Dynamic Date Selection in Variants

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Anup Patil
July 24, 2012 4 minute read
Dynamic date selection in Variants

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36 Likes 126,702 Views 46 Comments
Dear All,
While answering one of the post related to screen variant creation/setup for SAP transactions, I thought of preparing a small document
on the same and sharing the same on forum. It might be possible that most of the SAP guru’s knowing this function but this blog will be
helpful to new comers in SAP…
So what’s it about… It’s about creating screen variants for SAP transactions with dynamic selections as desired.
Take an example of widely used QM transaction-QA32.
https://blogs.sap.com/2012/07/24/dynamic-date-selection-in-variants/ 1/24
Above QA32 screen has a field-Lot Created On, with a date range already populated on initial screen. So how these dates are appearing?
And can I set my own date range here? Can I have any other fixed value on the same screen e.g. Plant ? Number of questions can come
up in mind…
To answer, yes, a respective user can set his/her own variant with specific values. I’m planning to explain it below, with few screenshots.
On Tcode-QA32 screen, click on ‘SAVE’. System will display an existing variant as below, showing a variable set for a particular field, if
any.
Put your own Variant Name along with meaning.
As seen on above screen there are few functions available as SAP standard in variant attributes. E.g.
– Only for Background Processing: If you select the field Background only, the variant can only be executed in the background.
Otherwise, it can be run both in the background and online.
– Protect Variant: If you select this field, the variant can only be changed by the person who created it or last changed it.
Based on requirement one can select/deselect it.
Search for the field on which a dynamic/variable date needs to be setup. Go to column-Type of selection variable (Third from right hand
side) and click on the dropdown icon or press F4 to show the popup menu for the selection variable.
Double-click on the line “D” for dynamic date calculation. Selecting ‘type of variable’ is nothing but we are declaring the field which
need dynamic date calculation.
To mention a dynamic value, we need to select a Variable. Click on the dropdown icon or press F4 on column-Name of variable to show
available selection variables.
You need to select a sign field which allows to enter either “I” or “E”.
“I” (Inclusive) means that the single value or range you specified is selected itself.
“E” (Exclusive) means that the single value or range you specified is excluded from the selection.
The default is “I”.

Along with the sign field, need to select ‘Option’. With the operators in this field, you specify whether the entered values are to be used
as a single value, range, or search string for limiting data selection. Possible operators are: EQ- Equal: Single Value, NE- Not Equal:
Everything Apart from the Specified Single Value, LE- Less or EQUAL: Everything <= Value in Field LOW, GT- Greater Than:
Everything > Value in Field LOW, GE- Greater or Equal: Everything >= Value in Field LOW and LT-Less Than: Everything < Value in
Field LOW.
Once you fill in selection variables on screen, click on ‘SAVE’.

On transaction selection screen, click on tab-Get Variant (Shift+F5) and select your own variant. Depending upon selection variables,
system will populate a particular field with required values (as below).
Similarly, you can even choose other operators and check effect.
I chose option operator as ‘Less Than’ and variable as ‘Current Date +/- ??? days’. System will come up with a pop-up window and ask
value for days.
Put value with sign ‘-‘ in order to have date in past from current date whereas sign ‘+’ for future date.
Click on ‘SAVE’ & go back. Select your Variant to check.
In addition to above, we can chose a variable to set a date range. For the same, choose Variable name: Current date – xxx, current date +
yyy.
System will ask for date values as below.
Press Enter.
Click on save and go back (F3). Select your variant.
And you will see dates as per Variable selected (shown below).
Similar way, one can try different options of variables.
Along with it, just by adding field values on initial screen and saving the variant, system will put some fixed values. E.g. one can have
his/her Plant as fixed value in his/her variant.
Hope this will help.
Thanks & Regards,
Anup
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46 Comments
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Anup Patil | Post author
July 27, 2012 at 10:55 am

Forgot to mention but comments will be appreciated… Thanks.
Like (1)
Former Member
July 27, 2012 at 12:11 pm

Good job
Like (0)
Andrea Fuschetto
July 8, 2014 at 3:35 pm

Hello Anup:
I’m changing my Planning area in both DP and SNP from 2 years to 5 years in monthly buckets. I need to
release my forecast from DP into SNP for all buckets. In the variant, I see the choice for “Current day +/-
days”. When I try to enter any value over 1000 days, I get an error saying it can’t accept it (too long).
Entry too long (enter in the format __~V)
It appears that only 3 characters are accepted, so 999 is my limit. But this is only 33 months instead of 60
months.
Do you know how I can get an option to enter “Current month +/- months”? Then I could say “60 months”
I’m using /n/sapapo/mc90 to release the fcst from DP to SNP.
Thanks.
Andrea
Like (0)
Thomas Zloch
July 9, 2014 at 7:12 am

At the bottom of the choices for dynamic date calculation, I can see
“(Beginning of mth-xx months, end of mth+yy months)”
Try this for your scenario.
Thomas
Like (0)
Andrea Fuschetto
July 9, 2014 at 1:34 pm

Hi Thomas:
I wish I had that option. In APO (mc90 and also in lcout), these are my choices. (I’m selecting from Current
Date row, which is about 7 or 8 down in the list):
Current Date
Current date +/- ??? days
current date +/- ??? work days
First day of current month
nth working day of current month
First day of next month
First day of previous month
Last day of previous month
Last Day of the Current Month
Do you know how I can get the “Beginning of mth-xx-months, end of mth+yy months” option to show? That
would be perfect and exactly what I need.
Thanks.
Andrea
Like (0)
Thomas Zloch
July 9, 2014 at 1:57 pm

I don’t know in what way APO is special in this regard. For “normal” selection variants there is a function
module RS_VARI_V_INIT which collects the available options for dynamic date calculation.
I have SAP_BASIS 700 to 731 systems here, and all have the option I quoted above. What is your SAP_BASIS
level?
I once had the idea to enhance this function module to include a new option at the end (driven by a new Z-
function module that would contain the calculation logic), but enhancements there are forbidden by SAP with
a hint to “central basis” component.
Thomas
Like (0)
Andrea Fuschetto
July 9, 2014 at 2:15 pm

They must have used di erent programmers for APO because it is very di erent than ECC. I see tons of other
choices in ECC, but only the ones I listed above in APO.
I’m going to post in an APO forum and see what suggestions I get.
Thanks for the response, though.
Andrea
Like (0)
Jason Duncan
July 28, 2012 at 12:50 am

Great post here. I wish I had this the rst time I had to setup a variant. It would have made it much easier.
Like (0)
July 28, 2012 at 2:38 pm

Thanks Jason for your appreciation and apologies for posting this a bit late…
But still you can go-in and change/overwrite your existing variants in SAP.
Thanks again.
Like (0)
Former Member
October 17, 2012 at 7:42 pm
How do I get all the dynamic date variables. For instance, I do not have any that say “quarter”. I only have
these:
Current Date
Current date +/- ??? days
current date +/- ??? work days
First day of current month
nth working day of current month
First day of next month
First day of previous month
Last day of previous month
Last Day of the Current Month
Like (0)
Jeevan Sagar

What version of SAP are you on?
Like (0)
Former Member
October 17, 2012 at 10:06 pm

Actually its in APO. But I am asking how to create new ones in general. What if I wanted a new dynamic
variable for end of the year. I know I can use TVARV variables. But is it possible to create new dynamic date
variables.
Like (0)
Sven Ringling
July 28, 2013 at 9:37 pm

Hi Ken,
I happened upon this post only now, but maybe it’s still interesting for you:
if you need any additional variables, you can de ne them yourself in table TVARVC.
I the popup “choose selection variables” shown above you select T rather than D to access those variables.
However, you now need to take care of them being updated yourself. Could be manually in transaction
STVARVC or SM31, but usually you’d have a custom ABAP running in Batch every night (or whatever frequency
is needed) to update the values.
In older versions (R/3 4.5, if I remember correctly, not sure about APO), it was TVARV rather than TVARVC.
The old table was not client dependant.
Like (0)
Former Member
June 21, 2013 at 12:36 pm

Dear,
Very informative !!
Like (0)
Pawan Kesari
June 21, 2013 at 1:08 pm

Good document.
Like (0)
Samy Magdy
June 26, 2013 at 10:33 am

Nice one.
Like (0)
Thanga Prakash
March 19, 2014 at 12:41 pm

How can I create a dynamic variant for date only in TO, like below.
Date <BLANK> TO <Current date – 365 days>
Like (0)
Thomas Zloch
March 19, 2014 at 12:50 pm

You would rather do it like “Date LE <Current date – 365 days>” using only the FROM date.
Thomas
Like (0)
Thanga Prakash
March 19, 2014 at 1:04 pm

If I do like that I will end up like below.
Created on 19.03.2013 TO <blank>.
My requirement is like FROM should be the initial date and TO should be current date – 365 days like.
Created on <blank> TO 19.03.2013.
Like (0)
Thomas Zloch
March 19, 2014 at 1:22 pm

But this means you want everything up to 19.03.2013. You can set “LE” (less or equal) as “option” for the
dynamic date variant “current date +/- ??? days” and that should do it.
Thomas
Like (0)
Former Member
April 15, 2014 at 9:35 am

Thanks, great post. I have a report which requires a date range including a working day and a non-working day.
I need the ‘date from’ to be working day – 1 and the ‘date to’ being yesterday.
This is so that on a Monday, document postings from Friday to Sunday are picked up. Does anyone know if this
is possible via SQ02 if not in the variant?
Thanks
Like (0)
Narayana N
April 19, 2014 at 6:13 pm

Dear Anup,
Good e ort keep it up
Regards,
Narayan N
Like (0)
Former Member
June 19, 2014 at 12:27 pm

Thanks Anup , this is really helping me to understand the dynamic data .
Like (0)
Former Member
July 9, 2014 at 2:05 pm

I knew about this before, but it’s great to have it written down. Great post!
Like (0)
Former Member
August 6, 2014 at 10:33 am

nice document but i need Segment eld where i can get his eld.
Like (0)
Former Member
September 9, 2014 at 5:55 pm

Thank you. Learned something new today.
Like (0)
Poonam Chawla

Hi,
I have a requirement for date range where the rst date is xed (01/23/2013) and last date is current date
which varies depending on sy-datum.
Which option will help me to get this resolved.is it possible with dynamic selection screen?
Kindly reply.
Like (0)
November 8, 2014 at 9:48 pm

Hi Poonam,
You can simply put in date value as ‘greater than or equal to 01/23/2013 (your xed date)’ in date eld and I
think it should work.
So whenever you run your report/program, system will take documents from that date (01/23/2013) to
current date on which you’re executing it.
Hope it helps.
Thanks.
Kind Regards,
Anup
Like (0)
Poonam Chawla
January 10, 2015 at 9:14 am

Thank you Anup
Like (0)
Kashi Yadaram
Excellent…wish I know this before.
Kashi
Like (0)
Former Member
November 19, 2014 at 1:18 pm

Exactly what I needed Thank you
Like (0)
Former Member
January 9, 2015 at 3:24 pm

Hello All,
My requirement is to select the variant “Current date + 0 , Current date + 50” in working days but when i
select the variant Date – xxx, Date + yyy(work days), it doesn’t work.
Could anyone help or give any suggestion regarding this?
Thanks,
Shashank
Like (0)
January 14, 2015 at 7:40 pm

Hi Shashank,
I’ve given printscreen of the requirement same as yours & de nitely it would work.
Could you please check again in my blog about this & try?
Thanks.
Like (0)
John McKee
July 10, 2015 at 5:21 am

Hi
This is excellent material here.
However, I would like to know how we can use this with the updated data browser SE16N?
I have a requirement to run an extract for some HR data from table PA0001.
I want to extract all records where End Date is greater than the current date -1 and Start Date is less than
Current date +1, e ectively status as at today, eg ENDDA > 09.07.2015 and BEGDA <11.07.2015 meaning status
as at 10.07.2015 – but to have this update dynamically at run time.
I know how to do this in SE16 and save as a variant using Dynamic Date Calculation.
But how do you do this with and SE16N variant and schedule with SE16N_BATCH. I can’t nd where to store
these parameters with SE16N?
Can this be done?
John McKee
Like (0)
September 25, 2015 at 2:45 pm

Hi John,
Thanks for your comments above. Also to mention, I never tried this function in SE16N but shall check.
Thanks.
Like (0)
Former Member
July 16, 2015 at 12:14 pm

Really good stu .. thanks
Like (1)
Former Member
February 19, 2016 at 9:52 am

Very Useful
Like (1)
Timothy Bondy
April 26, 2016 at 4:41 pm

Thank you this was very helpful
Like (1)
Former Member
April 29, 2016 at 12:04 pm

Hello,
Need your suggestions to understand what am I doing wrong here.
I use a ZZ T-code which provide me a list with Purchase Orders, then I created a Variant to display only the last
working day PO’s created, and it is working well as your guidance above.
The problem appeared when I created a daily basis Job on SM36, to run this Variant with the dynamic date, the
result list of the Job display always the same day as the Job creation date, instead of getting updated after the
days past by.
If someone can help me with this, it will be of great assistance.
Best regards
Like (0)
Former Member
August 9, 2016 at 3:27 am

Hi,
What if we want these dates in “Exclude” selection column? How can we do that?
Thanks,
Like (0)
Former Member
August 11, 2016 at 11:01 am

Very useful article but it is possible to set rst and last date of current week? I can’t see any mention about it.
Like (0)
Subhadeep Kar

Helpful Anup.
Like (1)
karan kothari
November 9, 2016 at 11:00 am

Hi
I am having requirement to create screen variant for a transaction that is executed based on scal year
parameter. I want to make it dynamic.
For eg. if I run the transaction today then it should executed for current scal year “-2”.
How we can do the same? Please Guide!!
Thanks
Karan
Like (0)
Former Member
December 22, 2016 at 1:43 pm

many thanks for share this Anup
Like (1)
Former Member
August 16, 2017 at 1:55 pm

Very helpful. Thanks for Sharing.
Like (1)
Former Member
March 2, 2018 at 8:39 am

Dear Anup.
Many thanks for this useful document !
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36 Likes 126,702 Views 46 Comments

Take an example of widely used QM transaction-QA32.

Put your own Variant Name along with meaning.

Based on requirement one can select/deselect it.

The default is “I”.

Once you fill in selection variables on screen, click on ‘SAVE’.

Click on ‘SAVE’ & go back. Select your Variant to check.

System will ask for date values as below.

Click on save and go back (F3). Select your variant.

Similar way, one can try different options of variables.

Hope this will help.

Thanks & Regards,

SAP ERP | screen variants |

Related Blog Posts

Dynamic Selection for Scheduling a Program

Delete email adress stored in numerous variants

You must be Logged on to comment or reply to a post.

Anup Patil | Post author

July 27, 2012 at 10:55 am

July 27, 2012 at 12:11 pm

July 8, 2014 at 3:35 pm

Entry too long (enter in the format __~V)

I’m using /n/sapapo/mc90 to release the fcst from DP to SNP.

July 9, 2014 at 7:12 am

“(Beginning of mth-xx months, end of mth+yy months)”

Try this for your scenario.

July 9, 2014 at 1:34 pm

Current date +/- ??? days

current date +/- ??? work days

First day of current month

nth working day of current month

First day of next month

First day of previous month

Last day of previous month

Last Day of the Current Month

July 9, 2014 at 1:57 pm

July 9, 2014 at 2:15 pm

Thanks for the response, though.

July 28, 2012 at 12:50 am

Anup Patil | Post author

July 28, 2012 at 2:38 pm

October 17, 2012 at 7:42 pm

Current date +/- ??? days

current date +/- ??? work days

First day of current month

nth working day of current month

First day of next month

First day of previous month

Last day of previous month

Last Day of the Current Month

October 17, 2012 at 9:36 pm

October 17, 2012 at 10:06 pm

July 28, 2013 at 9:37 pm

June 21, 2013 at 12:36 pm

Very informative !!

June 21, 2013 at 1:08 pm

June 26, 2013 at 10:33 am

March 19, 2014 at 12:41 pm

Date <BLANK> TO <Current date – 365 days>

March 19, 2014 at 12:50 pm

March 19, 2014 at 1:04 pm