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style]

Record of Processing Activities Security Classification: [Insert Classification]

Date updated: dd/mm/yy

Updated by: [Name]

The following regular processing of personal data takes place within the organization.

International
Transfer
Ref Category of Personal Data Category of Data Subjects Processing Purpose Name of Controller Name of Joint Controller Recipients Data Disclosed To Transfer Comments
Frequency
Destination
1 Name and address information, Customers who buy from us Contractual XYZ Organization ABC Organization Acme Marketing Agency India Daily Consent is obtained at customer
including date of birth online Courier company USA Weekly registration

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 Record of Processing Activities - Completion Instructions
The intention of this spreadsheet is to summarise the regular processing of personal data by the
organization.

The intended meanings of the listed columns are as follows.

Column Meaning
Ref A sequential reference number starting with 1
Category of Personal Data Define the types of data items that are involved, particularly
if special categories such as biometric data
Category of Data Subjects Define who the data subjects are e.g. by country, gender,
service recipients
Processing Purpose The legal justification for the processing
Name of Controller Who is the controller of the data (further contact details may
be stored separately)
Name of Joint Controller Who is the joint controller (if any) of the data (further contact
details may be stored separately)
Recipients Data Disclosed To Who is the data regularly shared with or who has access to
it
International Transfer Destination Countries or international organizations to whom the data
are regularly transferred
Transfer Frequency How often are the data transferred
Comments Any other comments you would like to make about the
information

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