Republic of the Philippines

DEPARTMENT OF EDUCATION
SOCCSKSARGEN
Regional Center, Brgy. Carpenter Hill, City of Koronadal
Telefax No.: (083) 2288825/(083) 2281893
Website: depedroxii.org Email:region12@deped.gov.ph

June 10, 2019

REGION MEMORANDUM
ORD No. 17, s. 2019

REDEPLOYMENT OF EXCESS TEACHERS

FOR PUBLIC ELEMENTARY AND SECONDARY SCHOOLS

To: ALL SCHOOLS DIVISION SUPERINTENDENTS

This Region

Attention: SDO FDs Chiefs, AO V & AO IV-Personnel,

Planning & Research Section

1. Pursuant to DepEd Order 22, series 2013, entitled “Revised Guidelines on the
Transfer of Teachers from One Station to Another” this office is hereby directing
all schools division offices to redeploy excess teachers from public elementary and
secondary schools for SY 2019-2020 to address imbalances and ensure equity of
teacher deployment, effective June 17 to July 10, 2019.

2. To facilitate the efforts of transferring the teachers, the following valid

conditions must be considered as “in the exigency of service” and reassignment
shall be made even without the consent of the teacher:
a. when the pupil/student-teacher ratio of the school is below 35:1 for
elementary and 27:1 for secondary level, except when the school is
implementing multigrade classes;
b. when there is a considerable decrease in enrolment in certain schools
arising from evacuation due to armed conflict, national disasters, resettlement
of families, closure of large private firms in the area, and other similar
circumstances;
c. when the teacher is declared excess by the principal/school head (SH) and
his/her expertise/area of specialization is needed in another
school/district/division;

3. In view of the aforesaid valid conditions, below are the guides in the decision on
whom to transfer:
a. teachers who were last to be hired (Last in, First out);
b. non-residents of the barangay or municipality where the school is located;
c. residents of the barangay or municipality of the proposed recipient school; or
d, secondary school teachers teaching subjects other than their areas of
specialization.

/khl
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4. SDS shall redeploy excess teachers based on the following:
a. newly established schools (schools with existing School ID);
b. schools with highest Pupil/Student Teacher Ratio (P/STR);
c. schools with acute shortage of teachers;
d. school in far flung areas with teacher shortage, and;
e. multigrade schools with less than three (3) teachers.

5. If teachers were already identified, yet they desire not to be transferred, they
must handle additional assignments such as remedial and summer classes, tasks
concerning Alternative Learning Systems (ALS) and other teaching assignments that
their School Heads may deem proper.

6. Likewise, school head shall submit to the division office School Forms 2 and 7
and report on class session organized on or before June 17-20, 2019.

7. Priority shall be given when teachers are requesting transfer to another station
in need of additional teachers, having the foregoing situations, to wit:
a. when the teacher is declared excess by the SH and/or his/her expertise/
area of specialization is needed in another school/district/ division;
b. the teacher has served for more than five years outside his/her home
barangay/municipality;
c. the teacher is a bonafide resident of the barangay, municipality, city, or
province where the school is located (RA No. 8190, Localization Law), as
evidenced by the teacher's Voter's ID;
d. the teacher is joining his/her spouse in the same school (IRA No. 4670);
e. she is a nursing mother (PD No. 603, Child and Youth Welfare Code);
f. the teacher's life is in danger due to armed conflict, hostilities, or other similar
circumstances in the area where the school is located; or
g. he/she is in poor health condition, as evidenced by pertinent medical
records to that effect.

8. To ensure synchronicity of tasks, the following activities and timelines shall be

strictly observed:

Form/Template to be
Activity Timeline
Utilized
School Heads prepare School June 17-18  School Forms 2 and 7
Forms 2 & 7 and Report on Class  Class session organized
Session organized
PSDSs validate the SF 2 & 7 and June 19  Validated School Forms 2
Report on Class Session and 7
Organized  Validated Class session
organized
School Heads submit School June 19-20  School Forms 2 and 7
Forms 2 & 7 and report on class  Class session organized
session organized to the SDO
Planning and Research Section June 20-24 Teacher Deployment Analysis
prepares and presents of Teacher per School
Deployment Analysis
/khl
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 SDSs consultation with School June 25-July Enclosure 1: Letter of
Heads and Teachers 2 Agreement
Preparation and Issuance of July 4-8  Redeployment Order
Redeployment Order, record of  Summary List of Teachers
profile and assignment of Redeployed to Schools
redeployed teachers c/o AO V and with Shortages
AO IV – Personnel  Profile and Assignment
Redeployment of Excess Teachers July 9
to schools needing teachers
SDOs submit to the Regional July 10  Teacher Redeployment
Office the Report on Teacher Analysis
Redeployment Analysis and  Certificate of Compliance
Certificate of Compliance

9. To ensure the correctness and validity of the Teacher Deployment Analysis,

attached is Enclosure 2: References, as follows:
a. Organization of Classes;
b. Time Allotment per Grade Level; and
c. Standard Planning Parameters in Deploying Teachers.

10. SDS and the teachers concerned shall execute a sworn Letter of Agreement
(LOA) using the enclosed template prior to redeployment. Attached is Enclosure 1: LOA
for reference.

11. The SDS through the Administrative Officer V and Administrative Officer IV –
Personnel must issue the redeployment order and effect the transfer of records by
sending the record of profile and assignment to DBM and to the Civil Service
Commission (CSC), copy furnished the regional office regarding the action taken upon
the teacher's redeployment.

12. Planning and Research Section shall ensure that the redeployment of excess
teachers in their respective Division is properly recorded and encoded in the EBEIS
and its effect on Teacher-Pupil Ratio is analyzed.

13. This policy shall be strictly implemented pursuant to RA 9155. Any violation or
attempt to abuse or circumvent this issuance shall be dealt with accordingly.

14. Immediate dissemination and strict compliance of this memorandum is directed

ALLAN G. FARNAZO
Regional Director

Reference: Deped Orders # 22 & 23 s., 2013, RA 9155

To be indicated in the Perpetual Index under the following subject
Transfer Redeployment Teacher

/khl
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Enclosure 1 to Region Memo ORD 17 , series 2019: Letter of Agreement Template

LETTER OF AGREEMENT TEMPLATE

Date: ________________

Dear [teacher's name]:

As part of the efforts of the Department of Education (DepEd) SOCCSKSARGEN

to close the gap on teacher shortages through redeployment of excess teacher items
to schools with teacher shortage, you are hereby redeployed from
___________________(current school) to ________________(new school assignment).

Relative to your redeployment, you are hereby directed to perform teaching and
teaching-related functions in the new school assignment.

DepEd, through the Schools Division/City Superintendent (SOS) and the

Division Human Resource and Management Officer (HRMO), will manage all the
necessary internal and organizational arrangements relative to your redeployment.

Thank you.

Very truly yours,

[Signature over printed name of SDS]

Conforme:

[Signature over printed name of teacher]

Witness:

[Signature over printed name of School Head/Principal] ACKNOWLEDGEMENT

/khl
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 ACKNOWLEDGEMENT

Republic of the Philippines,___________________)

City I Municipality of _______________________)S.S.

Before me, this ____day of _____________________ 2019, personally appeared:

Name Government ID and ID Date and Place Issued

Number
Name of Teacher
Name of SDS

who executed the foregoing Letter of Agreement consisting of two (2) pages
signed on all pages, including this page on which this acknowledgement is written,
and acknowledged the same to be their own free and voluntary act and deed.

WITNESS MY HAND AND SEAL on the date place first above-written, this ______
day of _____, 2019 at ________________________ ,Philippines.

_________________________________
Notary Public

Doc No. ___________________

Page No. _________________
Book No. __________________
Series of 2019
/khl
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 Enclosure 2: References on Organization of Classes, Time Allotment per Classes &
Standard Planning Parameters in Deploying Teachers

ORGANIZATION OF CLASSES
Grade Class Size Teacher Legal Bases
Pupils/Students Ratio
General Rule: Class size shall DO 62, s. 2004
range from a minimum of 15 DO 41, s. 2012
learners to a maximum of 60
learners per class
Ideal Minimum Maximum
Kinder 1:25 15 30 EO No. 349, DO 47, s. 2016
Grade I 1:30 15 35 DepEd Memo DM-PFO-2019-
00500
Grade II 1:30 15 35 DepEd Memo DM-PFO-2019-
00500
Grade III 1:30 15 35 DepEd Memo DM-PFO-2019-
00500
Grade IV 1:40 15 45 DO 41, 2012, DepEd Memo
DM-PFO-2019-00500
Grade V 1:40 15 60 DepEd Memo DM-PFO-2019-
00500
Grade VI 1:40 15 60 DepEd Memo DM-PFO-2019-
00500
Multigrade 8 35 DepEd Memo DM-PFO-2019-
00500
Grade VII 1:40 15 60 DepEd Memo DM-PFO-2019-
00500
Grade VIII 1:40 15 60 DepEd Memo DM-PFO-2019-
00500
Grade IX 1:40 15 60 DepEd Memo DM-PFO-2019-
00500
Grade X 1:40 15 60 DepEd Memo DM-PFO-2019-
00500
SHS 1:40 15 40 DepEd Memo DM-PFO-2019-
00500
ALS 25 75 ALS Guidelines
SPED 1:15 DO 77, 2010
Gifted/Fast Learners 1:30 30 35 DO 77, 2010
Intellectual Disability 1:8 8 15 DO 77, 2010
Autism Spectrum 1:5 5 8 DO 77, 2010
Disorder
Visual Impairment 1:7 7 10 DO 77, 2010
Hearing Impairment 1:7 7 15 DO 77, 2010
Physical Disabilities 1:10 10 15 DO 77, 2010
& Health Impairment
Multiple Disabilities 1:10 10 15 DO 77, 2010
Tech-Voc 1:20 15 25 DO 77, 2010
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 TIME ALLOTMENT PER GRADE LEVEL

Grade Time Allotment Legal Bases

Minutes Hour
Kinder 180/360 3/6 day DO 47, s. 2016
Grade I 210/240/270 3.5/4/4.5/day DO 31, s. 2013
Grade II 310 5.17/day DO 31, s. 2013
Grade III 360 6/day DO 31, s. 2012
Grade IV 360 6/day DO 31, s. 2012
Grade V 360 6/day DO 31, s. 2012
Grade VI 360 6/day DO 31, s. 2012
Grade VII 348 5.8/day, 29/week DO 31, s. 2012
Grade VIII 348 5.8/day, 29/week DO 31, s. 2012
Grade IX 348 5.8/day, 29/week DO 31, s. 2012
Grade X 348 5.8/day, 29/week DO 31, s. 2012
Grade XI 372 6.2/day, 31/week DM 4, 2014
Grade XII 372 6.2/day, 31/week DM 4, 2014
ALS 360 8 hrs in/out of school DM 105, 2015
campus

Important Reminders:
a. Public school teachers shall render at most six (6) hours of actual
classroom teaching a day, except when undertaking academic activities that
requires presence outside the school premises, i.e., education trips;
b. School heads shall assign teaching loads to public school teachers to
fully utilize the six (6) hour actual classroom teaching
All advisorship and/or special assignments for the entire school year
combined shall be considered as one teaching load; and

c. A teacher with less than six (6) hours of actual classroom teaching shall
render additional hours of appropriate teaching-related activities and duties
within the school premises to complete six (6) hours, as follows:

1. Preparation of lesson plans, action/work plans, instructional

materials, evaluation/assessment tools/rubrics
2. Preparation and checking of exercises; recording of academic
performance results and classroom accomplishments;

3. Conduct of research;
4. Attendance to seminars, workshops and similar programs;

5. Counseling, Mentoring, Coaching of Students including home visits;

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 6. Consultations and conference with parents;

7. Performance of coordination activities duly recognized community

social services; and

8. Participation in the maintenance and improvement of school facilities

and equipment.
Source: DepEd Memorandum 291, s. 2008

STANDARD PLANNING PARAMETERS IN DEPLOYING TEACHERS

Level/Class Standards Remarks

Kindergarten 25 learners per class, maximum 1 teacher for 2 sessions
of 30 learners per session
Multigrade Classes Maximum of 25 learners 1 teacher per class
(MG) consisting of 2 consecutive grade consisting of 2 consecutive
levels (Grades 1&2, Grade 3 &4, grade levels or 3 teachers
and Grades 5&6) for every MG school
Grades 1-3 30 learners per class, maximum Double shifts for Grade 1
of 35 learners and single shift for Grades
2 and 3
Grade 4 40 learners per class, maximum 1 teacher per class
of 45 learners
Grades 5-10 40 learners per class, maximum 5 teachers in every 3
of 45 learners classes organized or 5:3 as
specialization factor
Grades 11-12 Maximum of 40 learners per 9 teachers in every 6
class classes organized or 9:6 as
specialization factor
Source: DepEd Memo DM-PFO-2019-00500

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