ISSUING OFFICIAL RECEIPT

 COLLECTION DOCUMENTS
1. Collection documents are came from marketing department and underwriting department.
2. The collection documents must be check before issuing Official Receipt.
3. Check each production report if the total amount in the production report and the attached
deposit slip are the same.
4. If the production reports are attached by the credit advice of said cooperative banks or
cooperative, make sure that it is the same amount that indicated in the production report.
5. If the production report attached by check, write the name of bank, its branch where the bank
is, check number and the said amount. Write it on attached billing statement. If there is no
billing statement attached, kindly place it to summary report of the collection documents.
6. If the production reports are attached by cash, check the cash if it is the same on indicated
billing statement and writes it on. Count the cash as twice to double check if is correct and
balance within the collection documents.
7. After you count the all cash and check the all bank check you can now deposit it.
Take Note: You cannot issue the Official Receipt if the cash and check that attached by the
production reports are not yet deposit in all accounts of the company.

 DEPOSITING THE CASH AND BANK CHECK

1. Get the deposit slip where you can deposit the collection money.
2. Write the Account Number of the Company and the Account Name. Make sure that the account
number and the account name are correct.
3. If you’re depositing the cash amount, you must dominate the cash on their corresponding
amount like 1000s, 500s and etc. Write also the number of pieces and the amount that you’re
depositing and total it. Write the total amount of cash on indicated total deposit in deposit slip.
4. If you’re depositing the bank check, you must write the name of bank, its branch, the check
number and the amount that indicated in check. Total the all depositing check and write it in
total deposit of the deposit slip.
5. If you accidentally have erasures in writing on deposit slip, you make sure that you
countersigned the erasure. It is the bank premises.
 OFFICIAL RECEIPT STARTED

1. Open the Cash Receipt System Icon in Desktop PC. (See the picture below.)

2. Type the User code and the Password to start the system. The User Code and Password are very
confidential. For you to open the system, kindly ask the user code and password to the Cash
Supervisor. After you get the user code and password, click the Log in tab.
3. After you open the system, it looks like this. (See the picture below.)

4. To start the entry for Official Receipt, Go to Menu Bar; point to Action tab and Click the New
tab or simply as “Ctrl + N”.
5. Together with the production report, type the name of cooperative whereas already exist in the
system; you just need to type it before it appears then tab. The next you will entry is the name
of bank.
6. After you type the name of cooperative, type the bank name then tab button.

After you tap the tab button, it looks like this.

7. Type the amount deposit which indicated in deposit slip then click OK button. Make sure that it
is the same amount that been placed in production report.
 This is the result after you entry the amount of deposit in the system.

8. After putting the amount deposited, type what the plan that indicates in production report.
Type if is LPPI (Loan Payment Protection Insurance), GYRT ( Group Yearly Renewable Term
Insurance) or etc. then TAB.
 9. Type the premium account which is the gross premium in the production report and billing
statement then OK after that type the Service Fee then OK.

Put the amount of service fee.

It ends like this:

NOTE: If there are cases that one of the production report has a bank charge o any additional
transactions, just simply use the Ctrl + D to go in the debit account and type the corresponding
account title like Bank Charge then OK and type the amount then OK. Same procedures when you’re
putting any transactions in credit side. Simply use the Ctrl + C then type the corresponding account
title and amount then OK.

10. After putting the corresponding account titles in Debit and Credit side, Type the BS No. (Billing
Statement Number) and the date then Tab or simply Click the Add Tab..
 11. In payment Tab, select the Cash then Tab and type the amount deposited then Enter.

To save the Official Receipt, use the shortcut key F1 to save your work. There’s dialog box will appear
questioning if you going to print the document, simply click the OK then it looks like this:

Then print.
To print the Summary of Daily Cash Receipt, Compute first all the deposit slip together with their
corresponding bank name and check if it is balance in the cash system and in the deposit slip, if balance,
print the entire Summary Cash Receipt then next is print the Daily Cash Receipt.