pending.
Done: Lot 2: October 22, 2018 A technical meeting will be arranged by DNCC
during the mission with BTRC. After frequency
Delivery of Equipment allocation permit, delivery will commence.

URP-DNCC/G-1-3 / Procurement of
Specialized ICT Equipment (UHF Radio
14.
Terminals and Related Installations) for
DSCC
Contract Signing
Delivery of Equipment
Done: August 19, 2018 Mission team will visit DSCC on June 17, 2019 to
discuss with relevant parties to expedite the
Frequency Allocation permit as well as Import
Permission and Release of Equipment permit.

Tender Floating Done: November 7, 2018

Completion of Tender Evaluation-

Lot 1 Lot 1: NoA issued. Contract will be signed by June
URP-DNCC/G-1-4 / Procurement of
Completion of Tender Evaluation- 30, 2019
Specialized ICT Equipment (Lot-01:
DMR Network, UHF Radio Terminals Lot 2
15. Lot 2: Frequency Allocation issue needs to be
and Related Installations, Lot-02: HF Contract Signing- Lot 01 June 30, 2019 resolved first.
Radio Terminals and Related
Installations) for SCC Contract Signing- Lot 02

Delivery- Lot 01
Delivery- Lot 02
Tender Floating Done: December 20, 2018

URP-DNCC/G-1-5 / Procurement of ICT Completion of Tender Evaluation July 30, 2019 NoA will be issued by July 30, 2019
16. Equipment for Emergency Operation
Center (EOC) at SCC Contract Signing August 30, 2019

Delivery of Equipment December 1, 2019

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

Installation of Equipment February 15, 2020

Tender Floating Done: December 20, 2018

Completion of Tender Evaluation July 15, 2019 NoA will be issued by July 15, 2019
URP-DNCC/G-1-6 / Procurement of ICT
17. Equipment for Command and Control Contract Signing August 30, 2019
Room (CCR) at FSCD, Sylhet
Delivery of Equipment December 31, 2019

Installation of Equipment March 15, 2020

Tender Floating Done: December 20, 2018

Consultant will submit the technical evaluation by
Completion of Tender Evaluation July 30, 2019
June 20, 2019
URP-DNCC/G-1-7 / Procurement of ICT
18. Equipment for Command and Control Contract Signing August 30, 2019
Room (CCR) at FSCD, Dhaka
Delivery of Equipment December 31, 2019

Installation of Equipment March 15, 2020

Tender floated. Bid Closing date June 26, 2019

Tender Floating Done: May 14, 2019 which will be approximately extended up to July 15,
2019
URP-DNCC/G-1-8 / Procurement of
Tender Evaluation Report Sent to
Specialized ICT Equipment (DMR August 15, 2019
19. the Bank
Network and Related Installations-VHF)
for FSCD Contract Signing October 15, 2019
Delivery and Installation of
October 15, 2020
Equipment
20. Tender Floating Done: November 8, 2018

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

URP-DNCC/G-1-9 / Procurement of Completion of Tender Evaluation Done: May 25, 2019

Specialized ICT Equipment (DMR
Network and Related Installations- Contract Signing June 30, 2019
VHF/HF/UHF) for DNCC
Delivery of Equipment January 1, 2020
Tender Floating

URP-DNCC/G-1-10 / Procurement of Completion of Tender Evaluation Done: May 30, 2019

Specialized ICT Equipment (DMR
21.
Network and Related Installations-UHF)
for DSCC Contract Signing June 30, 2019

Delivery of Equipment

Tender Floating

Completion of Tender Evaluation June 30, 2019 NoA will be issued by June 30, 2019
URP-DNCC/G-1-11 / Procurement of
22. ICT Equipment for Warehouses for
DNCC and DSCC Contract Signing July 30, 2019

Delivery of Equipment October 30, 2019

Tender Floating Done: December 27, 2018

URP-DNCC/G-1-12 / Procurement of Completion of Tender Evaluation July 30, 2019 Technical Evaluation underway by the consultant.
23. ICT Equipment for Emergency Operation
Center (EOC) at DSCC Contract Signing August 30, 2019
Delivery of Equipment February 1, 2020
URP-DNCC/G-2-1 / Procurement of Shipment/Delivery: Phase 1 Done: August 30, 2018
Specialized Search and Rescue
24.
Equipment (Emergency Tenders) for
FSCD
Shipment/Delivery: Phase 2 Done: November 6, 2018
URP-DNCC/G-2-3 / Procurement of
25.
Specialized Search and Rescue
Contract Signing Done: July 5, 2018

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)
Equipment (Breathing Apparatus
Tenders)
Shipment/Delivery Date Done: March 27, 2019
URP-DNCC/G-2-4 / Procurement of Contract Signing Done: June 4, 2018
Specialized Search and Rescue
26.
Equipment (Personal Protective Shipment/Delivery Date Done: March 20, 2019
Equipment)
URP-DNCC/G-2-5 / Procurement of Contract Signing Done: August 6, 2018
27. Specialized Search and Rescue
Equipment (Rescuer Tools- Drone) Shipment/Delivery Date Done: November 20, 2018

Done: Lot-1: January 31, 2018

Contract Signing
Done: Lot-2: January 31, 2018
URP-DNCC/G-2-6 / Procurement of
Specialized Search and Rescue
28. Supplier had some difficulty but now the issue is
Equipment (Lot-1: Ambulance, Lot-2:
Mortuary Van) Lot-1: July 30, 2019 solved. Shipping to start by June 30, 2019. Expected
Delivery of Equipment: to be delivered by July 30, 2019.

Done: Lot-2: Dec 15, 2018

Contract Signing Done: September 16, 2018

URP-DNCC/G-2-9 / Procurement of Turn
29.
Table Ladders Tender (60m) for FSCD Delivery of Equipment August 30, 2019 Shipment will start from July 01, 2019.

Contract Signing Done: March 31, 2019

URP-DNCC/G-2-10 / Procurement of
30.
HazMat Tender for FSCD Awaiting FSCD approval on drawings. Will be
Delivery of Equipment December 20, 2019
shipped September 2019

URP-DNCC/G-2-11 / Procurement of Contract Signing July 30, 2019 NoA will be issued by June 30, 2019
31. Search and Rescue Equipment (Rescue
Boat) Delivery of Equipment March 1, 2020
Technical Specification and detailed
32. Procurement of MCCV July 15, 2019
estimate

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

Include in Procurement Plan July 30, 2019

Tender Floating August 15, 2019

Contract Signing September 30, 2019

URP-DNCC/S-7 / GIS- Phase 1: Need Contract Signing Done: March 11, 2019
Assessment for Implementation of GIS
33.
Infrastructure in the Urban Resilience
Project Completion September 1, 2019 Trainings already started in DNCC office.

Contract Signing Done: June 13, 2019

URP-DNCC/S-8 / Enhancement the
34. effectiveness of DRR Emergency
Warehouses at DNCC
Completion January 13, 2020

RFP Issuance July 15, 2019 Proposals will be received by August 15, 2019
Evaluation will be completed by September 15,
URP-DNCC/ S-9 / Preparation of GIS Completion of evaluation September 15, 2019
2019
35. Based Maps (Ward level) at DNCC,
DSCC & SCC Contract Signing October 30, 2019

Completion October 30, 2020

URP-DNCC/ W-1-1 / Construction of Contract Signing Done: May 28, 2018

FSCD Command and Control Room,
36. Dhaka (Vertical extension of 1st & 2nd
floor of newly constructed warehouse at Completion June 30, 2019 95% work completed (Finishing work ongoing)
FSCD Compound, Mirpur-10, Dhaka)

URP-DNCC/ W-1-2 / Construction of Contract Signing Done: March 31, 2018

FSCD Command & Control Center
37.
including Warehouses at South Surma,
Sylhet Completion July 30, 2019 75% work completed (Finishing work started)

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)
URP-DNCC/ W-2-1 / Construction of
Emergency Operation Center (EOC), Contract Signing Done: May 28, 2018
38. DRM Office and Urban Resilience Unit at
SCC Sylhet (Vertical extension of 5th Construction Completion Done: April 30, 2018 Civil construction done
floor of SCC Nagar Bhaban, Sylhet)

URP-DNCC/ W-2-2 / Construction of Contract Signing Done: November 18, 2018

Emergency Operating Centre (EOC) at
39. Mission team to visit DSCC and discuss about the
DRM Office and Urban Resilience Unit at
DSCC, Dhaka Construction Completion September 25, 2019 site handover issue with Mayor and other relevant
stakeholders
Submission of Bi-Annual Environmental
40. Second EMR Submission Done: June 13, 2019
Monitoring Report
Approval for FSCD Done: May 14, 2018

Approval of Frequency Allocation for Approval for DNCC Status as of No. 13 and 14
41.
ICT equipment
Approval for DSCC Status as of No. 13 and 14
Approval for SCC Status as of No. 13 and 14
Inclusion of all proposed procurement
42. Done
packages in STEP
Bank will reach out to DNCC by May 30, 2019 and
Discussion with NBR on the issue of CD
43 Meeting with NBR July 7, 2019 DNCC will contact NBR. PCMU will help DNCC in
& VAT for ICT Equipment
this issue.
PCMU

Submission of PMIS Dashboard

Done: December 31, 2018
Development Report

URP/PCMU/S-1 / Monitoring and

44 Establishment of PMIS Dashboard Done: June 13, 2019
Evaluation Consultancy through a Firm

Submission of draft 3rd QPR Done: June 13, 2019

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

URP/PCMU/S-2 / Internal Audit through Submission of Internal Audit Draft Final Report submitted on May 15, 2019. Will
45 June 30, 2019
a Firm Report be sent to Bank by June 30, 2019

46 Initiation of Restructuring Request June 20, 2019 Will include extension of credit

9th Project Steering Committee (PSC)

47 September 2019
Meeting

RAJUK
Confirmation of the availability of
the key personnel

URP/RAJUK/S-4 / Consultancy Services Approval of Inception Report Done: March 27, 2019
for Vulnerability Assessment and
48
Prioritized Investment Plan for Critical Submission of Situation Analysis
Assets in Dhaka for URU Report
Done: June 12, 2019

Completion of RVA October 30, 2019 Fist deliverable is of 2 million sqm

Confirmation of availability of key PIU received replacement proposal of Team Leader

personnel
Done: May 30, 2019 and review process is ongoing.

Approval of inception report Done: March 27, 2019

URP/RAJUK/S-5 / Consultancy Services
Submission of Situation Analysis
49 for Development of a Risk-sensitive Land
Report
Done: June 14, 2019
Use Planning Practice for URU
Submission of SEA Revised
Inception Report
Done: June 12, 2019

Submission of SEA Revised Interim

June 30, 2019
Report

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No. Activity Description
URP/RAJUK/S-6 / Consultancy Services
50
for Operationalizing the URU in RAJUK
URP/RAJUK/S-7 / Consultancy Services
for Assessing the Current State and
51 Deploying a Web-based Integrated
Information Management System for the
Construction Permit System of RAJUK
URP/RAJUK/S-8 / Consultancy Services
52 for Professional Accreditation Program in
RAJUK
URP/RAJUK/S-9 / Consultancy Services
53
for Building Code Enforcement
Actions/ Sub-Activities
Final SEA Report Submission
Geotechnical and geological tests
and reports
Confirmation of availability of key
personnel
Approval of inception report
Approval of Situation Analysis and
feasibility study report
IDOS (Intuitional Design and
Organizational Study)
Approval of inception report
Construction Permitting
Assessment System report
Strategic Planning report
Re-access requirement
Confirmation of availability of key
personnel
Approval of inception report
DRAFT
Due Date as per ISR
Remarks
(June 16-20, 2019)
August 30, 2019
Microtremor testing completed.
Borehole plan for SPT (Standard Penetration Test)
January 2020
and CPT (Cone Penetration Test) has been
submitted on June 13, 2019
Done: February 25, 2019 Confirmed by PIU
Inception report and Situation Analysis report
Done: March 27, 2019 approved on March 26, 2019. Revised IDOS is
submitted on May 22, 2019.
Done: March 27, 2019
Revised version of IDOS was received on June 14,
Done: June 30, 2019
2019. RAJUK to share with Bank
Done: March 27, 2019
Sent to Bank on May 23, 2019
Will be considered after the approval of
July 31, 2019
Construction Permitting Assessment System report
RAJUK shared the ToR with the Bank on May 28,
2019. On June 18, 2019 (5.00 PM) a meeting will be
held in WB office with different stakeholders like
IEB, IAB etc.
Confirmation verification pending from Rajuk
Done: March 27, 2019
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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)
Submission of Situation Analysis
May 2, 2019 Submitted on May 04, 2019. Bank is reviewing.
Report

Approval of Inception Report Done: March 27, 2019

URP/RAJUK/S-11 / Consultancy
Services for Design and Supervision of
Urban Resilience Unit (URU) Building
54
including Research, Training, and Testing
Laboratory facilities under RAJUK in
Dhaka, Bangladesh
Survey Report, Preliminary
Architectural Report and Draft Done: May 15, 2019
feasibility report
Approval of Final Architectural From June 20 to June 26, 2019, 3 presentations will
June 30, 2019
Design of URU Building be arranged
Remaining design and drawings July 7, 2019

Preparation of Tender Documents July 14, 2019

Tender Floating July 31, 2019

URP/RAJUK/W-2/ Establishment of Contract Signing October 31, 2019

55
URU Building
Mobilization November 15, 2019
Complete Construction October 1, 2021

Approval of procurement plan Done: December 17, 2018

Tender Floating Done: January 3, 2019

URP/RAJUK/G-12 / Procurement of
56
Field and Laboratory Equipment for URU
Completion of Evaluation Done: April 2, 2019

Contract Signing Done: May 16, 2019

Supply and Delivery December 1, 2019

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Due Date as per ISR

No. Activity Description Actions/ Sub-Activities Remarks
(June 16-20, 2019)

Approval of procurement plan Done: December 17, 2018

Tender Floating
URP/RAJUK/G-13 / Procurement of
57 Completion of Evaluation
Field and Laboratory Equipment for URU
Contract Signing
Supply and Delivery
Done: January 15, 2019
Board Approved. Minutes need to be signed by
previous Chairman of RAJUK
June 30, 2019
December 1, 2019

Approval of procurement plan Done: December 17, 2018

URP/RAJUK/G-15 / Procurement of Tender Floating Done: January 3, 2019
Field Equipment for Vulnerability
58 Completion of Evaluation Done: March 31, 2019
Assessment Aspect of Structures & Geo
physics (post review)
Contract Signing Done: May 6, 2019
Supply and Delivery December 1, 2019

Approval of procurement plan Done: December 17, 2018

URP/RAJUK/G-16 /Procurement of
Tender Floating Done: January 3, 2019
Equipment for Exploration of RSLUP
59
Profile: 200 kN Truck Mounted CPT Completion of Evaluation Under review of RAJUK procurement committee
Equipment (post review)
Contract Signing
Supply and Delivery

Contract Signing Done: May 30, 2019

Submission of Draft EIA Report of URU
60 Draft Final Report August 15, 2019
Building
Completion September 30, 2019
61 Updated Detailed Work Plan Submission to Bank June 15, 2019

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