Beruflich Dokumente
Kultur Dokumente
MATERIAL
Prepared By
M.S.N.Durga Prasad
09177648745
msndurgaprasad@gmail.com 0917776 48745
msndurgaprasad@gmail.com
TALLY MATERIAL
ACCOUNTS INTRODUCTION
Transactions
Any dealings made between persons involving exchange of values is called transactions. The transactions
which are-
Money related
Related to our firm
Effect the financial position (or) profit or loss of the firm is taken into books.
There are 2 types.
Cash transaction
Credit transactions
Cash Transactions
The transactions in which cash receipt (or) payment involved in the exchange are called cash transaction.
For identifying cash transactions the following one of the 3 rules must be follow.
Cash item must be there
Cash and person name both must be there
Cash and person name both not necessary
Examples:
Cash sales Rs5000
Goods purchased from Jyothi on cash Rs 8000
Purchases Rs 2000
Credit Transactions
The transactions in which cash receipt (or) payment is not involved in the exchange are called credit
transactions. In another way the transactions which are not cash transactions are called credit transactions.
Examples:
Purchased goods from Sampath Rs 3000
Goods sold to Raja Rs 5000
Classifying of Accounts
Accounts mean classified record of business transactions. Accounts are 2 types.
Personal Accounts
Impersonal Accounts
Impersonal accounts again 2 types
Real Accounts
Nominal Accounts
Now present Accounts 3 types
Personal Account
Real Account
Nominal Account
Personal Account
Accounts which are related to names of persons and firms are called personal accounts. (Including
debtors and creditors)
Examples: -
SyamA/c, Bank A/c, Capital A/c, Drawings A/c, Debtors A/c, Creditors A/c
Rule: - Debit the receiver
Credit the giver
Real Accounts
Accounts which are related to Assets, Liabilities and Goods of a firm. (Excluding Debtors and
Creditors)
Example: -
Assets: Cash A/c, Building A/c, Furniture A/c, Investment A/c, Goodwill A/c, Patent A/c,
Liabilities: Bills payable A/c, Loan A/c, Bank overdraft A/c
Goods: Purchases A/c, Sales A/c, Purchases returns A/c, Sales returns A/c
Rule: - Debit what comes into the firm
Credit what goes out from the firm
Nominal Accounts
Accounts which are related to expenses, losses, incomes and gains are called Nominal accounts.
Examples:
Expenses: Salary paid A/c, Commission paid A/c
Losses: Bad debts A/c, Charities A/c, Discount allowed
Incomes: Rent received, Interest received A/c, and Allowance received A/c
Gains: Bad debts recovered A/c, Discount received A/c
Rule: - Debit all Expenses and Losses
Credit all Incomes and Gains.
ACCOUNTING CYCLE
TYPES OF ACCOUNTS
Direct Indirect
Finial Accounts
Trading Account Profit & Loss Balance Sheet
Tally Generations
Tally4.5:
Its working operation system is DOS. (Disk operating system) Maintain the company
information is Accounts only.
Tally5.4:
Its working operation system is Windows. Maintain the company information is
Accounts only, Accounts with Inventory and Inventory only.
Tally6.3:
Its working operation system is Windows. Maintain the company information is
Accounts only, Accounts with Inventory and Inventory only. Using the VAT Taxation.
Tally7.2:
Its working operation system is Windows & Linux. Maintain the company information
is Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS,
Service Tax)
Tally8.1:
Its working operation system is Windows. Maintain the company information is
Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS, Service
Tax, Excise duty, TCS) apply the multi languages.
Tally9:
Its working operation system is Windows. Maintain the company information is
Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS, Service
Tax, Excise duty, TCS, Payrolls, FBT) apply the multi languages.
Tally ERP9
Its working operation system is Windows. Maintain the company information is
Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS, Service
Tax, Excise duty, TCS, Payrolls, FBT) apply the multi languages. Updated the features.
TALLY MATERIAL
Company Information
Select Company
To select the an existing company
Create company
To create a new company
Backup
To write the company information on CD or DVD to format the system or update the
version.
Restore
Restore the computer from CD or DVD to reinstall the tally.
Quit
Close the tally.
Company–Accounts Only
How to Create the Company
Select create company
Give the required fields
Functional keys
F1 Select Company
Alt+F1 Shut Company
F2 Current Date
Alt+F2 Current Period
F3 Present using Company
Alt+F3 Company Information
F11 Features (Company Operation Alteration)
F12 Configuration
Accounting Masters
Groups:
Total groups are 28.
Display of Groups
GOTAccounts information Groups Display
Example:
Bank accounts
Bank OCC A/C
Bank OD A/C
Capital Accounts
Cash in Hand
Current Assets
Fixed Assets
Voucher Types:
Total voucher are 23 in tally 5.4 & 6.3.
21 in Tally7.2
18 in Tally8.1 & 9.0
22 in Tally ERP
Display of Vouchers
GOTAccounts information Voucher Types Display
Example:
Contra
Payments
Receipts
Sales
Purchase
Creation of Ledgers
GOTAccounts information Ledgers Create
Example: Creation Furniture Account
Accounting Vouchers
F4 Contra
F5 Payments
F6 Receipts
F7 Journal
F8 Sales
F9 Purchases
Activate Credit Note & Debit Note
Go to F11 (Features) Use Debit Note/Credit Note – Yes
Ctrl+F8 Credit Note (Sales Returns)
Ctrl+F9 Debit Note (Purchase Returns)
Contra (F4)
It means the Journal entry is recorded in same book in twice. That journal entry is contra entries.
Contra was using the following transactions.
Cash deposited in to bank
Cash with drawn for office use
Cash transfer
Bank transfer
Transactions
1. Cash deposited in to HDFC 35000
2. Cash transfer from cash to petty cash 5000
3. HDFC chq.(456852) issued to ICICI 10000
4. Cash with drawn from ICICI 4000
Posting the Contra Voucher
Payments (F5)
The Payments are two types
1. Cash payments
2. Bank payments
The payment was using following transactions
Payment for Expenses
Payment to creditors
Purchase of Asset on Cash basic
Liabilities Payment
Transactions:
1. Rent Paid by HDFC bank Chq.No (524215) 5000
2. Salaries Paid 10000
3. Petty expenses Paid 500
4. Purchase of Furniture 25000 Paid by Bank on HDFC Chq.No(524251)
5. O/S Expenses paid 2000
Receipts (F6)
The receipts are two types
1. Cash Receipts
2. Bank Receipts
The receipts was using following transactions
Incomes Received
Received from Debtors
Sale of Asset on Cash basic
Liabilities Received
Transactions:
1. Commission Received 3000
2. Rent Received 15000 deposited in to HDFC (Chq. No 584620)
3. Interest Credited by HDFC 350
4. Sale of Furniture 3000
Journal (F7)
It means not recorded in any voucher that is journal voucher. & without cash and
bank voucher posting is Journal.
Example:
Purchase of asset on credit basis
Depreciation on asset
Outstanding expenses
Sale of asset on credit basis
Transaction
1. Depreciation on furniture 3000
2. Outstanding salaries 1500
3. Prepaid insurance 2000
Posting the Journal Voucher
Sales (F8)
The Sales are two types
Cash/Bank sales
Credit Sales
Transactions
1. Goods sold to Raja Agencies 25000
2. Goods sold to Sai Traders 35000
3. Goods sold to Sai Traders 15000 for Cash
4. Goods sold to Raja Agencies 10000 deposited in to HDFC Bank.
Sales Voucher posting in two ways
Invoice Format
Voucher Format
Ctrl+V To convert invoice format or voucher format.
Posting Sales Voucher
Purchases (F9)
The Purchase is two types
Cash/Bank Purchase
Credit Purchase
Transactions
1. Goods Purchase from Cargo Agencies 35000
2. Rao& Sons Goods sold to us 15000
3. Goods Purchase from Raja Traders 10000 HDFC chq. 654210 Issued.
Purchase Voucher posting in two ways
Invoice Format
Voucher Format
Ctrl+V To convert invoice format or voucher format.
Posting Purchase Voucher
Reports
Display of Ledgers
GOTDisplayAccounts Books LedgerSelect any ledger account. (Cash)
From The Following Particulars Prepare A Trading & Profit &Loss A/C For The Year
Ending 31.3.2005 And The Balance Sheet As On That Date.
A.
Assets & Liabilities 01.04.2010 31.03.2011
Furniture 8000 9000
Stock 10000 9000
Debtors 20000 ?
Creditors 14000 18000
Unpaid Expenses 2200 2000
Cash 1800 1225
Cost Categories
Branch
Department
Employee
Cost Center
Vijayawada, Hyderabad under Branch
Sales, Production, Administration, Finance under Department
Kiran, Syam, Raghu under Employee
Transaction
1. Salaries Paid 20000 (Syam 9500, Kiran 10500)
2. Telephone Expenses paid 15000 (Vijayawada 7000, Hyderabad 8000)
3. Raghu Salaries paid 15000
4. Purchase of Furniture 25000 for Vijayawada branch
5. Purchase of Stationery 500 Vijayawada 250, Hyderabad 250 for administration.
6. Rent Paid for Vijayawada branch 10000
7. Paid for Postage & Telegram 250 Vijayawada Branch
8. Telephone Expenses paid 5000 Hyderabad branch
9. Salaries paid 45000 (Syam 12000, Kiran 20000, Raghu 13000)
10. Purchase of Machinery 25000 for Hyderabad branch
Type of Ref.
Advance
It is used to payment to creditors and received from debtors in advance.
Agst Ref
It is used to payment to creditors & received from debtors & returns (Sales&Purchase)
using existing bill no.
New Ref
It is used to Purchase & Sales voucher. Using the bill no.
On Account
Not applicable.
Transactions
1. Purchased from Sridhar 40000 B.No 25
2. Purchased from Srikanth 35000 B.No 85
3. Sold goods to Mohan 35000 (Trade Discount 5%) B.No 1
4. Purchased from Ramu 42000 B.No 33
5. Returned goods to Srikanth 2000 B.No 85
6. Goods returned by Mohan 1000 B.No 1
7. Sold to Sridevi Stores 20000 B.No 2
8. Sold to Sireesha’s Stall 10000 B.No 3
9. Returns goods to Sridhar 4000 B.No 25
10. Bought goods from Srikanth for cash 50000
11. Purchased from Anusha& Co 42000 B.No 105
12. Sold to Rami Reddy 20000 B.No 4
13. Goods returned from Sireesha’s Stall 1000 B.No 3
14. Sold to Sarathi 80000 B.No 5
15. Purchased from Rao Enterprises 65000 B.No 108
16. Returned goods to Anusha& Co 1500 B.No 105
17. Sales to RangaRao (Trade Discount 10%)18000 B.No 6
18. VengalaRao Sold goods to us 27000 B.No 111
19. Goods returned by Rami Reddy 1000 B.No 4
20. Sold old furniture to Deepthi Enterprises 40000 B.No 51
21. Goods returned to VengalaRao 3000 B.No 111
INTEREST CALCULATION
Activate Interest Calculation
F11 FeaturesAccounting Features
Interest Activated ledgers: Capital, Banks, Sundry Debtors, Sundry Creditors etc.
Creation of Ledger using Interest Fields
Creation of ledger (Sundry Creditors)
Activate Interest Calculation- Yes
Transactions:
Purchased from Sridhar 40000 B.No 25 Interest 2%P.M
Purchased from Srikanth 35000 B.No 85 Interest 24%P.A
Sold goods to Mohan 35000 (Trade Discount 5%) B.No 1 Interest 2%P.M
Purchased from Ramu 42000 B.No 33 Interest 2%P.M
Returned goods to Srikanth 2000 B.No 85
Goods returned by Mohan 1000 B.No 1
Sold to Sridevi Stores 20000 B.No 2 Interest 3%P.M
Sold to Sireesha’s Stall 10000 B.No 3 Interest 2%P.M
Returns goods to Sridhar 4000 B.No 25
Bought goods from Srikanth for cash 50000
Purchased from Anusha& Co 42000 B.No 105 Interest 2%P.M
Sold to Rami Reddy 20000 B.No 4 Interest 3%P.M
Goods returned from Sireesha’s Stall 1000 B.No 3
Sold to Sarathi 80000 B.No 5 Interest 3%P.M
Purchased from Rao Enterprises 65000 B.No 108 Interest 2%P.M
Returned goods to Anusha& Co 1500 B.No 105
Sales to RangaRao (Trade Discount 10%)18000 B.No 6
VengalaRao Sold goods to us 27000 B.No 111 Interest 2%P.M
MULTICURRENCY
Activate Multi Currency
F11 FeaturesAccounting Features
Creation of Currency
GOTAccounts InformationCurrencyCreate
Transactions
1. Cash deposited in to Western union money transfer $600 (Rs.46/$)
2. HDFC Cheque issued for the purpose of Rent $300 (Rs.47/$)
3. Rent Received $250 (Rs.48/$)
4. Commission Paid $150 (Rs.45/$)
5. Cash deposited in to Western union money transfer $600 (Rs.47/$)
6. Cash with drawn from Western union money transfer $500 (Rs.47/$)
Creation of Godowns
GOTInventory InformationGodownsCreate
Activate the Godown Address Press F12 Address for Godowns Yes
Allocation of Items
It give rate of Pice Rate 25000/-
Inventory Vouchers
Alt+F4 Purchase Order
Alt+F5 Sales Order
Alt+F8 Delivery Note
Alt+F9 Receipt Note
Alt+F7 Stock Journal
Alt+F10 Physical Stock
If You Raise the Purchase Voucher in the process of three vouchers
Purchase order
Receipt Note
Purchase
If You Raise the Sale Voucher in the process of three vouchers
Sales Order
Delivery Note
Sales
PURCHASE (F9)
After receipt note we raise the purchase invoice that invoice is cash purchase and credit
purchase.
Transactions
2-1Units Computer purchase from Sobith Infotech for ord.no PO-0002-11
3-2Units Computers Purchase from Sobith Infotech for ord.no PO-025-11
SALES (F8)
After delivery note we raise the Sales invoice that invoice is cash Sales and credit Sales.
Transactions:
2-0Units Computers Sold to CTEC Computer Education Ord.No SO-0001/11-12
6Pice computers Sold to datapro ltd. Ord.No SO-0002/11-12
Transaction:
1. Cash deposited in Andhra bank 30000
2. Cash Transfer from cash to petty cash 3000
3. Chq Issued to HDFC from S.B.I 10000
4. Staff salaries paid 5000
5. Advance paid to Dell System Ltd 30000
6. Advance received from Siva ltd 50000
7. Interest received from S.B.I 250
8. 5-1units computers purchase order to Dell System Ltd @30000/-pice dis 3% Ord.No PO-
0059-11/12
9. Commission received 500
10. Furniture purchased 20000
11. Petty expenses paid by petty cash 1000
12. 20 Pices Telephones purchase order to Tata ltd @5000 dis 2% PO-010/11
13. 3-0units Computers Sale order from Siva ltd @200000/- per unit Ord.No SOC-001-11/12
14. Cash Paid to Dell System ltd 100000
15. Stock Received from Dell System Ltd. for the Ord.No PO-0059-11/12
16. Cash Received from Siva Ltd 86000
17. Stock Received from Tata ltd Ord.No PO-010/11
18. 10Pice Telephones Sale order from Kiran Enterprises @7000/- Ord.No SOT-001-11/12
19. Stock purchased from Dell System Ltd Order No PO-0059-11/12
20. Stock Purchased from Tata ltd Ord.No PO-010/11
21. Stock Delivered to Siva ltd for Ord.No SOC-001-11/12
22. Stock Delivered to Kiran Enterprises for Ord.No SOT-001-11/12
23. 3Pice Telephones sold to Kiran Enterprises for Cash 6500
24. 3Pice Computers Sold to Gayathri Enterprises for Cash @40000/-per Pice
25. 5No's Telephones Return to Tata ltd for Ord.No PO-010/11
26. Stock Sold to Siva ltd for Ord.No SOC-001-11/12
VAT TAX
Activate VAT Tax
F11 FeaturesStatutory & Taxation
Vat Rates: 1%, 4%, 5%, 12.5%, 14.5% (AP Vat Rates)
Vat Tax is Types
Input Vat
Output Vat
Input Vat is activated in Purchases Ledgers
Output Vat is activated in Sales Ledgers
Creation of Ledgers
Tax Ledgers
o Input Vat
o Output Vat
Stock Ledgers
o Sales
o Purchase
Creation of Input Vat 4%
TDS
Enable TDS (Tax deducted at Source)
F11 FeaturesStatutory & Taxation
Rent Account
TDS on Rent
Land Owner
SERVICE TAX
Service Tax 12%
Educational Cess 2%
Secondary Educational Cess 1%
Activate Service Tax
F11 FeaturesStatutory & Taxation
Education Cess@2%
Payrolls
Creation of Units
GOTPayroll InformationUnitsCreate
Overtime
My Calendar
Absent
Similarly, you can create the Pay Head for Dearness Allowance (DA)
Conveyance
Variable Pay
Professional Tax
Employer’s Contribution
Employee Pension Scheme
Creation of Employees
GotPayroll InformationEmployeesCreate
Payroll (Ctrl+F4)
In this voucher enter salary details for employee ie. Salary, PF contribution, ESI contribution
etc…
Enter Salary details
Click on Payroll auto fill button
Enter PF Contribution