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Processing
Traditional Process
• Disadvantages
Manual • Invoice processing is largely manual.
Processing • Results in data entry errors that could be very costly, sometimes
resulting in unauthorized payment disbursements.
• Results in inconsistent application of business rules resulting in an
increased risk of process non-compliance.
High Procure- • Much time lost when mailed invoices on the way from the supplier
to-Pay cycle to the IR’s AP dept.
time • Invoices entered into system in batch process.
• By the time the invoices entered and approved in system, 1st
discount terms usually missed.
• Invoices may be put on hold if issues arise in matching process –
can result in payment delays to suppliers.
High admin • High cost inefficiencies.
costs for IR • Admin costs of manual processing are typically quite high,
and Supplier particularly for IR, from activities related to the manual data entry.
• For supplier, the costs associated with billing activities originate
from non-value added activities like mailing the invoices, etc.
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Business Drivers
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ERS in the Procure to Pay process
ERS Process
In the ERS
process, the
invoice creation
process gets
automated. The
receipt
transactions are
used as the basis
for the creation of
these auto-
invoices.
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ERS Process
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ERS Advantages for Suppliers
Advanced
visibility using
iSP to view
Increased cost
receipts,
efficiencies
payments,
purchase order
information
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ERS Advantages for IR
Lower invoice
processing cost Increased
associated with Better
payment utilization of Better supplier
payables accuracy
administration vendor relationships
resulting from discounts
and increased the automation
efficiencies
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ERS Disadvantages for Suppliers
Supplier needs to do a
business process Supplier needs to
change to eliminate reconcile between our
distribution of paper payment and their
invoice to buying receivables.
organization.
Supplier should
Supplier needs to
regularly review PO
actively communicate
receipts and payments
address changes to IR
in iSupplier Portal in
for remittance address
addition to their
changes.
internal process.
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Key considerations for Suppliers
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Detailed Instructions:
Signing Up for iSupplier Portal and ERS
Steps for Sign-Up (Overview)
Step #1 – Download and Complete the Access Agreement
Step #2 – Gather the appropriate supplier and user’s information for your
company.
Step #3 – Each user MUST review and understand the training material
Step #4 – Ensure that each user / stakeholder has reviewed the training
material and is comfortable with launching.
DO NOT PROCEED: If ANY user has questions or concerns about the
process. Please contact your IR Supply Manager for further support.
Step #5 – Sign-up at the registration website.
Step #6 – Receive log-in details.
Step #7 – Begin using the iSupplier Portal and ERS tools.
PLEASE REFERENCE THE FOLLOWING SLIDES FOR DETAILS ON EACH STEP
Please utilize the Supplier Readiness Worksheet